Steps to Opening a Key Bank Account

Transcription

1 Steps to Opening a Key Bank Account Key Bank and Girl Scouts of Western Washington have joined together in partnership to offer GSWW troops & service units the option to open and maintain a traditional bank account. A traditional back account at Key provides services for the volunteer account manager; those include but are not limited to paying by check or debit card, online account access, ability to print statements and check copies online, no monthly service charge, depositing at a teller window. STEP 1 REQUIREMENTS FOR OPENING & MAINTAINING A GSWW TROOP/SERVICE UNIT BANK ACCOUNT Each account must have minimum of two signers with a maximum of three signers (unrelated and not living in the same household); The signers MUST be registered adult members of that troop or Service Unit and approved volunteers (bank accounts should not have a Council staff representative as a signer on the account); All account signers must complete and sign a Volunteer Financial Agreement; A troop bank account in good standing is required for participation in product sale programs & troop fundraising activities. STEP 2 TO START YOUR KEY BANK ACCOUNT APPLICATION Make sure you have submitted all of your troop registrations, including those for all adult signers. Signers on Service Unit accounts should register in a Volunteer Team position; Complete a Key Bank Account Signer Identification Form (a separate form for each signer), Date of Birth must be provided as proof signer is 18 years of age or older; Complete a Volunteer Financial Agreement form (a separate form for each signer); Mail, fax, or all forms to GSWW Banking Coordinator at the address listed below. Banking Coordinator will process completed paperwork and forward on to Key Bank. STEP 3 TO OPEN AND ACTIVIATE YOUR ACCOUNT Key Bank staff will one signer (primary) via secure a preprinted Signature Card with instructions for completion (only one form with all original signatures will be accepted, SSN # & Date of Birth must be provided if requesting Debit cards; Forward completed Signature Card via U.S. Mail to the GSWW Banking Coordinator at the address listed below (faxes and s cannot be accepted); The account cannot be opened until after a completed signature card has been received by the Banking Coordinator. Once your Key Bank account is open, GSWW s Banking Coordinator will the signers account confirmation with the account number. You will also receive a Welcome to Key banking packet in the mail from Key Bank. Once notified your Key Bank account is open you may order checks, make deposits and/or order deposit slips. Debit card(s) (when requested and DOB & SSN were provided on the Signature Card) will arrive via U.S. mail approximately ten days after receiving notification the new Key Bank account is open. STEP 4 MAKING CHANGES TO A KEY BANK ACCOUNT All Key Bank accounts changes (signature additions & removals, etc.) MUST be requested and processed through GSWW Banking Coordinator. Refer to GSWW s website ( for instructions and forms for requesting account changes or contact GSWW s Banking Coordinator for assistance on how to update or make changes to your Key Account. Do t Go To Key Bank Directly. 10/23/2014 Finance Opening Key Acct

2 KEY BANK Checking Account Signer Identification Form NEW ACCOUNT INFORMATION PLEASE PRINT Troop Number : Service Unit #: Primary Mailing Address: (Please assign one for application) Please provide current Troop or Service Unit bank account information We are a new troop: Existing Troop Bank Account Number: Bank Name of Existing Troop Account: Signer Information 1 form per signer Name First: Last: Signer Role (Leader, Co- Leader, Treasurer, etc.) Mailing address City & Zip Code WA -- Primary: Secondary (if applicable): Contact Phone(s) Address US Citizen (circle one) Date of Birth (18 years & older) / / REQUIRED if ordering a debit card Requesting Debit Card? (circle one) You will be required to provide your SSN when completing the KeyBank Signature Card. Please DO NOT include your SSN here. Requesting Online Banking Access? (circle one) GSWW is no longer ordering checks through KeyBank. Please purchase checks for this account through a third-party check printer. All check fees are the responsibility of the Troop. GSWW does not guarantee check prices. 10/23/2014 Finance KeyID

3 KEY BANK Checking Account Signer Identification Form NEW ACCOUNT INFORMATION PLEASE PRINT Troop Number : Service Unit #: Primary Mailing Address: (Please assign one for application) Please provide current Troop or Service Unit bank account information We are a new troop: Existing Troop Bank Account Number: Bank Name of Existing Troop Account: Signer Information 1 form per signer Name First: Last: Signer Role (Leader, Co- Leader, Treasurer, etc.) Mailing address City & Zip Code WA -- Primary: Secondary (if applicable): Contact Phone(s) Address US Citizen (circle one) Date of Birth (18 years & older) / / REQUIRED if ordering a debit card Requesting Debit Card? (circle one) You will be required to provide your SSN when completing the KeyBank Signature Card. Please DO NOT include your SSN here. Requesting Online Banking Access? (circle one) GSWW is no longer ordering checks through KeyBank. Please purchase checks for this account through a third-party check printer. All check fees are the responsibility of the Troop. GSWW does not guarantee check prices 10/23/2014 Finance KeyID

