HULACO Youth and Family Camp

Transcription

1 Young Women Camp Guide for Stake Young Women and Priesthood Leaders Bessemer Alabama Stake Birmingham Alabama Stake Cartersville Georgia Stake Chattanooga Tennessee Stake Franklin Tennessee Stake Huntsville Alabama Stake Madison Alabama Stake Montgomery Alabama Stake Powder Springs Georgia Stake Tupelo Mississippi Stake Revised 09/14/13

2 Introduction Dear Stake Young Women and Priesthood Leaders, Welcome to Hulaco! This guide contains valuable information that will help you prepare for a well organized camping experience at Young Women camp. It explains the procedures, rules, and guidelines established for your safety and the proper maintenance of our camp facilities. A copy of this guide is permanently kept in the craft room of the camp s large pavilion for your reference during camp. It is also posted on the camp Web site at Please visit our Web site to view additional camp information and pictures not found in this guide. Happy Camping! Hulaco Table of Contents Camp Address & Map Location, Estimated Mileage & Driving Times from Stake Centers... 3 Directions to the Camp Emergency Contact Numbers... 6 Directions to Local Hospitals with Estimated Mileage & Driving Times... 7 Camp Map... 8 Description of Camp Facilities High Ropes Course, Rappelling Tower, and Zip-Line - Safety Rules & Guidelines Lake (Water Activities) and - Safety Rules & Guidelines Other General Information & Guidelines Stake Young Women Camp Schedule Camp Registration & Payment of Fees Church Activity Permission & Authorization Form Camp Keys & Security Stake Check-In & Check-Out Procedures Initial Camp Inspection Checklist Initial Camp Inspection - Damages and Repairs Form Final Camp Inspection Checklist Final Camp Inspection - Damages and Repairs Form Cabin Check-In & Check-Out Procedures and Rules Cooking Check-In & Check-Out Procedures and Rules Bathroom Building Check-In & Check-Out Procedures and Rules Large - Inside Check-In & Check-Out Procedures and Rules Large - Outside Check-In & Check-Out Procedures and Rules Checklist of "Items to Bring"

3 Camp Address and Map Location 555 Mardis Point Road Baileyton, Alabama GPS Coordinates: , ; N ', W ' Estimated Distance and Driving Time from Stake Centers to the Camp Bessemer Alabama Stake 86 miles; 1 hour, 45 minutes Birmingham Alabama Stake 80 miles; 1 hour, 40 minutes Cartersville Georgia Stake 132 miles; 2 hours, 55 minutes Chattanooga Tennessee Stake 129 miles; 2 hours, 35 minutes Franklin Tennessee Stake 127 miles; 2 hours, 15 minutes Huntsville Alabama Stake 49 miles; 1 hour Madison Alabama Stake 42 miles; 1hour Montgomery Alabama Stake 165 miles; 3 hours Powder Springs Georgia Stake 138 miles; 2 hours, 55 minutes Tupelo Mississippi Stake 167 miles; 3 hours, 10 minutes Note: The camp is in the central time zone (CST). 3

4 Directions to the Camp Interstate Hwy. 65 going South Take Exit 334. Turn Left onto Hwy. 67 South (to Priceville, Sommerville). After 19.5 miles, the road will become three lanes for about 1.5 miles. The road then goes back to two lanes and you will pass St. John Rd. Continue approximately 4/10 mile further to the intersection with Apple Grove Rd. Turn Right onto Apple Grove Rd. Go 2.0 miles to Mardis Pt. Rd. Turn Right onto Mardis Pt. Rd. Camp is 3/10 mile on the right. Interstate Hwy. 65 going North Take Exit 310. Turn Right onto Hwy. 157 South. Go approximately 5.4 miles to Hwy. 69 North. Turn Left onto Hwy. 69 North. Go approximately 13.8 miles to Hwy. 67 North. Turn Left onto Hwy. 67 North. Go 2.0 miles to Hulaco Rd. There is a flashing yellow light at this intersection. Be aware that the light may not be functioning. Turn Left onto Hulaco Rd. Go 1.5 miles to Mardis Pt. Rd. Turn Right onto Mardis Pt. Rd. Go 7/10 mile to stop sign. This is the intersection with Apple Grove Rd. Be aware that the road sign(s) may be missing. Continue straight on Mardis Pt. Rd. Camp is 3/10 mile on the right. Alabama Hwy. 278 going East Hwy. 278 East intersects with I-65 at Exit 308. Take I-65 North to Exit 310 and follow the directions for Interstate Hwy. 65 going North. Alabama Hwy. 278 going West Hwy. 278 West intersects with Hwy Turn Right onto Hwy. 231 North and follow the directions for Alabama Hwy. 231 going North. 4

5 Directions to the Camp (continued) Alabama Hwy. 231 going North Take Hwy. 231 North. Go 8/10 miles to Hwy. 67. Turn Left onto Hwy. 67 North. Go 8.8 miles on Hwy. 67 to a four-way intersection with Hwy. 69. Do not turn. Continue straight on Hwy. 67 North. Go 2.0 miles to Hulaco Rd. There is a flashing yellow light at this intersection. Be aware that the light may not be functioning. Turn Left onto Hulaco Rd. Go 1.5 miles to Mardis Pt. Rd. Turn Right onto Mardis Pt. Rd. Go 7/10 mile to stop sign. This is the intersection with Apple Grove Rd. Road sign(s) may be missing. Continue straight on Mardis Pt. Rd. Camp is 3/10 mile on the right. Alabama Hwy. 231 going South Take Hwy. 231 South out of Huntsville. Cross bridge over the Tennessee River. After 3.0 miles you will pass Hwy. 36 East. After 1/2 mile you will begin a climb of 1.5 miles up a hill. At the top of the hill you will pass Bell Pt. Rd. and Brow Ln. (private drive). After 6/10 mile you will come to Jct. 296 which is Apple Grove Rd. Turn Right onto Apple Grove Rd. After 1.0 miles you will come to a stop sign. Just past the stop sign, Apple Grove Rd. will bear to the right. After 2.4 miles you will come to another stop sign at Union Hill Rd. Continue straight on Apple Grove Rd. for 12.2 miles to Hwy. 67. Cross over Hwy. 67 and continue on Apple Grove Rd. Go 2.0 miles to Mardis Pt. Rd. Turn Right onto Mardis Pt. Rd. Camp is 3/10 mile on the right. 5

