TriSys Recruitment Software. Easy to Use

Transcription

1 TriSys Recruitment Software TriSys Recruitment Software TriSys is a comprehensive recruitment software application with integrated customer relationship management (CRM) and state-of-the-art text retrieval engine. TriSys combines contact management and sophisticated CV searching with advanced workflow to produce an industrial strength out-of-the-box solution to any sized recruitment agencies business requirements. In addition to ease of deployment and ease of use, TriSys is supplied with sophisticated design tools to allow system administrators to fit any business process. This can be achieved either through a design-time drag/drop form designer and workflow builder, or by programming the fully exposed business logic engine. A TriSys implementation will typically involve the management of all aspects of recruitment e.g. requirements, candidate searching, shortlisting, placements, timesheets etc.. TriSys integrates with corporate systems and desktop productivity software to facilitate easy-to-use point and click user interaction which is driven by the recruitment workflow engine e.g. automatic CV sending via e- mail, follow-up reminders, on-line timesheet capture etc.. TriSys Web allows clients and candidates to interact with the database in real-time and maintain/search vacancies, search for candidates, enter/authorize timesheets etc.. TriSys is in use in over 150 recruitment agencies in the UK and Europe including Compaq, Unisys and Xansa. Please use the bullet points on the right to read about the product in greater detail. (1 of 2) [17/10/ :35:09]

2 - TriSys Recruitment Software TriSys - TriSys is a fully interactive Microsoft Windows desktop application. All functions are easily accessible from either a button or menu click. All buttons & menus use graphical buttons to aid accessibility and these can be customised as required. The screen shots shows the list bar on the left which can be fully customised to show button and background images, colours, captions etc.. All toolbars and menus can be customised using the built in form properties manager so that the most commonly used functions are available where they are most needed. Because the application runs in a Windows environment, it is very responsive and makes extensive use of Windows techniques such as drag & drop and cut & paste. TriSys employs a unique window management mechanism to allow forms to be grouped together to create custom views. This ensures that users can easily navigate their way around the system. All windows are scrollable so that the application can be accessed on all devices on all resolutions. The extensive on-line help is always available and is context sensitive wherever you are in the system. (1 of 2) [17/10/ :26:33]

3 - TriSys Recruitment Software TriSys - CRM TriSys is a customer relationship management (CRM) application for managing relationships between all of your customers, clients & candidates alike. CRM is much more than contact management or sales force automation. CRM allows you to manage every single relationship between not only you and your customers, but between all parties. Using TriSys, the business rules which govern the relationships between all client contacts, companies, addresses, candidates, requirements, placements, timesheets etc.. are built into the system. Unlike nonrecruitment specific CRM systems, TriSys understands the business relationships between your contacts and the associated recruitment processes. A typical business process built into TriSys would be the candidate search and shortlisting procedure when a recruiter is working on a client requirement. TriSys allows the recruiter to search, review the CV, shortlist and automatically send a batch of CVs to a client via from a single action. The recruiter selects how to send the CV (or CV's of many candidates) to the client for this requirement in the action dialogue. Pressing the Go button in this action invokes a series of functions which mail merges a letter, appends a CV, saves a copy of the document, attaches the letter to an e- mail, sends it to the client, records a copy of the against the requirement, client and company record, and finally creates a follow-up diary entry to remind the recruiter to call back the client to check that he (1 of 2) [17/10/ :26:40]

4 - TriSys Recruitment Software received it. All of this is done for the recruiter by a single mouse click. The action demonstrated above is one of 31 so called 'standard actions' which comprise the base product. These actions are designed to make the recruitment process as intuitive and reliable as possible for agencies and HR departments. See the section about actions for more details about the standard actions and how to customise and add new actions. TriSys has its own fully integrated diary management system which is tightly coupled with the business relationships providing a one-stop shop for all daily business related activities. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :26:40]

