Banker Edition Release Notes Winter 2012 Release (build / / )

Transcription

1 Banker Edition Release Notes Winter 2012 Release (build / / ) Last Revised: 01/15/2013

2 Copyright Statement 2013 Ellie Mae, Inc. Ellie Mae, Encompass, Encompass360, Encompass Compliance Service, Ellie Mae Network and the Ellie Mae logo are trademarks or registered trademarks of Ellie Mae, Inc. or its subsidiaries. All rights reserved. Other company and product names may be trademarks of their respective owners. Products, services and programs are subject to change without notice. Encompass360 Banker Edition Release Notes, WInter 2012 (build / / ) Last Revised: 01/15/2013

3 Table of Contents Encompass360 Banker Edition Release Notes... 1 Overview of Updates and Enhancements... 1 Encompass Server Update Enhancements... 2 Compliance Updates... 2 ULDD... 7 Form Updates... 7 Encompass360 Admin Tools Encompass Settings Enhancements to Pipeline Export Features Electronic Document Management (EDM) Updates Updates to Rate Locks Updates to Interim Servicing and Purchase Advice Form Encompass Product and Pricing Service (EPPS) TQL Services Appraisal Service Title & Closing Service Additional Updates & Enhancements Update Update Detailed Procedures Downloading Microsoft.NET Framework Manage Encompass Server Updates Installing a Major Upgrade Installing a Server Update New Admin Tools Settings to Manage Changed Circumstance Fee Handling Manage List of Changed Circumstances on 2010 GFE Input Form New MIP/PMI/Guarantee Fee Calculation Window for USDA Loans Correspondent Purchase Advice Form Basic Loan Information Pricing Reconciliation Purchase Details Create Multiple 4506 or 4506-T Forms Generating 4506 and 4506-T Output Forms for a Loan File with Multiple Versions of the Form Add Mortgage Interest Received Field (Field ID 3615) to the 1098 Mortgage Interest Report New Admin Tools Settings for Loans Imported From TPO WebCenter Configuring Automated Conditions Business Rules Export efolder Documents from Pipeline Document Export Templates Setting Persona Access to Pipeline Services efolder HTML Templates Document Stacking Templates Setting Stacking Order and Document Selection Visual Indicator for Stacking Order Files Background Conversion and Upload Working with the Background Conversion Option Lock Cancellation Process Configure the Lock Cancellation Feature Request a Lock Cancellation Cancel a Lock TQL Comments Valuation Service Setting Valuation Service Orders Ordering Reports Encompass360 Release Notes Change Log i

4 Encompass360 Banker Edition Release Notes Winter 2012 Release (version / / ) The Encompass360 Winter 2012 Release includes the key features described on the following pages. This document includes a high-level overview of key features and updates, followed by more detailed information and instructions where appropriate. Refer to the Encompass360 online help and the Documentation Library for additional information and related documents. Overview of Updates and Enhancements The following tables describe each change, indicate whether or not the change is automatically enabled, and describe any setup requirements. Click the page number links on the title lines to jump to detailed information if applicable. Important Announcements Support for SQL Server 2000 Has Ended Encompass does not work with Microsoft SQL Server This version of SQL Server is now 13 years old and lacks certain performance enhancements included in SQL Server 2005 and later. Customers who are on SQL Server 2000 need to upgrade to SQL Server 2005, 2008, or 2012 before they will be able to install Encompass Click here for Microsoft s instructions for upgrading your SQL Server 2000 instance. NOTE: If you attempt to upgrade to Encompass 8.0 while running SQL Server 2000, you will receive a notification message informing you that the upgrade will not continue until you upgrade to SQL Server 2005 or later. ENC-3703 Encompass360 Now Using Microsoft.NET Framework 4 (Required) Encompass360 now uses the Microsoft.NET Framework 4 programming framework. Previously,.NET Framework 2.0 was used. If not already installed on your company's end user workstations, Microsoft.NET Framework 4 must be installed on these workstations before updating to Encompass For instructions for downloading Microsoft.NET 4.0 from Microsoft's website, click here. NOTE: After.NET Framework 4 is installed, restart your computer. You can then resume the installation from the installation download link. For developers using the Encompass360 Software Development Kit (SDK) to integrate your existing back office applications with your Encompass360 system, please note that the EncompassAutomation API and EncompassObjects API are now both implemented using Microsoft.NET Framework 4. All projects that use the Encompass API must be written using a.net Framework 4-compatible language and development environment. Refer to the SDK Programmer s Guide for detailed instructions, including how to upgrade your existing applications to be compatible with the Winter 2012 release. ENC-2818, ENC-3233, ENC

