Going Google... with Gaggle!!!!

Size: px

Start display at page:

Download "Going Google... with Gaggle!!!!"

Ruby Stevenson
8 years ago
Views:

1 Going Google... with Gaggle!!!!

2 Challenges of "Going Google" WRPS had been using Gaggle.net for student . We were pleased with the filtering and notification- Google did not provide this level of management How to provide a safe and controlled student system WRPS was planning to transition staff to Google Apps for Education and did not want students and staff to "live" in seperate domains. Needed to work with a partner that understood the impacts of the designs we were considering- domains, sub domains, delivery mode options, etc Accommodating for mail archiving Automating account creation when working "in the cloud" Eliminating the need for an additional set of log in credentials

was planning to transition staff to Google Apps for Education and did not want students and staff to "live" in seperate domains.

3 Benefits of Gaggle Filtering Automatic filtering of text and images offers CIPA and COPPA compliance All inappropriate behavior is blocked AND administrators are notified Continually updated blocked word list (including slang and text speak) Administrative access to student accounts and all mail Students cannot delete mail Messages are retained for 1 year

Continually updated blocked word list (including slang and text speak) Administrative

4 The Solution- Students Begin using Google Apps for Education with students but provide filtering and notification through the use of Gaggle. net's Passthrough Technology How it works All inbound and outbound mail passes through Gaggle before reaching its' final destination. The mail is sorted, filtered and stored on the Gaggle system just like one of our regular subscription accounts. Two changes by the Google Apps Administrator. The changes are seamless and will not interrupt the service of your Google Apps users

net's Passthrough Technology How it works All inbound and outbound mail passes through Gaggle before reaching its' final destination.

5 District Technical Steps Add an Administrator account in Google for Gaggle Enable the provisioning API in Google Contact Domain Registry to update your MX record for mail routing Configure Gaggle as the outbound gateway in Google Notify current users of change- provided access to Gaggle system for two weeks (old mail was accessible but all new mail was routed Configure the Gaggle Site Administrators for block mail review

gateway in Google Notify current users of change- provided access to Gaggle system for two weeks (old

6 Management and Automation- How does account creation flow??? We have an automated script that looks for changes in our SIS system and populates an account in Active Directory We also have implemented Google Apps Directory Sync to automate account creation If the account exists in Active Directory, the account exists in Google Gaggle accounts are synchronized with Google If the account exists in Google, it exists in Gaggle A Single-Sign On service is used to consolidate user credentials (we are using SSO Easy)

have implemented Google Apps Directory Sync to automate account creation If the account exists in Active Directory, the account

7 Benefits for Student System Provide students the Google experience but with "best in class" filtering solution Gaggle is Erate eligible (mail hosting only- not archive service) Student is retained for one year Mail notification gets sent directly to appropriate Google account and can be "released" from the Google interface

archive service) Student email is retained for one year Mail notification gets sent

8 The Solution- Staff The students already existed on the wrps.net Google Apps for Education Domain- Thus we wanted to have our staff "live" in the same domain as the students. The focus for staff was not on filtering and monitoring- it was developing an archiving strategy Gaggle was used to archive all staff mail. Thus it was important to have sub domains so that the archival pass through solution could differentiate user types

9 The Solution- Staff Benefits of the archiving solution It was hosted Highly accessible with robust search features Reduced our costs compared to our on premise mail archival appliance model we were using Data can be extracted from system if need be Ability to provide access to others in the discovery process or litigation hold scenario

mail archival appliance model we were using Data can be extracted from system if

10 Questions?

Core Protection Suite

Core Protection Suite Admin Guide Spam Soap, Inc. 3193 Red Hill Avenue Costa Mesa, CA 92626 United States p.866.spam.out f.949.203.6425 e. info@spamsoap.com www.spamsoap.com Contents EMAIL PROTECTION OVERVIEW...3