6 Emergency Contact Information Emergency: dial 911 Tri-County Fire Department: (256) Joppa Fire Department: (256) Morgan County Sherriff: (256) Camp Information Hulaco 555 Mardis Point Road Baileyton, AL GPS Coordinates: , N ', W ' Cullman Regional Medical Center (256) Alabama Hwy. 157 Cullman, AL Emergency Room: open 24/7 Estimated distance and driving time from camp 20 miles, 33 minutes Decatur General (256) th St SE Decatur, AL Emergency Room: open 24/7 Estimated distance and driving time from camp 31 miles, 44 minutes Huntsville Hospital (256) Sivley Rd SW Huntsville, AL Trauma Program & Pediatric ER, Med-Flight air ambulance service: open 24/7 Estimated distance and driving time from camp 29 miles, 1 hour Marshall Medical Center North (256) AL Highway 69 Guntersville, AL Emergency Room - open 24/7 Estimated distance and driving time from camp 16 miles, 27 minutes Note: Most trauma patients will be transferred to Huntsville Hospital Emergency Camp Repairs or Information President Keith R. Draughon (Agent Stake President): (256) or (256)

7 Directions from Camp Entrance to Local Hospitals Cullman Regional Medical Center Telephone: (256) Turn Left onto Mardis Point Rd 1.1 mi 2. Turn Left onto Hulaco Rd 1.5 mi 3. Turn Right onto AL mi 4. Turn Right onto AL mi 5. Turn Right onto AL-157 North (Finis St. John III Dr) 1.2 mi 6. You are at 1912 Alabama Hwy. 157, Cullman, AL Decatur General Telephone: (256) Turn Left onto Mardis Point Rd 0.3 mi 2. Turn Left onto Apple Grove Rd 2.1 mi 3. Turn Left onto AL mi 4. Bear Right onto US-31 N (AL-3 N, 6 th Ave SE) 2.1 mi 5. Turn Right onto 7th Street SE 0.4 mi 6. You are at th St SE, Decatur, AL Huntsville Hospital Telephone: (256) Turn Left onto Mardis Point Rd 0.3 mi 2. Turn Left onto Apple Grove Rd 13.2 mi 3. Turn Left onto Apple Grove Rd/Stone Brook Dr 1.1 mi 4. Turn Left onto US-231 N (AL 53-N) 13.0 mi Take AL-53 (US-431, AL-20, Governors Dr) ramp on right < 0.1 mi 5. Continue onto AL-53 N Frontage Rd (Memorial Pkwy SW Frontage Rd, 0.4 mi S Memorial Pkwy Frontage Rd) 6. Turn sharply Right onto US-431 (AL-1, Governors Dr SW) 0.6 mi 7. Turn Left onto Gallatin St SW < 0.1 mi 8. You are at 101 Sivley Rd SW, Huntsville, AL Marshall Medical Center North Telephone: (256) Turn Left onto Mardis Point Rd 0.3 mi 2. Turn Left onto Apple Grove Rd 13.2 mi 3. Turn Right onto AL mi 4. Turn Left onto AL mi 5. Turn Left onto N Main St 0.4 mi 6. Turn Right on AL-69 N/Guntersville Rd 5.3 mi 7. Destination 8000 Alabama 69 will be on your left 7

8 Camp Map 8

9 Description of Camp Facilities Large Inside The large pavilion has an enclosed air-conditioned and heated area that includes a kitchen, craft room, sleeping quarters, and a first-aid station. A covered outdoor seating area is connected to the kitchen. The kitchen has the following features: four-burner commercial propane gas stove with grill and oven, four-foot commercial electric griddle, 1 chest freezer, 3 upright freezers, 7 refrigerators, 1 microwave, 2 crock-pots, 5 stainless steel preparation tables, 1 ice maker, 24 5-qt. drinking coolers, 2 55-qt. coolers, 2 triple sinks, mop-sink, dry food storage room, sound equipment closet, half-bath, and tiled flooring. There are also 2 large roll-up serving doors to the covered outdoor seating area. Note: The kitchen is equipped with cooking and serving utensils. Stakes must furnish their own dish soap, sanitizing bleach, dishcloths, napkins, dishes, eating utensils, and linens for the single beds. The camp provides chemical cleaners, rubber gloves, paper towels, trash bags, toilet tissue, hand soap in dispensers, mops, and brooms. Supplies are stored in the utility room between the toilets and showers of the bathhouses and in the kitchen of the large pavilion. Stakes must furnish their own rags, cloths, and sponges for cleaning and washing dishes. Directly behind the kitchen is a large craft room with a sink, table, chairs, and storage shelving. There is also a bedroom with 4 bunk-beds and a full bath with shower and a first aid station with a small refrigerator for medications, storage shelving, 3 beds w/ mattresses, and 1 full bath with shower. All the rooms have tiled flooring. The craft room and first aid station have separate outside entrances. The bedroom is accessible from the craft room. Note: Linens for the single bed mattresses in the first aid station are not provided by the camp. The camp does not stock medical supplies other than a first aid kit in the main kitchen. It is the responsibility of each stake to provide its own supplies and a medically trained staff. There are poisonous snakes, rodents, fire ants, spiders, ticks, and many other insects and wild animals at the camp. Knowledge of proper first-aid techniques is critical. Large Outside The large pavilion extends from the kitchen to a covered outdoor seating area. There are two large rollup doors with counters to serve food from the kitchen. There are twenty-six 8-foot aluminum picnic tables to sit approximately 250 people. There a few extra tables for serving and stacking chairs stored in a closet at the end of the large pavilion. The seating area has florescent lighting and fans. There are also wall-mounted bulletin boards for posting information during camp. There is also a barbeque grill w/ smoker just outside the kitchen. Large Amphitheater An amphitheater is located beside the open covered area of the large pavilion. This is an ideal setting for skits and other presentations. There is seating for approximately 200 people. There is also space above the amphitheater for additional camp chair seating. There is a portable sound system in the sound equipment closet just inside the kitchen. Microphones and microphone stands are provided. There are also RCA inputs for CD or cassette players. 9

