Bergen Community College

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2 Bond Act CIF HEFT HETI ELF All Programs: Cover Page Checklist (Appendix B) 4 page summary Institution Resolution Project Description Programs to be served Q&A Documentation Cert Addenda Cert Program Specific: Construction Ready N/A N/A Cost Effective (different for each Program) Long Range Facilities Plan N/A N/A Long Range Technology Plan N/A N/A N/A N/A State funded facilities & maintenance N/A N/A Narrative re: selection criteria (different for each program) Source of Matching Funds N/A N/A N/A Source of Debt Service match N/A N/A N/A Reimbursement N/A N/A How addressed needs of LRP increases capacity & direct benefit to students N/A N/A N/A N/A Description of renewal & renovation & how advances LRP N/A N/A N/A N/A If support facilities, demonstrate no more than 20% N/A N/A N/A N/A If not renewal & renovation, evidence of (9) (a),(b) or (c) N/A N/A N/A N/A Schedule for acquisition of equipment N/A N/A N/A How enhances interinstitutional interconnectivity (part of 7.6.2(3)) N/A N/A N/A N/A How advances to next level of technology integration N/A N/A N/A N/A How compatible with State technology plan N/A N/A N/A N/A How relates to mission & plan N/A N/A N/A N/A Process to generate application N/A N/A N/A N/A Page 2

3 Description of Equipment Purchase N/A N/A N.A N/A Program Specific Certifications: Certificate C N/A N/A N/A N/A Certificate D N/A N/A N/A N/A Certificate E N/A N/A N/A N/A Certificate F N/A N/A N/A N/A Certificate G N/A N/A N/A N/A Page 3

4 Summary Bergen Community College, is a public institution of higher education that as authorized by law and attested to by its receipt and continuation of regional accreditation by the Middle States Association of Colleges and Schools. Eligible to receive State aid through the Higher Education Capital Facilities Programs, Bergen is seeking project funds under the Higher Education Leasing Fund Program. in the amount of $2,023,000 for the purpose of equipment, to be held in the name of the NJEFA and leased to Bergen Community College, which is committed to paying 25 percent of the debt service. Bergen Community College is requesting this ELF founding for an Infrastructure Enhancement Project that includes three interconnected components: (1) A Network Infrastructure Upgrade across its three campuses in Paramus, Lyndhurst, and Hackensack. This component is estimated to cost $1.1 million and provide for high technology infrastructure support to strengthen intra-instructional connectivity and communication, better integration of voice, data, and video, and enhanced instructional and institutional productivity. (2) Computer Workstation Lifecycle, to include Multifunction Network Printers, at an estimated cost of $800,000, in order to ensure increased access to appropriate resources for communication, instruction, and supportive services; and (3) Queue Management Solution hardware (with associated software included in the college s HETI proposal) estimated at $123,000, designed to reduce student wait-time for needed admissions, enrollment, and support services, enhancing overall quality of customer services. The three components included with this proposal advance the college s mission by strengthening educational opportunities for diverse student populations and providing a supportive Page 4

5 and challenging academic environment that can foster civility and respect, communication, and collaboration. In addition, all help to ensure credit as well as non-credit, degree and non-degree students are provided accessible, affordable, high quality programs and services. Components support lifelong learning and collectively work to meet community needs for workforce training and continuing education as well as those of industry partners and employers. Importantly, the project supports and advances state-wide plans for student learning improvement and student educational opportunity expansion. Bergen Community College is committed to operate and maintain all aspects of this proposed project as noted in the certified Board of Trustees Resolution that is included with this application. Page 5

6 e Page 6 Higher Education Equipment Leasing Fund (ELF) Infrastructure Enhancement Project

10 5. A detailed description of the Project a. design information related to the Project, Description of the Project This proposed ELF funded, with a projected $2,023,000 cost, includes three key components; (1) Network Infrastructure Upgrade; (2) Campus Computer Workstation and Multifunction Printer Lifecycle; and (3) Queue Management Solution hardware. The Network Infrastructure Upgrade (estimated at $1.1 million) focuses on improving the internal information backbone. This includes Cisco Nexus 7000 Core switch fully populated with redundant SUP and Power Supplies, Core Switch (MDF) and Access Switches (IDF), replacement: Cisco Catalyst 3750 IP Base Switches, Optics and GBics, cables, modules for all. Implementation Services are also required. Computer Workstation/Equipment Life Cycle Replacement PC replacements through leasing rather than purchasing, including printers. Specifically, this component includes: 9x5 Next-Business-Day On-Site Coverage with Disk Retention, 4 Years, HP Compaq LE2002xm 20-inch LED Backlit LCD, A3J45AV -Configurable- HP Z220 SFF, HP LaserJet M9050mfp printer, HP 5-year Next Business day LaserJet M90x0 multifunction printer hardware support. The upgraded equipment will replace outmoded computers and shared printers throughout the library, free-time student computer centers, the mathematics hub, instructional and simulation laboratories, student supportive services, and faculty and staff offices. Queue Management Solution, also known as, One-stop Enrollment Services Service Desks, estimated at $123,000, includes PC, digital cameras, printers, LCD display monitor, Crestron switches, cables, installation. It also includes an IPL T SFI244 IP Link controller with HP PC, ExtronVtt001 Twisted pair transmitter, MTP DA8 distribution amplifier, Extron MMX 32 Page 10

