4. The Importance of Internet Use in the Primary Curriculum

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1 Policy Contents 1. Introduction 2. Disability 3. Writing and Reviewing the e-safety Policy 4. The Importance of Internet Use in the Primary Curriculum 5. The Benefits of Using the Internet in Education 6. Using the Internet to Enhance Learning 7. Education -pupils 8. Introducing the e-safety Policy to KS2 Pupils 9. Training -staff -governors -Parents / carers 10. Technical -infrastructure -equipment -filtering -monitoring The Management of Web Site Content 13. The Safety of Chat Rooms on the VLE 14. Mobile Phones 15. The Authorisation of Internet Access 16. Recording internet misuse and sanctions 17. Roles and Responsibilities -Governors -Head Teacher and Senior Management Team -Network manager/ technician -Teaching and support staff -Designated child protection officer -Pupils -Parents/carers -Community user Appendices 1: Acceptable Use Agreement Pupils 2: Acceptable Use Agreement Staff, Governor and Visitor 3: Staff Guidance on Staying safe with use of New Technologies

2 1. Introduction Byerley Park Primary School fully recognises the contribution it can make to protect children and support them in school. The aim of this policy is to safeguard and promote our staff and pupils safe use of the internet and electronic communication technology such as mobile phones and wireless connectivity. This policy will highlight the need to educate children and young people about the benefits and risks of using new technologies both in and away from school. It will also provide safeguards and rules to guide staff, pupils and visitors in their online experiences. The school e-safety policy will operate in conjunction with others including: Behaviour, Anti-Bullying, Equal Opportunities and Acceptable Use Agreements. For the curriculum coverage of ICT lessons please refer to the ICT curriculum policy. 2. Disability We aim to help each child experience success and to reach their full potential by providing the highest possible standard of education. At all times and in all areas of school life every reasonable measure will be taken to ensure that each member of this school community is enabled to participate as fully as possible, and achieve success and recognition appropriate to age, understanding and any disability. 3. Writing and Reviewing the e-safety Policy Our Internet Policy has been written by the school. It has been agreed by the Senior Management Team and approved by Governors. It will be reviewed as required. Relevant Roles in school: The e-safety Co-ordinator S McAlorum ICT Co-Ordinator Designated Child Protection Officer A Gargan Head Teacher Chair of Governors S Lakey Governor in charge of Safeguarding S Lakey

3 4. The Importance of Internet Use The purpose of Internet use in school is to raise educational standards, to promote pupil achievement, to support the professional work of staff and to enhance the school s management information and business administration systems. Internet use is a part of the statutory curriculum and a necessary tool for staff and pupils. Internet access is an entitlement for students who show a responsible and mature approach to its use. The Internet is an essential element in education, business and social interaction. The school has a duty to provide students with quality Internet access as part of their learning experience. 5. The Benefits of Using the Internet in Education Access to world-wide educational resources. Educational and cultural exchanges between pupils world-wide. Cultural, vocational, social and leisure use in libraries, clubs and at home. Access to experts in many fields for pupils and staff. Staff professional development through access to national developments, educational materials and good curriculum practice. Communication with support services, professional associations and colleagues. Access to school resources and secure personal data. Exchange of curriculum and administration data with the LA and DfE. 6. Using the Internet to Enhance Learning The school Internet access will be designed expressly for pupil use and will include filtering appropriate to the age of pupils, monitored by the Durham County Council ICTSS. Pupils will be taught what is acceptable and what is not acceptable and given clear objectives for Internet use. Internet access will be planned to enrich and extend learning activities. Access levels will be reviewed to reflect the curriculum requirements and age of pupils. Staff should guide pupils in on-line activities that will support the learning outcomes planned for the pupils age and maturity. Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation.