5 ISYS Free Text Search - TriSys Recruitment Software TriSys - ISYS Free Text Search The award winning ISYS Text Retrieval engine is fully integrated into TriSys. The recruiter can specify any word, phrase, paragraph or combinations thereof (boolean logic) and ask TriSys to search through the entire database of CV documents. TriSys will not only find the document within a second, but will display the list of 'hits' within the CV and show the candidate details on-screen, ranked according to your specified criteria. In the example below, the recruiter has specified the free text search SQL // (Java or IEEE or Beans). This asks the ISYS engine to search for CV's where the word SQL is in the same paragraph as Java, IEEE or Beans. TriSys highlights the relevant paragraphs in the CV so that the recruiter can easily find the interesting text. It is worth noting that the ISYS CV searching is fully integrated with other searching techniques e.g. standard fields, skills, post code radial searching, lookups etc.. This means that there is only one search, which has multiple options, rather than having to do separate searches in order to find candidates. ISYS indexes the CV's in advance of searching, usually as a background process. Any CV format can be indexed and searched including Word, RTF, , PDF, Text, Excel, HTML etc... ISYS CV s can hold in excess of a million documents, whilst still providing very fast free text searching. (1 of 2) [17/10/ :26:47]

6 CV Auto Recognition - TriSys Recruitment Software TriSys - CV Auto Recognition In order to manage the tens of thousands of new CV's which arrive via e- mail, CD, floppy or are scanned, TriSys has an in-built automatic CV recognition function. opens the new CV and uses an advanced CV rules-based engine to match the TriSys database fields with those found on the CV. New candidate records can be created automatically without any user intervention for fast population of the CV database. Updates to existing candidate records are handled seamlessly and effortlessly by the user. In the example below, the recruiter has identified a batch of CV's which have been received via . These are automatically copied into the recognition area on the server. The user has asked to be prompted for confirmation of the CV recognition process. TriSys shows the CV contents on the left and allows the user to drag/drop or manually fill in/correct any fields which are not recognised. When the user verifies the record, it is automatically created in the database and the user moves on to the next CV. This process can take as little as 15 seconds per CV with manual interaction, or less than a second per CV without. (1 of 2) [17/10/ :26:52]

7 s - TriSys Recruitment Software TriSys - s TriSys is a fully web-browser enabled application as well as a Windows desktop application. It achieves this by having a single centralised database, but multiple application interfaces to the same database. It is possible using the different 'clients', to use TriSys in a desktop, through a web browser, over the internet or on any web enabled device e.g. cellphone, Pocket PC etc... In the example below, the recruiter operating from an internet cafe, has connected to the agency web site through a web browser in the normal fashion. Once there, the recruiter has clicked on a link to connect him securely to his TriSys system running at the office. When deployed in this manner, the recruiter has access to all TriSys functionality within a web browser. The second web browser interface to the database is that offered to your clients and candidates. This is the TriSys Web product. (1 of 3) [17/10/ :26:59]

8 s - TriSys Recruitment Software Clients can log into this site through a web browser and maintains vacancies, search for candidates, authorise timesheets. Candidates can search for vacancies, login and apply and enter timesheets. This interface is connected to the same TriSys database as the recruiters are using so all web activity can be backed up by agency workers for a very responsive service. TriSysWeb is completely brandable to reflect the preferred style of the agency. Look at this example of a live site which has been branded. The final web browser interface is TriSys Lite. This is an HTML only client which can be deployed in 'hostile' environments where the agency has no control over their external communications e.g. limited bandwidth, firewall limitations, insufficient finance to purchase servers etc.. TriSys Lite can be hosted by an agency, or an application service provider (ASP) to offer small companies a reliable and 'always-on' web based contact management system. TriSys Lite (again) uses the same database as all other TriSys products, and (2 of 3) [17/10/ :26:59]

9 - TriSys Recruitment Software TriSys - TriSys contains sophisticated business rules which govern the relationships between all client contacts, companies, addresses, candidates, requirements, placements, timesheets etc.. which are built into the system. Unlike non-recruitment specific CRM systems, TriSys understands the business relationships between your contacts and the associated recruitment processes. TriSys however, recognises that all recruitment agencies operate in different ways and are each unique in certain respects. In order to allow the existing system business rules to be modified and new processes to be added, TriSys provides designer tools to allow an administrator to maintain workflow business processes. Workflow in TriSys is a series of business stages of any particular work process. This may be sending letters, ing CV's, asking for references, routeing tasks to other departments, sending diary reminders to a group etc.. Workflow is orchestrated in TriSys using Actions. An action is comprised of one or more action functions. Each function can carry out an , mailmerge, note/history, scheduled-activity, capture form parameters, update the database, invoke a program and finally call another action. Because any number of functions can be chained together, a single action can fulfil many workflow processes. Click on the following screen shot below to see a larger image of a typical action where a contract placement is being revised with new pay and charge rates. This offers the user the opportunity to mail-merge and print new versions of the associated contract documents: (1 of 2) [17/10/ :27:05]