11 VGA A switcher, VTR001 receiver, Extron GSS100 Grapghic store, and TLP 350MV Touchlink touch panel. This third project component will tie in with the Admissions Client Resource Management suites to facilitate purposeful connections between potential and current Bergen Community College students. It will also help to meet New Jersey needs and requirements pertaining to graduation and completion. Additionally, so that Bergen Community College can effectively reach out to the community it serves, establish and monitor continuous communication between prospective degree-seeking and technical career certificate students, and effectively transition students to four-year transfer institutions and/or connect students with potential employers. One Stop is the front end for this, providing benefits to students by reducing lines and giving an alert to know when they can meet with a cross trained counselor who is ready to assist prospective, new, and current students a way to obtain assistance with: registration, with adding, dropping or withdrawing from courses, as well as with financial aid, personal counseling, academic advisement, changing their major and much more. b. Institution s general project development/construction/ acquisition/installation budget Bergen s general project budget for its is $2,023,000 cost, specifically; (1) Network Infrastructure Upgrade (estimated at $1.1 million); (2) Campus Computer Workstation and Multifunction Printer Lifecycle (estimated at $800,000); and (3) Queue Management Solution hardware (estimated at $123,000). This is discussed in more detail below. c. Incremental operating costs to the institution There are no anticipated incremental operating costs for the Infrastructure Enhancement Project under ELF anticipated at this time. In the event they arise, they can be covered by lifecycle replacement funds as well as appropriate grant fund. Page 11

12 d. Estimated useful life of the Project and each of its components The estimated useful life for each of the three project components is seven to ten years, as noted in the chart displayed in the next section.. 6. Identification of the academic and/or research programs to be served by the Project This ELF Program proposal for the cuts across all academic programs and services with its broad based and institution wide components. The network upgrade is essential to ensure appropriate technological access for supporting smart classrooms, simulation labs, instruction, student services, and support throughout the college and across its three campuses. It will enable virtual technologies to more effectively serve all academic departments and programs, providing students, faculty, and staff critical access anytime, anywhere, on any device to which they may have access (in college computer labs, off site at libraries or at home and from multiple devices like smart phones or ipads). All can be more productive with strengthened Internet connection on any device they choose. The Lifecycle Replacement upgrades computers and printers throughout the institution as well, allowing students, faculty, and staff to capitalize on the enhance infrastructure and technology backbone. The Queue management/one Stop solution too is cross cutting. Enabling current students as well as prospective and former students to more easily avoid unnecessary lines and wait time.. 7. An executed Question and Answer Documentation Certification in the form attached as Appendix H and an executed Addenda Certification in the form attached as Appendix I. The executed Question and Answer Documentation and Addenda Certification follow. Page 12

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15 GRANT APPLICATION REQUIREMENTS FOR HIGHER EDUCATION EQUIPMENT LEASING FUND GRANTS 1 A complete description of the proposed equipment purchase, including the type of equipment and number of units to be purchased (the ELF Project ), the estimated cost of the equipment and the useful life of the equipment. This proposed ELF Program project involves three vitally important components. First is Network Infrastructure, which focuses on improving internal information backbone; providing secure, redundant, and high availability; and increased bandwidth and data security supporting the data communications needs for student labs, library, streaming video and lecture-capture, and distance learning. The second component, Equipment Lifecycle, replaces out of warranty, end of life, and depreciated PC workstations and printers. This ensures BCC student and staff productivity by reducing equipment failure and improving student services; and allows BCC to maintain software and application currency. The component is a One Stop Enrollment solution that provides a single point for assistance using SMS, , and active displays to innovatively manage access to student services, counselor schedules, and enabling efficient student traffic control and facilitation through enrollment services and campus facilities. The description of proposed equipment purchases is charted below with type of equipment, costs, and number of units Equipment item and cost Number of units useful life For Network Infrastructure Upgrade Cisco Nexus 7000 Core switch fully populated with redundant SUP and Power Supplies: $350, years Page 15