10 Description of Camp Facilities (continued) Bathhouses Two bathhouses are located between the large pavilion and cabins. Each has 6 toilets and 3 sinks. There are 5 private showers in the main shower room and an additional room with 2 private showers. Each building has a separate handicap restroom with a shower. During Young Women camp, the brethren can use one of these handicap restrooms. Note: Chemical cleaning supplies for the bathhouses and rubber gloves are provided by the camp. Toilet paper, trash can liners, paper towels, and hand soap are also provided. Supplies are stored in the utility room between the toilets and showers and in the large pavilion kitchen. Stakes must bring their own rags, cloths, and sponges for cleaning. Campers must furnish their own facial and bath soap, shampoo, and other personal and feminine hygiene items. Glass containers should never be used in the showers and other areas of the bathhouses. Used feminine hygiene products should be disposed of in the provided bags in each bathroom stall and thrown in the trash can, NOT in the toilets! Cabins The camp has a total of 24 cabins. Each cabin has 5 bunk beds to accommodate 10 persons. The cabins are arranged into five pods, four pods with 5 cabins and one pod with 4 cabins. Each pod of cabins has its own cooking pavilion. Each cabin has a ceiling fan with light, two windows with screens, a door with windows, and a screened door. Each cabin is equipped with an air conditioning unit for nighttime sleeping during times of extreme heat. The unit may be used from 8:00 p.m. to 6:00 p.m. only and must never be set below 72 degrees. The door and windows must be closed when the unit is in operation. The electrical outlet in the cabin may not be used for any other electronic devices. The camp has 3 electric heaters that are available for winter use in three cabins. Note: Heaters of any type (electric, propane, gas, kerosene, etc.) must not be brought to the camp to be used in the cabins. Campers must bring their own sleeping bags and bedding pads or air mattresses. 10

11 Description of Camp Facilities (continued) Cooking s Each pod of cabins has one covered cooking pavilion. There is a laundry style sink with cold water only, a stainless steel table, and a storage area with shelving and a refrigerator/freezer at both ends of each pavilion. There are four 8-foot aluminum picnic tables in each pavilion. Each table will sit 10 people. Note: Please bring your own utensils, propane grill, supplies, and other equipment required to cook and serve your food. Utensils and equipment from the large pavilion are not to be removed and used at any other areas of the camp. Picnic tables are not to be removed out from the cooking pavilions. Cleaning solutions and rubber gloves needed to clean the sinks and stainless steel tables are provided by the camp and are kept in each pavilion. Backup supplies are kept in the utility room between the toilets and showers of the bathhouses and in the main kitchen. Stakes must bring their own rags, cloths, and sponges for cleaning and washing dishes. Flagpole Courtyard A flagpole is located in the middle of the camp in a stone courtyard with a water fountain off to the side. There is seating space for approximately 30 people and there is ample space around the outside of the courtyard for groups to gather for flag ceremonies. A U.S. flag is provided by the camp and is kept with a key to the flagpole in the sound equipment closet in the kitchen. Please fold the flag properly and return it with the key to the closet before departing from camp. Activity Field A flat, grass field measuring 40 x 60 yards will be available for use beginning in 2011 for outdoor activities such as softball, soccer, and field games. The field is located close to the lake and is in view from the main camp across the road. A volleyball court is set up near the high ropes course and rappelling tower. Primitive Camping Two large primitive campsites are available north of the main camp in the wooded area across the creek. Tent camping outside of any of these designated areas is strictly prohibited. All fires must be maintained in the fire rings provided. Additional fire rings must never be built. Do not cut any live plants or trees. There is plenty of dead wood available for fires. Two port-o-potties are stationed a short distance from the campsites. Toilet paper and hand sanitizer are provided by the camp. Supplies are kept in the utility room between the toilets and showers of the bathhouses and in the main kitchen. 11

