PARTICIPANT MANUAL

Transcription

1 PARTICIPANT MANUAL

2 Table of Contents Section Page Section 1. Tournament Personnel 4 Section 2. NCAA Division II Men's Basketball Committee 6 Section 3. Schedule of Events 7 Section 4. Admission to Arena/Credentials 11 Section 5. Awards Ceremony 12 Section 6. Bands/Cheerleaders/Mascot 12 Section 7. Banquet 13 Section 8. Drug Testing 13 Section 9. Lodging 14 Section 10. Medical Information 15 Section 11. Meetings (Administrators and Coaches) 15 Section 12. News Conferences 16 Section 13. Officials 17 Section 14. Parking and Arena Entrances 17 Section 15. Postgame Interviews 17 Section 16. Practice/Locker Room Assignments 18 Section 17. Results 19 Section 18. Scouting Seats 19 Section 19. Sports Information 19 Section 20. Team Hosts 19 Section 21. Tickets 20 Section 22. Transportation 21 Section 23. Uniforms/Team Benches 22 Section 24. Video Exchange 22

3 Appendixes Participant Conference Call Information Form Gate Pass Lists (Band, Cheerleaders, Team Personnel) Ticket Order Forms - Game Tickets and Banquet Tickets Meeting Agendas Code of Good Management Evansville Maps and Directions to The Ford Center Arena Seats at The Ford Center Locker Rooms at The Ford Center NCAA Championships Code of Conduct NCAA Academic Recognition Program A B C D E F G H I J

4 Section 1 Tournament Personnel Tournament Director Jason Sands Executive Director Evansville Sports Corporation 40 North First Ave. Evansville, IN Phone: 812/ Cell: 219/ jsands@evansvillesportscorp.org Tournament Manager Jon Mark Hall Athletic Director University of Southern Indiana Phone: Cell: jmhall@usi.edu Social Events/Hospitality Liaison Doug Claybourn Small Business Development Center Phone: Cell: dclaybourn@ccswin.com Medical/Athletic Training Contact Luke Steele Head Athletic Trainer Grand View University Phone: (812) Cell: (319) lrsteele@usi.edu Sports Information Contact Ray Simmons Sports Information Director The University of Southern Indiana Evansville, IN Phone: 812/ Fax: 812/ Cell: 812/ rsimmons@usi.edu Ticket Contact Andrea Wallace Ticket Office Manager The Ford Center 1 SE Martin Luther King Jr. Blvd. Evansville, IN Phone: 812/ Fax: Cell: 812/ awallace@thefordcenter.com Facility Events Coordinator Bob Hotaling Facility Manager The Ford Center 1 SE Martin Luther King Jr. Blvd. Evansville, IN Phone: bhotaling@thefordcenter.com Facility General Manager Scott Schoenike General Manager The Ford Center 1 SE Martin Luther King Jr. Blvd. Evansville, IN Phone: Cell: sschoenike@thefordcenter.com 4

5 Facility Manager Mark Werner The Ford Center Phone: Cell: NCAA Championship Manager Donnie Wagner Championships and Alliances NCAA P.O. Box 6222 Indianapolis, IN Phone: 317/ Fax: 317/ Cell: 317/ Media Coordination Roy Pickerill Sports Information Director Kentucky Wesleyan College 3000 Frederica Street Owensboro, Kentucky Phone: 270/ Fax: 270/ Cell: 270/ All-Star Game Primary Contact/Championship Administration Jay Jay Rackley Championships and Alliances NCAA P.O. Box 6222 Indianapolis, Indiana Phone: 317/ Fax: 317/ Broadcasting Contact Kristen Jacob Smith Championships and Alliances Media Services NCAA P.O. Box 6222 Indianapolis, Indiana Phone: 317/ Fax: 317/ Cell: 317/

6 Section 2 NCAA Committee Atlantic Region Jeff Wilson Men s Basketball Coach East Stroudsburg University of Pennsylvania Koehler Fieldhouse East Stroudsburg, Pennsylvania Phone: 570/ jwilson@po-box.esu.edu East Region Joe Clinton Director of Athletics/Head Men s Basketball Coach Dominican College (New York) 470 Western Highway Orangeburg, New York Phone: 845/ joe.clinton@dc.edu South Region Willie Washington Director of Athletics Benedict College 1600 Harden Street Columbia, SC Phone: 803/ washingtonw@benedict.edu South Central Region Joel (JR) Smith Director of Athletics Chadron State University 1000 Main Street Chadron, NE Phone: 308/ jsmith@csc.edu Central Region Jeff Morgan Head Men s Basketball Coach Harding University Harding University Box Searcy, Arkansas Phone: 501/ jrmorgan@harding.edu Midwest Region Suzanne Sanregret Director of Athletics Michigan Technological University 1400 Townsend Drive Houghton, Michigan Phone: 906/ srsanreg@mtu.edu Southeast Region Wendell Staton, chair Director of Athletics Georgia College and State University Campus Box 65 Milledgeville, Georgia Phone: 478/ wendell.staton@gcsu.edu West Region Kevin Hatcher Director of Athletics California State San Bernadino 5500 University Parkway San Benrardino, CA Phone: 909/ khatcher@csusb.edu 6