5 Description of Feature Automatically Enabled Setup Requirements Encompass Server Update Enhancements Manage When Encompass Server Updates are Installed and Notify Users Beforehand page 36 The system administrator can now use the Version Manager tool in Encompass360 Admin Tools to manage how and when updates are applied to the Encompass server. Here you can specify the amount of time before the update will start, and send an announcement to all currently logged in users to notify them of the update before it starts. There are two kinds of Encompass server updates- installing a major upgrade or installing a server update: Major upgrade: Major upgrades (for example, Encompass ) introduce significant new features and enhancements. Your current version of Encompass360 is completely uninstalled, and then the new upgraded version of Encompass360 is downloaded and applied to your Encompass server. Your users computers are upgraded when they log in to the newly updated Encompass server. Server update: Server updates (for example, Encompass x) are smaller updates that don t require a completely new installation of Encompass360. Instead, a group of new or updated files is copied to the Encompass server. Your users computers are upgraded when they log in to the newly updated Encompass server. ENC-1470, ENC-3148 To access the Version Manager, log in to the Encompass360 Admin Tools, double-click Version Manager, and then log in to the Version Manager. Compliance Updates New After Disclosure Copy Fees to GFE Tool in Admin Tools page 38 To help improve the system administrator s control over how fees are updated to the 2010 GFE input form due to a changed circumstance, the new After Disclosure Copy Fees to GFE tool is now available in the Encompass360 Admin Tools. This tool replaces the After Disclosure Don t Copy Fees to GFE tool provided in previous versions of Admin Tools. The name of this tool is now After Disclosure Copy fees to GFE; replacing the After Disclosure Don t Copy Fees to GFE tool The following settings options are now available to control whether or not fees changed directly in the Borrower column on the 2010 itemization input form or indirectly as the result of a recalculation (for example, a recalculation that occurs if the loan amount changes) will automatically update in the GFE (Section #) column. Always Update - When selected, fees will always automatically update in the GFE (Section #) column. Selective Update - When selected, fees will automatically update in the GFE (Section #) column only if select criteria are met. Manual Update - When selected, fees will not automatically update in the GFE (Section #) column. Instead, loan team members need to manually update these fees or create business rules to control how these fees are updated. ENC-1917 To Manage the After Disclosure Copy fees to GFE Tool in Admin Tools: 1 On your Windows task bar, click the Start menu or Start icon, navigate to the Ellie Mae Encompass360 program folder, and then click Admin Tools. 2 Double-click Settings Manager. If you are prompted to log in to the server, type the User ID, Password, and Server that you use to log in to Encompass360 as the Admin user. 3 Select Polices from the Category menu. 4 Double-click the After Disclosure Copy fees to GFE option, and then select an option from the drop-down list. 2

6 Description of Feature Administrator Can Now Edit the List of Changed Circumstances Provided on 2010 GFE Input Form page 38 When re-disclosing due to a changed circumstance in previous versions of Encompass360, authorized users may select the Changed Circumstance check box (field ID 3168) on the 2010 GFE input form, and then select a description of the circumstance from the drop-down list (field ID 3169). Now in Encompass , the administrator can use the new Change in Circumstances Setup tool in Encompass Settings to create their own changed circumstance descriptions for this list, and remove, edit, and reorganize existing descriptions on the list. Back on the 2010 GFE, users can select the Changed Circumstance check box, and then click the new Search icon and select a changed circumstance from this list. The selected circumstance is populated to the form (field ID 3627), and the additional description fields (field IDs 3169 and 3166) are populated accordingly. NOTE: By default, this list contains the changed circumstances descriptions provided in previous versions of Encompass360. ENC-1226 Set Up a Custom Theory of Lending Using the New ECS Lender Profile Option Encompass Compliance Service (ECS) customers can now set up custom rules for their theory of lending to be applied when running compliance tests on a loan file. ENC-3320 New MIP/PMI/Guarantee Fee Calculation Window Calculates USDA Upfront Guarantee & Annual Fee page 40 When calculating monthly mortgage insurance (MI) premiums for a loan, you can click the Edit icon on line 902 of the 2010 Itemization form to display the MIP/PMI/Guarantee Fee Calculation window (aka, the MI pop-up window ) and then calculate the MI. A new version of the MIP/PMI/Guarantee Fee Calculation window is now provided when working with USDA loans that calculates the USDA Upfront Guarantee Fee and Annual Fee. Here you can select a Guarantee Fee Percentage (field ID 3560) and the MIP/PMI/Guarantee Fee calculator will calculate the Upfront Guarantee Fee based on the total loan amount (using formulas provided by the USDA). NOTE: The Edit icon used to open the MIP/PMI/Guarantee Fee Calculation window is accessible from the mortgage insurance sections of forms such as the 1003, REGZ-TIL, and Closing REGZ-TIL. ENC-2729, ENC-3265, ENC-3266 Automatically Enabled Setup Requirements To manage the list of changed circumstances descriptions, go to Encompass > Settings > Loan Setup > Change in Circumstances Setup. To access the Custom Lender profile option, go to Encompass > Settings > Company/User Setup > Company Information, and then select Use Custom Lender Profile for ECS. 3

