Troop Checking Account Procedures

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1 Troop Checking Account Procedures Any troop that is managing money (earning, receiving, and spending) is required to maintain an active account at one of Girl Scouts of Western Ohio s identified banking institutions: Please contact your regional Girl Scout Center to discuss options regarding other approved banking institutions if PNC or Fifth Third are not accessible to you. Girl Scout troop accounts require at least two approved signers two troop leaders or a troop leader and an assistant. Only troop leaders and troop assistants are approved to handle troop funds. When Within 30 days of troop formation Two approved troop leaders Minimum number of girls registered Before any troop money is received, earned, or spent Prior to receiving Girl Scout Cookie or Fall Product selling materials Note: One signer must receive bank statements or have access to online banking while another holds checkbook/debit card. How Coordinate schedules so that all signers can go to the bank together. Take it to the bank! o All signers must bring: A copy of their Girl Scouts of Western Ohio welcome Two additional forms of ID o Provide bank with Troop Checking Account Procedures forms (gswo.org/formsanddocs). Troop Bank Account Request Signature Card Preferred Bank Letters Complete and submit initial troop financial report. o Please submit within 7 business days of opening account (gswo.org/financialreport). Always remember that troop funds belong to the girls and that parents should be provided with troop financial information upon request. Girls should play an active role in the managing of troop funds according to their grade-level. All troop signers should complete the troop financial management learning available at gswo.org/learning. Troop financial reports are to be completed and submitted yearly on July 31.

2 Bank Name: TROOP BANK ACCOUNT REQUEST Request Account # Open a New Account Make Changes to Account Close Account Bank Contact Person: Bank Phone #: ( ) Bank Fax #: ( ) We request your banking facility fulfill the above request for Girl Scouts of Western Ohio Troop #:. The signers on this account will be: For security, identification purposes, and to release information over the telephone, we ask that you provide us with the following information for all authorized signers on your new checking account. Please Note: Only the bank and Girl Scouts of Western Ohio s Finance Director will view this information. Name (Please Print): Address: Social Security #: Mother s Maiden Name: Phone: Position/Relationship to Organization: Driver s License #: Date of Birth: Name (Please Print): Date of Birth: Address: Phone: Social Security #: Mother s Maiden Name: Position/Relationship to Organization: Driver s License #: Name (Please Print): Date of Birth: Address: Phone: Social Security #: Mother s Maiden Name: Position/Relationship to Organization: Driver s License #: Please Mail Bank Statement To: Name: Mailing Address: City: State: Zip: Our Tax ID# is Please refer to this ID number only in regard to banking transactions on this account. CD:fs/