7 Section 3 Schedule of Events All times listed below are Central time (unless noted). Wednesday, March 18 8 p.m. (Eastern) Conference call involving only the sports information directors of all advancing teams to the 2015 NCAA Division II Men s Elite Eight. Details on this call have been provided by Roy Pickerill, NCAA Media Coordinator. Thursday, March 19 1 p.m. (Eastern) Conference call involving at a minimum, the director of athletics (or his/her designee as the team administrator), head men s basketball coach and sports information director of all advancing teams to the 2015 NCAA Division II Men s Elite Eight. An agenda will be provided on Wednesday, March 18. Representatives from the NCAA Division II Men s Basketball Committee and the local organizing committee will also participate on this call. Monday, March 23 Teams arrive in Evansville. 6 7:30 p.m. Championship banquet/reception for official traveling parties of participating teams, committee and invited guests. (The Ford Center) Note: Each team should have a designated player for the Q&A portion of the program that will be conducted by our MC and last about 15 minutes. Immediately following Banquet / Reception Pre-championship meeting (mandatory) coaches, directors of athletics, sports information directors, NCAA committee and Evansville local organizing committee representatives. (The 5/3 Room at The Ford Center) Tuesday, March a.m. - 7 p.m. Open practice sessions for teams. All practices are open to the general public. (The Ford Center) Region Southeast Region South Central Region West Region Atlantic Region Press Conference East Region South Region Midwest Region Central Region Practice Time 10-10:55 a.m :55 a.m :55 p.m. 1-1:55 p.m. 2 2:45 p.m. 3-3:55 p.m. 4-4:55 p.m. 5-5:55 p.m. 6-6:55 p.m. 7

8 2-2:45 p.m. Pre-championship press conference. (The Ford Center) Note: All coaches will be interviewed at the same time for approximately 30 minutes; individual interviews with coaches will be available for 30 minutes after the group interviews. 10am 11am Morning Community Outreach YMCA (222 NW 6th St, Evansville, IN): Contact: Sean Kuykendall Phone: (812) Southeast and Atlantic region champions will visit the YMCA and talk to local kids about the importance of teamwork, a good education and sportsmanship. Evansville Veterans Administration (6211 Waterford Boulevard, Evansville, Indiana 4771): Contact: Mike Burkdoll Phone: The West region champions will visit the Veterans Administration and have an autograph session. 11:15 am (after practice) Evansville Children s Museum (22 SE 5 th St., Evansville, IN 47708) Contact: Stephanie Terry Phone: Ext. 235 The East Region champions will visit the Children s Museum and sign autographs and have some fun with some of the local kids. The museum is one block south of the 6 th St. side entrance of the Ford Center so the team can walk to this scheduled appearance after practice. Afternoon Community Outreach 1:30pm 2:30pm Evansville Children s Museum (22 SE 5 th St., Evansville, IN 47708) Contact: Stephanie Terry Phone: Ext. 235 The Midwest Region champions will visit the Children s Museum and sign autographs and have some fun with some of the local kids. The museum is one block south of the 6 th St. side entrance of the Ford Center so the team can walk from this appearance to their scheduled practice. 2:30pm 3:30pm Boys and Girls Club of Evansville (700 Bellemeade Ave, Evansville, IN): Contact: Tonya Staup tstaup@bgclubevv.org number: The Central and South Central regional champions will visit the Boys and Girls Club to lead a series of fun activities for local kids. 8

9 Evansville Veterans Administration (6211 Waterford Boulevard, Evansville, Indiana 4771): Contact: Mike Burkdoll Phone: The South region champions will visit the Veterans Administration and have an autograph session and interact with veterans. Wednesday, March a.m. Closed practice sessions for teams. (The Ford Center) Region Southeast Region South Central Region West Region Atlantic Region East Region South Region Midwest Region Central Region Practice Time 7-7:25 a.m. 7:30-7:55 a.m. 8-8:25 a.m. 8:30-8:55 a.m. 9-9:25 a.m. 9:30-9:55 a.m :25 a.m. 10:30-10:55 a.m. Noon Quarterfinal contest. (Southeast vs. South Central) (Webcast on ncaa.com) 2:30 p.m. Quarterfinal contest. (West vs. Atlantic) (Webcast on ncaa.com) 6 p.m. Quarterfinal contest. (East vs. South) (Webcast on ncaa.com) 8:30 p.m. Quarterfinal contest. (Midwest vs. Central) (Webcast on ncaa.com) Thursday, March 26 9:30 a.m. - 1:30 p.m. Closed practice sessions for teams. (The Ford Center) Region Quarterfinal #1 winner Quarterfinal #2 winner Quarterfinal #3 winner Quarterfinal #4 winner Practice Time 9:30-10:25 a.m. 10:30-11:25 a.m. 11:30 a.m. 12:25 p.m. 12:30-1:25 p.m. 2 4 p.m. All-Star Practice (University of Southern Indiana PAC 8600 University Blvd.) 6 p.m. Semifinal #1. (Southeast/South Central winner vs. West/Atlantic winner) (CBS Sports Network) 8:30 p.m. Semifinal #2. (East/South winner vs. Midwest/Central winner) (CBS Sports Network) 9

10 Friday, March a.m. Championship Game Meeting (The Ford Center) 11 a.m. 1:15 p.m. Semifinal #1 and Semifinal #2 Winner Practices and Press Conferences 11 12:25 p.m. Semifinal #1 Winner Practice 11:45 12:15 p.m. Semifinal #2 Winner Press Conference 12:30 1:55 p.m. Semifinal #1 Winner Press Conference 12:45 1:15 p.m. Semifinal #2 Winner Practice 5pm 6 p.m. Youth Clinic (The YMCA NW 6th St, Evansville, IN ) 7 p.m. Reese s Division II All-Star Game (The Ford Center) Saturday, March :25 a.m. Semifinal #1 winner practice 9:30 9:55 a.m. Semifinal #2 winner practice 2 p.m. Championship game (CBS) 10