12 Description of Camp Facilities (continued) Rustic Amphitheater Located in the primitive area north of the camp buildings is an outdoor amphitheater with a fire ring that seats approximately 150 people. There is space off to one side for additional camp chair seating. Using the camp's portable PA system that runs on a provided battery, it makes an ideal setting for testimony and other meetings. The PA system is stored in the sound equipment closet in the large pavilion kitchen. Hiking Trails The young women and leaders are encouraged to use the hiking trails winding throughout the wooded area of the camp. Stay on these clearly marked trails, be alert, and observe safe hiking practices. There are several dangerously large drop-offs from hillsides, rocks, and cliffs. Some, but not all of these trails have white strap fencing to identify these areas. Be especially cautious at dark and do not wander off the marked trails. High Ropes Course, Rappelling Tower, and Zip-Line The camp has a challenging high ropes course with a 300 foot zip-line. There is also a 40 foot rappelling tower with a 20 foot climbing wall. Safety harnesses and helmets are provided by the camp. Note: It is imperative that all safety rules and guidelines are followed as found on pages of this guide. Please review them carefully. Lake (Water Activities) and There is a small lake with a pier for water activities such as swimming and canoeing. 4 sixteen-foot canoes w/ oars, 2 paddle-boats, a 16 x 16 floating dock, a buddy board, 2 lifeguard stands, and lifepreservers are provided by the camp. Swimming and boating areas are marked with ropes and buoys. There is a covered open-air pavilion by the water that measures 12 x24. There are several benches for seating underneath its roof. Note: It is imperative that all safety rules and guidelines are followed as found on page 16 of this guide. Please review them carefully. 12

13 High Ropes Course, Rappelling & Climbing Tower, and Zip-Line Safety Rules & Guidelines Qualifications and Consent 1. Course use is permitted only under qualified adult supervision including a designated Climbing Supervisor (BSA climbing director/instructor or equivalent is recommended). Training at the camp is scheduled once a year, usually in May. A letter regarding the training will be sent each year to the stake presidents by the first of April. 2. Youth must be at least 12 years of age to use the course without a parent or guardian with them. 3. All youth (under the age of 18) must have signed parental consent forms before being permitted to use the course. Equipment 1. Clothing must be safe and modest. Shoes must be worn at all times. 2. All climbers and those belaying must either use equipment provided by the camp or other quality equipment approved by the climbing supervisor. 3. Harness buckles must be doubled backed at the waist. Swiss Seats are prohibited. 4. Climbing Supervisor or designee is responsible to ensure that equipment fits and is used properly. 5. Camp equipment must be inventoried and organized into proper containers after each climbing session. 6. Groups are responsible for the camp equipment signed out to them. If lost or damaged, they will be charged for replacement. 7. An entry in the equipment history log must be made for each climbing session. Make a note of any damage, signs of wear or equipment malfunction. 8. All equipment, including the course itself, must be constantly monitored for proper function and safety. 9. The rope ladder leading up to the main platform must be raised and secured at all times when the course is not in use. Staffing 1. Ropes Course recommended staff size: 5 persons minimum. 2. Recommended stations: (1) belayer for course entry obstacle; (2) large platform; (3) small platform (zip-line rigging); (4) rover; (5) zip-line de-rigging platform. 3. Additional staff should be used when deemed necessary and to improve process flow. 4. Rappelling Tower recommended staff size: 2 persons per operating platform 5. Each platform that is in operation will have a belayer and a platform supervisor. 13

14 High Ropes Course, Rappelling & Climbing Tower, and Zip-Line Safety Rules & Guidelines (continued) Belaying 1. All climbers will be on belay: [1] when entering the ropes course (large platform); [2] using the climbing wall; [3] while on rappel (bottom tension belay); [4] using the Power Pole obstacle. 2. Only trained belayers are permitted to belay. 3. When performing top belays, belayer must be clipped into belay device and attached to ground anchor. 4. Proper belaying commands are to be used (On Belay > Belay On, Climbing > Climb On). 5. Belayers should keep their brake hand always on the rope and eyes always on the climber. 6. The Climbing Supervisor will need to closely monitor belay activities during the climbing session to ensure the technique is proper, especially for the Power Pole obstacle. Climbing 1. All climbers/staff must wear approved harness with safety lanyard, helmet and gloves (gloves may be removed for climbing wall). 2. At no time will any climber/staff remove their safety lanyard while on the course. 3. At no time will any climber be off safety while on the course. Infractions must be corrected immediately. 4. When beginning an obstacle the following process will be used: a. Climber will attach safety lanyard and say, On Safety b. Climber will then detach from station safety and say, Off Beener 6. When ending an obstacle the following process will be used: a. Climber will attach to station safety and say, On Beener b. Climber will then detach safety lanyard and say, Off Safety 7. Only one climber is allowed on any given obstacle at a time (only exception is when climber needs aid). 8. Some obstacles are more difficult than others; choose easier routes for less capable climbers in order to reduce stranding and long waits. Zip-Line 1. Only use yellow slings marked Zip Line for pulley lanyard. 2. Inspect brake cable and weights to ensure proper function. 3. Only use zip-line approved pulleys for wire rope. 4. Beware that ball-bearing (speed) pulleys are very fast; use with extreme caution. 5. Inspect pulley before every use. 6. The weight limit for participants using the zip-line is 240 lbs. 7. Do not allow observers to stand under zip-line cable or around the braking mechanism. 14