3 SIGNATURE CARD Bank Name: Bank Contact Person: Bank Phone #: ( ) Bank Fax #: ( ) GIRL SCOUTS OF WESTERN OHIO TROOP # Please enter the mailing address of the signer receiving monthly bank statements. Street Address: City and State: Home Phone: Work Phone: Account No. (Bank to Complete) Type: Tax ID or S.S. Number: NEW ADD REPL Ownership: Opened By: BC No: Date: Non Profit [501 (3)]: THE UNDERSIGNED AGREES TO THE TERMS AND CONDITIONS AT THE RIGHT. Non-U.S. Senior Foreign (Two Signatures are Required) Person? * Official? ** Printed Name Printed Name Printed Name Zip: Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No US Patriot Act Requirements *1. Are you a Non-U.S. person with more than $500,000 on deposit or invested with this Bank? **2. Are you a Senior Foreign Official of a government branch, military branch, political party, foreign government-owned company or a close personal or professional associate of one of these persons? Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me) and, 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding. Certification Instructions You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because of underreporting interest or dividends on your tax return. COPY 1: Bank COPY 2: Check Processing SIGNATURE CARD TERMS AND CONDITIONS 1. The terms and conditions stated herein, together with resolutions or authorizations which accompany this signature card, if applicable, and the Rules, Regulations, Agreements, and Disclosures of Bank constitute the Deposit Agreement ( Agreement ) between the individuals(s) or entity(ies) named hereon ( Depositor ) and the Bank. 2. This Agreement incorporates the Rules, Regulations, Agreements, and Disclosures established by Bank from time to time, clearing house rules and regulations, state and federal laws, recognized banking practices and customs, service charges as may be established from time to time and is subject to laws regulating transfers at death and other taxes. 3. All signers hereby agree that the above named bank is authorized to act as a depository under the terms and conditions of the Agreement. 4. Bank is authorized to recognize the signatures executed hereon in such numbers as indicated, for the withdrawal of funds or transactions of any other business regarding this account until written notice to the contrary is received by Bank. 5. In the case of overdraft or overpayment on this account, whether by error, mistake, inadvertence or otherwise, the amount of such overdraft or overpayment shall be immediately paid to the Bank. 6. Depositor acknowledges and agrees that Bank, for itself and as agent for any affiliate of this Bank, is granted a security interest in, and may, at any time, set off, against any balance in this account, any debt owed to Bank by any person having the right of withdrawal or any debt owed to Bank by any entity listed under the Account Title. A debt includes, but is not limited to, an obligation owing to Bank, whether now existing or hereafter acquired by Bank whenever payable and without regard to whether arising as maker, drawer, endorser, or guarantor. 7. All signers agree to the Terms and Conditions set forth hereon, acknowledge receipt of a copy of the Rules and Regulations, Agreements, and Disclosures of Bank and agree to the terms set forth therein. SB:fs/

4 June 22, 2015 Girl Scouts of Western Ohio Troop Leader 4930 Cornell Road Cincinnati, Ohio Troop Leader: In an effort to simplify the account opening process of your Troop Account, I detailed below instructions you can provide to the PNC representative at any branch location. Account Opening Procedures Girls Scouts of Western Ohio Must have account authorization forms from Girl Scouts of Western Ohio with their Tax ID Number or approval from Girl Scouts of Western Ohio State of Ohio Website 1/1/08 Document Open a Non-Profit Checking account under new profile A. Account Details (subject to change): 1. No minimum opening deposit required 2. No monthly maintenance fee 3. Transaction Fee: First 150 transactions per month are included $0.50 per transaction for additional transactions 4. Overdraft Fees: $36.00 per item 5. Monthly Statement Electronic Statement available Online Paper statement with Check Safekeeping included Paper statement with images of checks available for $3.00 B. Debit Card 1. Provided with account opening C. Checks 1. Starter kit will be provided 2. Check printing charges vary depending on style ADDRESS Please make sure the mailing address reflects the Troop Leaders home address not Girl Scouts of Western Ohio s corporate address. Online Banking A. Not offered at this time Please feel free to contact me, at or , if you have any additional questions or concerns. Sincerely, Johnda L. Keuffer Vice President/Branch Manager

5 Girl Scouts of Western Ohio Troop Leader 4930 Cornell Road Cincinnati, Ohio Troop Leader: In an effort to simplify the account opening process of your Troop Account, please find detailed instructions below you can provide to the Fifth Third representative at any branch location of your choice. Account Opening Procedures Girl Scouts of Western Ohio Must have account authorization forms from Girl Scouts of Western Ohio with their Tax ID Number All other required documentation is on file at Findlay Northview Open a Business Standard Checking account for Non-Profit 501(c)(3) o Account Details (subject to change): Standard pricing applies, with the exception of the minimum balance requirements; see the Rules and Regulation Booklet for details. No Minimum opening deposit required o Minimal funding of account will be required within 4 weeks of account opening. No monthly Maintenance fee based on your Non-Profit eligibility Monthly Statement Electronic Statement available online o Debit Card Provided with account opening o Checks Stater Checks provided 25% off first check order Check printing charges vary depending on style o Other Account Benefits ATM usage available 1 free non-fifth Third ATM transaction monthly Internet Banking options Accounts Alerts Mobile Banking available Please feel free to contact me at the branch at or my direct line at or via at if you have any additional questions or concerns. Sincerely, Nora L Altenburg Personal Banker Fifth Third Findlay Northview

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