ICT acceptable use policy for pupils

Transcription

1 ICT acceptable use policy for pupils Policy area Safeguarding Relevant statutory regulations ISSRs, Part 3; NMS 12 Author SPA ST Lead Director of Finance and Administration Version Last updated 08/12/2015 Next review February 2017

2 ICT acceptable use policy for pupils 1 Aims 1.1 The Document provides guidance for the use of ICT by pupils. 2 Introduction 2.1 All Pupils should carefully read the slip below and return the bottom part to their tutor. 3 Scope of this policy 3.1 This policy applies to all members of our school community, including boarders. This policy and the acceptable use documents for ICT for pupils applies to all computers fully or partially owned or operated by Roedean School and to any computer used on its premises whether or not connected to the school network. This includes: the voice and data networks that connect them all devices connected to these computers and networks the hardware and software associated with these systems the information managed by these systems 3.2 Roedean School is fully committed to ensuring that the application of this policy is nondiscriminatory in line with the UK Equality Act Further details are available in the school s Equal opportunities policy. 4 General 4.1 Pupils are responsible for good behaviour on the Internet, just as they are in a classroom or a school corridor. General school rules apply. 4.2 The following are not permitted within the school environment: (e) (f) (g) (h) (i) (j) (k) (l) (m) Sending or displaying offensive messages or pictures. Using obscene language. Harassing, insulting bullying or attacking others. Publishing of defamatory comments of any person or organisation. Damaging computers, computer systems or computer networks. Violating any Intellectual Property Laws, for example copyright. Using others passwords or accounts. Hacking into others folders, work or files for any reason. Intentionally wasting limited resources, including printer ink and paper. Hacking or attempt to hack; it is illegal in the UK. Hacking includes unauthorised access to files as well as changing/deleting files. This means you are not allowed to trespass in folders, files or work that do not belong to you and you are not allowed to log on as anyone else - even with their permission. Spamming. (Spam is the junk often sent to many people as a group.) Downloading or installing any software that may violate copyright/intellectual Property laws. 1.1 Accessing inappropriate material for your age or emotional maturity. 1/7 ICT acceptable use policy for pupils (2015.2)

3 (n) (o) (p) If writing a blog or website entry: do not use photos of any individual or group without their prior permission, do not use any names or reveal any personal details and make no remarks about anyone other than yourself. Girls are reminded that ownership of these sites may rest with an external company and not with the author, e.g. someone else can use again anything you have written. These sites are randomly checked by staff members. It is school policy that no images of the school or its staff may be used without prior permission from the Head. Making use of the wireless networking facilities in the school in order to use your laptop at a time and/or place which may either disturb others or disrupt your own ability to work properly during the school day. You must not bring the school into ill repute. 4.3 If any of these actions occur outside of the school environment in a manner which affects members of the school community, Roedean may deem it appropriate to respond in the interests of safeguarding all the pupils in its care. 5 Sanctions 5.1 Violations of the above rules will result in a temporary or permanent ban on internet/computer use. 5.2 Your parents/careers will be informed. 5.3 Additional disciplinary action may be added in line with existing practice on inappropriate language or behaviour. 5.4 When applicable, police or local authorities may be involved. 5.5 If necessary, external agencies such as Social Networking or Member sites may be contacted and informed. 6 Guidance for acceptable internet use 6.1 The Internet, primarily, is provided for pupils to conduct research and back-up their work. Access is a privilege, not a right and that access requires responsibility. Individual users of the Internet are responsible for their behaviour and communications over the network. Users must comply with school standards and honour the agreements they have signed. 6.2 Pupils must not give personal information to anyone on the internet or by and they must not view, upload or download, or send by , any material which may infringe copyright, any other Intellectual Property or is likely to be unsuitable for children or the school. This applies to any material of a violent, dangerous or racist nature or containing inappropriate sexual content. If they are unsure, they must ask a teacher. 6.3 Staff may review files and communications to ensure that users are using the system responsibly. Users should not expect that files stored on servers or storage media are always private. During school, teachers will guide pupils towards appropriate materials. Outside of school, families bear responsibility for such guidance as they must also exercise with information sources such as television, telephones, movies, radio and other potentially offensive media. 6.4 Pupils must be polite and appreciate that other users might have different views than their own. The use of strong language, abusive language or aggressive behaviour is not allowed. Pupils must not write anything on a website or send by anything which could be offensive and/or defamatory of any person or organisation. They must not use the internet in or out of school to bully, threaten or abuse other pupils and they must not use the internet in or out of school for any ICT acceptable use policy for pupils (2015.2) 2/7

4 purpose that may bring the school into disrepute. In addition, when using , pupils should also be aware: should be written carefully and politely, particularly as messages may be forwarded or printed and be seen by unexpected readers Users are responsible for they send and for contacts made Anonymous messages and chain letters are not permitted Do (e) (f) (g) (h) (i) (j) (k) (l) If anything you come across on the Internet offends you in any way please tell a member of staff. If anything someone else is doing or looking at using a computer offends you in any way, tell a member of staff. Change your password regularly - every 3 months. Check your school account daily. Teachers use to communicate with you. Let ICT staff know if you are receiving lots of unwanted s or if an you are expecting does not arrive. Inform the ICT support desk of any viruses. Always log off when leaving the machine - your account is your responsibility. If the ICT department feel you are spending too long on the Internet, your access will be withdrawn for a period of time. (You will be warned by your tutor, if this is likely to happen.) Limit your Internet time per day you may be making good use of the Internet but should not spend hours at one sitting in front of a computer screen; you are being monitored by the school, but you must monitor yourself too. It is easy to become addicted to time online, ing or gaming. Be careful that you think about your own behaviour and about time management; talk to your tutor, your house staff or your Senior Tutor if you are worried about yourself or about someone else. We advise you to install anti-virus software on your machine(s) and keep it regularly updated. There is a recommended specification for laptops, see the Laptop Advice for Parents document. Keep regular back-ups of all work that you do on your laptop or other device, this is especially important if the work is assessed coursework. Don t (e) Don t store unnecessary files such as personal photos, animations, music files, or out of date coursework on the network. These files should be held on personal storage, such as flash memory or CD. Do not give your password to anyone (including friends or teachers). Do not allow anyone else to use your account. Remember that the account belongs to Roedean School and is for your use only. Your account remains active for the duration of your time at Roedean. Do not disclose any personal information using ICT such as your age, your nationality, your mobile phone number, the school s name, or any payment card details, such as a credit/debit card (if you have one). ICT includes , chat rooms and texting unknown mobile phone numbers. Do not eat or drink near a computer for obvious health and safety reasons. 3/7 ICT acceptable use policy for pupils (2015.2)