16 Core Switch (MDF) and Access Switches (IDF) replacement: Cisco Catalyst 3750 IP Base $12, each: $480, Optics and GBics, cables, modules for all of above: $300, Implementation Services: $150, years Life Cycle Replacement 9x5 Next-Business-Day On-Site Coverage with Disk Retention, 4 Yrs 260 $50.00 $13, Years HP Compaq LE2002xm 20-inch LED Backlit LCD years 260 $ $33, A3J45AV -Configurable- HP Z220 SFF years 260 $ $139, $185, x5 Next-Business-Day On-Site Coverage with Disk years Retention, 4 Yrs 752 $50.00 $37, HP Compaq LE2002xm 20-inch LED Backlit LCD years 752 $ $95, A3J45AV -Configurable- HP Z220 SFF years 752 $ $402, $535, HP LaserJet M9050mfp printer, $12, years HP 5-year Next Business day LaserJet M90x years multifunction printer hardware support, $4, One-stop enrollment One-stop enrollment stations includes PC, digital 9 10 years cameras, printers, LCD display monitor, Crestron switches, cables, installation, $10,000 IPL T SFI244 IP Link controller 2 HP PC 9 ExtronVtt001 Twisted pair transmitter 9 MTP DA8 distribution amplifier 9 Extron MMX 32 VGA A switcher 9 VTR001 receiver 9 Extron GSS100 Grapghic store 9 TLP 350MV Touchlink touchpanel 9 Page 16

17 2 An estimated schedule of acquisition and installation of the equipment. The estimated schedule is noted below for each component of the project.: For Network Infrastructure Upgrade 7/2013 8/2013 Phase 1 (Purchase and deployment, Nexus 7000 Core switch) 9/ /2014 Phase 2 (Purchase and deployment, Catalyst 3750 Edge switches) For PC, Printer Equipment lifecycle 7/2013 Phase 1 (Purchase and deployment) 9/2013 Phase 2 (Purchase and deployment) 11/2013 Phase 3 (Purchase and deployment) For One-stop Enrollment Services Service Desks 7/ /2013 (installation, configuration, training) 3 A description of how the proposed purchase relates to the current institutional mission and plans. This project ensures Bergen community College continues to provide rich instructional content comprised of audio, video, and internet based applications to enhance student learning and increase student success outcomes. It is fully consistent, therefore, with Bergen s institutional mission and plans, specifically meeting Bergen s academic need to support and grow workforce development programs by providing a robust, scalable network infrastructure while utilizing the cost-effective approach of equipment standardization. Importantly, this project s student one stop component provides an innovative blend of digital displays, software, computer and media technology to improve enrollment processing and enhance the student experience. 4 A description of the process used to generate the application for approval of the proposed purchase. A comprehensive development process was used to generate the application for approval of project purchases. This involved numerous meetings convened by the president for review of Page 17

18 the college s master plan, strategic goals and priorities, mission, and technology plan, during which specific academic, student support, and institutional technology needs were identified by respective Vice Presidents and their teams. Key participants in the president s meetings included Vice Presidents for (1) Finance and Administration, (2) Student Services, (3) Academic Services, and (4) Institutional Effectiveness. In addition, the director of campus planning, the chief Information Technology officer, the controller, and many others were actively engaged. As specific plans and purchasing needs emerged, plans emerged, alternative approaches identified and weighed, and the final plan developed and was refined, The appropriate subcommittees of the Board of Trustees were consulted and kept informed throughout the entire process. With continuous feedback from the key stakeholders, the final plan took shape. This was then reviewed, refined, and presented to the community and the Board on March 5, 2013, at which time it received authorization. 5 Information that documents the cost-effectiveness with which the Project meets the identified academic need, including a discussion of whether alternate and more efficient approaches to addressing the academic need have been considered. The cost-effectiveness of this project is measured by increased staff productivity, reduced IT maintenance costs, and improved customer service for our students. In addition, driven by accountability demands and a commitment to supporting college-wide decision-making and planning initiatives, Bergen Community College must improve its ability to collect, analyze and report data. Current data files and reports are generated from the College s real-time transactional system, Colleague (Ellucian). Issues related to data quality, integrity, interrelationship, and archiving, have made compliance with federal and state reporting mandates, and rigorous college-wide decision-making, burdensome. The infrastructure improvement effort can ease this burden and help to alleviate many critical issues. By upgrading and enhancing, Bergen s technology infrastructure and replacing outdated equipment; students will experience first-hand Page 18

