ANGEL 7.4 MASTER Course Import Guide for MBA Online Instructors

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1 ANGEL 7.4 MASTER Course Import Guide for MBA Online Instructors The Center for Instructional Technology & elearning Ohio Dominican University elearning.ohiodominican.edu Before you Begin This guide is much more than an ANGEL Tutorial. It outlines tasks that must be completed before students enter your course. Instructors are expected to review course materials in their entirety before the course begins. Your course may contain assignments that need to be set up, for example: team assignments, blogs (journals), or peer review activities. You should have received a copy of the ODU Guide to Teaching Online from your division. If you did not receive a copy, you will find a link on the CITe website: elearning.ohiodominican.edu. The ODU Guide to Teaching Online is meant to be used with the MASTER Course Import Guide and contains additional information regarding your divisions online program. How ANGEL Works You will receive an in your Ohio Dominican University account once your course is available in ANGEL. This process can take up to 72 hours once your information reaches the Registrar s system. CITe can not speed up this process, however, if your course link has not arrived in ANGEL 10 business days before the start of your class please contact your division. There may be a problem. MASTER Revision Schedule If you do not see the course you re looking for in the MASTER Course Copy menu, the course may be down for maintenance. The CITe website provides a schedule of when MASTER Courses are available to copy, or when they are being updated by your division. Visit elearning.ohiodominican.edu for more information. Logging into ANGEL You can access ANGEL from Courses.OhioDominican.edu If this is your first time using ANGEL 7.4, or you are using another computer for the first time, click the Configure Your System link in the Start Here box. This page contains important information regarding the settings on your computer. Minimum System Requirements for 7.4 are - Windows XP, Internet Explorer 7 - Mac OS X, Mozilla Firefox 3 - Safari and AOL are not fully supported Log in with your ODU Username and Password. If you do not know your password, or your password is not working, contact the ODU Computer Help Desk at Questions about ANGEL can be directed to the ANGEL Administrator at CITe - 1

2 The ANGEL Home A successful log in will present you with the following screen. This is known as the ANGEL Home page. Courses Your courses will appear in the upper-left corner. If you are expecting to see a course that isn t here, mouse over the Courses box a menu will appear. Click the Edit button and check the box next to courses you would like to be listed out front. To enter a course, click directly on the course s name. Groups Groups you are a member of appear in a box below Courses. You may find that you are a member of the ANGEL Users Group, or other groups from campus organizations. Institutional Resources A selection of useful institutional resources are provided for Faculty and Students. Setting Mail Options ANGEL has a messaging system that is separate from ODU Webmail. ANGEL messages can only be sent to those on your class roster. Many instructors prefer to forward their ANGEL messages to their ODU Webmail, while other instructors prefer to leave all of their ANGEL messages in their course and check them frequently. To set your ANGEL Mail preferences, click the Preferences icon on the left side of the screen. Then choose System Settings. Type your ODU address in the Forwarding Address field. (We discourage the use of 3 rd party addresses.) We suggest Forward my mail and mark as read. CITe - 2

3 Importing MASTER Course Materials After clicking on your course s title on the ANGEL Home Page (see page 2), you will enter your course. Your course arrives completely empty. You will need to import the MASTER Course provided by your division. Manage Click the Manage tab at the top of your course. Then click Import Console. Choose Master Course Select a course from the pull-down menu NOTE: Courses may not be displayed in any particular order. Scroll through the list. Select backup options NOTE: Use Replace all existing content with care Press the Copy button NOTE: You may leave this page. ANGEL 7.4 processes the content for you, allowing you to continue working elsewhere. This process may take anywhere from 5 minutes to an hour depending on the amount of content in the course. You can check the status of your Import by returning to the Import Console and looking in the table below. Click the Details link. CITe - 3