11 Section 4 Admission to Arena/Credentials Each team shall submit to the basketball committee at the pretournament meeting a team personnel list, which can be found under the Gate Pass Lists appendix. Each institution will receive 20 bench credentials. In addition, each institution will receive up to a maximum of four VIP passes. All credentials will be distributed at the Monday pre-championship meeting. The four VIP passes will provide admittance to The Ford Center. Each day of practice and competition, only those 20 individuals with participant credentials will be admitted. The participant credential must be worn by non-student-athlete personnel for access to courtside, the media area and other secured locations. Practice-Day Admittance. At the pass gate, each of the 20 persons must wear their participant credential for admission to the courtside and locker room areas. Please instruct all participants to display their credentials in a visible manner. Game-Day Admittance. At the pass gate, each team will be met by a facility representative and escorted to its locker room. The participant credential must be worn by all players and administrative personnel. Teams Participating in the First Game of a Session. For student-athletes, a credential must be worn to gain first-game courtside admittance. Coaches and other administrative personnel must also wear the participant credential. After the game, student-athletes among the 20 persons who wish to remain in the arena for the second game must wear the participant credential. The credential is required for admission to the non-participant seating area. Teams Participating in the Second Game of a Session. Any of the 20 persons who wish to view the first game of a session must wear the participant credential for admission to the courtside area and non-participant seating area. For student-athletes, no credential is necessary for second-game courtside admittance; the game uniform or warm-up will suffice. In order to be admitted to the courtside area for the second game, coaches and other administrative personnel must wear the participant credential. Teams That Have Been Eliminated. Representatives of teams that have been eliminated may be admitted to remaining sessions of the championship. They shall be admitted via the participant credential, which must be worn for admission to the non-participant seating area. Additional Credential Access. The NCAA will print all credentials for the 2015 NCAA Division II Men s Elite Eight. The NCAA media coordinator, in conjunction with the NCAA championship manager, are responsible for distribution of credentials at the tournament. 11

12 Section 5 Awards Additional awards may be ordered after the championship. An institution may only order the award(s) that their team/individual received at the championship. The additional award(s) order can be submitted at the following link: Elite 89 Award The Elite 89 award is presented to the student-athlete with the highest cumulative grade-point average competing at the finals site for each of the NCAA s 89 championships. Each institution that has at least one student-athlete qualify for the finals round/site is eligible to nominate a student-athlete to win the award for that championship. All ties are broken by number of credits completed. For more information regarding this program, please contact Mark Bedics or Andrew Cardamone at elite89@ncaa.org or 317/ All documents, including deadlines and nomination forms can be obtained at the following location Elite 89 forms. You must be logged into the site to access the page. The submission deadline for nomination for Division II Men s Basketball Friday, March 20 at 5 p.m. Eastern. Section 6 Bands/Cheerleaders/Mascots Please also refer to Cheerleaders, Mascots, Bands and Banners in the championship handbook. Bands Number. At all tournament sessions, bands in attendance shall be limited to 25 members including one band director. Please note that only 15 band members are allowed if the band uses electronic amplification. Each participating team's band will be located in opposite corners of the floor behind the basket. Please note that the local organizing committee will have local high school bands assigned to adopt teams that might not bring their band to the championship. If your institution s band does not travel to the championship, please forward the sheet music of your school s fight song to the attention of Brittany Booth. Admittance. The band shall be admitted to the arena by a pass list submitted to the basketball committee at the pre-tournament meeting (the form is located under Gate Pass Lists appendix). Distractions. Artificial noisemakers, air horns, vuvuzelas, etc., are not permissible. The band director shall prohibit the band or any component thereof (including drums) from playing while the game is in progress. Please note that inasmuch as a band playing while the game is in progress is a violation of basketball rules, the game officials shall handle such incidents if they occur. National Anthem. The national anthem will be played once each session. Storage. A secured storage area is not available at The Ford Center for band instruments. Band directors will have to make other accommodations. Uniforms. Band uniforms or matching shirts shall not bear any commercial identification, and no songs shall be performed that are affiliated with any professional sports team or commercial product. 12