7 Description of Feature New Field Available to Lock MI Upfront Factor When calculating monthly mortgage insurance (MI) premiums for a loan, you can click the Edit icon on line 902 of the 2010 Itemization form to display the MIP/PMI/Guarantee Fee Calculation window (aka, the MI pop-up window ) and then calculate the MI. When using this window in previous versions of Encompass360, the following issue occurred in certain instances: If a user enters an MI upfront factor (field ID 1107) that is rounded to two decimals (for example, 1.75), Encompass360 automatically rounds this value to six decimals ( ) when the user clicks or selects another field. When the user selects the Amount Paid in Cash Lock check box (field ID 1765) and then enters the paid in cash amount (field ID 1760), the upfront factor is recalculated and could potentially change (for example, ) based on the paid in cash amount. To prevent the MI upfront factor from being recalculated in this manner, you can select the new MI Factor Field Locked check box (field ID 3625). When selected, the upfront factor field is locked and not recalculated. If you then clear this check box later, the upfront factor will be recalculated based on the amount paid in cash. NOTE: The Edit icon used to open the MIP/PMI/Guarantee Fee Calculation window is accessible from the mortgage insurance sections of forms such as the 1003, REGZ-TIL, and Closing REGZ-TIL. ENC-3307 Update to Monthly Mortgage Insurance Calculation on Energy Efficient Mortgage Calculation Input Form The calculation for the Monthly MI (field ID EEM.X85) on the Energy Efficient Mortgage Calculation input form has been updated in accordance with FHA guidelines.the Monthly MI is now calculated using the base loan amount from the Loan Transmittal (field ID EEM.X75) based on average outstanding balance and the annual MIP factor (field ID 1199) entered in the MIP/PMI/Guarantee Fee Calculation window. ENC-3601 Manually Edit Total Transfer Taxes After Disclosure of Good Faith Estimate (GFE) An Edit icon is now provided for the Transfer Taxes field (field ID NEWHUD.X76; line 1203, #8) on the 2010 Itemization and 2010 HUD-1 Page 2 input forms. Use this icon to change the total amount of transfer taxes applied to the 2010 GFE (Block 8) without impacting the associated values in the Borrower column on the 2010 Itemization or 2010 HUD-1 Page 2. When you click the icon, you can then edit the amounts for Transfer Taxes, City/County/Stamps, and State Tax/Stamps. The new total is then populated to the Transfer Taxes field. ENC-3577 Homeowner s Insurance Copies to GFE Column on the 2010 Itemization On the 2010 Itemization input form, the borrower s portion of the Homeowner's Insurance on line 1002 now correctly carries over to the GFE (Section #) column when calculated using the Aggregate Setup. Previously, all charges except line 1002 would be copied to the GFE (Section #) column. ENC-3255 Automatically Enabled Setup Requirements 4

8 Description of Feature When Appraised Value is Unknown, Estimated Value is Used When Calculating CLTV, APR, and MI Cutoff Encompass360 bases it calculations for CLTV, APR, and MI cutoff (among others) on the Appraised Value (field ID 356). When this value is empty or unknown, Encompass360 now uses the Estimated Value (field ID 1821) in its place when calculating the CLTV, APR, and MI cutoff. ENC-1637 Use Get Index Button to Update ARM Index When Drawing Documents A new Get Index button is now provided in the Adjustable Rate Mortgage section on the REGZ-TIL and Closing RegZ. When this button is clicked, Encompass360 looks up the current index (based on the ARM Index Type (field ID 1959) indicated on the REGZ-TIL) and adds it to the Index field (field ID 688). This helps ensure the most current index is used when loan team members are generating disclosures or ordering closing documents. ENC-1726 New Fields and Options Added to Statement of Denial In accordance with the Equal Credit Opportunity Act s Regulation B, the following fields have been added or renamed in the Principal Reason(s) for Credit Denial, Termination or Other Action Taken section of the Statement of Denial input form in Encompass360: The Insufficient Credit Reference check box (field ID DENIAL.X31) has been renamed Insufficient Number of Credit References Provided (field ID DENIAL.X31) The Insufficient Credit File check box (field ID DENIAL.X32) has been renamed Limited Credit Experience (field ID DENIAL.X32) The Garnishment, Attachment, Foreclosure, Repossession or Suit check box (field ID DENIAL.X34) has been renamed to Garnishment, Attachment, Foreclosure, Repossession or Collection Action or Judgment (field ID DENIAL.X34) Unacceptable Type of Credit References Provided (field ID DENIAL.X77) Poor Credit Performance With Us (field ID DENIAL.X78) Number of Recent Inquiries on Credit Bureau Report (DENIAL.X79) The Temporary or Irregular Employment, Insufficient Stability of Income check box (field ID DENIAL.X44) has been renamed Temporary or Irregular Employment (field ID DENIAL.X44) The Insufficient Income for Mortgage Payments field (field ID DENIAL.X45) has been renamed Income Insufficient for Amount of Credit Requested (field ID DENIAL.X45) The Too Short a Period of Residence check box (field ID DENIAL.X48) has been renamed Length of Residence (field ID DENIAL.X48) Value or Type of Collateral is Not Sufficient (DENIAL.X80) ENC-3525, FORM-81 Automatically Enabled Setup Requirements 5

