THE LONG EATON SCHOOL

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1 THE LONG EATON SCHOOL ICT Security Policy Rules, expectations and advice for students APPROVED BY GOVERNORS: Student ICT Policy

2 Introduction Educational establishments are using computer facilities more and more to support their activities, and as a result school computer systems are containing increased amounts of sensitive and confidential data. This policy document contains rules and advice governing the safe and appropriate use of the School s network, and internet facilities and the storage of confidential information. It applies to everyone that uses our ICT facilities either via school-provided or other equipment at home (i.e Remote Desktop access from a personal PC or a staff laptop used as stand alone ) or in school itself. As well as saying what you are not allowed to use and the Internet for, the policy also provides guidance on the good practices that you should use and the practices that you should avoid. The school will periodically review this policy in response to guidance issued by the County Council or BECTA. Code of Conduct Declaration If you use or have access to our computing facilities, including and the internet connection, you need to read this policy carefully and make sure that you understand it. The school will provide appropriate training where necessary. You then need to sign the declaration / consent form (enclosed at the back of this policy) to confirm that you have read, understood and will keep to the policy. You must also understand that we may take action against you in line with the disciplinary policy if you wilfully break the conditions of this policy. The school will keep the signed declaration in your personal file. Sometimes, we may ask you to confirm that you still understand and accept the rules. You must not use, or try to use, our IT, or Internet facilities to create, distribute or display in any form, any activity that is or may be considered to be against the law or against our rules and policies. In this context, you are not allowed to use the IT, or Internet facilities for reasons that are: pornographic or obscene; bullying, discriminatory (for example; racist, sexist or homophobic) or that break our anti-harassment and equal opportunities policies in any other way; defamatory; hateful or encouraging violence or strong feelings; fraudulent or showing or encouraging criminal acts; unethical or may bring the school into disrepute; or a deliberate harmful attack on systems we use, own or run. You must make sure that the Teacher in charge knows what you are doing. If you find or suspect anyone of using the computer system illegally or unethically, you must report it to the Teacher in charge who will advise the Network Manager. You must not use the school IT, or Internet facilities for time-wasting activities, such as chain letters, or for any other private activity that may be considered unreasonable. Bulk s to groups of students or staff must only be sent with the specific permission of a member of staff. 2

3 Access to and Internet services The school and Internet facilities are for study purposes and reasonable use. An example of what the school considers reasonable could be the use of internet facilities to quickly check the weather, a bus timetable or reading local news during a break or after working hours. Conversely unreasonable use could be considered as any private internet or use that is allowed to be a distraction, is classed as a data or child protection issue, is illegal or threatens the security of the network in any way. If you use these facilities, you must keep to and not break any of the conditions in this policy under any circumstances. The school has the right to monitor and Internet use to ensure the integrity of the system and the school s obligations under the data protection act are maintained - and will take any action necessary to ensure the security of the data stored within. If you intentionally access a computer system or information without permission, you are breaking the law under the Computer Misuse Act

4 good practice In order to ensure all students remain protected when using to communicate, the school recommends that they always use their school-provided accounts for official communications. Students and Teachers have access to the school system from any Internet-connected PC as such there is never any need to use to a personal account. Passwords The only person you should ever release your password to, if requested to do so, is the Headteacher. You must not tell anyone else your password without the Headteacher s explicit confirmation, even if requested over the telephone, no matter how genuine the caller or reason may seem. It is strongly advised that students never write passwords down. If you suspect someone else knows your password, you must change it immediately, with assistance from IT department staff if required. You must not use your account details to log any other person onto the computer facilities. All access is audited and you will be held responsible for anything another person might do whilst using your account. Computer viruses It is a crime to deliberately introduce a computer virus, under the Computer Misuse Act Students must not use the school IT, or Internet facilities for: intentionally accessing or transmitting computer viruses or other damaging software; or intentionally accessing or transmitting information about, or software designed for, creating computer viruses. You must scan any material you receive or download from the Internet to make sure it is virus free. Automatic software is installed on all computers for this. You must not material that has not been scanned to other users. If you find a virus, or you think the material has one, you must immediately stop using the computer and request advice from the Network Manager / teacher in charge. You must always follow the instructions that the Network Manager gives you about virus attacks or other security issues. If you are not sure how to use the virus protection system, you must get advice from the teacher in charge. 4