10 - TriSys Recruitment Software There are 31 'standard actions' which are available with TriSys at no extra cost. These are as follows: Ad-Hoc Mail-Merge Call Candidate Call Client Candidate Letter Candidate Registration/Update Check In Contractor Client Letter Client Meeting Contract End Contract Extension Contract Placement Customer Newsletter CV Send Candidate Client Interview 1st Interview 2nd Interview 3rd Issue Placement Documents Note Offer Call Permanent Placement Reference Request Reject Candidate Revise Contract Placement Screen Interview Send Job Spec By to Candidate Telephone Interview Termination of Contract To Do Unbook Placement All mail-merge oriented actions use Word templates (.dot files) which are edited to reflect the desired branding/image of the agency. This is the only customisation of the actions required for 'business-ready' operation. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :27:05]

11 - TriSys Recruitment Software TriSys - TriSys supports very tight integration with both clients and servers. TriSys can automate production to the following client programs: Microsoft Outlook, Outlook Express, Lotus Notes, Novell Group Wise. s can be rich in content including styles and graphics. TriSys can also record both inbound and outbound as Note/Histories from both Exchange Server and Outlook folders. This allows copies of all e- mails to be tagged against the associated contact ensuring that a complete history of communication is maintained, even in the case of remote usage. In the following example, the agency wishes to send out its weekly newsletter to its most loyal clients. An action is created to send an HTML format detailing the news and this is formatted using the Microsoft Front-Page editor. When the action is invoked for the list of loyal customers, each one receives a personalised newsletter. A copy of the is saved against each contact to whom it is sent. When an Exchange server is deployed, a TriSys component is fully integrated with Exchange Server to capture and read s addressed to known addresses. For example by setting up an address for CVS@YourAgency.co.uk, TriSys can automatically transfer all CV's into the CV Auto Recognition folder. (1 of 2) [17/10/ :27:11]

12 - TriSys Recruitment Software It is also possible to capture all inbound s based upon the subject heading. For example, all candidate responding via to an advertised reference number, can be automatically added to a requirement shortlist and the managing recruiter notified by an alarm. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :27:11]

13 - TriSys Recruitment Software TriSys - Microsoft Office Automation TriSys is tightly integrated with all versions of Microsoft Office. In its simplest form, Word is used to view all CV's directly from a candidate record, or requirement candidate search results grid. Word is also used when viewing historical documents generated by the system. TriSys uses Word templates as the basis of all mail-merging. A Word template is like a normal Word document, but it can point at a data source in order to pull fields into the document from the database when an action is run from TriSys. When an action is run for either a single contact or a range of contacts, TriSys creates a mail-merge letter for each contact in the list. The resulting letter is opened in Word, data is merged into it from the database, a copy of the letter is saved on disk, a note/history linked to the letter is created, and optionally the letter is attached to an . In the following image, the Word template is customised by adding fields from the TriSys database to the template. When the action is run, Word is automated and the fields from TriSys are merged into the document to create the finished letter. It is not just mail-merging which uses Office automation. All integration with Outlook is done in this way. All reports generated in the system, can send output into any Office product. In this example, a report of the current order book is printed to screen, but can also be printed directly into Excel for data analysis purposes. (1 of 2) [17/10/ :27:17]

14 - TriSys Recruitment Software Finally, on the subject of Office automation, the Outlook diary and contacts can be synchronised with the TriSys database. See this section on how to synchronise with your mobile telephone Pocket PC. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :27:17]

15 - TriSys Recruitment Software TriSys - TriSys can synchronise with mobile telephones running the Pocket PC operating system. The image below shows an O2 xda telephone synchronised with TriSys to show the same client details on the phone as in the TriSys database. This technology allows recruiters to take snapshots (or all) of their contact and calendar details with them whilst 'on-the-road' and synchronise with the TriSys database on return to the office. A mobile telephone using Pocket PC comes with a cradle and USB cable. This allows it to use 'ActiveSynch' to synchronise contacts, calendar, and tasks with Outlook (or Exchange server). TriSys does 2-way synchronisation with the phone through Outlook so that all contact details updated either in the TriSys database or on the phone are automatically synchronised. The phone featured above also comes with GPRS to connect to the internet to browse and to send/receive . (1 of 2) [17/10/ :27:22]

