Brochure. ECM without borders. HP Enterprise Content Management (ECM)

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1 Brochure ECM without borders HP Enterprise Content Management (ECM)

2 HP Enterprise Content Management (ECM) Without question, the volume, variety, and velocity of data across your enterprise create new challenges and new opportunities. Traditional processes break down as you struggle to keep up with the increased growth of content and deal with emerging trends such as mobility, consumerization, and the cloud. In addition, heightened security and increased regulatory pressures mean you need to automate processes, enforce information management policies, and achieve compliance in an increasingly porous enterprise. A comprehensive enterprise content management (ECM) solution can help you address these challenges, enabling you to proactively manage a complex network of information silos. Improving productivity by connecting siloed repositories can help you not only inform better decisions, but also enable effective work from anywhere, and ensure accountability through the uniform application of corporate policy. The HP ECM suite facilitates team collaboration, while respecting security and applying governance policies to digital information regardless of format, language, or location. Our customers gain competitive advantage through increased efficiency, superior service, and risk mitigation. Understand virtually all of your data The advantage of accurately interpreting and understanding the meaning of information has become a mandate for any enterprise that wants to validate decisions and gain insight in a highly competitive and constantly changing environment. Visibility, access, and understanding of information give you improved employee productivity, increased customer satisfaction, and accelerated responses to changing market conditions. When you can put the right information wherever it needs to be, whether on a mobile device, via a browser or offline, you are able to fuel tremendous return on investment. When you efficiently manage content to comply with regulations and corporate policies, you reduce the cost of regulatory audits and ediscovery requests. In addition, disposing of content that is redundant, obsolete, and trivial, increases IT efficiency and decreases your data footprint. Optimal performance can be achieved by proactively managing the increasing tide of digital information, automating manual processes, and empowering your information workers with visibility, access, and understanding to the electronic assets distributed across the enterprise.

3 Break through information management borders HP ECM is a key part of our integrated Information Governance portfolio, which delivers comprehensive information management solutions for organizations looking to derive full business value from their enterprise systems. HP ECM helps you break through the borders that inhibit information sharing, analysis, and insight. It can be deployed as a cloud, on premise, or hybrid solution that includes a singular platform with unified views, mobile access, and search across disparate silos to enable better business decisions and a faster response to changing market forces. With HP ECM you can understand your information in real-time drawing from a broad spectrum of systems. You can control, leverage, classify, and take action on this information in concert with internal or regulatory policies. ECM enables you to gain insight into information across data silos, enable more productive collaboration, comply with regulations, prepare for legal inquiries, secure information, ensure data retention, and manage disposition. Take advantage of the following capabilities to address all of your information management requirements: Policy-driven information management Connect information silos and gain insight Manage the lifecycle of electronic content, subject to corporate, legal and regulatory policy Identify, migrate or dispose of redundant, outdated and trivial content across information silos Records management Streamline, capture, and automatically classify business records to comply with regulatory mandates Govern SharePoint sites and content with manage in place capability Ensure corporate accountability with extensive security and audit capabilities Access content securely and intuitively anywhere, anytime Document and management Provide secure access to documents anywhere, anytime, on any device Enable customer, transaction or project centric collaboration Secure management and file sharing beyond the firewall Business process management Automate repeatable business workflows for improved productivity Integrate information, people and processes Enable real-time visibility, transparency and efficiency while ensuring business continuity Automatic data extraction and delivery Legal content management Matter centric collaboration with colleagues, clients and partners inside or outside the enterprise Real-time global access for all users, from any device with petabyte scalability File synchronization and secure file sharing with clients and service providers HP s records management solution is now deemed to be one of the mission-critical applications. It contains the vital information we need to operate efficiently and effectively. Manager Corporate Information Services, Fremantle Ports

4 HP Autonomy solves key information challenges Flexible integrated ECM solutions HP s extensive ECM portfolio can be combined to solve multiple challenges Actively manage the information lifecycle HP ECM is a complete modular suite of products that actively manages the entire lifecycle of both electronic and hard-copy content. Uncovering the primary value of enterprise-wide content management enables you to capture, consolidate, collaborate and comply effectively across the enterprise. Applications enable you to digitize and automatically categorize content in real-time across multiple channels to improve productivity and effectively support different working groups inside and outside the enterprise. Automating unstructured and structured business processes and eliminating manual tasks helps you to reduce costs, improve service, and effectively enforce information management policies to enhance compliance with today s increasing corporate, legal, and regulatory standards. Understand human information HP ECM is the only solution that understands human information including audio and video. It scales to meet the exploding volume of information and provides an underlying search capability that unifies information across silos of distributed repositories which results in improved knowledge management and expertise location. Our intuitive approach organizes information into workspaces that serve as virtual file folders for all content related to a specific project, deal, or client, enabling productive community-based collaboration regardless of geography, time zone, or device. Governance policies and security standards are automatically applied and a comprehensive audit trail is maintained for regulatory, legal, or operational purposes. We also help you retire old and outdated data to modernize your infrastructure, optimize application performance, and leverage existing IT investments with modular components. We see Intelligent Universal Search on IDOL influencing future strategic initiatives within the firm, such as supporting changing business models around billing and helping to further optimize matter staffing and business development. Chief Technology Officer, Mannheimer Swartling