15 High Ropes Course, Rappelling & Climbing Tower, and Zip-Line Safety Rules & Guidelines (continued) Rappelling Tower 1. Two staff personnel are required for each platform in use; one located on the platform (Platform Supervisor) and one on the ground providing belay support. 2. Climbing Wall belay will use top rope belay method (ground-to-top-to-climber); 3. Rappelling belay will be the standard ground belay. 4. Platform Rules: a. Number of persons on any give platform will not exceed 5. b. Permission to access a platform must be obtained from platform supervisor. c. Permission is obtained by climber calling out, on ladder one/two/three to which the platform supervisor must return with ok ladder one/two/three before the climber begins. Climber will say off ladder one/two/three once they have exited the ladder and crossed the red line. 5. Only one person will occupy a ladder at any given time. 6. Fixed safety lanyards will be used when transitioning from the ladder to the platform. Jumar safety will be used while ascending the 20 ladder to the first platform. 7. Red lines designate on safety areas; person occupying a platform may be off safety when inside the red line. 2. Climbing wall belay commands are same as those covered in Section 4, Belaying. 3. Rappel method will be limited to safety eights (figure 8 with ears). 4. Double Rope Technique will be used for rappelling. Ensuring that the rope is rigged correctly for rappel is the Climbing Supervisors responsibility. 5. Rappel commands between rappel person and belayer will be: a. On rappel one/two/three > On belay one/two/three b. Rappelling one/two/three > Rappel on one/two/three Restrictions 1. The course will not be used when wet or raining. If thunder is heard, activities will cease for a period of 30 minutes and can resume as long as: it is not raining; thunder has not been heard during wait period. Wait period resets each time thunder is heard. 2. The high ropes course facility cannot be used to instruct others for pay. Sunday use of the course is prohibited. Conduct 1. Observe and practice safe climbing techniques. Dangerous or unsafe behavior will result in suspension of course privileges. 2. Climbing Supervisors have the right and the responsibility to deny access to the course for any individuals whom they consider a safety risk to themselves or to others. 3. Respect other participants. Please make it a point to share the facility. 4. Problems such as accidents, damaged equipment, or unsafe climbing must be reported to the climbing supervisor as soon as possible. 15

16 Lake Water Activities and Safety Rules & Guidelines Swimming 1. Ensure that at least one certified lifeguard is on duty. Obey all lifeguard direction. 2. Get a name tag from your camp leader before entering the water. Hang your name tag on the IN side of the buddy board before entering the water. 3. Do not swim alone. You must always have a buddy swimmer with you. 4. Running, dunking, wrestling, horseplay, pushing others into the lake, sitting on ropes, or any game a lifeguard deems dangerous is prohibited. 5. Diving is allowed off the floating raft only. Diving off the dock or dam is strictly prohibited. 6. No swimming is allowed when thunder or lightning is present. 7. Stay within the designated roped-off swim area. 8. It is recommended that you wear old sneakers or pool shoes when swimming. 9. After swimming, move your name tag from the IN side of the buddy board to the OUT side. Lake Water Activities (Canoes & Paddle-boats) 1. Ensure that at least one certified lifeguard is on duty. Obey all lifeguard direction. 2. Get a name tag from your camp leader. Hang your name tag on the IN side of the buddy board before going on the water. 3. Do not go out on the water alone. You must always have a buddy with you. 4. Wear a life vest at all times. 5. Absolutely no horseplay is allowed. 6. Stay out of areas designated for swimming. 7. No water activities are allowed when thunder or lightning is present. 8. It is recommended that you wear old sneakers or pool shoes. 9. After the activity, move your name tag from the IN side of the buddy board to the OUT side. Lake 1. No glass bottles or containers are allowed in the pavilion. 2. Benches are not to be removed from the pavilion. 3. Do not write on, mark on, or attach nails or other items to the structure. 4. Sweep the floor after each use to minimize dirt and food particles. 5. Trash is to be gathered and disposed of in the dumpster at the large pavilion after each use. 6. Do not leave personal items around the water or pavilion. 16

17 Other General Information & Guidelines Parking and Driving Please park in designated areas only or around the circle above the large pavilion. All vehicles are to stay on the gravel roads. Driving on the grounds to load and unload at the cabins and cooking pavilions is strictly prohibited because of potential damage to buried electrical, water, and sewer lines. The speed limit on main camp roads is 15 mph. The loop around the large pavilion is 5 mph. Riding in the back of pick-up trucks, trailers, outside of motor vehicles, etc. is not permitted. Skateboards, roller-blades, motorcycles, and ATV's of any type are not permitted on camp property. Bicycles are ok on gravel roads only. Fire Precautions Heaters of any type (electric, propane, gas, kerosene, etc.) are not permitted anywhere in the camp. Fires are permitted in designated fire rings only. No new fire rings may be constructed. Fires must be attended at all times and extinguished completely. No candles, lighter fluid, or fireworks of any kind are permitted. Electrical Outlets Electrical outlets are plentiful at the large pavilion but are limited in other camp locations. Under no circumstances should anyone change the wiring of any lighting to create an outlet. Water The camp is equipped with on-demand water heaters to ensure a continuous flow of hot water. Please keep faucets turned off when not in use to conserve water and propane gas. Phone Service There is no land-line telephone service at the camp. Camp leaders must bring cellular phones in order to communicate with others outside of the camp. Most cellular phones can receive service from some parts of the camp. A signal booster has been installed at the large pavilion to improve service by most providers to that location. It is recommended that young women not bring their cell phones to camp to completely enjoy a camping experience. Parents and guardians of the young women must be given contact cellular telephone numbers of camp leaders in the event of an emergency. Weather Radio A weather radio is provided by the camp and is stored in the craft room of the large pavilion. Each stake should develop its own emergency plan for severe weather. Respect Our Neighbors Due to the vicinity to neighbors, activities must end by 10:00 PM. and campers should stay as quiet as possible until 7:00 AM. 17