19 the very latest in technology in their classrooms and in their everyday experiences as students and consumers on campus. A technology-rich campus environment contributes to students preparation for entry into the workforce, for transition to 4-year colleges and universities, and for their own innovative and entrepreneurship initiatives they might create in the future, 6 An acknowledgement of the obligation to contribute to 25 percent of debt service on NJEFA bonds issued to fund the ELF grant is included in the Board of Trustees above, Acknowledgement is authorized in the certified Board of Trustees resolution included 7 Narrative with Selection Criteria 1. Advancement of Student Education in the State of New Jersey All three components of this project work to advance student education in the state. Moreover, given the focus on strengthening infrastructure, they support related projects funded under other Higher Education Capital Facilities Programs. For example, The Integrated Teaching Center funded under GO benefits from the upgraded network infrastructure, the lifecycle replacement, and the student one-stop solution. Similarly, the Data Warehouse/Data Mining Solution strengthens information management, including that concerning student performance and outcomes to better inform efforts to track and improve institutional, instructional, and supportive services decision making. The Admissions CRM will enhance the student admissions and enrollment efforts, while the Human Resources Management Datatel component will ensure staff scheduling can better address student services needs. The One Card Student ID Management System will enhance the overall educational experience by reducing distractions that often accompany limited access. Of critical importance, Network Security upgrades will protect students as well as the entire institution. 2. the improvement and expansion of educational opportunities for students; Page 19

20 Here too, the three project components work to advance student education by providing substantially expanded learning opportunities through increasingly sophisticated instructional instrumentation and methodology available through the network upgrade and equipment replacement for computers through the lifecycle replacement. These enable the smart rooms, simulation scenarios and greater access to additional learning resources. With their greater knowledge, skills, and abilities, students experience increased educational opportunities for advanced learning through transfer to baccalaureate and university study, specialized certification, and for many enhanced employment as well. 3. the promotion of academic research excellence, workforce readiness and the enhancement of the State s academic and economic competitiveness and prosperity by assisting in the production of a highly skilled workforce; Recent research underscores the importance of educational opportunities made possible by the requested technological equipment, instrumentation, and infrastructure upgrades and enhancements in this and related Higher Education Capital Facilities Programs. A two-year community college degree costs about $6,262, according to the College Board. A bachelor's degree from a four-year, private residential university goes for $158,072. Georgetown University's Center on Education and the Workforce, reported that nearly 30% of Americans with associate's degrees now make more than those with bachelor's degrees, Other recent research reports similar findings.. For Bergen Community College graduates from many of our high technology enhanced programs this is good news. With a two-year community college degree, air traffic controllers can make $113,547, radiation therapists $76,627, dental hygienists $70,408, registered nurses $65,853. At Bergen Community College, Paramedic Science and Health Professions simulation training directly supports production of a highly skilled workforce, especially in the health care industry. However, a wide variety of additional Career and Technical Education (CTE) and Page 20

21 workforce preparedness programs are effectively supported by smart classroom technologies and virtualized and cloud computing as well. The highly skilled graduates from programs benefiting from such technologies will no doubt enhance the academic and the economic competitiveness of New Jersey. 4. the promotion of innovation and improvement in the delivery of higher education; This project provides seamless integration of voice, data, and video thereby advancing the communication, collaborations, and connectivity between departments and campuses. This project provides innovative use of existing technologies to enhance the student experience. It fully supports, for example, the HEFT project s proposed smart facilities, accommodating equipment to deliver a fully interactive synchronous chat-based classroom situation where students and faculty can interact and conduct group work synchronously and literally face-to-face in a virtual environment. Such opportunities have been demonstrated to deliver a number of benefits: Classroom experiences and learning opportunities are enhanced. Equity in access is achieved for students who are too ill to come to school, live remotely or who are traveling. Student achievement is likely to improve. Learners who participate in videoconferencing have higher scores on cognitive indicators and are more motivated to learn not just the material being presented, but also to find out more about related topics. Video has been shown to improve learning by up to 400 percent. Distance learning is enhanced by virtual face-to-face encounters 5. the advancement of study at all levels in science, technology, engineering and mathematics education; Traditional instructional techniques are minimally effective in addressing the needs of students pursuing careers in science, technology, engineering and math. Establishing facilities that promote interaction and connection will lead to improved retention and graduation rates as well as encourage students to pursue careers in STEM related fields. The powerful impact these initiatives will make on STEM study will be substantial for student in our math labs, flight simulation and Page 21