5 The combination of HP s WorkSite and Records Manager will finally give us the information management capabilities we need to treat all documents physical, electronic, and the same way and with a uniform retention policy. CIO, Frost Brown Todd LLC Space for image placement

6 Key benefits The HP ECM product suite includes a comprehensive set of engaging and intuitive products that enable you to: Lower cost Realize savings by reducing information footprint, applying automated policies, and proactively preparing for litigation. Manage risk Consolidate data to manage information with uniform policies, as well as increased security to avoid accidental leakage, loss, or spoliation. Increase productivity Realize savings by reducing information footprint, applying automated policies, and proactively preparing for litigation. Comply with regulations Meet global government and industry requirements for managing electronic content and mitigating business risk. Achieve IT efficiency Reduce information storage footprint, optimize deployment onsite or in the cloud, and leverage existing IT investments. HP ECM Suite at a glance Capture, extract, and deliver information HP TeleForm captures both structured forms and unstructured documents, automatically extracts information, and delivers it to business processes and repositories without human intervention. Intelligent process automation HP Process Automation is a full-featured intelligent process automation engine with easyto-use visual tools, rule-based routing, intelligent electronic forms, real-time business activity monitoring, secure connectivity, and rich capabilities for automating business processes. Seamless and cohesive collaboration HP WorkSite s powerful and document management capabilities deliver a single, consolidated view of enterprise content from any device or access point, enabling seamless collaboration across internal employees, external customers, and suppliers. Comprehensive, intelligent search and designation HP Intelligent Universal Search (IUS) understands and identifies the context and concepts within structured and unstructured information to deliver the most powerful and relevant

7 search experience, including automatic categorization, automatic hyper-linking, faceted navigation, audio / video search, and expertise location. Information governance HP ControlPoint manages governance and compliance policies across distributed repositories including SharePoint, Exchange, and file servers ECM strategic planning assumptions By 2015, 70% of enterprises will include cloud file-sharing and sync capabilities when they are implementing or upgrading ECM applications. By 2015, at least 60% of information workers will interact with their content applications via a mobile device. Through 2016, 60% of enterprises without information governance and retention management strategies will experience data loss and discovery incidences Source: Gartner Group: Strategic Road Map for Enterprise Content Management, July 25, 2013 Automate records management HP Records Manager helps organizations keep pace with new compliance requirements by understanding the content and context held within business records, making it possible to automate recordkeeping processes WorkSite is at the center of our technology strategy at Sunstein. It is the repository for the electronic client file and is integrated into our firm matter portal, our docketing workflow system, and automated business processes. CTO, Sunstein Kann Murphy & Timbers LLP Rely on proven HP resources and global reach When you choose HP ECM, you gain the support and global reach of HP s extensive resources, extending across hardware and software to deliver new technologies and address your unique challenges. HP s product portfolio adapts to the market forces that drive innovation, while helping you automate processes to make your enterprise more productive, compliant, and cost effective. Our ECM platform capitalizes on the many technologies coming out of HP Labs, including HP Page Lift for mobile capture and HP Compass to deliver Social ECM to enterprise search. Our ECM solution also includes LinkSite to enable content collaboration and secure file sharing in the cloud. Take control of your digital content With the volume of your data reaching unprecedented growth, the proliferation of mobile devices, and the escalating need to manage increased regulatory oversight, it s time to implement a comprehensive enterprise content management strategy that helps you take control of all your digital information assets. HP ECM addresses the un-relenting deluge of content across distributed repositories with products that are intuitive, effective, and compliant. It erodes the barriers to efficient information flow, enabling you to balance productivity, compliance, and security for improved business outcomes. By implementing the HP ECM solution, you can achieve a quick return on investment through improved productivity, higher levels of service, and proactive governance of electronic information. Download one of our product and solution brochures to get more detailed information: Legacy Data Cleanup HP WorkSite HP management LinkSite: Compliant file sharing HP Records Manager Or you can reach out to today. With HP, we ve reduced our processing time from many days to just a few hours.

8 Learn more autonomy.com/offerings/enterprise-content-management/ About HP Autonomy HP Autonomy is a global leader in software that processes human information, or unstructured data, including social media, , video, audio, text and web pages, etc. Autonomy s powerful management and analytic tools for structured information together with its ability to extract meaning in real time from all forms of information, regardless of format, is a powerful tool for companies seeking to get the most out of their data. Autonomy s product portfolio helps power companies through enterprise search analytics, business process management and OEM operations. Autonomy also offers information governance solutions in areas such as ediscovery, content management and compliance, as well as marketing solutions that help companies grow revenue, such as web content management, online marketing optimization and rich media management. Please visit autonomy.com to find out more. Sign up for updates hp.com/go/getupdated Share with colleagues Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein _PI_B_HP_Enterprise_Content_Management

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