18 Stake Young Women Camp Schedule 2014 Young Women Camp Schedule Week 1 May 26 May 31 Madison Alabama Stake Week 2 June 2 7 Montgomery Alabama Stake Week 3 June 9 14 Powder Springs Georgia Stake Week 4 June Tupelo Mississippi Stake Week 5 June 23 June 28 Bessemer Alabama Stake Week 6 June 30 July 5 Birmingham Alabama Stake Week 7 July 7 12 Cartersville Georgia Stake Week 8 July Chattanooga Tennessee Stake Week 9 July 21 July 26 Franklin Tennessee Stake Week 10 July 28 August 2 Huntsville Alabama Stake Scheduling Format, Rules, and Procedures 1. Camp weeks were initially assigned alphabetically by stake to establish a simple to follow order. Each year, stakes will rotate one week later into the year with the stake having the last week each year moving to the first week the following year. If a new stake is added to the permanent schedule, the stake will be inserted into the order alphabetically and all the stakes will adjust their weeks accordingly. If a stake withdraws from the permanent schedule the gap will close and the schedules adjusted. 2. Week 1 (Monday Saturday) will always end with the first Saturday in June. Camp weeks will continue consecutively until all participating stakes are scheduled. 3. Stake presidents may arrange to switch weeks with another stake, combine stakes for a week, or choose to schedule a week outside the normal rotation. Any stakes doing so will revert back to their place in the original rotation the following year. This will maintain the integrity and order of the scheduling process. 4. If a stake president chooses to exercise one of the options just described, he must notify President Draughon (Madison Alabama Stake / Agent Stake) of his intentions. President Draughon will then inform all the stake presidents of the changes. Stakes may reschedule their week to any week vacated by another. If more than one stake desires the same open week, the stake presidents will be asked to work out a mutual agreement. 5. Any changes to the schedules must be finalized by October 1st each year so the stakes can finalize their calendars for the following year. 18

19 Camp Registration & Payment of Fees Camp Registration Form Once your stake has finalized its camp week, registration forms should be collected for each young woman and young woman leader attending camp. The camp will need a copy of the Church Activity and Permission Authorization Form provided on page 21 of this guide. You may add whatever additional forms you may need for your purposes, but the camp must receive copies of this camp specific form. You must have these forms with you upon your arrival at the beginning of camp week and show them to the camp manager. Payment of Fees The fee for Young Women camp is $35 for each young woman and each young women leader attending camp. This fee includes the use of all camp facilities, equipments, and grounds for the entire week. There is no fee for two brethren providing security. The $35 fee applies to each additional brother there to assist. Camp fees must be paid before your camp week begins. Please make checks payable to Hulaco Youth and Family Camp and mailed to the following: Hulaco c/o President Keith R. Draughon 110 Lea Wood Court Madison, AL If you have a cancellation from a young woman or young women leader for whom a fee has been paid, your stake can be reimbursed. The stake president should contact the Huntsville Alabama Stake President (Agent Stake) who will approve the payment to your stake. Note: The fees collected are used for camp expenses and development. 19

20 Church Activity Permission & Authorization Form Activity: Camp Dates: Stake Young Women Camp at Hulaco Ward: Stake: Name of Participant or Leader: Age: Date of Birth: Home telephone: Address: City: State: In the event of emergency, please contact the following individuals in this order: Name: Relation: Home telephone: Other telephone: Name: Relation: Home telephone: Other telephone: Name of primary physician: Office telephone: Emergency telephone: Please explain any medical or health conditions such as a special diet, allergies, medications, surgery, illness, or physical condition that could affect participation in camp activities. Indicate treatment in case of emergency: Note: Activity leaders should be aware of special needs but are not responsible for providing nursing care or dispensing medications. Parents or guardians should contact activity leaders and help make prior arrangements for anticipated needs. Medical and dental benefits from the Church Activity Insurance Program are secondary to other insurance and are subject to limitations. Contact your bishop or branch president for plan coverage or a benefit claim form in case of an accident. The participant or his or her parent or guardian is responsible for medical expenses in case of illness or injury. Participant s health or accident insurance provider: Policy number (please attach copy (front and back) of insurance card): Note: Some activities as part of Church sponsored events might involve a degree of risk of injury or illness, including travel to remote locations away from regular medical services. The participant and his or her parent or guardian, if the participant is a minor, knowingly agree to assume the risks of illness or injury and represent that the participant is in good health and capable of participation in the activity except as noted under Medical Information above. The participant is responsible for his or her own conduct and agrees to abide by Church standards, camp or event safety rules, and other pertinent instructions. In case of inappropriate behavior, the participant may be excluded from any activity. In case of an accident or illness, the participant and his or her parent or guardian, if the participant is a minor, give permission to administer first aid and authorize the volunteers supervising the activity to arrange emergency treatment. This authorization shall cover this activity and travel to and from this activity. The authorization includes consent to the use and disclosure of health information. The participant and his or her parent or guardian, if the participant is a minor, have read and understand the terms and conditions of this form and sign to acknowledge their acceptance, permission, and authorization. Participant s signature: Date: Parent s or guardian s signature (if participant is under age 19): Date: 20

21 Camp Keys & Security Camp Keys Stakes have received copies of all the keys needed to gain entrance into the camp and its facilities and may be checked out from your stake executive secretary. You may check out the keys within one week of your planned arrival date and you must return they keys within 2 days after your departure from the camp. Camp Security Each stake must provide its own security during camp week. It is suggested that the camp entrance gate be secured during the night to keep outsiders from driving into the camp. Please be sure that all camp leaders are able to quickly access the master key in the event of an emergency. You must ensure that all the buildings and the front entrance gate are locked and secure when you leave at the end of camp. Please familiarize yourself with the Emergency Contact Information found on page 6 of this guide and make a copy of it to keep on your person or close-by during camp. This list will also be posted in the craft room of the camp s large pavilion and in various locations throughout the camp. Note: The combination code to the key lockbox at the entrance gate is changed on a regular basis. No one but camp management and vendors have access to the code. You must keys from your stake to gain entrance to the camp. It is illegal to make copies of camp keys. Stakes will be charged for lost keys. 21