13 Cheerleaders/Mascots Number. A maximum of 12 uniformed cheerleaders and/or dance team members (not to exceed 12), one costumed mascot and one coach from each participating team shall be allowed on the floor when the game clock is stopped. (At all other times when play is in progress, cheerleaders and mascots are restricted to the end of the court. During pregame player introductions, spirit squads are restricted to the area between the baseline and the free throw line extended.) No cheerleaders, dance team members and mascots shall be allowed on the floor after the final media timeout of the second half or at any time during any overtime period. Admittance. Each cheerleader, spirit squad member, mascot or coach shall be admitted to the arena by a pass list submitted to the basketball committee at the pretournament meeting (see Appendix B - Gate Pass Lists ). Warm-up. Cheerleader warm-up space will be provided in The Ford Center. Distractions. Cheerleaders may not use megaphones as a distraction by pounding them on the floor, hitting them with their hand(s) or other objects or waving them in any way. Flags. An institution's flag of any size may be displayed or waved on the court only during pregame activities and halftime. The flag will not be permitted on the court during timeouts. Uniforms and Performances. Uniforms shall not bear any commercial identification and no routines shall be performed that are affiliated with any professional sports team or commercial product. Stunts. All cheerleading squads must conform to the guidelines set by the American Association of Cheerleader Coaches and Advisors. Section 7 Banquet A banquet will be held from 6 to 7:30 p.m., Monday, March 23, at The Ford Center. Teams should wear team-issued apparel (i.e. warm-ups, etc). Those individuals listed on your team personnel list (a maximum of 20 individuals) will be admitted free of charge. Those persons not on the personnel list may purchase tickets for $50 per ticket. Each institution must submit an order form via to jsands@evansvillesportscorp.com for the additional attendees above the 20 on the team personnel list by March 20 (see Banquet Ticket Form in Appendix C of this manual). There are limited seats available. Payment for the additional tickets will be due at the time of the banquet and must be submitted to Jason Sands upon check in. Cash or checks will be accepted as methods of payment. Please make checks payable to The Evansville Sports Corporation. Section 8 Drug Testing Drug testing may occur at any session of the championship. If it occurs at the Men s Elite Eight, escorts will make contact with the student-athletes who are to be tested and will escort them to the drugtesting area after the 10-minute cooling-off period. Student-athletes that are selected for drug testing and scheduled to participate in postgame news conferences shall attend the news conference first, and then shall immediately report to the testing site. NOTE: Please be aware that NCAA drug testing can be time consuming and team travel plans should be flexible to accommodate possible changes that may occur. Participants who are selected for testing may not leave the drug-testing area until excused by the National Center for Drug Free Sport and/or the NCAA, regardless of team travel schedules. 13

14 Section 9 Lodging Hotel reservations for the official traveling parties (20) for the competing teams have been made at the following hotel: Hampton Inn Airport 5701 US Highway 41 N Evansville, IN Contact: Mackenzie Dunn Phone: (812) Front Desk: (812) mdunn@dunnhospitality.com Region winners assigned to this property: West Southeast South Central Holiday Inn Airport 7101 US Highway 41 North Evansville, IN47725 Contact: Misty Wentzel Phone: Front Desk: (812) mwentzel@genhotels.com Region winners assigned to this property: Midwest South Atlantic Central East Additional hotel accommodations may be reserved upon the request of the participating teams. There are twenty rooms reserved for each school. Participating teams are obligated to confirm or cancel the accommodations. Please your rooming list for your official traveling party directly to the hotel by Thursday, March 19 at 5 p.m. Eastern time. An institution is not obligated to stay at the designated property; however, it is responsible for the cost of rooms if canceling its reservations and then securing its own accommodations. The participating institutions are responsible only for the rooms reserved. If an institution prefers to stay at another hotel, it must do the following: (a) Obtain a release for the rooms (in writing) from the hotel general manager; or (b) Use the rooms for persons accompanying the official traveling party. If an institution fails to make satisfactory arrangements for use of rooms with the hotel, full charges for the rooms will be billed to the institution. Each participating institution is responsible for making its own special arrangements for meeting rooms, meals and other functions. 14

15 Section 10 Medical Information Every attempt will be made to meet any medical need that may arise during the Men s Elite Eight. The following items and services will be provided: The athletic training facilities are located at The Ford Center. These facilities will be available for all practice sessions (one hour prior) and games (two hours prior). A certified athletic trainer from University of Southern Indiana will be available at all practices and games to help with any medical needs that may arise. Luke Steele, Head Athletic Trainer for the Elite 8 will coordinate all athletic training room activity. Modalities that are available for your use throughout the tournament include ice bags, hot packs, ultrasound, paraffin bath and electrical stimulation units. If other treatments are needed, please let the University of Southern Indiana staff know and they will try to accommodate you to the best of their ability. Water, cups, ice bags and wound/biohazard supplies will be available on the floor during all practice and game sessions. Water and cups will be provided in your locker room for games. Water, cups and water bottles (tentative) will be provided on the benches for games. Although a limited amount of athletic training supplies will be available, teams participating should bring their own supplies to ensure satisfaction of quality and quantity of anything they may use on a regular basis (i.e., tape, pre-wrap, etc.). The following emergency equipment will be on site AED, crutches, vacuum splint, flouroscan, an ambulance and a wheelchair. One of the University of Southern Indiana team physicians will be at all games and on call for the entire tournament. All doctors visits must be arranged through the staff athletic trainer on site or Luke Steele at (319) This will help expedite the process for all involved. To access care: WEDNESDAY-FRIDAY: 8am-4pm: Orthopaedic Associates pm-8pm: Deaconess Urgent Care pm-8am: Deaconess Emergency Room W. Columbia St. Evansville, IN First Avenue Evansville, IN. 500 Mary Street Evansville, IN. SATURDAY & SUNDAY: 8am-8pm: Deaconess Urgent Care pm-8am: Deaconess Emergency Room First Avenue Evansville, IN. 500 Mary Street Evansville, IN Section 11 Meetings (Administrators and Coaches) The Participating team conference call is set for 1 p.m. Eastern time, Thursday March 19. All participants should call 866/ (confirmation number ) five minutes before the start time to be connected to the conference call. The basketball committee will conduct a mandatory meeting of the directors of athletics or designees, head basketball coaches and sports information directors (SIDs) of the competing teams to review 15

16 tournament procedures immediately following the Opening Ceremonies in the 5/3 Room at the Ford Center. These persons are reminded to bring the pre-championship manual and this manual to the meeting. Each institution should submit an alphabetical list (forms are included in this manual under Gate Pass Lists appendix) with the following information: a. Team personnel (20 names; 14 squad size); b. Cheerleaders/mascot list (14 names; 12 cheerleaders, one mascot and one coach); and c. Band list (25 including the band director). A news conference will be conducted as follows: Section 12 News Conference Tuesday, March 24, 2-2:45 p.m. (Central) The Ford Center. All coaches will be interviewed at the same time for approximately 30 minutes; individual interviews with coaches will be available for 30 minutes after this time. 16

