DCS 101. What DCS Offers, The Value to Our Members and How to Discuss these Services.
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1 DCS 101 What DCS Offers, The Value to Our Members and How to Discuss these Services.
2 What is the Data Conversion Services (DCS) Business Unit? Our mission is to deliver exceptional value to clients and stakeholders through the successful migration of healthcare data. Formerly part of Discovery, this group has been in business since We provide services onsite or offsite from our centrally located storage and processing center in the Kansas City Metro area.
3 Overview Company Organization/Infrastructure Three departments: Production, Sales and Project Management Flexible staffing/capacity to accommodate projects New facility provides increased production capability Expertise Our team is solely focused on the protection and conversion of health information in support of our clients Healthcare IT goals. Cost effective pricing approach Blended storage/scanning approach to provide ideal solution Experience with multiple EMR platforms and working with client EMR teams
4 HealthPort DCS Lenexa, KS
5 Healthport Lenexa Production/Scanning
6 Our Service Offerings Products Vendor Neutral Archive Services Storage and On-Demand Retrieval On-site and Off-site Document Scanning Data Conversion
7 Value to Members Increase EHR/EMR adoption through elimination of paper charts Reduce cost with a compliant and cost effective paperless environment Increase quality of care through consolidating disparate data sources Eliminate IT burden of supporting multiple EMR platforms with complete data extraction Mitigate risk through standardizing HIM policy/retention
8 HCA Physician Services Case Study This client was faced with typical chart storage issues, migrating to the ecw platform and challenges processing complete release of information requests. HealthPort managed the transition of data and provides ROI services. DCS provided on-site purge and transport to KC processing center Older records stored/active records scanned per client specification Scanned records delivered to client through our VNA New ROI services delivered remotely with electronic access to ecw and legacy records Client has standardization of records, needed content in ecw, recaptured space for offices and assurance of complete ROI responses with no internal staff used.
9 Jay County Hospital Case Study Small Indiana Hospital recently renovated their facility and installed a new EHR. They had limited room for older medical records and administration desired an electronic solution. HealthPort staff transported records to our KC processing center Charts are scanned and indexed for high degree of retrievability Images provided in a pdf format for import to client EHR system All retrievals during the project are processed electronically Client reclaims 1,500 square feet of space for hospital use with successful application of federal funds toward complete EHR implementation.
10 Winchester Cardiology This client delayed planning their EMR transition and faced significant challenges getting patient information into the new system. HealthPort DCS provided on-site scanning with remote indexing and uploading directly to their new EMR. During 90 days of transition: The practice was able to keep scheduled appointments Significant space was recaptured Practice was able to accurately determine ongoing medical records staffing needs. Despite being called 10 days prior to go-live, DCS was able to assist this Virginia practice to keep their EMR implementation as scheduled without experiencing financial harm from canceling appointments.
11 Tools for Discussing DCS with Our Members If you believe your site has conversion needs Please reach out to us! Our sales team will assist you in the conversation to determine if HealthPort DCS is the right fit. Questions to ask/answer: Is the site selecting an EMR for the first time or switching systems? Is the site closing, being acquired, acquiring others or experiencing some other significant change? Does the Member utilize a hybrid approach where they use EMR and paper? If so, why? Is the Member searching for affordable day-forward scanning?
12 Working Together Leads Please submit leads through: Our commitment to you - By involving DCS, you will have: Experienced HealthPort staff working with you to move relationships forward An internal partner vitally interested in your ROI success
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