European Computer Driving Licence Improving Productivity using IT Level 2 Syllabus Version 5.0 Scenario A2 Practice Assignment. Part 1 - Performance

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1 European Computer Driving Licence Improving Productivity using IT Level 2 Syllabus Version 5.0 Scenario A2 Practice Assignment This exercise is divided into two parts. You must complete the Performance part before the Knowledge part. You Must read through the whole assignment before starting. You Must complete this exercise within one hour. In the Performance part of the test, you will carry out tasks based on a scenario using an application of your choice. The pass mark for this part of the test is 75% and it is recommended you allow approximately 45 minutes to complete. In the Knowledge part of the test, you will answer some questions, which relate to the work you did in the performance part. There are 12 tasks in this section of the test. The pass mark for this part of the test is 75% and it is recommended you allow approximately 15 minutes to complete. Part 1 - Performance You are employed as a hospital administrator and have been asked by your manager to amend a letter asking staff to volunteer taking part in a fundraising day. The names and addresses you will need to refer to are stored in another file. The letters to the staff should be produced as an electronic file only and not printed. You have 45 minutes to complete the work. Whilst data is presented to you in different formats, you should choose the most suitable application for the task. The choice of application should also reflect the most productive use of IT. Consider the IT experience of the users who will view the files; not all employees who access the data have the same skills as yourself. Ensure the data is presented consistently. Read through the scenario assignment. Ensure that the correct application is used and that the intended data is used. Instructions are given to save the file but good practice dictates that you should save your work regularly during the assignment. Tracy Price January 2010 Page 1 of 7

2 During this assignment you will be expected to: Insert an image Insert text Merge documents Insert & delete a page break Change margins Find & replace text Resize & delete object Change case Merge two membership lists These three files are needed for this assignment St Anne s Hospital Ward List Ward 2 Open the Ward List & Ward 2 List. Using copy & paste merge together the two lists. Copy all text from Ward 2 List & merge with Ward List. Insert the following records into the list o Jonathan Hobbs Ward 2 o Henry fern Ward 2 Apply underline, bold & Italic to the title row. Insert a page break under the List. Save as Joint Ward & close all documents. Open the St Anne s Hospital Document from your learner drive. Save the file as St Anne s adding your initials at the end e.g. St Anne s TP. Delete the page break in this document. Insert the following to the end of the bulleted list. o Egg and Spoon Race o Sponsored Pancake Flip o Balloon Race Using the replace facility change all occurrences of the word Department to Dept. Tracy Price January 2010 Page 2 of 7

3 Amend the title of the document to upper case. Change the orientation of the document to landscape & amend top & bottom margins only to 3 cm. Delete the dragon image at the bottom of the document. Insert the clown image from your learner drive & amend the size to 4.02 x 4.02 & reposition it to the top right of the document. Select the text from Further ideas.to which was 5,485 and apply 6pts paragraph spacing before & after. Check the document for spelling errors using the appropriate application. Save document using same filename. Replace the address at the bottom of the document with mail merge fields. The data source needed is Joint Ward. Save the letter as preview to your Learner Drive. Complete the merge & save as merged ward. Do not print letters. Close all files. This is the end of Part 1 Performance. Continue on to page 2 Knowledge. Tracy Price January 2010 Page 3 of 7

4 Part 2 Knowledge Open the Answer file from your learner drive. Enter your Learner identification and scenario assignment number in the cells provided. Use this file to record your answers to the relevant questions. 1) In terms of resources what software application would be most suitable for this assignment? a. Spreadsheet b. Photographic software c. Word processing d. Database 2) What feature of the software application allows the task to be completed? a. The columns & rows allow quick & effective data inputting b. Edits photographic images c. Combines text & graphics d. Insert a slide 3) Which of the following represents the best reason why you chose this particular software application for this task? a. If you make a mistake the application shuts down b. Text & graphics can be used in conjunction with drawing objects & attractive colours c. The application is ideal for text but not photos d. The application uses related tables to store the information 4) Which of the following tasks were carried out by using the correct tool? a. Calculations were created using the calculator in Windows then pasted into the total area b. Files were merged by copying data from one file & pasting into the other c. A bold effect was achieved by decreasing the font size d. The data was inserted into a chart to create a graphical representation Tracy Price January 2010 Page 4 of 7

5 5) Which of the following represents the best reason why you chose this particular software application for the task? a. Text processing and illustrations are quickly & cost effectively processed b. The application was copied from a friends CD c. The spell checker checks the use of colour as well as text d. The application automatically adds the date in the header 6) Which of the following is a legal consideration when using IT? a. You can use other people s software free of charge b. Data protection laws don t apply if your company employs more than 50 people c. Copyright law only exists if you are photocopying d. Ensure you use licensed software 7) Which of the following would improve your work? a. Correcting mistakes, spell checking & proof reading b. Apply a different font style to each page c. Not saving files with clear logical filenames d. Applying a different coloured border to each page 8) Which of the following would represent the main strength in your final work? a. Additional photographs were added to replace text b. The document was saved using the number of pages instead of a filename c. The completed document is clear, well laid out, spellchecked & proof read d. The document is not finished as it was lunch time 9) Which of the following would represent a weakness in your final work? a. Spell checking before printing b. Ensure all data can be seen c. An image covering data d. Check consistency of font size Tracy Price January 2010 Page 5 of 7

6 10) In terms of business productivity, which of the following is a benefit of using IT tools and systems in the workplace? a. It is easier to read s when they are printed out rather than when they are on screen b. Modern computers are reliable that you do not need to create a back up c. Storing & retrieving company electronic data is fast & efficient d. Business must use networked computers to be efficient 11) In terms of business productivity, which of the following is a drawback of using IT tools and systems in the workplace? a. Work has to be checked by a supervisor before it can be changed b. Business can t be productive if they don t have a network c. It is quicker to hand write a document than produce on a computer d. Insufficient care taken when arranging text, photographs & illustrations may lead to work having to be re-done 12) Which of the following is a benefit of improving productivity? a. Profitability b. Employees rely too heavily on IT applications c. If work is finished early employees can go to the local pub d. Storing letters electronically often results in the letters being lost Tracy Price January 2010 Page 6 of 7

7 Learner Identification Scenario Answer sheet A2 Part 2 Knowledge Assignment Number 1. C 2. C 3. D 4. B 5. A 6. D 7. A 8. C 9. C 10. C 11. B 12. A Tracy Price January 2010 Page 7 of 7