22 health professions simulation labs, and throughout every classroom and resource center, but importantly, beyond our institutional walls as well. 6. consistency with the institution s educational mission; Effectively advance the college s mission by working to educate diverse student populations and providing a supportive and challenging academic environment that can foster civility and respect, as is especially evident in the simulation programming that requires intensive team work and close collaboration. In addition, all are geared to ensure credit as well as non-credit, degree and non-degree students are afforded accessible, affordable, high quality programming. Furthermore, all support lifelong learning and strive to meet community needs for workforce training and continuing education as well as programs for employers. 7. the cost-effectiveness of the proposed infrastructure Project; The interdisciplinary opportunities for collaborative care models and shared resources enhance the cost effectiveness of this project. In addition to teaching skill development, the new technologies included in simulation labs serve as a learning resource for students to practice skills to meet acceptable competence for safe, efficient and individualized patient care. Furthermore, they open valuable opportunities for health professionals to continue their education and for community partners to do so as well. The smart classrooms and virtualized desktop environments dramatically enhance cost effectiveness. Smart classrooms enable instructors to utilize a wide variety of media for teaching by bringing to the classroom itself audio and video resources and instructional materials and even to potentially bring in guest speakers and visitors to class meetings virtually via web-based technologies. Effective smart classroom implementation has proven to increase student engagement and interactions as well as to greatly expand student access to a vast array of learning resources. Particularly with virtualized desktops stored on a remote server rather than locally, the college and students benefit from substantial cost savings through shared resources, more efficient use of resources and energy, improved data integrity and Page 22

23 centralized backup and administration, and all are also afforded greater compatibility. 8. consistency of the proposed infrastructure Project with the State s goals and priorities for development and redevelopment, including the promotion of industry clusters, job and business opportunities in areas designated by the State for growth, transportation choice and efficient mobility of goods and people, and promotion of access to opportunity for all New Jersey residents; The project components are collectively consistent with the New Jersey State s goals and priorities as delineated in its planning document, Statewide Goals, Strategies, and Policies, especially goal 5, promotion of adequate public facilities and services at a reasonable cost. Furthermore, the state s vision of Diversity, Accessibility, Sustainability, Prosperity, and Livability are each inherent in the Bergen Community College vision and mission statements as well as the project components themselves. 9. Sserving the best interests of higher education in the State as a whole. With strengthened infrastructure, better student access to technologies, and improved instruction and customer service -- all outcomes of this project -- a range of important benefits accrue in the best interests of New Jersey Higher Education. An only one example, models for collaboration between various professions area students, faculties, industry partners, employers,, and the community that have started developing can more quickly expand. Service learning initiatives that provide for experiential learning and multidisciplinary team projects that engage with other students and community outreach groups have enriched opportunities for education are all affected. Articulation agreements with four year colleges and universities will expand opportunities for students to continue their education and training, attain advanced degrees and certifications, and burnish the skills needed to practice at the top of their credential. Pathways through stackable credentials and up scaling of credentials offer the potential of broader skillsets and greater compensation. An executed Certification in the form follows Page 23

24 HIGHER EDUCATION EQUIPMENT LEASING FUND CERTIFICATION The undersigned officer of [insert institution] (the Institution ) hereby certifies the following: 1 I am an officer of the Institution duly authorized to make this Certification and to submit to the Secretary of Higher Education, the Application dated March 5, 2013 (the Application ) to which this Certification is attached. 2 The Application requests funding pursuant to the Higher Education Equipment Leasing Fund Act, N.J.S.A 18A: 72A-40 et seq. ( ELF ) for the Project described in the Application. 3 The Project and the Institution satisfy the eligibility requirements for funding pursuant to ELF 4 The Institution acknowledges and agrees that it will be obligated to pay 25 percent of the debt service on bonds issued by the New Jersey Educational Facilities Authority to fund a grant approved for [a public institution] [a private nonprofit institution] pursuant to ELF (the Debt Service Contribution ) and is authorized by the Resolution duly adopted by the governing body of the Institution dated March 7, 2013 and submitted with the Application (the Resolution ) to satisfy such obligation. 5 The Institution will use the sources specified in the Application to satisfy its obligations to pay the Debt Service Contribution. 6 The Institution acknowledges and agrees that it is obligated to maintain the Project and is authorized by the Resolution to fulfill this obligation. 7 The information provided in the Application regarding the Institution, the Project and the cost and uses thereof, and the benefit to and the effect of the Project on, the Institution, its students and the State of New Jersey is correct and complete. 8 The Project and the construction, operation and maintenance thereof will, at all times comply with all State and federal laws, regulations, codes, statutes, and government guidelines, including the principles of affirmative action and equal employment opportunity where applicable Bergen Community College Date March 7, 2013 By: Name: Dr. B. Kaye Walter Title: President Page 24

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