9 Description of Feature Updates to North Carolina Compliance Report.CSV File The following updates have been made to the North Carolina compliance report.csv file generated in Encompass360: Column G in the generated report file now reflects the value entered in the Maximum Life Interest Rate field (field ID 2625). The LoanPurposeType column header has been renamed to LoanPurpose to match the NCCOB s enumeration. Previously, the generated report file included two PaymentFrequency columns and two CreditScore columns. The two duplicate columns has been removed. ENC-3446 Updates to the Disclosure Tracking Tool New Appraisal Provided Date Field - To help ensure compliance with federal and state laws requiring that loan originators provide borrowers with a copy of the appraisal prior to closing or within a specified time period if the application is denied, a new Appraisal Provided field (field ID 3624) has been added to the Disclosure Tracking Tool. Originators can use this field to track the date the appraisal is sent to the borrower and document compliance with ECOA requirements. Borrower Received Date Now Entered When Using edisclosure Fulfillment Service - The edisclosure Fulfillment service prepares a securely printed version of the disclosure package and sends it to the borrower on the date of your choice (via U.S Postal Service) if the borrower fails to accept the edisclosure package you sent them within a specified time frame or declines to receive the package electronically. When the disclosure package is sent through the Fulfillment service, the Borrower Received Date field (field ID 3153 for the REGZ-TIL and 3149 for the GFE) is now populated accordingly. The REGZ-TIL is deemed received three days after the Initial TIL Sent Date (field ID 3152). The GFE is deemed received three days after the Initial GFE Sent Date (field ID 3148). A day is any day of the week excluding Sundays and Legal Holidays. Disclosure Tracking Summary Form Reflects Total Loan Amount - The Loan Amount field on the Disclosure Tracking Summary output form now reflects the loan s Total Loan Amount (field ID 2), ensuring the form reflects the total amount of the loan, including any funds for PMI/MIP financing. Previously, the Base Loan Amount (field 1109) was displayed on the output form. ENC-2455, ENC-1854 Generate Reports for Encompass Compliance Service NMLS Registration Review Results A new field called Mavent Compliance Review NMLS Result (field ID COMPLIANCEREVIEW.X17) has been added to Encompass360 s Reporting Database. Use this field to report on the results of Encompass Compliance Service NMLS (Nationwide Mortgage Licensing System) Registration reviews. This review verifies an individual loan originator s NMLS information against NMLS data using NMLS B2B Access. The review may be used to test for the applicable individual loan originator s NMLS registration information on seasoned loans, with the applicable data and information at the time the loans were closed. ENC-1786 Automatically Enabled Setup Requirements To manage the Reporting Database, open the Encompass360 Admin Tools, and double-click Reporting Database. 6

10 Description of Feature Automatically Enabled Setup Requirements ULDD Initial Fixed Period Exported to Fannie Mae and Freddie Mac for ARM Loans Only When creating a ULDD export for Fannie Mae or Freddie Mac, the number of months after close when the first rate change occurs (field ID 696) is now exported only for ARM loans. Previously, the value was being exported for all loans, which would cause validation errors on the ULDD file. EBC-173 Base Guarantee Fee Correctly Exported to Fannie Mae for MBS Loans When creating a ULDD export for Fannie Mae, the Base Guarantee Fee is now correctly exported for Mortgage- Backed Security (MBS) loans. When the Mortgage-Backed Security check box (field ULDD.X33) is selected, the Guarantee Fee (field ULDD.X39) and Base Guarantee Fee (field ULDD.X40) on the Fannie Mae tab on the ULDD form are both exported. In previous versions of Encompass360, the value in the Guarantee Fee (field ULDD.X39) would be exported to Fannie Mae as the Guarantee Fee and as the Base Guarantee Fee (regardless of whether the Mortgage-Backed Security check box was selected). EBC-188 Form Updates New Correspondent Purchase Advice Form page 42 Lenders can use the new Correspondent Purchase Advice Form to calculate the details of the purchase amount when buying a loan from another lender. Use the form to enter the impounds and principal amounts from the lender, and to calculate the amounts that you will include in the Purchase Advice statement that you send to the lender. A custom output form (Correspondent Operations Purchase Advice) is available for download. This form can be used as the Purchase Advice statement that you send to the lender. To download this document to your computer, click the following link: Purchase Advice.doc ENC-3304, ENC-3410, ENC-3707 Create and Manage Multiple Versions of the 4506 and 4506-T page 43 You can now create, view, and manage multiple versions of the Request for Copy of Tax Return (4506) and Request for Transcript of Tax (4506-T) forms to obtain authorization from the borrower, co-borrower, or other individuals or entities to request copies of their tax returns or tax transcripts from the Internal Revenue Service. As part of this enhancement, the 4506 and 4506-T forms are no longer available for use in the Data Templates, Print Form Groups, and the Loan Form Printing Business Rules tool in Encompass Settings. Since your loan file may now contain multiple versions of the 4506 or 4506-T input forms, these forms are no longer compatible with the Data Templates setting, as the setting relies on single field IDs on a form in order to populate the fields with template data. Since there are now a variable number of forms, they don't use standard field IDs and the Data Templates setting cannot be used to populate them. ENC-2008, ENC-2011, ENC-3222 For additional custom print forms and instructions to download them from the Ellie Mae download site, visit the Knowledge Base in the Encompass360 Resource Center and search for article Additional Encompass Custom Forms. 7