17 The basketball committee will select the 12 officials for the Men s Elite Eight. Section 13 Officials Section 14 Parking and Arena Entrances The team entrance for the Ford Center will be located at the 6 th Street entrance closer to the loading doc area (Southwest corner of the building). If your team is in cargo vans, parking will be located at the D-Patrick parking lot on the Walnut and 5 th St. (turn left on Locust after team drop off, left again on 5 th St., cross over Walnut and enter parking lot on right side). If your team has a charter bus, parking will be in the lot on the corner of 9 th St. and Walnut (one block Northeast of the Ford Center after player drop off, continue ahead until the first light, turn right on Main St., Right on Martin Luther King Jr. Blvd, Left at the first light on Locust). Section 15 Postgame Interviews The SID representing each participating team shall escort the head coach and a minimum of two players to the interview area after a 10-minute cooling-off period. All locker rooms shall be open to the media after a 10-minute cooling-off period. The timetable begins when the coach enters the locker room immediately after the game. The coach must proceed directly to the locker room after a game unless requested to remain for a short interview (not to exceed four minutes) by the network that has purchased rights to televise the game. The locker room shall be open to the media for one hour after the 10-minute cooling-off period ends providing media is continually present in the locker room. It is mandatory that the head coach and requested players (a minimum of two) shall report to the interview area immediately after the locker room opens, and the names of these individuals shall be announced by the interview room moderator before the beginning of the news conference. The media coordinator also may require the head coach to include a non-designated student-athlete to join the announced group in the interview room should the player's performance merit it. The postgame news conference format shall specify that the winning coach and student-athletes will be interviewed first, followed by the eliminated coach and student-athletes, except following the championship game when the eliminated coach and student-athletes will appear first. The interview with the winning coach and players should not exceed 20 minutes and the interview with the eliminated coach and players should not exceed 10 minutes. 17

18 Section 16 Practice/Locker Room Assignments Date Tuesday, March 24 Southeast South Central West Atlantic East South Midwest Central Wednesday, March 25 Southeast South Central West Atlantic East South Midwest Central Thursday, March 26 Quarterfinal #1 winner Quarterfinal #2 winner Quarterfinal #3 winner Quarterfinal #4 winner Friday, March 27 Semifinal #1 winner Semifinal #2 winner Saturday, March 28 Semifinal #1 winner Semifinal #2 winner Practice Time *All times are local (Central)* (Open to public) 10 10:55 a.m :55 a.m :55 p.m. 1-1:55 p.m. 3 3:55 p.m. 4-4:55 p.m. 5 5:55 p.m. 6-6:55 p.m. 7-7:25 a.m. 7:30-7:55 a.m. 8-8:25 a.m. 8:30-8:55 a.m. 9-9:25 a.m. 9:30-9:55 a.m :25 a.m. 10:30-10:55 a.m. 9:30-10:25 a.m. 10:30-11:25 a.m. 11:30 a.m. - 12:25 p.m. 12:30-1:25 p.m. 11 a.m. 12:25 12:30pm 1:55pm 9am 9:25am 9:30am 9:55am Locker Room Assignments Men s Home LR Locker Room A Locker Room C Locker Room B Men s Home LR Locker Room A Locker Room C Locker Room B Men s Home LR Locker Room A Locker Room C Locker Room B Men s Home LR Locker Room A Locker Room C Locker Room B Men s Home LR Locker Room A Locker Room C Locker Room B All practice sessions are scheduled at The Ford Center. The practices on Thursday are open to media only. The gates will open one hour prior to the start of the first scheduled game of a session. Teams are required to practice Tuesday at their scheduled times. Other practices are optional. No additional 18

19 practice time is available at The Ford Center. If you would like to secure practice time at a local gym for no charge, please call or Paul Neidig at or paul.neidig@evsc.k12.in.us. Student-athletes are required to wear shirts/jerseys with their correct jersey number to all open practices. Locker rooms are available at The Ford Center and will be assigned as home and visitor. Towels will be made available at the venue for all practices and games. Section 17 Results Complete team and individual results/statistics from the Men s Elite Eight will be located on the NCAA website at NCAA.com. Section 18 Scouting Seats Two scouting seats shall be reserved for each team when its potential opponent is playing. Those seats will be located at floor level. Only official members of the teams coaching staffs may occupy these seats. Section 19 Sports Information It is imperative that no later than Thursday, March 19, each Men s Elite Eight participant's SID shall the following to Roy Pickerill at pickeril@kwc.edu. List of media representatives from the institution's geographical area who will staff the event; Up-to-date roster, including name, position, number, height, weight, age, date of birth, college major, class (year in school both academically and athletically if different), letters won, hometown, high school and notation of starting lineup; and Season's overall record and individual and team statistics and results. The Ford Center s media room is open to credentialed media only. There will be a hospitality section in the working media room and phone lines will be available. Section 20 Team Hosts Each participating institution will be assigned a host or a basketball ambassador. Each individual will act as a host for an individual institution during the Men s Elite Eight. The host will be available to help coaches and competitors from their assigned institution become acquainted with The Ford Center and the Evansville region. Your host information is listed below so may contact them at your earliest convenience. Hosts will plan to contact you by Wednesday, March 18 to introduce themselves and offer assistance (should you not reach out sooner). Please make sure your team host is aware of your travel schedule so they can plan accordingly. A community representative will be waiting at the airport to greet all teams and your team host will be waiting for you at the Opening Ceremonies at the Ford Center Monday evening. Hosts will have information regarding directions, restaurants and entertainment, as well as answers to other questions that might arise during your stay in Evansville. We hope that this added touch helps with your stay in Evansville. You may want to consider bringing an additional t-shirt or other small gift for your host(s) to wear during your stay. 19