4 Syllabus and Announcements After your Import is complete, click the Course tab at the top of the screen to explore the materials. Guide The course guide contains a menu for the course. The same links are available across the top of your course. The guide is not very useful to an instructor, as it does not update quickly with new content as you are building your course. In the upper-right corner, click the button to hide the guide. Course Announcements You can leave a brief message for students on the Course Home page. Mouse over the Announcements box a menu will appear. Click the Edit button. On the following page, click the Add Announcement hyperlink in the top, left corner. Syllabus Mouse over the Syllabus box a menu will appear. Click the Edit button. Click the Syllabus Editor button to make changes to the syllabus and fill in your name and contact information. Type your information into the appropriate fields. Any fields you leave blank will not be used. You will see HTML code in certain areas of the syllabus. You may edit these areas in Rich Text by clicking the HTML Editor link that appears below the corresponding box. Allow the editor to load and your text will appear as normal. A Save button is located at the top and bottom of the screen. CITe - 4

5 Lessons Tab Click the Lessons tab at the top of your course. You will find that each week s lesson is represented by a folder. Everything your students should need for each lesson will be found in the corresponding folder. Notes to the Instructor Spend some time reviewing the contents of your courses Notes to the Instructor folder. This area contains vital information on setting up the remainder of your course. Note that this folder is hidden from students. Each MASTER Course has a Course Owner who designed the course materials and is responsible for updating and maintaining it. If you require assistance or clarification regarding the content within your course, use the Course Owner s contact information they ve provided in Notes to the Instructor. Additionally, your division requires that you add the Course Owner to your ANGEL Roster as an Editor. (See page 8) If your course uses Elluminate Conferencing, you may find a special link for instructors only. This link should not be provided to students, as it grants you Moderator Privileges. You may find links to Elluminate Plan files in Notes to the Instructor as well. The Elluminate Guide for Instructors will provide more information on these features. Start Here Start Here contains a section at the bottom of the page for adding your biography and a small photo. Select a photo that is an appropriate size. If you need assistance resizing your photo, please contact the Help Desk. (See page 6) Elluminate and Virtual Office This link will take students to the Communicate Tab, where they will find a link to Elluminate Conferencing. Textbook Companion Website If your course textbook has a companion website, students will find information on accessing these resources here. Team Work Area Some courses have a Team Work Area. This area is meant to facilitate communication and exchange files. Do not grade the activity that occurs in this area. Additionally, it is vital that the instructor assign students to the appropriate Teams within ANGEL s Team Manager. Otherwise, your students will be unable to access the Teams Work Areas. (See Page 8) CITe - 5

6 Editing a Folder Should you need to edit the text within a Folder, you will need to familiarize yourself with the types of content that are used in ANGEL. First, click the folder to enter it. Once inside, click Settings at the top of the page. Settings is the edit button for nearly every type of content in ANGEL. Every type of folder can be edited in the manner described below, but this example demonstrates editing the Instructor s biography and adding a photo inside of Start Here. After clicking on Settings, the screen changes. Scroll though the text box until you see the Instructor s biography area. Simply type your name and a brief biography or welcome note. To add a photo, click the area below your biography paragraph. You should see the curser blinking, as though you re ready to type. Click the Photo icon on the rich text toolbar. In the new window, click the Browse Server button. In the following window, click the Browse button to locate your picture file on your computer. Then click Upload File. Once your file has uploaded, click on the file name to insert it into your biography. CITe - 6

7 Adding Additional Content The Lessons tab is where the majority of your course materials will appear. The Lessons tab contains these useful options Add Content: Select from a list of ANGEL Content Items (See below for more information.) Rearrange: Drag-n-drop Content Items to reorder them While we hope that you will find everything you need inside of your MASTER Course, we understand that you may want to add content of your own. Please contact us if you need assistance. Some easy to use Content Items include Folder Organize your content Page Start typing and create a page File Upload a file to share with students Discussion Forum Ask the class a question Editing, Deleting, and Hiding Content Once your content has been created, it will turn into an icon under the Lessons tab. Place your mouse over the icon to see this menu. Click Settings to edit the content. Click Delete to remove it from ANGEL. If you do not plan on using a Content Item, or you would like to temporally hide it from students, click Settings and choose the Access tab. Click the box next to Do not allow users to view this item. CITe - 7

