Safety & Health Management in NUS. - An Overview
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1 Safety & Health Management in NUS - An Overview
2 The National University of Singapore NUS Vision A leading global university centred in Asia, influencing the future Mission To transform the way people think and do things through education, research and service
3 NUS today Schools Research Centres of Excellence* Research Institutes & Centres Overseas Colleges * 4th Research Centre of Excellence shared with Nanyang Technological University 3
4 Integrative Research Clusters Finance & Risk Management Biomedical Sciences & Translational Medicine Integrative Sustainability Solutions Asian Studies Maritime Ageing Materials Science Security
5 Asia University Rankings 2015 World University Rankings Asia University Rankings 2015 World Reputation Rankings 2015 World University Rankings
6 Profile of Students and Staff Profile of Students Profile of Faculty and Staff
7 Statistics Student Enrolment (AY ) (as of Sep 2014) Undergraduate 28,000 Graduate 10,000 Total 38,000 Staff (as of Jun 2014) Faculty Members 2,400 Research Staff 3,200 Executive & Professional 2,700 General Staff 2,400 Total 10,600
8 OUR SAFETY & HEALTH MANAGEMENT PHILOSOPHY & GUIDING PRINCIPLES
9 Risk Areas in NUS Laboratories Workshops Animal facilities Construction Sites Offices Food & Beverage Sports facilities Housing Building Facilities Performance Halls Research Diving Field Trips Lab Design Traffic & pedestrian Collaborations
10 Interdisciplinary Nature of Research Gene Therapy Nanotechnology Novel Drugs Diversity in Nature & Scale of Education & Research Activities Considerations for Managing Safety & Health in Universities Collaboration across international boundaries & institutions Varying levels of safety and health standards Diverse roles undertaken by the University property developer, landlord & tenant
11 Annual Safety & Health Performance Award Ceremony 2006 Opening Address If our students do not see and experience safety & health best practices being implemented in the university, they will also most likely enter the workforce ignorant of safety & health issues. So, in NUS, our responsibility to maintain high safety standards is even greater. Prof Tan Chorh Chuan President National University of Singapore
12 Our Guiding Principles He who creates the risk, manages the risk Safety & Health Professional as facilitators Service Excellence by OSHE staff Technical competency Timely delivery of services Transcendent delighting the customer
13 NUS Safety & Health Organization Chart Office of Safety, Health & Environment NUS CONFIDENTIAL - DO NOT CIRCULATE
14 University Safety & Health-related Committees Risk Management Steering Committee (RMSC) o Chairman: Prof Tan Chorh Chuan (President, National University of Singapore) Organisational Development Steering Committee (ODSC) o Chairman: Prof Tan Chorh Chuan (President, National University of Singapore) Institutional Biosafety Committee (IBC) o Chairman: A/Prof Gan Yunn Hwen (Associate Professor, Yong Loo Lin School of Medicine) Institutional Laboratory Safety Committee (ILSC) o Chairman: Prof Lee Jim Yang (Department Head, Faculty of Engineering) Institutional Construction Safety Committee (ICSC) o Chairman: Prof Florence Ling (Vice Dean, School of Design and Environment)
15 THE OFFICE OF SAFETY, HEALTH & ENVIRONMENT
16 Introduction Office of Safety, Health and Environment The corporate office in charge of occupational safety & health matters, environmental compliance and emergency management in NUS.
17 Mission, Vision, Values
18 Key Milestones Introduction of Safety Policies & Programmes OSHE Established Crisis & Emergency Management Framework Established Implementation of Safety Management Systems Introduction of Annual Safety and Health Performance Awards NUS wins MOM s Annual Safety Performance Award (Silver) NUS wins Award of Merit for Complete Safety Program Award by CSHEMA Aug Jul Set up physical office of OSHE EM Div Established Laboratory Safety & Health Certification Scheme 2009 OSHE received the NUS Service Class Recognition for Service Excellence
19 Key Milestones NUS wins MOM s Annual Safety Performance Award (Silver) a 2 nd time NUS MIT Peer Review E-learning for safety modules Publication in Journal of Occupational & Environmental Medicine Publication in Journal of Chemical Safety All Laboratories certified to NUS Safety Management Standards NUS wins Complete Safety Award of Commendation by CSHEMA a 2 nd time Launch of Mid-Career Professional Training Award Addition of Safety and Health Culture to University Safety and Health Policy Occupational Health Clinic Central management of safety and health officers 1 st NUS SHE Conference OSHE received Service Class Outstanding Award for Service Excellence 2 nd NUS SHE Conference
20 Organization Chart Director Admin, Finance, Business IT Safety & Health Division Emergency Management Division Sciences (Chemical) Sciences (Physical) Critical Incident Management Event & Activity Safety Governance & General Safety Biomedical Fire Safety Business Continuity Management Strategic Planning
21 Introduction to Safety & Health Management in NUS