11 Description of Feature Generating 4506 and 4506-T Output Forms for a Loan File with Multiple Versions of the Form When generating 4506 or 4506-T output forms for a loan that has multiple versions of the 4506 or 4506-T, the following rules apply to the way the forms are generated based on the document generation application your company is using to generate initial disclosures and closing documents: If you are using the Encompass Docs Solution, Encompass360 will generate all the forms that display on the list at the top of the Request for Copy of Tax Return or the Request for Transcript of Tax form. If you are not using the Encompass Docs Solution or are ordering from a third-party vendor via the Services tab, only the form that displays on the top of the list will be generated. ENC-3763 Changes to the Printing Process for 4506 and 4506-T Output Forms The process for printing a Request for Copy of Tax Return (4506) or Request for Transcript of Tax (4506-T) form has been updated to follow the printing process used for verification forms. When you print a 4506 or 4506-T form, the Print window opens with the verification forms displayed in the left panel along with each 4506 and 4506-T form that was created for the loan. The user can then select the forms to print. When the forms are added to edisclosures in the efolder, all of the created forms will be included in the edisclosures. Since these forms now follow the process used for verification forms, the 4506 and 4506-T forms are no longer available for use in the Data Templates tool in Encompass Settings. Since your loan file may now contain multiple versions of the 4506 or 4506-T input forms, these forms are no longer compatible with the Data Templates setting, as the setting relies on single field IDs on a form in order to populate the fields with template data. Since there are now a variable number of forms, they don't use standard field IDs and the Data Templates setting cannot be used to populate them Reminder: The 4506 and 4506-T forms are also no longer available for use in the Print Form Groups and Loan Form Printing Business Rules tools in Encompass Settings. The specific items that were removed from these tools are IRS4506-Copy Request Page 1, IRS4506-Copy Request Page 2, IRS4506T-Trans Request Page 1, and IRS4506T- Trans Request Page 2. ENC-3136 Realignment of Values on 4506-T Output Form to Improve Readability The values printed to the Request for Transcript of Tax Return output form have been slightly realigned to help prevent the values from overlapping the lines that separate each line/section of the form. Prior to this realignment, letters printed to line 2a or numbers printed to line 2b (for example) were slightly obscured because they overlapped the section divider, making the form hard to read and subject to rejection by the IRS and investors. ENC-4381, FORM-2088 Automatically Enabled Setup Requirements 8

12 Description of Feature New Occupancy Descriptions Added to VA Report and Certification of Loan Disbursement Output Form and HUD 1003 Addendum Input Form Two occupancy certifications have been added to the VA Report and Certification of Loan Disbursement output form to comply with VA Circular These new descriptions are now included in the b. Occupancy list in Section III Veteran's Certification on page 2 of the output form: The veteran is on active military duty and in his or her absence, I certify that a dependent child of the veteran occupies or will occupy the property securing this loan as their home. While the veteran was on active military duty and unable to occupy the property securing this loan, the property was occupied by the veterans dependent child as his or her home. In conjunction with this update, two new options were also added to the (2) Occupancy drop-down list (field ID 1065; line 25) on the HUD 1003 Addendum input form: I am active duty and my dependent child occupies home I was on active military duty...my dependant child occupied home When the I am active duty and my dependent child occupies home option is selected on the HUD 1003 Addendum, the The veteran is on active military duty... option is indicated on the VA output form. When the I was on active military duty...my dependant child occupied home option is selected on the HUD 1003 Addendum, the While the veteran was on active military duty... is indicated on the VA output form. FORM-5380, ENC-4616 Additional Updates to VA Report and Certification of Loan Disbursement Output Form The following updates have been made to the VA Report and Clarification of Loan Disbursement output form: In the Privacy Act Notice section on page 2, the date related to the Federal Statute of Law requiring disclosure of the borrower s Social Security Number has been updated to January 1, The date in the footer on page 1 and page 2 has been updated from DEC 2007 to SEPT The note in the footer on page 1 and page 2 has been updated to SUPERSEDES VA FORM , DEC 2007 WHICH WILL NOT BE USED FORM-5380 Automatically Enabled Setup Requirements 9

13 Description of Feature Support Added for Two 1098 Mortgage Interest Forms To accommodate IRS changes in the method used to report mortgage interest, the 1098 Mortgage Interest input form has been revised to support reporting for two different tax years. The Mortgage Interest Information section has been split into two sub-sections: Closing Year of the Loan - Used for the 1098 tax form for the year when the loan closes (based on field 748). Subsequent Year (If Applicable) - Used for the 1098 tax form for the year after the loan closes. This section is used when a payment is entered on the Interim Servicing Worksheet during the year after the loan closes. The two sections include the following fields: 1098 Interest for Tax Year (fields 3614 and 3616) - Calculated, read-only field that displays the 1098 interest for the tax year. Mortgage Interest received (fields 3615 and 3617) - Calculated, editable field for the mortgage interest received. For the closing year, the pre-paid interest at closing (field 334) plus the year-to-date interest paid for the calendar year. For the subsequent year, the year-to-date interest paid for the calendar year. Click the Lock icons to edit the fields. Points paid (fields 1191 and 3618) - For the closing year, the origination or discount points from lines 801 and 802 of the 2010 Itemization. The entry will be blank or zero for the subsequent year. Click the Lock icons to edit the fields. Refund of overpaid interest (fields 1192 and 3619) - Refunds for overpayment of interest. Box 4 (fields 1194, 1195, 3620, and 3621) - Type additional information related to the interest information, for example, the subject property address. INV-1202 Updates to the 1098 Mortgage Interest Report page 44 The newly added field for Mortgage Interest Received (field ID 3615) is now included in the 1098 Mortgage Interest report under the label Box 1 for new Encompass360 installations. Customers who are updating to Encompass360 version 8.0 will need to add the new field to the report. Additionally, the description for the portion of the origination fee paid by the borrower (field ID 334) has been changed to Fees Int Borr. INV-1311, INV-1359 Updates to the Equal Credit Opportunity Act Notice The Equal Credit Opportunity Act Notice in Encompass360 has been updated in accordance with ECOA Regulation B. The last paragraph on the disclosure has been updated to read: Alimony, child support, or separate maintenance income need not be revealed if you do not wish to have it considered as a basis for repaying this obligation. FORM-79 Automatically Enabled Setup Requirements 10