22 Stake Check-In & Check-Out Procedures Initial Inspection of the Camp A camp leader designated by your stake is responsible for inspecting the camp before the young women and other leaders arrive. This will ensure that any damages found are not charged to your stake and that any needed repairs are addressed immediately. Adequate time must be set aside to conduct a detailed inspection (approximately 2 hours). Please complete the Initial Camp Inspection Checklist along with the Initial Camp Inspection Damages and Repairs Form. These forms are in a marked tray in the craft room of the camp s large pavilion. When finished, please return them to the tray. The camp director will pick up the form and address any issues. Copies of the forms are on pages of this guide. Arrival of Young Women / Leaders Once the young women and leaders arrive, they should be instructed to read the Check-In & Check- Out Procedures and Rules posted at all camp buildings before they occupy or use them. These buildings include the cabins, cooking pavilions, and bathhouses. Leaders should review the procedures and rules associated with the large pavilion, the high ropes course, rappelling tower & climbing wall, and zip-line, the lake and pavilion, and the primitive area and hiking trails with all campers at the earliest moment possible, and certainly before they are used. A ward/branch or stake leader should be assigned to each facility to ensure that the procedures and rules are followed during your stay and also to report any problems to the camp leader. Final inspection of the Camp A camp leader designated by your stake is responsible for inspecting the camp before the young women and their leaders depart. Adequate time must be set aside to conduct the inspection properly (remember that the young women and their leaders will be anxious to be on their way back home). Any damages or needed repairs should be carefully noted. Remember that any damages due to negligence will be the responsibility of your stake. Please complete the Final Camp Inspection Checklist along with the Final Camp Inspection Damages and Repairs Form. These forms are located in a marked tray in the craft room of the camp s large pavilion. When finished, please return them to the tray. The camp director will pick up the form and address any issues. Copies of the inspection forms are on pages of this guide. 22

23 Initial Camp Inspection Checklist Stake Young Women Camp Stake Check-In Date: Stake Leader s Name Telephone Number: An initial inspection of the camp should be conducted prior to the arrival of your young women and leaders. For each box checked no, please write a description of the damage or needed repair found on the Initial Camp Inspection Damages and Repairs Form under the corresponding building, structure, etc. Yes No Cabins Outside of buildings are free of visible defects, graffiti, and nails; no trash on grounds All doors and windows are functioning properly and all screens are intact Light bulbs (inside and out) and fans are functioning properly Walls, floor, ceiling, or beds are free of graffiti, nails, or other attached items Floors and bunks are swept; brooms & dustpans are clean and present in each cabin Floors have been damp mopped All trash has been removed, trash cans are clean and have new liners Buildings are free of any food and/or supplies (no items are to be left for other groups) Windows have been left open 1inch for ventilation. Cooking s Buildings are free of visible defects, graffiti, and nails; no trash on grounds or in fire pits Lights, including the flood lights are functioning properly Refrigerator/freezers have been cleaned and all foods removed Temperature in refrigerators is 40 degrees or below; temperature in freezers is 10 degrees or below Sinks are clean and free of grease and food particles Floors are swept; brooms & dustpans are clean and present in each pavilion All trash has been removed, trash cans are clean and have new liners Bathhouses Inside / outside of buildings are free of visible defects, graffiti, and nails; no trash on grounds Lights, including the flood lights are functioning properly All commodes and stall dividers, sinks, sink counters, and mirrors are clean and sanitized Tiled shower walls and shower dividers have been cleaned and sanitized Floors are swept and mopped; brooms & dustpans are clean and present in each building All trash has been removed, trash cans are clean and have new liners All toilet paper, sanitation bags, and towel receptacles have been refilled completely 23

24 Yes No Large Inside Refrigerator/Freezers have been cleaned inside and outside and all foods have been removed Temperature in refrigerators is 40 degrees or below; temperature in freezers is 10 degrees or below All dishes, utensils, water coolers, and the microwave (inside and outside) are clean All sinks and walls behind kitchen sinks are clean and sanitized; kitchen sink drain traps are cleaned out Grill, stove, hood, and hood filters are clean as per posted instructions Commodes, showers, sinks, and all tables (including legs) are clean and sanitized Floors are swept and mopped; mats rinsed and dried; mop sink clean All trash has been removed, trash cans are clean and have new liners All toilet paper, sanitation bags, and paper towel receptacles have been refilled completely Air conditioning thermostats have been turned off Large Outside Building is free of visible defects, graffiti, and nails; no trash on grounds or in fire pits Lights, including the flood lights, and fans are functioning properly All tables and chairs are clean and properly stored Sound system has been cleaned off and properly stored in the sound closet in the kitchen Floor has been swept; brooms and dustpans have been returned to storage closet All trash has been removed, trash cans are clean and have new liners Trash has been picked up around the amphitheater Other Ropes course has been secured and all gear locked in the rappelling tower storage room Lake pavilion is free of visible defects, graffiti, nails, and personal items; no trash on grounds Primitive area is clear of trash on trails, campsites, and in fire-pits; no personal items left Port-o-potties are stocked with hand sanitizer and toilet paper All trash in camp has been placed in dumpsters and the dumpster area is clean U.S. flag has been folded and returned with flagpole key to the sound closet in the kitchen Portable P.A. system and equipment are clean and neatly stored in the sound closet in the kitchen Comments: 24

25 Initial Camp Inspection Damages and Repairs Form Building or Structure Damage or Repair 1st Cooking Area Cabin 1A Cabin 1B Cabin 1C Cabin 1D 2nd Cooking Area Cabin 2A Cabin 2B Cabin 2C Cabin 2D Cabin 2E 3rd Cooking Area Cabin 3A Cabin 3B Cabin 3C Cabin 3D Cabin 3E 4th Cooking Area Cabin 4A Cabin 4B Cabin 4C Cabin 4D Cabin 4E 5th Cooking Area Cabin 5A Cabin 5B Cabin 5C Cabin 5D Cabin 5E West Bathhouse Sinks Toilets Showers Other East Bathhouse Sinks Toilets Showers Other 25