16 - TriSys Recruitment Software TriSys - TriSys can support any number of users and any number of geographically dispersed branches/divisions. TriSys is able to do this because it is built on a reliable & robust database which can scale to support very high volumes of data, transactions and user connections. The example screen shot below shows the Group administrator form from where multiple groups, branches, divisions, offices can be setup. A user can belong to one or more groups so for example, it is possible for a recruiter to belong to the Paris office, and work in the ERP resourcing team. Each user is granted a secure login and password, and each user can view only their own data. Groups can be setup in the same fashion so that each group member can view only their groups contacts/companies etc.. This preserves competition between divisions/offices if that is how the business is run. It is possible for each division to have their own database, but TriSys recommends that the corporation uses a centralised database architecture to ensure that costs and overheads are kept to a minimum. (1 of 2) [17/10/ :27:25]

17 Developer Tools - TriSys Recruitment Software TriSys - Developer Tools TriSys was designed to be completely customisable so that it can support any recruitment industry process. TriSys has its own form designer tools which allows administrators to design forms using an easy-to-use drag & drop metaphor. The administrator can create fields of any type and drop them onto the form where they are immediately accessible to all users. This can be achieved without any programming. The user can customise tabs, fields, buttons, colours, positions, captions, labels, graphics within the form designer. Click on the image to view in greater detail. TriSys also has its own actions designer which allows an administrator to design workflow processes. The administrator can edit or create new actions using the actions designer. An action is comprised of one or more action functions. Each function can carry out an , mail-merge, note/history, scheduled-activity, capture form parameters, update the database, invoke a program and finally call another action. Because any number of functions can be chained together, a single action can fulfil many workflow processes. All actions design an be achieved without any programming. Click on the image to view in greater detail. (1 of 4) [17/10/ :27:31]

18 Developer Tools - TriSys Recruitment Software In order for administrators to customise the layout and content of the grids throughout TriSys, the Query Designer can be used to specify which columns from what tables are displayed. TriSys Query designer also permits an administrator to design a sophisticated query form which can prompt the user for input. Query views can be customised without any programming. Click on the image to view in greater detail. TriSys has a report designer to allow administrators to customise the accessibility of Crystal Reports throughout TriSys. The Report Designer can be used to specify which reports can be invoked from which forms, menus and buttons. Reports are discussed in greater detail in this section. TriSys Report designer also permits an administrator to design a sophisticated report form which can prompt the user for input prior to running the (2 of 4) [17/10/ :27:31]

19 Developer Tools - TriSys Recruitment Software report. Reports can be customised without any programming. Click on the image to view in greater detail. As shown above, most TriSys customisation tasks can be performed by an administrator without the need for any programming. This allows for rapid deployment. However, in order to be fully customisable, TriSys exposes all of its internal programming rules and business logic via the Visual Basic Scripting (VBScript) programming language. TriSys provides a sophisticated design time programming environment for developing code. Click on the image to view in greater detail. TriSys can be programmed by script inside forms, actions, queries and reports. Script programming allows any business process, however complicated, to be developed by a skilled TriSys developer. (3 of 4) [17/10/ :27:31]

20 - TriSys Recruitment Software TriSys - TriSys is built to be an easily deployable recruitment software application. Despite the plethora of customisation and configurability tools and techniques, TriSys can be delivered 'out-of-the-box' for most recruitment agencies within a day. TriSys recognises that most recruitment businesses operate using standard workflow business processes, and it provides a database, set of screens, actions, reports and views which comprise a 'standard' recruitment business system. As a result of being able to deploy a standard system, users are easily trained to use the features as the on-line help is always at hand. In order to roll-out TriSys to any company, the following tasks need to be undertaken: Mandatory Install database server software Install client software Brand Word templates Setup CV Index Optional Data conversion Brand Reports Brand application graphics Administrator Training User Training Additional Form Design Additional Actions Update Queries, Reports Customise Business Logic Implement TriSys Web Configure remote support All mandatory activities can be carried out within a day. Some optional tasks can be carried out during installation day, but others can take longer depending upon the business requirements. (1 of 2) [17/10/ :27:34]

21 - TriSys Recruitment Software TriSys - TriSys was designed to be reliable, robust, scalable and fast. It achieves this by using a Microsoft SQL Server relational database management system (RDBMS) engine. SQL Server can support any sized database and any number of concurrent user connections. It can thus scale according to the power of the underlying hardware platform. The TriSys database schema has been designed in such a way that the database is 'normalised'. The data is not duplicated, and it relies upon referential integrity to ensure that the database records remain accessible and efficient to maintain. The database is accessed by a series of powerful software layers which provide solid and reliable services to TriSys users. The diagram below shows the software architecture in detail and clicking on it will take you into a presentation: The architecture of TriSys has been proven to work for over 150 recruitment agencies and HR departments ranging from 1 user sites through to 250 users. (1 of 2) [17/10/ :27:38]