20 South: Ray Bippus Cell: Cindy Bippus Cell: Home: South Central: Midwest: Atlantic: Central: East: Southeast: West: Kenny & Harriet Gentry Home: Cell: Steve & Kathy Newton Home: Cell: Llyod & Joanie Jost Home: Cell: Terry & Susie Babb Cell: Donna Nelson Home: Cell: Jim & Anita Brown Cell: Linda Oliver Cell: Section 21 Tickets Each institution will be allotted a minimum of 150 reserved tickets for its quarterfinal session, and at least 150 of these tickets must be located directly behind the team benches. Each institution must complete the ticket order form (see Appendix C) and fax it to Andrea Wallace, ticket office manager at The Ford Center (812/ ), by 5 p.m. Eastern time, March 20. Please note the number of tickets desired (out of the allotment of 150) and if any additional tickets are desired (above 150). Every effort should be made by the participating institution to accurately project the number of tickets that it will use. Seats in the reserved sections will be available on a first come-first served basis. The institution will be obligated to purchase any tickets not released to The Ford Center before the deadline. If there are any tickets released prior to the aforementioned deadline, the tournament director shall make these tickets available to the participating institutions still desiring to purchase additional tickets. Tickets not used by the visiting institutions shall be returned to Andrea Wallace at the 20

21 mandatory administrative meeting at 8:30 p.m., Monday, March 23. Tickets not returned by this time shall be accounted for at face value by the visiting institutions. There will be a change-out section of 150 seats behind each bench. Each director of athletics will receive 150 change-out passes at the administrative meeting. DO NOT GIVE YOUR CHANGE-OUT PASSES TO FANS FROM ANOTHER INSTITUTION. Participating institutions are not entitled to complimentary tickets. The participating institutions must first purchase tickets, which then may be treated as complimentary tickets for the student-athletes per NCAA bylaws. A "pass gate" system will be administered by each participating institution's representative. Non-playing Participant Seating. Seating in these areas shall be restricted to the 20 individuals who receive the participant credential. Refer to the Ticket Order Form (Appendix C) for a breakdown of ticket prices for each session. ALL PHONE ORDERS MUST GO THROUGH THE THE FORD CENTER BOX OFFICE OR Ticketmaster.com. For all other ticket questions, please contact Andrea Wallace ( ). Section 22 Transportation The Ford Center is located at 1 SE Martin Luther King Jr. Blvd., Evansville, IN (refer to Appendix F - Evansville Area Map ). Travel arrangements should conform to NCAA policy. Any deviation from the travel policies contained in the handbook must be pre-approved by someone in the NCAA travel department (317/ ); travel@ncaa.org). Travel Arrangements and Transportation to the Men s Elite Eight. Division II teams located within 500 miles from Evansville, Indiana are required to use ground transportation. Teams located outside 500 miles for Division II may use air transportation. All air transportation must be arranged through Short s Travel Management (866/ ). As part of the NCAA ground transportation program, all ground transportation payable by the NCAA must be arranged through GO Ground Options (866/ ). The costs will be paid to the operator directly, eliminating the need for you to claim reimbursement. Local transportation is not reimbursable by the NCAA. Participating institutions are responsible for arranging their own local transportation and may do so using the NCAA provider, GO Ground Options, or a provider of their choice. See Travel Policies at the website listed below for further details on ground transportation reimbursement and the GO Ground program. All questions regarding travel again should be directed to the NCAA travel department (317/ ). Please submit a travel party list online at (all institutions have been assigned a username and password for the system). Team administrators who do not have access to , or who prefer to speak with someone about their arrangements may contact Short s Travel Management at 866/

22 Information and a tutorial on the online reimbursement system are located on the NCAA website at: If you encounter extraordinary circumstances that may necessitate an exception to NCAA travel policies, or if you have any questions about them, please contact the NCAA travel department at the phone number listed above or via at travel@ncaa.org, before making any travel arrangements. Local transportation agencies that service the Evansville Regional Airport in Evansville, Indiana are as follows: Cars/Mini vans/15-passenger Vans Alamo (812) Avis Rent-A-Car 812/ Enterprise Car Rental 812/ Hertz Car Rental 812/ National Car Rental 812/ The preferred NCAA rental car providers are Enterprise and National. Charter Buses GO Ground Options must be contacted for ground transportation payable by the NCAA. Their phone number is listed above within this section. Section 23 Uniforms/Team Benches Teams must bring both light and dark uniforms and affix the NCAA Elite Eight uniform patch, which will be distributed at the Elite Eight, to the upper left chest of both sets of jerseys. The designated home team will wear its light uniform. If the team's "light" uniforms are not in a color contrasting with the designated visiting team's uniforms, the visiting team must adjust and wear a contrasting color. The NCAA Division II Men s Basketball Committee will designate uniform and bench assignments. Section 24 Video Exchange The host institution of each regional is required to upload video from the regional final to HUDL by Noon eastern time on Wednesday, March 18. Once all eight (8) videos of the regional final are uploaded, institutions will have the ability to download video of their next opponent. University of Southern Indiana will videotape each game and provide the participating teams with a copy of the DVD immediately after each session. A copy of the team s opponent s game DVD also will be provided. It should be noted that the exchange of DVDs at all rounds of the championship is permitted. During the Men s Elite Eight, videotaping by individuals not associated with the institution is prohibited. 22