4 7. Education pupils Whilst regulation and technical solutions are very important, their use must be balanced by educating pupils to take a responsible approach. The education of pupils in e-safety is therefore an essential part of the school s e-safety provision. Children and young people need the help and support of the school to recognise and avoid e-safety risks and build their resilience. E-Safety education will be provided in the following ways: A planned e-safety programme will be provided as part of statements to live by in conjunction with materials based around keeping safe. This will cover both the use of ICT and new technologies in school and outside school. Pupils will be taught in lessons to be critically aware of the materials / content they access on-line and be guided to validate the accuracy of information by the class teacher. Pupils will be helped to understand the pupil Acceptable Use Policy. Pupils will be taught to acknowledge the source of information used and to respect copyright when using material accessed on the internet (i.e. using GOOGLE to find images) Rules for use of ICT systems / internet will be posted in all rooms with ICT equipment. Staff should be aware they are role models in their use of ICT, the internet and mobile devices. 8. Introducing the e-safety Policy to KS2 Pupils Pupils must agree to abide by the Acceptable Use Agreement. (See appendix 1) Rules for use of ICT systems / internet will be posted in all rooms. Pupils will be informed that Internet use will be monitored. Instruction in responsible and safe use should precede Internet access. A module on responsible Internet use will be included in the ICT programme of work annually covering both school and home use. 9. Training Staff It is essential that all staff receive e-safety training and understand their responsibilities, as outlined in this policy. Training will be offered as follows: A planned programme of formal e-safety training will be made available to staff through staff meetings and Support staff meetings led by the e-safety co-ordinator. An audit of the e-safety training needs of all staff will be carried out when needed.

5 All new staff should receive e-safety training as part of their induction programme, ensuring that they fully understand the school e-safety policy and Acceptable Use Policies. E-Safety policy and its updates will be presented to and discussed by staff in staff meetings or INSET days when appropriate. The e-safety Coordinator will provide advice / guidance / training as required to individuals as required. All staff will be asked to accept the terms of the Staff Governors and Visitors Acceptable Use Agreement statement before using any Internet resource in school. (See appendix 2) Staff should be aware that Internet traffic can be monitored and traced to the individual user. Discretion and professional conduct is essential. The monitoring of Internet use is a sensitive matter. Staff who operate monitoring procedures should be supervised by Senior Management. Staff development in the safe and responsible Internet use and on school Internet policy will be provided as required. Governors It is essential that governors of the school are familiar with the e-safety policy and understand their responsibilities in the safeguarding of children. This may be offered in a number of ways: The e-safety Co-ordinator will update the Full Governing Body with any important changes. All Governors who may be in contact with the schools internet systems will be asked to accept the terms of the Staff, Governors and Visitors Acceptable Use Agreement statement before using any Internet resource in school. (See appendix 2) Parents /Carers Many parents and carers have a limited understanding of e-safety risks and issues, yet they play an essential role in the education of their children and in the monitoring / regulation of the children s on-line experiences. Parents often either underestimate or do not realise how often children and young people come across potentially harmful and inappropriate material on the internet and are often unsure about what they would do about it. In order to help bridge this gap, the school will; provide e-safety advice and guidance in the form of letters, newsletters and web based information on the school website.