22 Crystal Reports - TriSys Recruitment Software TriSys - Crystal Reports Crystal Reports is fully integrated into TriSys. TriSys can host any Crystal Report within its own environment ensuring easy accessibility and efficient reporting throughout the application. Any existing report can be customised by using the Crystal Report Designer and integrated into TriSys using the TriSys Report Designer. Reports can be graphical in nature and the designer can choose from a multitude of report types offered by Crystal. This example shows a bar chart of the current placements with the clients plotted against the charge totals. Crystal allows sophisticated reports to be created which can group & sort data, total columns, sub-totals, charts, drill down, sub-reports, sorting and filtering. All of this functionality is available to TriSys users from within TriSys. TriSys can send any report to the screen, direct to the printer, to Word, to Excel or even save the document as an HTML document and open the browser. TriSys reports can also be customised to have a form prompt the user for report parameters. This is useful when users want to run off reports based upon dates, region, client, group etc.. Report forms can be fully customised with or without script to offer extra control over the reporting process. (1 of 2) [17/10/ :27:41]

23 - TriSys Recruitment Software TriSys - TriSys can integrate with any short messaging service (SMS) text telephony provider in order to automate the sending of text messages direct from the database. This can be done either by using a suitable SMS messaging dial-up utility (e.g. SMS-Centre), or by using a Web service to send the text message (e.g. O2). A TriSys action can be customised to pull through the contact mobile telephone number and allow the user to type in a message. When the user presses the Send button, TriSys initiates a conversation with the telecoms provider, logs in and sends an XML text stream containing the message. The telecoms provider send the message to the specified mobile number. By purchasing messages in advance, agencies can save money and bring the cost per message down to a very reasonable amount (see telecoms charges for details). It is also possible to configure TriSys to fire SMS messages in response to candidates applying for vacancies on the web. TriSys can also be configured to send a batch of SMS messages to candidates signing up for job listing alerts in the same way it can be done via alerts. (1 of 2) [17/10/ :27:47]

24 Post Code Address File - TriSys Recruitment Software TriSys - Post Code Address File TriSys can read and provide very fast access to the address file (PAF) which contains a list of all current UK postal addresses. The PAF data can be used to provide both address look up based upon post code and also radial searching. In this screen shot, the user has entered a wildcard post code and TriSys has looked up all matches in the PAF and offered the user a choice. When the user selects an address, all details are automatically completed in the contact form. This is a very fast and accurate way to fill in contact details and is available in all places in TriSys where address information is gathered. The PAF also contains the grid reference of each post code, so TriSys can provide 'radial searching' capabilities for searching based upon address details. In a typical scenario, a recruiter might search for candidates who live within a 15 mile radius of a client, in addition to having the necessary CV skills. Radial searching thus aids a recruiter in finding more suitable candidates for certain jobs where location is an important factor. (1 of 2) [17/10/ :27:51]

25 Post Code Address File - TriSys Recruitment Software The PAF can be provided by one of our partner companies, QAS Systems. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :27:51]

26 CTI - TriSys Recruitment Software TriSys - CTI TriSys interfaces with computer telephony integration (CTI) systems to allow for both hands free dialling and screen-popping. For advanced CTI, TriSys is fully integrated with CallView which provides automatic recognition of inbound telephone numbers where call level identification (CLI) is enabled. This image shows the CallView client application which runs on the desktop. Customer Relationship ISYS Free Text Retrieval CV Auto- Recognition Web Interface When a call is received, TriSys is immediately notified and opens up the associated contact or company record matching the telephone number. The recruiter has therefore got all contact details in view before answering the telephone. This is called 'screen-popping'. TriSys does not require additional CTI components. It is possible through the standard windows telephony application programming interface (TAPI), to use standard windows diallers to allow for hands free dialling. In this example, the user simply clicks on the ellipse button to the right of the desired telephone number in order to invoke the Windows dialler: Actions & Workflow Integration MS Office Automation Pocket PC Synchronisation Multi-User, Multi-Branch Fully Customisable Rapid Deployment Scalable Industrial Strength Architecture Graphical Reports SMS Text Messaging Royal Mail (1 of 2) [17/10/ :27:55]