23 2015 NCAA DIVISION II MEN'S ELITE EIGHT PARTICIPANT CONFERENCE CALL INFORMATION FORM Thursday, March 19 1 p.m. Eastern 866/ (confirmation number ) Name of institution Office phone Region Home phone Address City State Zip Director of Athletics Head coach Sports information director Athletic Trainer Manager Date of arrival Airline Time of arrival Flight number Team host Practice Times: Tuesday Wednesday Friday Thursday Saturday Housing arrangement 23

24 Type of transportation needed Are you bringing your band? Are you bringing your cheerleaders? Total number Total number Are you planning on filming or videotaping? VIPs attending: # # # # # Please fax (or scan and ) this form as soon as possible after regional competition (and prior to the Thursday, March 19 conference call) to: Jason Sands Executive Director Evansville Sports Corporation 40 North First Ave. Evansville, IN Phone: 812/ Fax: Cell: 219/ jsands@evansvillesportscorp.org 24

25 BAND PASS GATE LIST (Please list alphabetically) TEAM: Please list members of your band who will be admitted to the arena Band Director: 13. Please fax (or scan and ) by Monday, March 23 to Jason Sands Executive Director Evansville Sports Corporation 40 North First Ave. Evansville, IN Phone: 812/ Fax: 812/ Cell: 219/

26 CHEERLEADERS PASS GATE LIST (Please list alphabetically) TEAM: Please list each member of your cheerleading squad who will be admitted to the arena. Cheerleaders: Coach: Mascot: Please fax (or scan and ) by Monday, March 23 to: Jason Sands Executive Director Evansville Sports Corporation Phone: 812/ Fax: 812/ Cell: 219/

27 TEAM PERSONNEL LIST TEAM: Please list members of your team who will be admitted to the arena. Team Members No. Team Members No Coaches/Support Staff Please list those individuals (e.g., president, faculty athletics representative, director of athletics) who may be admitted to the team locker room and interview room, and will be receiving the four team VIP credentials Please fax (or scan and ) by Monday, March 23 to: Jason Sands Executive Director Evansville Sports Corporation 40 North First Ave. Evansville, IN Phone: 812/ Fax: 812/ Cell: 219/

28 2015 NCAA DIVISION II MEN S ELITE EIGHT TICKETS All times local (Central) Session I Wednesday, March 25 Session II Thursday, March 26 Noon - Quarterfinal 6 p.m. - Semifinal 2:30 p.m. - Quarterfinal 8:30 p.m. - Semifinal 6 p.m. Quarterfinal 8:30 p.m. - Quarterfinal Session III Saturday, March 28 2 p.m. Championship INDIVIDUAL TICKET PRICES Session I General $ Session II General $ Session III General $ Student Pass General $8=$ All Sessions Pass General Student is defined as anyone under 18 or a college student with valid ID. Senior citizen is defined as anyone over the age of 62. Ages 6 and under enter for free. Any additional (above the allotment of 150 per institution)? Yes No If yes, indicate quantity and session(s): TOTAL AMOUNT OF MONEY ENCLOSED $ Credit card number Expiration date MasterCard Visa Discover Signature Please return by 5 p.m. Eastern time, Friday, March 20 to the following: Andrea Wallace Ticket Office Manager Fax: Office: awallace@thefordcenter.com 28

29 2015 NCAA DIVISION II MEN S ELITE EIGHT BANQUET TICKETS 6-7:30 p.m. Central time, Monday, March 23 ALL BANQUET TICKETS - $50 PER PERSON Those 20 individuals listed on your Team Personnel List (in Appendix B) will be admitted free of charge. Those persons not on the personnel list may purchase tickets for $50 per ticket. Please list those extra individuals below Indicate number of vegetarian meals: Total paying attendees: TOTAL AMOUNT DUE $ Payment for the additional tickets will be due at the time of the banquet and must be submitted to Jason Sands upon check-in. Cash or check will be accepted as methods of payment. Checks are to be made payable to The Evansville Sports Corporation. Please return by Friday, March 20 to the following: Jason Sands Scan and to: jsands@evansvillesportscorp.org Fax: Call:

30 2015 NCAA DIVISION II MEN'S ELITE EIGHT Meeting with Participating Institutional Representatives Monday, March 23 The 5/3 Room at The Ford Center 1. Introductions. -Submission of forms. -Distribution of packets/balls/portfolios. -Confirmation of bands/cheerleaders. 2. Review Rules 10-5, unsporting technical infractions conduct of bench personnel (coaches, substitutes, team attendants) and followers, and 10-9, bench-area restrictions. 3. Review "Misconduct" statement. 4. Review schedule of events. Note: The NCAA Division II Men s Basketball Committee may recommend the assessment of a financial penalty, subject to appeal to and review by the NCAA Division II Championships Committee, against an institution for failure of any of its representatives to adhere to the policies and procedures governing the administration of the championship. Attendance at the following events is required: (a) prechampionship meeting; (b) all press conferences; and (c) student-athlete banquet (explain procedure). Representatives are encouraged to attend all planned functions. 5. Review pregame schedule and player introductions. 6. Home teams are the top team in the bracket and will wear light-colored uniforms. 7. Review "Squad Size." 8. Review "Tickets." 9. Review "Cheerleader, Mascots, Bands and Banners." 10. Review "Videotapes and Films." 30