4 Girl Scouts of Western Washington Volunteer Financial Agreement Key Bank Important Bank Account Guidelines & Information: Savings accounts, Certificates of Deposits (CD s), Money Markets or financial interest bearing accounts are not permitted for Girl Scout banking. Programs and activities should be financed through dues, GSWW-sponsored product sales, and approved moneyearning activities. Money earned collectively (such as the product sale programs) is not the property of individual girls. If a girl leaves the troop or does not attend a special event, the money earned toward the event remains with the troop. All expenses, reimbursements and debit card transactions should always have supporting receipts and documentation. Bank account signers will be held accountable for all financial activity. Girl Scouts staff and/or Service Unit Managers can call for an account audit at any time. On-going communication between bank account signers will ensure account activity reconciles with the bank statement monthly. Statement copies dating back 12 months and check copies dating back 180 days are available online. Debit cards are available to signers on the account. Each signer s Date of Birth is required and must be provided when completing the Signer Identification Form. Zero balance accounts will be automatically closed in 90 days. Printed Key Bank account monthly statement copies are available free of charge with online access. One copy of the monthly statement is also available free of charge via U.S. mail. A $6.00 charge to the troop/service Unit bank account will be made for mailing duplicate or replacement statement copies. Requests for more than 12 cancelled check copies per calendar year will cost $3.00 per copy. GSWW s Banking Coordinator should always be your first point of contact if you experience any difficulties or problems with your bank account. Contact Key Total Treasury banking ( ; for questions regarding account fees or if you have a question about a charge to the troop or SU unit. When calling you will need the last four digits of Girl Scouts of Western Washington s Federal Tax Identification number; those numbers are Refer to Key Bank account information in your Welcome to Key Packet for additional information on fees and charges for services outside GSWW & Key Bank partnership for GSWW volunteer banking services. Volunteer Acknowledgment: (to be completed by each signer on the account) By signing this agreement I acknowledge: I have read and understand the basic responsibilities required as a volunteer signer on the Key Bank account. I understand that sound financial support is crucial to ensuring girls have opportunities to participate in Girl Scout activities that build girls of courage, confidence, and character. I understand good accounting practices and record keeping are consistent with the Girl Scout Mission Statement and The Promise and Law. I will use the Girl Scout Promise and Law to guide my choices and actions as an example to others. If I am unable or unwilling to comply with the above or if I choose not to support the mission, values or goals of this organization, I agree to communicate this to a Girl Scout staff member and be removed as a bank account signer. I understand that I must be a volunteer in good standing to be a signer on a GSWW troop or Service Unit bank account. Account Signer s printed name Account Signer s signature Girl Scout Volunteer Position Title Date Signed Service Unit Number Troop Number Name of Camp (if applicable) 10/23/2014 Finance - KeyVolAgreement

5 Girl Scouts of Western Washington Volunteer Financial Agreement Key Bank Important Bank Account Guidelines & Information: Savings accounts, Certificates of Deposits (CD s), Money Markets or financial interest bearing accounts are not permitted for Girl Scout banking. Programs and activities should be financed through dues, GSWW-sponsored product sales, and approved moneyearning activities. Money earned collectively (such as the product sale programs) is not the property of individual girls. If a girl leaves the troop or does not attend a special event, the money earned toward the event remains with the troop. All expenses, reimbursements and debit card transactions should always have supporting receipts and documentation. Bank account signers will be held accountable for all financial activity. Girl Scouts staff and/or Service Unit Managers can call for an account audit at any time. On-going communication between bank account signers will ensure account activity reconciles with the bank statement monthly. Statement copies dating back 12 months and check copies dating back 180 days are available online. Debit cards are available to signers on the account. Each signer s Date of Birth is required and must be provided when completing the Signer Identification Form. Zero balance accounts will be automatically closed in 90 days. Printed Key Bank account monthly statement copies are available free of charge with online access. One copy of the monthly statement is also available free of charge via U.S. mail. A $6.00 charge to the troop/service Unit bank account will be made for mailing duplicate or replacement statement copies. Requests for more than 12 cancelled check copies per calendar year will cost $3.00 per copy. GSWW s Banking Coordinator should always be your first point of contact if you experience any difficulties or problems with your bank account. Contact Key Total Treasury banking ( ; for questions regarding account fees or if you have a question about a charge to the troop or SU unit. When calling you will need the last four digits of Girl Scouts of Western Washington s Federal Tax Identification number; those numbers are Refer to Key Bank account information in your Welcome to Key Packet for additional information on fees and charges for services outside GSWW & Key Bank partnership for GSWW volunteer banking services. Volunteer Acknowledgment: (to be completed by each signer on the account) By signing this agreement I acknowledge: I have read and understand the basic responsibilities required as a volunteer signer on the Key Bank account. I understand that sound financial support is crucial to ensuring girls have opportunities to participate in Girl Scout activities that build girls of courage, confidence, and character. I understand good accounting practices and record keeping are consistent with the Girl Scout Mission Statement and The Promise and Law. I will use the Girl Scout Promise and Law to guide my choices and actions as an example to others. If I am unable or unwilling to comply with the above or if I choose not to support the mission, values or goals of this organization, I agree to communicate this to a Girl Scout staff member and be removed as a bank account signer. I understand that I must be a volunteer in good standing to be a signer on a GSWW troop or Service Unit bank account. Account Signer s printed name Account Signer s signature Girl Scout Volunteer Position Title Date Signed Service Unit Number Troop Number Name of Camp (if applicable) 10/23/2014 Finance - KeyVolAgreement