14 Description of Feature Taxes and Insurance Populated to Paid to Others Column on MLDS After clicking the Copy Itemization to MLDS button to copy the field entries from the 2010 Itemization form to the MLDS - CA GFE, tax and insurance fees entered in the 1000 section of the 2010 Itemization are now populated to the Paid to Others column on the MLDS - CA GFE form. NOTE: All items on the 2010 Itemization that are not paid to the Broker are populated to the Paid to Others column when the Copy Itemization to MLDS button is clicked. ENC-1521 New Date Field Added to Printed Settlement Service List of Providers A new date field is now provided on the printed Settlement Service List of Providers that reflects the date the form was issued or provided. This date field is populated by the GFE Date (field ID 3170) entered on the 2010 GFE. FORM-2136 Space Increased for Lender Name on 1003 edisclosure Output Form Additional space has been added for the Loan Origination Company s Name on the 1003 Page 3 output form. The name now wraps to a second line if it exceeds the allotted space on the output form. The name is copied from the Company Name (field ID 315) on the 1003 Page 3 input form. ENC-2918 Estimated Closing Cost Value on Line f on 1003 Page 3 Displays as Intended An issue occurred where entering a cash deposit value (field ID 183) in the Assets section of the 1003 Page 2 caused the value entered on line f - Estimated closing costs (field ID 137) on the 1003 Page 3 to no longer display. This issue has been resolved and the value entered on line f now remains visible as intended. ENC-2603 Number of Months to Exclude from Installment Debt No Longer Copied to All VOLs For loan files with multiple VOL entries, the value entered for the Number of Months to Exclude from Installment Debt field on one VOL entry no longer copies over to the other entries. Previously, the value entered in the most recently saved VOL would be copied to the Number of Months to Exclude from Installment Debt field on all other VOL entries. ENC-2920 Update to the Additional Information References on the FACT Act Disclosure Forms On the FACT Act Disclosure output forms, the references for additional information about credit reports and consumer rights has been updated to refer the borrower to the Consumer Financial Protection Bureau's website. The affected forms include the Credit Score Disclosure Exception (Model H-3 and Model H-5), the Risk Base Pricing Notice (Model H-1 and Model H-6), and the Credit Score Not Available Model H-5. ENC-2284 Automatically Enabled Setup Requirements 11

15 Description of Feature Automatically Enabled Setup Requirements Encompass360 Admin Tools New Admin Tools Settings for Loans Imported from Encompass TPO WebCenter page 45 A new setting called TPO WebCenter Loan Import has been added to the Settings Manager tool (in the Import category) in Encompass360 Admin Tools to control whether or not specific fields in loans originated in an Encompass TPO WebCenter site are recalculated when imported into Encompass360. The setting options are: Keep Calculated Values - The values in the fields are not recalculated and may be edited as needed. Use Encompass Calcs - The values in the fields are recalculated by Encompass360. Only authorized users are then permitted to edit these fields. (Authorized users click the Lock icon and then update the fields as needed.) A new setting called TPO WebCenter Application Date Import has been added to the Settings Manager tool (in the Import category) in Encompass360 Admin Tools to control whether or not the Application Date (field ID 745) is auto-populated with the current date (i.e., today's date ) when importing loan files from the Encompass TPO WebCenter loans into Encompass360. The setting options are: Do Not change - The Application Date is not automatically populated with the current date after importing the loan file. Use Current Date If Blank - If the Application Date field is blank, the current date is populated into it after importing the loan file. If a date has already been entered in the Application Date field, that date will remain in the field after importing the loan file. A new setting called TPO Originator has also been added to the Settings Manager tool (in the Policies category) in Encompass360 Admin Tools to control the name that s entered in the Loan Originator field (field ID 1612) on the 1003 Page 3. The setting options are: Keep_TPO_Originator - When selected, the TPO that originated the loan in TPO WebCenter is populated to the Loan Originator field. Update_TPO_Originator_With_Assigned_LoanOfficer - When selected, the name of the loan officer assigned to the loan in Encompass360 is populated to the Loan Originator field. ENC-1914 To Open the Server Settings Manager in Encompass360 Admin Tools: 1 On your Windows task bar, click the Start menu or Start icon, navigate to the Ellie Mae Encompass360 program folder, and then click Admin Tools. 2 Double-click Settings Manager. If you are prompted to log in to the server, type the User ID, Password, and Server that you use to log in to Encompass360 as the Admin user. 3 Select Import from the Category drop-down list to manage the loan import and application date import settings. 4 Select Polices from the Category menu to manage TPO Originator settings. 12