6 10. Technical - Infrastructure The school will be responsible for ensuring that the school infrastructure / network is as safe and secure as is reasonably possible and that policies and procedures approved within this policy are implemented. School ICT systems will be managed in ways that ensures that the school meets any e-safety technical requirements and Acceptable Use Policy and any relevant Local Authority e-safety Policy and guidance. There will be regular reviews and audits of the safety and security of school ICT systems carried out by the e-safety coordinator and ICT technician. Usernames and passwords will be issued to children and staff for access to the network. Recording of this will be the responsibility of the ICT coordinator and the Network technician. The administrator passwords for the school ICT system, used by the Network Manager must also be available to the Head Teacher and ICT coordinator and kept in a secure place. The school should never allow one user to have sole administrator access. Users will be made responsible for the security of their username and password. Users will be made aware through their lessons the importance of keeping this vital piece of personal information safe and not share or reveal it to anyone. They must not allow other users to access the systems using their log on details and must immediately report any suspicion or evidence that this is occurring to the e-safety coordinator. Appropriate and relevant security measures are in place to protect the servers, firewalls, routers, wireless systems, work stations, hand held devices etc from accidental or malicious attempts which might threaten the security of the school systems and data which are monitored by the ITSS technician. The school infrastructure and individual workstations are protected by up to date virus software. -Equipment Servers, wireless systems and cabling must be securely located and physical access restricted. Staff should be vigilant when carrying personal data re: staff or pupils on memory sticks or other portable storage devices. Every attempt should be made to protect documents either via encryption or password protection. Use should be made of the personal files box on the VLE or School Staff Shared area where appropriate. Staff should not install any programmes onto school laptops at home without prior permission from the Head Teacher/ ICT coordinator. Staff should not allow other members of the family to use their school laptop at home for inappropriate activities which would not be deemed acceptable by the Head Teacher. Where staff are using a home wireless internet connection with school laptops, every effort should be made to ensure the connection is encrypted using a WEP/network key. -Filtering Filtering strategies will be selected by the school in discussion with the filtering provider where appropriate. Where possible, the filtering strategy will be selected to suit the age and curriculum requirements of the pupil. Any filtering issues should be reported immediately to the ITSS centre. If staff discovers unsuitable sites, the URL (web address) and content must be reported to ITSS via the ICT coordinator or ITSS

7 technician. A record should be kept in the ICT coordinators file. Pupils should understand to report anything inappropriate that they come across whist using the internet in or that makes them feel unsafe to a member of staff. Requests from staff for sites to be removed or added from the filtered feed will be considered by the Head Teacher and ICT coordinator in school and, if the request is agreed, this action will be recorded and logs of such actions shall be reviewed regularly by the e-safety coordinator. -Monitoring Personal or pupil data should not be sent over the internet or taken off the school site unless safely encrypted or otherwise secured as outlined in this policy and should be monitored by the e-safety coordinator. The school will need to ensure that the relevant people named in the Writing and Reviewing the Internet Policy section will be effective in carrying out their e-safety responsibilities by meeting when necessary to discuss any issues Pupils may only use approved accounts on the school system. Pupils must immediately tell a teacher if they receive inappropriate . Pupils must not reveal personal details about themselves or others, such as address or telephone numbers, or arrange to meet anyone through online communications including communication. This policy should also be promoted as part of there learning for outside the school environment. sent to an external organisation should be written carefully and authorised before sending, in the same way as a letter written on school headed paper. The forwarding of chain s is not permitted. Staff should only use the DLG account linked to the VLE when dealing with school business, unless circumstances prevent this and then logged with the Head Teacher or ICT coordinator 12. The Management of Web Site and VLE Content The point of contact on the Web site should be the school address, school and telephone number. Staff or pupils home information will not be publically published. Web site/ VLE photographs that include pupils will be selected carefully and will not enable individual pupils to be identified. Written permission from parents or carers will be obtained before photographs of pupils are published on the school Web site/vle. The ICT coordinator and Chair of Governors will take overall editorial responsibility and ensure content is accurate and appropriate. The copyright of all material must be held by the school, or be attributed to the owner where permission to reproduce has been obtained.

8 13. The Safety of Chat on the VLE Pupils will not be allowed access to public or unregulated chat rooms. Children should use only regulated educational chat environments on the school VLE. This use will always be supervised within lessons and the importance of chat room safety emphasised. A risk assessment will be carried out before pupils are allowed to use new technologies in school. 14. Mobile Phones The use of mobile phones by pupils is prohibited during school hours. If pupils require a mobile phone for after school activities they should leave it in an agreed secure place. Photographs of staff and pupils should not be taken using mobile phones by pupils or members of staff without authorisation from the Head Teacher and in this event transferred to the school system as soon as practicable. 15. Recording internet misuse and sanctions Responsibility for handling incidents will be delegated to the ICT coordinator and Head Teacher. Any complaint about staff misuse must be referred to the Head Teacher who will refer to the school s disciplinary policy. Parents and pupils will need to work in partnership with staff to resolve issues. Sanctions, as outlined in the school behaviour policy also include: -interview by Head Teacher -informing parents or carers -removal of Internet or computer access for a period, which could prevent access to school work held on the system. 16. Roles and Responsibilities Governors Governors are responsible for the approval of the e-safety Policy and for reviewing the effectiveness of the policy. This will be carried out by the Governors Pupils and Standards committee, receiving regular information about e-safety incidents and monitoring reports. A member of the Governing Body should take on the role of e- Safety. The role of the e-safety Governor will include: -regular meetings with the safeguarding coordinator -regular monitoring of e-safety incident logs -regular monitoring of filtering / change control logs -reporting to relevant Governors committee / meeting

