Kennesaw State University. Health Sciences Building. Green Cleaning Manual

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1 Kennesaw State University Health Sciences Building Green Cleaning Manual 2010

2 TABLE OF CONTENTS PURPOSE 1 CLEANING POLICIES 1 Dusting and Dust Mopping 1 Carpet Care General Maintenance.. 1 Carpet Care Extraction Cleaning.. 1 Tile Floors 2 T-7 Riding Scrubber 2 Check List After Using.. 2 Measuring/Diluting Concentrated Cleaning 2 Products Spills. 2 Trash 3 Recycling. 3 Indoor Plants.. 3 CLEANING PROCESSES 3 Entryways 3 Classrooms. 3 Food Areas: Cafeterias, Break rooms, etc... 4 Stairs... 4 Restrooms... 4 Restroom Cleaning Procedure.. 4 EQUIPMENT... 5 PERFORMANCE STANDARDS 5 STAFFING PLAN AND TRAINING.. 6

3 KENNESAW STATE UNIVERSITY HEALTH SCIENCES BUILDING GREEN CLEANING MANUAL PURPOSE To maintain a clean and healthy environment for students, faculty and staff through the reduction of hazardous chemicals and cleaning procedures that minimizes the introduction of dust and fumes in the air. CLEANING POLICIES DUSTING AND DUST MOPPING 1. Use lint free dust cloths or a vacuum. 2. Use properly treated dust mops (water based treatment). CARPET CARE GENERAL MAINTENANCE 1. Ensure that vacuums are in good working order using appropriate bags and/or filters. 2. Vacuum bags should be emptied or replaced when half full. Dispose properly. 3. Clean up spills while they are still fresh. 4. Minimize the amount of moisture used during cleaning. CARPET CARE EXTRACTION CLEANING 1. Minimize the amount of cleaning chemicals. Excess chemicals result in rapid re-soiling. 2. Use appropriate, functioning equipment that will maximize the amount of water being extracted from the carpet to minimize moisture and potential for mold, mildew and bacterial growth. 3. After extraction of carpet areas that were flooded, spray treat the area with a disinfectant solution to prevent mold, mildew and bacterial growth. 4. Increase ventilation, open windows if weather allows and use fans to dry carpets quickly. Carpets should be completely dry within 24 hours. 5. Dispose of cleaning solutions properly. 1

4 TILE FLOORS 1. Floors are dust mopped daily. 2. Dust mop the floors using the micro fiber dust mop. 3. Twice a week use the riding scrubber. T-7 RIDING SCRUBBER 1. Always follow-up with a checklist to ensure everything is working properly before using. 2. Check battery for water before each use. 3. Make sure brushes are attached before each use. 4. Wipe the squeegee blades with a clean blade with a clean towel (this is important to prevent dirt line patterns on the floor and wearing the blades out). 5. Make sure the battery has a full charge. 6. Always fill the tank with cold or tap water. 7. Check chemical fast pack container. CHECK LIST AFTER USING 1. Always make sure recovery tank is emptied. 2. Use a water hose to rinse out the recovery tank. 3. Remove scrub brushes, spray down and hang to dry. 4. Wipe squeegee blades off using a towel or rag. 5. Always make sure the T-7 is attached to it s battery charger. 6. Use Oxy Orange to wipe down the machine after use. MEASURING/DILUTING CONCENTRATED CLEANING PRODUCTS 1. Use appropriate protective equipment when mixing concentrated cleaning products. 2. Follow manufacturer s dilution directions. Do not under- or over-dilute concentrated cleaning products. 3. Make sure that spray bottles (secondary containers) have appropriate labels. 4. Never mix different cleaning products together. SPILLS 1. Clean spills while still fresh. 2. Use the proper cleaning solutions and use only what is necessary. 3. Dispose properly. 4. Ensure that occupants know whom to contact in case of spills. 2

5 TRASH 1. Ensure that trash, especially that which contains food waste are removed frequently and are not left in buildings over an extended period of time (i.e. weekends or holidays). 2. Dispose properly and ensure that trash does not attract pests, birds, etc. nor create litter. 3. Make sure that trash and recyclables are being separated properly. 4. Make sure occupants know how to separate recyclables. RECYCLING 1. Ensure that occupants understand what can be recycled and how it needs to be separated. 2. Food containers such as soda cans should be rinsed clean by occupants before placing in recycling containers to avoid attracting pests. INDOOR PLANTS 1. Educate occupants on appropriate care guidelines for indoor plants. 2. Ensure that plants are not in direct contact with carpets and unit ventilators. CLEANING PROCESSES ENTRYWAYS 1. Clean entries beginning outside. 2. Use walk-off mats outside and inside the building entrances. Vacuum these mats frequently with HEPA filter vacuums. Change/empty vacuum bags when half full. 3. Clean regularly under floor mats. Replace wet floor mats with dry floor mats. 4. Use only clean mop water using the proper dilution of cleaning product. When dirty, dispose of used solution properly and dispense freshly mixed solution. CLASSROOMS 1. Wipe down white boards using a spray bottle containing a peroxide based cleaner (Zep Verdiza) or alcohol sponge and rag. 2. Wipe down desk with light solution of Oxy Orange as needed. 3. Vacuum classrooms on a daily basis, using a back pack or push vacuum. 3