5 Recording usage You should be aware that use of the school s facilities is audited to help us ensure that the integrity of the system is maintained. This includes the recording of all internet sites accessed. If you access a prohibited Internet site unintentionally, you must break the connection immediately and report it to the IT Network Manager. If you do not do this, the school may take action against you. You should protect yourself by not allowing unauthorised people to use a computer or access the Internet with your logon. Copyright It is illegal to break copyright protection. You could break copyright if you download or transmit protected material through or over the Internet. This can include pictures from websites or MP3 music files, even if downloaded to your computer from a personal MP3 player. Do not attempt to store any form of copyrighted information (including but not limited to music or video footage) using IT facilities without obtaining prior approval from the copyright holder first. You must not: transmit copyright software from your computer to the Internet or allow any other person to access it on their computer through the Internet; or knowingly download or transmit any protected information that was written by another person or organisation without getting permission from the owner. Store any copyright protected information using the IT facilities without first seeking the permission of the copyright holder. Similarly, software is also protected by copyright acts and patents and you are advised NOT to attempt to install software yourself. This includes seemingly innocuous free software from the Internet. By doing so you may be in violation of a licence agreement or be introducing Trojan horse software that could damage the integrity of the network or your files. If you require additional software loading, requirements should be passed to the Network Manager who will then check the appropriate licensing agreements and arrange the installation as appropriate. Other security You must not use or try to use the school facilities for: accessing or transmitting information about, or software designed for, breaking through security controls on any system; or accessing, without permission, any that is not for you, even if it is not protected by security controls. Child Protection All students in Key Stage 3 receive an introduction to the CEOP guidelines for preventing and reporting inappropriate contact or abuse online. Any student who is concerned by the nature of an online communication, wither in school or elsewhere, should report it to a teacher or another responsible adult immediately. 5

6 The Long Eaton School ICT Code of Conduct Use of computers: I will: only enter an ICT suite or use a classroom computer with permission from a member of staff. use all equipment sensibly. not eat food or drink whilst in an ICT suite or using a computer. not attempt to move, or unplug any of the equipment without express instruction from a member of the ICT Systems Team, and report any damage to a member of the ICT Systems Team immediately. treat the equipment with respect, as if it were my own. Computer Network Security: I will: only access the computer network using my own authorised Username and Password. not tell anyone my username or password I understand I am responsible for anything that is done on a computer with my username, and I will face the consequences for it. change my password regularly, and tell my teacher or the Network Manager if I think another student has been logging into my user account. not attempt to log on to another students computer area, or tamper with their work when they are logged on. not attempt to breach the security systems of the schools computer network. Software Programs, and Internet Use: I will: use the computer network to complete appropriate work. use software and other programs, and Internet to help support my education and research. not attempt to install to, change or remove software from, the computer. write careful and polite . not give my home address or phone number to anyone online or arrange to meet someone via the internet without the knowledge and approval of my parents or teacher. help to protect myself and other pupils by reporting anything I see that I am unhappy with or if I receive messages I do not like. I understand that my report will remain confidential. not search the Internet for, or send/receive s or other messages that contain pornographic, unethical or illegal requests, or any other inappropriate use which is likely to cause offence. not attempt to use public chat rooms, or messenger sites. Monitoring of the Computer Network, and Internet Use: In order to ensure the security of the computer Network and the Health and Safety of students, the School will exercise its right by electronic means to monitor the use of the school computer systems. This includes, but is not limited to, the monitoring of; web-sites, printer usage, interception of s, the deletion of inappropriate materials, and the storing of text, imagery or multimedia files which are unauthorised or unlawful. Computer misuse will earn you a ban from using the network or internet! 6

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