9 Head Teacher and Senior Leadership team The Head Teacher is responsible for ensuring the safety (including e-safety) of members of the school community, though the day to day responsibility for e-safety will be delegated to the e-safety Co-ordinator. The Head Teacher / Senior Leaders are responsible for ensuring that the e-safety Coordinator and other relevant staff receive suitable CPD to enable them to carry out their e-safety roles and to train other colleagues, as relevant The Head Teacher / Senior Leaders will ensure that there is a system in place to allow for monitoring and support of those in school who carry out the internal e-safety monitoring role. This is to provide a safety net and also support to those colleagues who take on important monitoring roles The Senior Leadership Team / Senior Management Team will receive regular monitoring reports from the e-safety Co-ordinator The Head Teacher and another member of the Senior Leadership Team should be aware of the procedures to be followed in the event of a serious e-safety allegation being made against a member of staff e-safety Coordinator -leads on e-safety, takes day to day responsibility for e-safety issues and has a leading role in establishing and reviewing the school e-safety policies. -ensures that all staff are aware of the procedures that need to be followed in the event of an e-safety incident taking place. -provides training and advice for staff -liaises with the Local Authority -liaises with school ICT technical staff -receives reports of e-safety incidents and creates a log of incidents to inform future e- safety developments -meets regularly with Safeguarding Governor to discuss current issues, review incident logs and filtering / change control logs -attends relevant committee of Governors (School and Community committee) -reports regularly to Senior Leadership Team

10 Network Manager / Technical staff The ITSS Network Manager is responsible for ensuring: -that the school s ICT infrastructure is secure and is not open to misuse or malicious attack. -that users may only access the school s networks through a properly enforced password protection policy. -that he / she keeps up to date with e-safety technical information in order to effectively carry out their e-safety role and to inform and update others as relevant. -that the use of the network / Virtual Learning Environment (VLE) / remote access / is regularly monitored in order that any misuse / attempted misuse can be reported to the e-safety Co-ordinator and or Head Teacher. Teaching and Support Staff Are responsible for ensuring that: -they have an up to date awareness of e-safety matters and of the current school e-safety policy and practices. -they have read, understood and signed the school Staff Acceptable Use Agreement. -they report any suspected misuse or problem to the e-safety Co-ordinator or Head Teacher for investigation. -digital communications with pupils ( / Virtual Learning Environment (VLE) should be on a professional level and only carried out using official school systems. -e-safety issues are embedded in all aspects of the curriculum and other school activities. -pupils understand and follow the school e-safety and acceptable use policy. -pupils have a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations. -they monitor ICT activity in lessons, extracurricular and extended school activities -they are aware of e-safety issues related to the use of mobile phones, cameras and hand held devices and that they monitor their use and implement current school policies with regard to these devices. -in lessons where internet use is pre-planned pupils should be guided to sites checked as suitable for their use and that processes are in place for dealing with any unsuitable material that is found in internet searches.