6 4. Wipe down door frames monthly. 5. Empty all trash cans daily. FOOD AREAS: CAFETERIAS, BREAKROOMS, ETC. 1. Clean and sanitize floors, tables, etc. 2. Separate recyclables from trash and make sure recyclable areas are kept clean to discourage pests. 3. Make sure that occupants understand how to properly separate trash and recyclables, rinse soda cans and dispose appropriately. STAIRS 1. Stairs are scrubbed once per week or as needed, using a stiff hand brush. 2. Stairs are vacuumed daily using a back pack vacuum. RESTROOMS 1. Make sure sanitizing and disinfecting solutions are prepared and used properly. 2. Frequently clean surfaces that hands touch to eliminate the spread of germs (i.e. door knobs, light switches, handles, etc.). 3. Keep floors dry to eliminate slip falls and the build-up of bacteria, mold and mildew. RESTROOM CLEANING PROCEDURE 1. Check supply cart for proper equipment and supplies. 2. Prepare the area. Place a Restroom Closed sign at the door, if applicable. 3. Clean the exterior of all dispensers and re-stock supplies, including paper towel dispensers, feminine hygiene dispensers, toilet tissue dispensers and hand soap dispensers. 4. Remove trash from all waste receptacles. Clean receptacles with a disinfectant cleaner. Replace liners. 5. Dust mop or sweep the floor, and pick up collected debris with dustpan. 6. Clean all sinks using disinfectant cleaner and abrasive sponge. Leave disinfectant on surfaces according to manufacturer s directions. 7. Clean all mirrors with glass cleaner and soft, clean cloths. 8. Apply disinfectant cleaner in toilet bowl, allow chemical to work, while cleaning partitions and showers (approximately 10 minutes follow manufacturer s directions). 4

7 9. Remove graffiti from walls and stall partitions. Clean stall partitions and walls as needed with disinfectant cleaner. 10. Clean both sides of entrance/exit doors with a disinfectant cleaner, paying special attention to clean hand contact areas. 11. Scrub the inside of the bowls and urinals with a bowl swab. Use an abrasive sponge for difficult soils. Clean the exterior of the bowls and urinals with disinfectant cleaner. Clean both sides of the toilet seat. Clean the walls around the bowls or urinals with disinfectant cleaner. Flush bowls and urinals. Polish all chrome surfaces with a dry cloth (after cleaning with disinfectant cleaner). 12. Scrub the floor with a disinfectant cleaner using a wet mop, bucket and wringer. If needed, scrub floor grout with a tile and grout brush. Rinse with clear water. Squeegee or vacuum up water, if necessary. 13. Treat sink, shower or floor drains with water weekly to prevent odor. 14. Inspect your work. If you are satisfied with your work, allow the floor to dry and re-open the restroom. Return cart to supply area and restock. EQUIPMENT 1. Host Liberator Extractor Vacuum: to extract carpet stains such as coffee, juice, tea or soft drinks. To be used daily if needed. 2. ProTeam Quartervac Back Pack Vacuum: used for vacuuming classrooms, steps and auditorium. 3. Windsor Sensor S, 12 Upright Vacuum: offices, small areas, classrooms, mats. 4. Tennant 3500 Wet Vacuum: 20 Gallon, water pick-up machine, used to pick-up water in case of leaks, spills and/or saturated carpet. 5. Tennant T7 w/ec-h20 Scrubber: to clean, polish and scrub floors. 6. Tennant 2370 Burnisher w/dust Control Buffer: Used to polish hallways and classrooms. PERFORMANCE STANDARDS All cleaning products will either comply with Green Seal standards, be GREENGUARD Certified, be Carpet and Rug Institute Green Label certified, and/or meet LEED BO&M requirements. The current list of cleaning products to be used at the Health Sciences Building are as follows: +Carpet Cleaner/Extractor - Host Liberator. The Host System is Green Seal Certified and EPA EPP approved +Vacuum ProTeam Quartervac Back Pack. All Pro-Team back pack vacuums are CRI Green Label certified and operate with a sound level of less than 70 dba. 5

8 +Vacuum Windsor Sensor S, 12 Upright Vac. CRI Green Label certified +Wet vacuum Tennant 3500 Wet/Dry Vac with tool kit. Wet vacuum is ervice equipment that is not governed by CRI protocols. Equipment is designed with safeguards (i.e., rollers and rubber bumpers) to reduce potential damage to building surfaces and is ergonomically designed to minimize vibration, noise, and user fatigue +Scrubbing Machine Tennant T7 w/ec-h20. EC-H20 does not use chemicals, so on-board chemical metering is not applicable. Uses 70% less water than traditional auto scrubbers. +Buffer Tennant 2370 Burnisher w/dust Control. Equipped with built-in dust collection system with flexible dust skirt, cloth filter bag (standard), filters w/99.9% efficiency at 0.3 micron and operates with a sound level of less than 70 dba. +Restroom Cleaner - Zep Verdiza (GS-37) +All-purpose and Hard Surface Cleaner American Formula Oxy Orange Concentrate Peroxide Cleaner (GS-37) For reference, a current list of Green Seal Certified products can be found at the following link: Prohibited products No chlorine bleach, aerosol sprays or floor stripping compounds will be used in this building. Use of cleaning products not listed above is prohibited without prior approval. STAFFING PLAN AND TRAINING Max scheme 1 custodian /floor during regular business hours (47,750 GSF/custodian) 1.5 custodians in the evening for the entire building 3 custodians at night (63,667 GSF/custodian) A Building Coordinator (Supervisor) will supervise the building staff during the day and coordinate the other shifts. Custodial effectiveness of either scheme will be evaluated, and SF per custodian per hour will be optimized as necessary to maintain acceptable cleaning levels. 6

9 In addition, training of staff will occur as follows: - One week intensive training prior to building operation and maintenance kick-off o Staff will be trained by KSU supervisory staff on the Green Cleaning Manual and by vendors on equipment operation and chemical storage, handling, usage, and disposal o - Ongoing training o Periodic performance checks and ongoing training of staff will be performed to ensure the cleaning policies are being adhered to and equipment and cleaning agents are being used properly 7

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