22 Plan Act Safety & Health Management System Do Check A SYSTEM APPROACH TO MANAGING WORKPLACE SAFETY & HEALTH
23 Requirements of NUS Safety & Health Management System NUS Safety & Health Policies, Directives & Manuals Management Review Hazard Identification, Risk Assessment and Determining Controls Legal and Other Requirements Objectives & Programmes Safety & Health Management System Performance Measurement & Monitoring Evaluation of Compliance Incident Investigation Non-Compliance, Corrective Action and Preventative Action Record Control Internal Audit Resources, Roles, Responsibility, Accountability and Authority Competence, Training and Awareness Communication, Participation and Consultation Documentation and Document Control Operational Control Emergency Preparedness and Response
24 NUS Safety and Health Management Framework NUS Occupational Health and Safety Management System OSHE Faculty / Research Institute / Centre SMS Faculty Safety Officer Departmental SMS Departmental Safety Co-ordinator Laboratory SMS NUS Occupational Health and Safety (OH&S) Management System Standard for Laboratories PI/Laboratory Safety Lead
25 Policy Policy Formulation Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
26 Policies Formulation Programmes Manuals IT support Professional & Advisory Audits & Inspections A SYSTEM APPROACH TO MANAGING WORKPLACE SAFETY & HEALTH & CRISIS MANAGEMENT AND EMERGENCY PREPAREDNESS
27 NUS Safety & Health Manuals 14 Programme-Specific Manuals Describes the what, where, who, when, why, how of a programme
28
29 NUS Safety Policies & Directives Policies University Safety & Health Policy NUS Crisis Policy Fire Safety Policy Safety Directives Access to and Supervision of Undergraduates in Laboratories for Project or Research Work Authorized Access to Laboratories NUS Students Working In Non NUS Organizations Supervisory Training Responsibility NUS Safety Policies & Safety Directives: Audits & Inspections Policy Formulation Products & Safety Programmes & IT Supporting Professional & Advisory
30 NUS Safety Management System General Laboratory Safety Physical Safety Biological Safety Chemical Safety Radiation Safety Office Safety Construction Safety Ergonomics Field Research First Aid & First Aiders Research Diving Safety Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
31 NUS Emergency Management Fire Safety Emergency Preparedness Event & Activity Safety Crisis Management Business Continuity Plan Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
32 NUS Safety & Health Manuals NUS Occupational Health And Safety (OH&S) Management System Standard For Laboratories NUS General Laboratory Safety Manual NUS Fire Safety Manual NUS Laboratory For Biorisk Management Manual NUS Laboratory Chemical Safety Manual NUS Laboratory Ionizing Radiation Safety Manual NUS Laboratory Laser Safety Manual NUS Occupational Health And Safety Manual For Personnel With Research Animal Contact NUS Safety & Health Guidelines For Field Trips NUS Research Diving Safety Manual NUS Laboratory Ergonomics Manual NUS Office Ergonomics Manual Laboratory Design Standard NUS Construction Safety Programme Manual Noise & Vibration Monitoring And Management Standards For NUS Workplaces Standard For Establishing Lock-out Tag-out Procedure Fume Cupboard Performance Certification Specifications First Aid And First Aiders Standards Crisis Management Manual Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
33 Safety & Health Trainings Some examples: 1. Risk Management for Laboratories 2. General Laboratory Safety 3. Biological Safety 4. Chemical Safety 5. Radiation Safety (Ionizing) 6. Laser Safety 7. Workplace Safety & Health (WSH) Committee 8. Internal Audit for OH&S Management System 9. Fire Safety Courses 10. CPR+AED Familiarization Course 11. Suicide First Responder Awareness Course Policy Formulation More Details on Training Courses: Audits Products & Professional & Advisory Safety Programmes & IT Supporting
34 Safety & Health Trainings OSHE Structured Safety Training System (SSTS) Class room & hands-on trainings E-learning 1. General Laboratory Safety 2. Risk Management for Labs 3. Internal Audit 4. Ergonomics for offices and labs 5. Workplace Safety and Health Committee 6. Fire Safety Training courses 7. Crisis Management for incident commanders and student leaders 8. CPR-AED Training 9. Suicide first responders 10. Mental Health First Aid 1. Fire Safety Awareness Training* 2. Introduction to Safety, Health & Emergency Mgmt in NUS* 3. Introduction to Lab Safety** 4. Biosafety 5. Chemical Safety 6. Radiation Safety 7. Laser Safety 8. Safety and Health Management System Training * Mandatory for all staff ** Mandatory for all lab-based UG Policy Formulation Policies & Directives Manuals Procedures / Standards Training Aids & Tools Audits & Inspections Products & Professional & Advisory Safety Programmes & IT Supporting
35 IT Supporting Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
36 Online Regulated Materials Identifier iaudit Accident & Incident Reporting System (AIRS) Examples of OSHE s IT Applications Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Lab Sign Generator Professional & Advisory