11 Designated Child Protection Officer -should be trained in e-safety issues and be aware of the potential for serious child protection issues to arise from: -sharing of personal data -access to illegal / inappropriate materials -inappropriate on-line contact with adults / strangers -potential or actual incidents of grooming -cyber-bullying Students / pupils: -are responsible for using the school ICT systems in accordance with the Pupil Acceptable Use Agreement -have a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations. -need to understand the importance of reporting abuse, misuse or access to inappropriate materials and know how to do so. -will be expected to know and understand school policies on the use of mobile phones, digital cameras and hand held devices. They should also know and understand school policies on the taking / use of images and on cyber-bullying. -should understand the importance of adopting good e-safety practice when using digital technologies out of school and realise that the school s e-safety Policy covers their actions out of school, if related to their membership of the school. Parents / Carers Parents / Carers play a crucial role in ensuring that their children understand the need to use the internet / mobile devices in an appropriate way. Research shows that many parents and carers do not fully understand the issues and are less experienced in the use of ICT than their children. The school will therefore take every opportunity to help parents understand these issues through parents evenings, newsletters, letters, website / VLE and information about national / local e-safety campaigns / literature/ adult learning. Parents and carers will be responsible for: -endorsing the Pupil Acceptable Use Policy. -accessing the school website / VLE in accordance with the relevant school Acceptable Use Policy.

12 Appendices Appendix 1 Byerley Park Primary School KS2 Pupil Acceptable Use Agreement Thank you for your co-operation...i will only use ICT in school for school purposes...i will only use my own school address when ing...i will only open attachments from people I know, or who my teacher has approved...i will not tell other people my passwords for the Learning Platform, school network or for other learning websites...i will only open/delete my own files...i will make sure that all ICT related contact with other children and adults is appropriate and polite...i will not deliberately look for, save or send anything that could offend others...if I accidentally find anything inappropriate on the internet I will tell my teacher or parent immediately...i will not give out my personal details such as my name, phone number, home address or school over the internet...i will be responsible for my behaviour when using ICT in school or at home because I know that these rules are to keep me safe...i will never arrange to meet someone I have met on the internet without checking with an adult...i know that my use of ICT can be checked and that my parent or carer will be contacted if a member of school staff is concerned about my safety...i will not take part in any cyber bullying. I will also report anything I see or hear about cyber bullying to an adult at school or home immediately.

13 Appendix 2 Byerley Park Primary School Staff, Governor and Visitor Acceptable Use Agreement ICT and the related technologies such as , the internet and mobile devices are an expected part of our daily working life in school. This policy is to help ensure that all staff are aware of their professional responsibilities when using any form of ICT and to help keep staff, governors and visitors safe. Any concerns or clarification should be discussed with the ICT coordinator and the Head Teacher. I will only use the school s / Internet / Learning Platform and any related technologies for professional purposes or for uses deemed reasonable by the Head Teacher or Governing Body. I will comply with the ICT system security and not disclose any passwords provided to me by the school or other related authorities. I will ensure that all electronic communications with pupils and staff are compatible with my professional role. I will not give out my own personal details, such as mobile phone number or personal address, to pupils. I will only use the approved system for any communications with pupils, parents and other school related activities. The official school service is regarded as safe and secure. Therefore I will try to use only the school service to communicate with others when in school or regarding school matters. I will ensure that personal data (such as data held on the administration system) is kept secure and is used appropriately. Personal data can only be taken out of school if appropriate levels of security are in place, as outlined in the e-safety policy. (e.g. encrypted memory stick or password protected documents). I will not install any hardware or software on school equipment without the permission of the ICT coordinator or the Head Teacher. I will report any accidental access to inappropriate materials immediately to the e-safety coordinator. I will not browse, download, upload or distribute any material that could be considered offensive, illegal or discriminatory. Images of pupils and/ or staff will only be taken, stored and used for professional purposes in line with data protection policy and with written consent of the parent, carer or staff member. Images will not be distributed outside the school network without the

14 permission of the parent/ carer, member of staff or Head Teacher in line with data security policy. I understand that all my use of the Internet and other related technologies can be monitored and logged and can be made available to the Head Teacher. I will respect copyright and intellectual property rights. I will ensure that my online activity, both in school and outside school, will not bring my professional role into disrepute. This includes ignoring invitations from pupils and parents to be part of their social networking site(s). (Members of Staff must not be social network friends with pupils or past pupils or with parents of pupils or past pupils under any circumstances). I will support and promote the school s e-safety policy and help pupils to be safe and responsible in their use of ICT and related technologies. Date of next intended review: October 2017 Approved by Full Governing Body : October 2015 Signed by Chair of Governors:

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