16 Description of Feature Automatically Enabled Setup Requirements Encompass Settings Use Automated Conditions Business Rule with the New Add Automated Conditions Option page 45 in the efolder A new Add Automated Conditions option has been added to the Add Condition window in the efolder. When selected, this option populates conditions to the Preliminary Conditions, Underwriting Conditions, and Post-Closing Conditions tabs based on data in the loan file and the logic set up in the new Automated Conditions business rule in Encompass Settings. Administrators use this tool to configure business rules that apply specific conditions to the loan based on specific loan criteria when the Add Automated Conditions efolder option is used. ENC-1176, ENC-1314, ENC-1336, ENC-1352 New Persona Setting Option to Add Automated Conditions in efolder Add Automated Conditions check boxes have been added to the Conditions section of the efolder tab in the Personas setting to enable administrators to allow personas to view and select the Add Automated Conditions option when adding conditions to the Preliminary Conditions, Underwriting Conditions, and Post-Closing Conditions tabs in the efolder. Selecting one of the check boxes in the Persona setting gives the persona the right to add preconfigured automated conditions to the associated conditions tab in the efolder. ENC-2998 Certain Special Characters Now Permitted in Encompass360 User IDs; Issue with 16 Character User IDs Resolved Encompass360 user IDs cannot contain spaces or special characters such as #,! or *. Starting with the Encompass hot update (made available in September 2012), administrators received an error notification stating that the provided user ID is not in a valid format when they attempted to copy and paste a user ID that contained special characters into the User Details screen. Administrators also received this error notification when attempting to modify the User Details (name, contact information, personas, loan access, etc.) for users with a user ID that contained special characters and when they attempted to create a new user with a user ID that contained 16 characters. Starting with Encompass , user IDs may contain the following special - [hyphen], and. [period]. (An underscore ( _ ) was permitted in earlier versions of Encompass360 and continues to be permitted in Encompass ) In addition, the issue that caused administrators to receive the error notification stating that the provided user ID is not in a valid format when creating a new user with a user ID containing 16 characters has been resolved. ENC-3579 Field Access Business Rules No Longer Changed by Running a Report Coding has been updated to eliminate the circumstances that caused a Field Access Business Rule to be unintentionally modified (without administrator action) to change one or more persona access rights from Edit to View Only. The issue occurred when a user ran a report that included a field controlled by a Field Access Business Rule. Running the report would sometimes result in restricted access being given to users who were granted read-only access by the administrator (based on rules that do not include an advanced condition). ENC-2866 To set up Automated Conditions, go to Encompass > Settings > Business Rules > Automated Conditions. To enable persona access to Automated Conditions, ed Conditions, go to Encompass > Settings > Company/User Setup>Personas. 13

17 Description of Feature Loans Cannot be Imported from Loan Mailbox When Loan Folder Business Rule is in Effect To prevent users from importing loans into a loan folder, the administrator sets up a Loan Folder Business Rule and selects No for the Can loans be imported into the loan folder? option. An issue occurred where users were able to import loans through the Loan Mailbox even when this rule was in effect. This issue has been resolved. ENC-3306 Changes Made to MI Tables Now Remain in Effect After Exiting MI Tables Setting An issue occurred when using the MI Tables setting tool to create and manage Mortgage Insurance tables where any changes that were made to the 1st Premium %, 1st Monthly MI %, 1st Monthly MI Months, 2nd Monthly MI%, 2nd Monthly MI Months, or Cutoff % fields were lost once the administrator exited the MI Tables settings. This issue has been resolved. All changes made to these fields remain in effect when the administrator exits the setting. ENC-974 User Assigned to All Applicable Milestones When Using Loan Reassignment Setting When assigning a user to a milestone in a loan file, you can assign the user to multiple milestones (for example, File Started and Qualification). Administrators can also use the Loan Reassignment setting tool to reassign a different user to a loan. An issue occurred when using the Loan Reassignment setting tool where the user who was reassigned to the loan was only reassigned to the first milestone instead of all the milestones they should have been assigned to. This issue has been resolved. The new user reassigned to the loan is now assigned to all applicable milestones. ENC-1006 Users in User Group With Edit Access to Public Reports Can Now Add New Reports to Applicable Folders All users in a user group that has been granted edit access to the Public Reports folder are now permitted to add new reports to each folder under the Public Reports parent folder, including the Companywide folder. ENC-1072 New Loan Folders Added to Loan Folders Setting Sorted Alphabetically When using the Loan Folders setting in Encompass Settings to create a new loan folder, the newly created loan folder is always inserted into the Loan Folders list according to alphabetical order. Previously, the new loan folder was added to the bottom of the list in certain circumstances. ENC-1078 Employee ID Number Field Added to the User Details Window in the Organization/Users Setting An optional Employee ID Number field has been added to the Account Information section of the User Details window when setting up or editing a user in the Encompass360 system. The field is designed to be used with the Commissions360 product, which can import the field data from Encompass360 and pass the employee ID number to third-party payroll systems to streamline payments to Encompass360 users via the Commissions360 system. COM-326, ENC-1282 Automatically Enabled Setup Requirements To set up a Loan Folder Business Rule, go to Encompass > Settings > Business Rules > Loan Folder Business Rule. To update the MI tables, go to Encompass > Settings > Tables and Fees > MI Tables. To reassign a loan file to another user, go to Encompass > Settings > System Administration > Loan Reassignment. To create groups of users that define access to loan and contact data, go to Encompass > Settings > Company/User Setup > User Groups. To add a loan folder, go to Encompass > Settings > Loan Setup > Loan Folders. To enter an Employee ID, go to Encompass > Settings > Company/User Setup > Organization/Users. Double-click a user in the Enabled Users list, and then enter the number in the Employee ID Number field. 14