37 Safety & Health Promotional Programmes 1 st NUS Safety, Health and Environment Conference, nd NUS Safety, Health and Environment Conference, 2015 Policy Formulation Fire Safety Awards Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
38 Safety & Health Promotional Programmes Annual Safety & Health Performance Award Presented to Departments that performed well in safety & health through the implementation of safety & health management system Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
39 Sharing Best Practices e-newsletter Monthly electronic news bulletin to the NUS community Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
40 Safety & Health Promotional Programmes Communities of Practice (COP) Total Workplace Health and Safety Field Research Safety Management of Petroleum and Flammable Materials Undergraduate Laboratory Safety Video on YouTube Audits & Inspections Policy Formulation Products & Safety Programmes & IT Supporting Professional & Advisory
41 Faculty/Department Safety Day CeLs- Brenner 2014 Department of Physiology 2014 Policy Formulation University Health Centre 2015 Audits & Inspections Products & Professional & Advisory Safety Programmes & IT Supporting
42 Faculty of Science 2014 Civil Engineering Club 2014 Audits & Inspections Policy Formulation Products & Professional & Advisory Safety Programmes & IT Supporting
43 Professional & Advisory SHM Division Industrial Hygiene Monitoring Radioactive Waste Collection Institutional Licence Application Design Reviews Project Risk Assessment Reviews Field Trip Advisory EM Division Activities & Event Safety Advisory Fire Safety Consultation Critical Incident Management Development of Business Continuity Plan Audits & Inspections Policy Formulation Products & Safety Programmes & IT Supporting Professional & Advisory
44 Audits Laboratory Certification Scheme (Safety & Health Management) Part A: Requirements Specifies the key elements of the SMS Part B: Guidance notes Provides explanatory notes/examples to assist PIs in developing and implementing the safety management system Policy Formulation Audits & Inspections Products & Safety Programmes & IT Supporting Professional & Advisory
45 Inspections 1. Petroleum & Flammable Material (PFM) Inventory Inspection (SCDF) 2. Annual Fire Safety Inspections 3. Institutional Licence to Possess Veterinary Biologics Facility Inspection (AVA) 4. Non-Advanced Generation HIV Lentivirus Vector Facility Inspection (MOH) Policy Formulation Audits & Inspections Products & Safety Programme s & IT Supporting Professional & Advisory
46 ACHIEVEMENTS AND RELATIONSHIP WITH KEY PARTNERS
47 Relationship with Key Partners National Institutions Safety & Health Working Group for Higher Education and Research (HER) Sector 5 Universities 2 Hospital Clusters OSHE 2 National-level Research Institutions 5 Polytechnics
48 Relationship with Key Partners Partnering International Institutions April 2010 Peer Review with Environment, Health and Safety Office (ESHO), Massachusetts Institute of Technology 13 May 2015 Agreement for Collaboration and Administrative Staff Exchanges with Nagoya University
49 Relationship with Key Partners International Visitors 3 June 2013 Universiti Kebangsaan Malaysia 15 October 2013 University of Tokyo 7 Dec 13 A delegation from the Education Faculty Disaster Association (EDUFA), Korea
50 24 & 25 March 2014 Vice Rector and team from Universitas Indonesia May 2015 Dr Robert Emery from University of Texas 15 & 16 June 2015 Mr Andrew Knight from University of Brighton
51 NUS Safety and Health Achievements First University in SEA to win the Award of Merit for the Complete Environmental Health and Safety Programme Competition by CSHEMA in 2008 Campus Safety Health & Environmental Management Association (CSHEMA) presented the Complete Safety Award (Commendation) to NUS in 2011
52 OSHE Achievements 006 Safety Agents winning Gold Award at LIQC 2014 OSHE receiving Outstanding VOICE Participation (2 nd Prize) 2014 OSHE winning the NUS Service Class Outstanding Award for Service Excellence 2014
53 Last but Not Least OSHE Works Hard but also Plays Hard TOGETHER! Dragon Boat Team-Bonding 2014 Performance by OSHE at NUS Excellence Day 2015 Paintball Team- Bonding 2014
54 CONCLUSION
55 WHERE ARE WE?
56
57 Safety Culture in NUS The goal of a strong safety culture in an academic institution is to have administrators, faculty, and staff who care strongly about safety, who have strong knowledge of safety, who teach safety to their students throughout the curriculum, and who promote safety through their leadership and lead by example. Creating Safety Cultures in Academic Institutions, Page 14
58 Our Achievements
59 Annual Safety & Health Performance Award Ceremony 2006 Opening Address If our students do not see and experience safety & health best practices being implemented in the university, they will also most likely enter the workforce ignorant of safety & health issues. So, in NUS, our responsibility to maintain high safety standards is even greater. Prof Tan Chorh Chuan President National University of Singapore
60 Thank You
National University of Singapore. NUS Service Class 2014
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