26 Large Inside Building or Structure First-Aid Room First-Aid Bath Craft Room Bedroom Bedroom - Bath AC / Heat Other Damage or Repair Large Inside Kitchen Half Bath Dry Storage Room Mop Sink Water Heater Sinks Refrigerators Freezers Electric Griddle Stove Roll-up Doors Other Large Outside Building Structure Fans Lights Tables Chairs Amphitheater Other Other Portable PA System Flagpole Courtyard U.S. Flag Ropes Course Rappelling Tower Zip-Line Lake Lake Equipment Primitive Area Other Additional Notes: 26

27 Final Camp Inspection Checklist Stake Young Women Camp Stake Check-Out Date: Stake Leader s Name Telephone Number: A final inspection of the camp should be conducted prior to the departure of your young women and leaders. For each box checked no, please write a description of the damage or needed repair found on the Final Camp Inspection Damages and Repairs Form for the corresponding building, structure, etc. Yes No Cabins Outside of buildings are free of visible defects, graffiti, and nails; no trash on grounds All doors and windows are functioning properly and all screens are intact Light bulbs (inside and out) and fans are functioning properly Walls, floor, ceiling, or beds are free of graffiti, nails, or other attached items Floors and bunks are swept; brooms & dustpans are clean and present in each cabin Floors have been damp mopped All trash has been removed, trash cans are clean and have new liners Buildings are free of any food and/or supplies (no items are to be left for other groups) Windows have been left open 1inch for ventilation. Cooking s Buildings are free of visible defects, graffiti, and nails; no trash on grounds or in fire pits Lights, including the flood lights are functioning properly Refrigerator/freezers have been cleaned and all foods removed Temperature in refrigerators is 40 degrees or below; temperature in freezers is 10 degrees or below Sinks are clean and free of grease and food particles Floors are swept; brooms & dustpans are clean and present in each pavilion All trash has been removed, trash cans are clean and have new liners Bathhouses Inside / outside of buildings are free of visible defects, graffiti, and nails; no trash on grounds Lights, including the flood lights are functioning properly All commodes and stall dividers, sinks, sink counters, and mirrors are clean and sanitized Tiled shower walls and shower dividers have been cleaned and sanitized Floors are swept and mopped; brooms & dustpans are clean and present in each building All trash has been removed, trash cans are clean and have new liners All toilet paper, sanitation bags, and towel receptacles have been refilled completely 27

28 Yes No Large Inside Refrigerator/Freezers have been cleaned inside and outside and all foods have been removed Temperature in refrigerators is 40 degrees or below; temperature in freezers is 10 degrees or below All dishes, utensils, water coolers, and the microwave (inside and outside) are clean All sinks and walls behind kitchen sinks are clean and sanitized; kitchen sink drain traps are cleaned out Grill, stove, hood, and hood filters are clean as per posted instructions Commodes, showers, sinks, and all tables (including legs) are clean and sanitized Floors are swept and mopped; mats rinsed and dried; mop sink clean All trash has been removed, trash cans are clean and have new liners All toilet paper, sanitation bags, and paper towel receptacles have been refilled completely Air conditioning thermostats have been turned off Large Outside Building is free of visible defects, graffiti, and nails; no trash on grounds or in fire pits Lights, including the flood lights, and fans are functioning properly All tables and chairs are clean and properly stored Sound system has been cleaned off and properly stored in the sound closet in the kitchen Floor has been swept; brooms and dustpans have been returned to storage closet All trash has been removed, trash cans are clean and have new liners Trash has been picked up around the amphitheater Other Ropes course has been secured and all gear locked in the rappelling tower storage room Lake pavilion is free of visible defects, graffiti, nails, and personal items; no trash on grounds Primitive area is clear of trash on trails, campsites, and in fire-pits; no personal items left Port-o-potties are stocked with hand sanitizer and toilet paper All trash in camp has been placed in dumpsters and the dumpster area is clean U.S. flag has been folded and returned with flagpole key to the sound closet in the kitchen Portable P.A. system and equipment are clean and neatly stored in the sound closet in the kitchen Additional Notes: 28

29 Final Camp Inspection Damages and Repairs Form Building or Structure 1st Cooking Area Cabin 1A Cabin 1B Cabin 1C Cabin 1D Damage or Repair 2nd Cooking Area Cabin 2A Cabin 2B Cabin 2C Cabin 2D Cabin 2E 3rd Cooking Area Cabin 3A Cabin 3B Cabin 3C Cabin 3D Cabin 3E 4th Cooking Area Cabin 4A Cabin 4B Cabin 4C Cabin 4D Cabin 4E 5th Cooking Area Cabin 5A Cabin 5B Cabin 5C Cabin 5D Cabin 5E West Bathhouse Sinks Toilets Showers Other East Bathhouse Sinks Toilets Showers Other 29

30 Large Inside Description First-Aid Room First-Aid Bath Craft Room Bedroom Bedroom - Bath AC / Heat Other Damage or Repair Large Inside Kitchen Half Bath Dry Storage Room Mop Sink Water Heater Sinks Refrigerators Freezers Electric Griddle Stove Roll-up Doors Other Large Outside Building Structure Fans Lights Tables Chairs Amphitheater Other Other Portable PA System Flagpole Courtyard U.S. Flag Ropes Course Rappelling Tower Zip-Line Lake Lake Equipment Primitive Area Other Additional Notes: 30