31 11 Scouting seats - two for each team in quarterfinals and semifinals; no seats for finals. 12. Review NCAA policies on commercial logos (no larger than 2¼ inches) on athletics equipment and apparel. 13. Review television procedures. a. Discuss the format for pregame, halftime (15 minute halftime), etc. b. Starting time. c. Alternate official will work with television on timeouts. d. Network partners may have additional needs during Friday practices, which are required. e. Media timeouts (at 16, 12, 8 and 4 minutes). f. Interview procedures. After a 10-minute cooling-off period (i.e., 10 minutes after a competing team enters its dressing room), locker rooms will be open to all certified members of the news media, and the head coach and student-athletes will be available for interviews. 14. Locker room assignments. 15. Review Awards. 16. Drug testing read the drug testing statement. 17. Questions and other business. 18. Adjournment. 31

32 2015 NCAA Division II Men s Elite Eight SPORTS INFORMATION DIRECTORS MEETING A G E N D A Wednesday, March 18 (8 p.m. Eastern) Conference Call 1. Introductions. 2. Responsibilities. 3. Credentials. 4. Schedule of events. 5. The Ford Center. 6. Media services available (computer, printer, phones, fax, copier). 7. Distribution of materials. 8. Team practices. 9. Press conference. 10. Postgame interviews. 11. Photography and videotape policies. 12. Video upload. 12. Radio. 13. Live television. 14. CBS Sports. 15. All-tournament team. 16. Website. 17. Miscellaneous and other business. 18. Adjournment. 32

33 CODE OF GOOD MANAGEMENT The National Collegiate Athletic Association is vitally concerned with assisting member institutions that have been selected to host sessions of its 2014 basketball tournaments in the administration and management of the tournament sessions. Listed below are suggestions designed to prompt host institutions to encourage good sportsmanship among the competing teams and spectators and to ensure safe playing conditions for the participating student-athletes. 1. Good Sportsmanship. a. Spectators should not be allowed to assemble around the edges of the court prior to or at the conclusion of any game. b. The tournament director, or his designated representative, should go to the public address system at the first sign of unsportsmanlike crowd behavior and request cooperation in maintaining proper playing conditions. c. The tournament director and the basketball committee representative(s) shall stress at the pregame conference with game officials procedures to be followed in the event of a disturbance. They also shall review crowd-control and team-control measures established by the host institution. Through the respective conferences, the officials should have been instructed to enforce strictly all of the playing rules. Both the officials and representatives should be reminded of the significance of these rules. d. The same procedures and measures shall be reviewed with representatives of the participating institutions at their pregame meeting. e. Literature not related to the game shall not be distributed at any time. f. Posted signs, excluding the NCAA and approved television and radio banners, must be removed at the facility s expense, except in Divisions II and III, the official participating institutional banner is permitted. g. The tournament director should meet with and encourage cheerleaders to refrain from using derogatory chants directed toward the opposition. If a disturbance is imminent, the cheerleaders should raise arms and request silence, sing the alma mater, or use any other method to defuse any potential disturbance. At least one band should be prepared to play the national anthem if trouble occurs. h. Coordinate with the public address announcer a procedure for team introductions, which will project to the crowd that the opposing players and coaches are friendly competitors. Please read the crowd control statement prior to the start of each game. i. The conduct of the respective coaches is the single most important factor in crowd control. They must control themselves during the game in order to set the proper example for the teams, students and spectators. The coaches must assume a leadership role in initiating positive crowd attitudes. Tournament directors should stress this point to coaches and officials. 2. Safe Playing Conditions. a. Security guards shall be available and shall be located in the vicinity of the team benches and official 33

34 scorers table. A good force of officers and ushers should be visible to give an impression of firm control. b. The tournament director should give directions to all security personnel, outlining their specific areas of responsibility. c. Do not resort to uniformed police officers to control disturbances until necessary. Use non-uniformed security personnel whenever possible. d. Adequate exits should be provided. e. Use ropes to guide and control the crowd. Please prevent access to the floor level and restrict those seated at courtside from access to the playing floor. The crowd should be informed that persons are not allowed on the floor following any game. The hosts should have sufficient barriers and security in place to keep the floor clear. f. The public address announcer is responsible for whatever is said over the public address system. He/she should be enthusiastic, but calm, and always impartial. The tournament director should provide him/her with the NCAA crowd control statement asking the crowd to show respect for all participants. He/she should know the rules of play, particularly concerning conduct of players and partisan fans. He/she should be aware of the procedures established to deal with emergencies. g. The public address announcer should not hesitate to advise the crowd that throwing debris is unsportsmanlike and seriously endangers the safety of the competing student-athletes. h. Neither cheerleaders nor any non-tournament administrative personnel shall be permitted to use any public address system. i. Artificial noisemakers and air horns are not permitted in the venue. They need to be collected at the gate, for return following the conclusion of the session. The use of electronic musical instruments is not permitted during play. j. In the event of a disturbance or other unusual conditions, the game officials have authority to suspend play. Immediately thereafter, they should confer with the tournament director and basketball committee representative(s) regarding the desirability of resuming play. After conferring with the tournament director and the basketball committee representative(s), the referee shall determine when play will resume. The administration, organization and general supervision of each tournament game shall be the responsibility of the tournament director. Your Code of Good Management will help provide safe playing conditions and ensure good sportsmanship towards the competing institutions and the spectators. BEST WISHES FOR A MOST SUCCESSFUL TOURNAMENT. 34