5 Facts (e) (f) (g) Filtering software is used to filter out inappropriate sites and images but be aware that there is no perfect system for doing this. ICT support staff can and may delete inappropriate files from your account, such as games, personal photographic or sound files if a problem arises. Any information or file held or created on the Roenet system is the copyright of Roedean. Your school account belongs to Roedean. Information, documents, parts of documents, images on the web belong to someone else. You may be breaking copyright laws if you use or include them in your work. Plagiarism is a serious offence. You should acknowledge by reference anything that you use in your work that you have taken from another source including web sites, s, and text books (see the Roedean Behaviour Policy). Internet access is switched off during the summer term 21:00 Upper Three, 21:30 Lower Four, 21:30 Upper Four, 22:00 Lower Five, 22:30 Upper Five and Sixth Form access stops overnight at midnight. During the other terms internet access for L4 & U5 finishes 30 minutes earlier. 7 Social networking and online bullying 7.1 The term social networking refers to any website or digital resource designed to facilitate social interaction between people in either private or public online spaces. 7.2 Online bullying, e-bullying or cyber bullying, is defined as the use of information and communication technologies such as , [mobile] phone and text messages, instant messaging, defamatory personal websites and defamatory personal polling websites, to support deliberate, repeated, and hostile behaviour by an individual or a group, that is intended to harm others. 7.3 If a pupil is being bullied online, she should immediately seek help from a teacher, parent or carer. They should not respond to the messages, but should keep a detailed diary recording information such as the content of the message, the date, the time, the caller ID, username, or address, and whether the number was withheld or not available. If space permits, the messages should also be stored on the phone, or in the account, in case they are needed later as evidence. 7.4 Online bullying is considered as serious as any other form of bullying, and similar sanctions will be applied, as outlined in the School s Preventing and tackling bullying policy. 8 Text messaging/mobile phones 8.1 Pupils are advised to be careful about giving out their mobile phone number, and to tell those who have their number to never pass it on. More information is available in the Mobile phone acceptable use policy for pupils. 9 Copyright 9.1 Copyright and intellectual property rights must be respected. 10 Use of personal devices on the school network 10.1 Personal devices used within the school site, or connected to the school network, are subject to the same policies and procedures as the school s own computers. ICT acceptable use policy for pupils (2015.2) 4/7

6 11 Use of portable storage items 11.1 Portable storage items are only used for items which are relevant to school work 11.2 Pupils must not knowingly introduce unauthorised executable files and other applications from their portable storage items 11.3 Pupils must not deliberately introduce damaging, self-propagating, or otherwise harmful software into a machine or a network 12 Data security 12.1 Information held on the school s computer systems may only be accessed with proper authorisation and if the information is pertinent to school work Under no circumstances should personal or other confidential information held on computer be disclosed to unauthorised persons The unauthorised access to and/or unauthorised modification of data is a criminal offence under the Computer Misuse Act Data protection 13.1 Roedean School maintain a notification to the Information Commissioner s Office in compliance with the Data Protection Act This notification is held on a public register and contains details of the organisations holding and processing of personal data. The Data Controller for the Trust will be informed of all collections of personal data through the annual audit. Personal data shall be obtained and processed fairly and lawfully, held for specified lawful purpose(s), not used or disclosed in a way incompatible with the purpose(s), adequate, relevant and not excessive for the purpose(s), accurate and up to date, not kept longer than necessary, available to the data subject and be kept secure. Pupils are told that all data and correspondence, including messages, held by the school or academy may be provided to a data subject, internal or external, in the event of a subject access request. 14 Passwords 14.1 Passwords protect school and academy systems from access by unauthorised people. Therefore network passwords should never be given to anyone else without departmental manager s permission. Procedures are in place on systems to ensure users change passwords on a regular basis Your password must meet these requirements: The password should be least six characters long. The password should contain characters from at least three of the following four categories: English uppercase characters (A Z) English lowercase characters (a z) Base 10 digits (0 9) Non alphanumeric (For example:!, $, #, or %) 5/7 ICT acceptable use policy for pupils (2015.2)

7 15 How to report misuse or accidental access of inappropriate materials 15.1 Misuse or accidental access of inappropriate materials should be reported directly to the IT Manager or a member of the school leadership team. ICT acceptable use policy for pupils (2015.2) 6/7

8 PUPIL I have read, understood and agree to abide by the rules and guidelines for acceptable ICT use stated in the Roedean ICT Acceptable Use Policy. I understand the consequences if I do not. Name: Signed: Date: Tutor Group: PARENT I have read alongside my child, understood, and agree that my child will abide by the rules and guidelines for acceptable ICT use stated in the Roedean ICT Acceptable Use Policy. I understand the consequences if they do not. Name: Signed: Date: 7/7 ICT acceptable use policy for pupils (2015.2)