18 Description of Feature Trustee Details in the Trustee List Setting Can Be Imported from Business Contacts An Address Book icon has been added to the Trustee Details window in the Trustee List setting to allow users to import trustee contact information from the user s Business Contacts. Additionally, a Phone Number field has been added to the window to record the phone number for the trustee.the Trustee Details window displays when a user clicks the Add icon on the Trustee List setting under the Loan Setup setting. ENC-2941 Updates to the Delete Borrowers Options in the Personas Setting The Delete Borrowers option in the Other section on the Loan tab in the Personas setting has been replaced with a set of expanded options for managing borrowers. A top-level Manage Borrowers check box controls access to the options. By default, selecting the Manage Borrowers check box will enable the three subordinate check boxes for the rights to Delete Borrowers, Move Borrowers, and Import Borrowers for a loan file. When the Import Borrowers check box is selected, check boxes for three additional options are selected by default for importing loans: From Contacts, From another loan, and From an FNMA 3.2 File. The administrator can then clear or select the check boxes to add or remove specific borrower management rights for a persona. ENC-3095 Template Will Ignore Business Rules Check Box Added Back to the Loan Program Template Setting The Template will ignore business rules check box has been added back to the Loan Program Template setting. If the data in a template conflicts with a business rule, select the Template will ignore business rules check box at the bottom of the window to ignore the conflicting business rule and apply the template data to the loan. If the check box is not selected, the business rule will take precedence over the template data. This update corrects an issue that was introduced in the July 2012 release (version 7.5.0) when the check box was removed from the template. NOTE: The check box is available only if it has been enabled by your system administrator (using the Settings Manager in the Admin Tools) and applies only to public templates. ENC-3124 Automatically Enabled Setup Requirements 15

19 Description of Feature 4506 and 4506-T Items Removed From Data Templates, Print Form Groups, and Loan Form Printing Business Rules Tools The 4506 and 4506-T forms are no longer available for use in the Data Templates, Print Form Groups, and the Loan Form Printing Business Rules tools in Encompass Settings. The specific items that were removed from these tools are: Data Templates - Request for Copy of Tax Return, Request for Transcript of Tax NOTE: Since your loan file may now contain multiple versions of the 4506 or 4506-T input forms (refer to the Create and Manage Multiple Versions of the 4506 and 4506-T entry on page 8), these forms are no longer compatible with the Data Templates setting, as the setting relies on single field IDs on a form in order to populate the fields with template data. Since there are now a variable number of forms, they no longer use standard field IDs and the Data Templates setting cannot be used to populate them. Print Form Groups and Loan Form Printing Business Rules - IRS4506-Copy Request Page 1, IRS4506-Copy Request Page 2, IRS4506T-Trans Request Page 1, and IRS4506T-Trans Request Page 2 Use the Request for Copy of Tax Return and Request for Transcript of Tax input forms to create, view, and manage multiple versions of these forms. ENC-2008 Administrators Can Set Quality Control Alert Levels for 4506-T Orders (Available January 10) Encompass360 Administrators can now configure the quality control (QC) level for alerts for 4506-T orders. Administrators can use the 4506T Service setting to select the options shown below: Full QC - Full QC is run against the 4506-T order. Alerts are triggered when any issues are identified. This is the default setting. Medium QC - QC is run for essential categories. Alerts are sent when information required to process the report is missing. No QC - No QC is run on the 4506-T order. Requests are sent to the IRS regardless of any issues on the 4506-T form. TQL-523 Automatically Enabled Setup Requirements The Full QC options is selected by default. Administrators can use the 4506T Services setting to select one of the other options. 16

20 Description of Feature Custom Page Numbering for 4506-T Forms (Available December 10) A new option has been added to the 4506T Service setting to allow administrators to configure the page numbering options used in the file containing the 4506-T forms when the file returned to Encompass360. The following selections are available: Sequential Numbering is sequential for all pages in the file. For example, a ten-page file starts at page 1 and ends at page 10, even when there are multiple 4506-Ts in the file. Restart the page numbering for each year and each borrower When a file includes multiple 4506-Ts, numbering restarts at page 1 each time a form has a different year or borrower. Restart the page numbering for each year but not for each borrower When a file includes multiple 4506-Ts, forms for each year are numbered sequentially even for different borrowers. For example, a two-page 2012 form for Borrower A and a two-page 2012 form for Borrower B are grouped together and numbered from page 1 to page 4. No page numbering Pages in the file are not numbered. Export efolder Loan Documents from the Pipeline Enhancements to Pipeline Export Features TQL-523 Export efolder Loan Documents Option Added to Pipeline page 47 A new option has been added to the Pipeline that allows a user to select one or more loans and then export the file attachments assigned to the efolder documents for those loans. The files are exported as one or more PDF files and are stored on the user s computer or a network folder. A Document Export Template setting has been created that allows administrators to create document Export Templates that configure the export options. EDM-925, EDM-928, EDM-930, EDM-548 Document Export Templates Setting page 48 A Document Export Template setting has been created that allows administrators to create templates that configure the options for users who are exporting efolder documents from the Pipeline. Templates control the document stacking template used, password protection, whether notes are included, the location where exported document files are stored, the naming convention used for exported files, and whether the files are exported as a single combined PDF file or a ZIP file containing multiple PDF files. After templates have been created by the administrator, users can apply the templates when they export loan documents from the Pipeline. EDM-925, EDM-927 Persona Access to Pipeline Compliance and Investor Services page 49 A Manage Pipeline Services option has been added to the Personas setting in Encompass Settings to control the personas who have access to the features for Compliance Services and Investor Services on the Pipeline. INV-334, INV-609 Automatically Enabled Setup Requirements The Encompass360 administrator must configure the Document Export Templates setting. 17