8 Roster and Teams Access Access in ANGEL is limited to who is listed on your Roster. You may add other Faculty to your course if you wish. We specifically suggest adding your Course Owner, which is listed in Notes to the Instructor. Certain areas of ANGEL are restricted by which students are on a specific team. Review your Notes to the Instructor, under Lessons, to see if there are any Team Assignments which should be set up in your course. Enter your course and click the Manage tab at the top of the screen. Teams You must assign students to their appropriate teams in order for the Teams Work Area to function. Click Add Users next to a team. Do not rename the teams. Check the box next to each student. Click the Add Selected button. Roster ANGEL automatically enrolls students, but is unable to automatically delete students who have dropped. ODU Online has the most accurate roster. For information on ODU Online, see the ODU Guide to Teaching Online. Students who have dropped should be deleted from your roster before midterm. IDEA Course Evaluations are created based on your ANGEL roster. See the ODU Guide to Teaching Online for more information. To add another faculty person to your roster, click the Add a User link at the top of the roster page. Search for the faculty by last name and assign Editor rights to their account. CITe - 8

9 Enabling Course Access for Students You must turn on your course before students can access it. We suggest turning on your course one week before the course actually begins so students have time to log in and work out any technical issues before coursework is due. Enter your course and click the Manage tab. General Course Settings General Course Settings is where course access is opened to your students. This is the only field that should be changed in this area. Please do not change any other settings. Information in this area is used to communicate with other systems on campus. Even if the information appears incorrect, do not change it. Click the Access sub-tab Change Member Access to All Members Save your changes CITe - 9

10 Gradebook There are many different ways to grade within ANGEL depending on your needs. All grades can be accessed, inputted, and edited from the Gradebook link. Your gradebook should be set up for you. If you would like to create your own gradebook, view the Gradebook Guide on the CITe website: elearning.ohiodominican.edu Enter your course and click the Manage tab Then click the Gradebook link From the ANGEL Gradebook, you can View All Grades in the form of a spreadsheet. The ANGEL Gradebook allows you to Enter or Edit Grades By Assignment or By User. Grading By Assignment When grading By Assignment, select the assignment from the drop-down menu. In this example, L1-D1 is the first discussion board. After selecting an assignment from the menu, click the Go button CITe - 10

11 This area tells you how many points this Content Item is set up for and what Category it has been placed in. In this case Renee participated in the discussion board and actively replied to other students. She will receive 10 points which will be typed into the Points column. Sarah participated in the discussion board and only replied to one other student. She will receive 8 points for her effort which will go into the Points column. You ll notice that when you type into the Points column the Percentage column automatically calculates for you and Locks the grade in. The Locked option comes in handy when you want to manually give credit for a Content Item that is self grading, like a Quiz. You can override a grade by locking it here. CITe - 11

12 Viewing Submissions Each content item (Dropbox, Discussion, and Quiz) is slightly different. We have determined that the best way to score Discussion Forums is to read the posts at your leisure, recording points and notes on a sheet of paper, and then keying them into the gradebook (Described on pages 10 and 11). You may find that it is easier to grade your students papers directly from the Dropbox. Note that Quizzes are self-grading, as they are multiple choice or true/false. Dropbox Clicking on a dropbox, which is used to collect papers, will present you with this screen. (Note that at least one student will need to submit a paper before you see the table at the bottom.) Student submission area, used by students to submit a paper to the dropbox. Your students submissions appear below the dropbox. Click on the Subject of a student s submission to view their paper. You can see which submissions you ve already graded in the table. Assign a grade for the student s work Remarks and comments for the student Return a file to the student (for example, a rubric) Press the OK button to save changes Student s submitted paper CITe - 12

13 Quizzes and Assessments The Assessment content items in ANGEL are set to automatically grade Multiple Choice and True/False questions and record the results in the gradebook. If for some reason you want to award additional points to a student, or if you need to view previous submissions from your students, click the Submissions link at the top of the Assessment screen. Then choose View, Grade, or Delete Submissions Note that if a student did not click the Submit button after finishing the Assessment, their attempt will be sitting in Pending Items. View 25 (or more) on screen View, Grade, or Delete the submission These buttons will allow you to view the student s answer to each question. You may also award extra points to a question here, or in the gradebook (See pages 10 and 11) Students are typically allowed only one submission for each assessment (quiz). If, for some reason, a student contacts you because they can not access a quiz, chances are they have already entered the content item and are now locked out. Delete the student s previous attempt from this screen, as well as any attempts under Pending Items (see above). The student will now be cleared of any previous attempts on the quiz (and any previous grade will also be removed). CITe - 13

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