27 CTI - TriSys Recruitment Software Post Code CTI Integration JobService Interfaces Active Searching Data Conversion Utilities Back Office Accounting The above dialler is standard in Windows 2000 and Windows XP and will dial the number when connected to an operational telephone socket. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :27:55]

28 TriSys - On-Line Job Services TriSys allows requirements to be uploaded to on-line job sites with a single click. Jobs/Requirements/Vacancies can be automatically uploaded to a job service every minute by the TriSys server, or can be uploaded on demand via an action from a recruiter. All updates to the requirement can be uploaded in the same fashion. By marking the requirement as dead or filled, the job will be automatically removed from the web site. TriSys jobs uploaded in this fashion can contain a direct web link to the vacancy in TriSys Web. This allows candidates to follow a link from the job site directly to you web site from where they can apply on-line. Alerts will automatically pop-up in TriSys and be routed to the recruiter who owne the requirement when a candidate applies in this fashion. TriSys can send jobs using any mechanism, but the most appropriate method to send jobs is via secure Simple Object Access Protocol (SOAP) over the hypertext transfer protocol (HTTP) protocol in the extensible Markup Language (XML) format. Most on-line job services utilise this technology. TriSys can send requirements to any job service, but recommends JobServe and TotalJobs because they offer real-time job-posting direct from TriSys. (1 of 2) [17/10/ :28:20]

29 - TriSys Recruitment Software TriSys - TriSys has an in-built mechanism to match existing requirements with newly registered candidates. When a requirement is entered into TriSys either via a recruiter or by a client direct on TriSysWeb, the requirement can be matched to existing candidates registered in the system either automatically or by specific searches. If no suitable candidates are found, the requirement may remain unfilled. TriSys offers a solution to this problem. Active searching runs continuously in the database engine to ensure that newly registered or updated candidates are automatically matched to existing live requirements. Active searching keeps your candidate database and requirement database 'in-sync'. The example below shows how active searching can be setup to run every hour on the database server to match specified candidate and requirement criteria. When is running, candidates and requirements which match are routed to the relevant recruiters workstation. The user can drill down into either the requirement or candidate to view each in turn. (1 of 2) [17/10/ :28:33]

30 - TriSys Recruitment Software Because the TriSys SQL database is very powerful, can run every 15 minutes if required to ensure that candidates registering on the web site in the early morning are 'in-the-system' and matched to jobs immediately after registering. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :28:33]

31 Data Conversion - TriSys Recruitment Software TriSys - Data Conversion TriSys has a number of tried and tested data conversion utilities to migrate all database types into TriSys. The data conversion utilities help us migrate your existing databases into TriSys in minutes, saving you both time and money. There are 4 main data conversion utilities, the TriSys Conversion Utility, TriSys Export Wizard, TriSys Import Wizard and TriSys Scan Skills. These are shown below. Import Wizard: Imports data from any data source (SQL, ODBC, Access, FoxPro, dbase, ASCII etc..) into TriSys. Scan Skills: Converts lists of free text fields found in many systems into structured skill lookups in TriSys. Conversion Utility: Migrates older versions of TriSys databases into SQL Server. Export Wizard: Extracts selected data from one SQL database to another for conversion purposes. (1 of 2) [17/10/ :28:41]

32 Data Conversion - TriSys Recruitment Software In addition to the above tools, TriSys uses Data Junction to retrieve data held in proprietary databases. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :28:41]

33 - TriSys Recruitment Software TriSys - TriSys can capture in 2 ways: using the TriSys application or via TriSys Web. A TriSys TimeSheet is linked to a placement record. can be setup to capture time based upon hourly, daily, weekly, monthly periods. Periods can be defined for any date range so that erroneous and duplicate data cannot be entered. TriSys can capture any number of overtime rates. The following screenshot shows a weekly timesheet capturing standard hours and a series of overtime rates in addition to expenses & allowances. TriSys calculates the totals, VAT, margin etc.. In order to facilitate faster turnaround of timesheet information and therefore speed up the back office invoicing and payment processes, TriSys Web delivers on-line secure timesheet capture and authorisation for candidates and clients respectively. (1 of 2) [17/10/ :28:47]

34 - TriSys Recruitment Software TriSys timesheets can also be configured to capture project based time. TriSys Web ensures that both the daily hours match the project hours to provide complete timesheet entry validation. Copyright Technical Recruitment Industry Systems Ltd (2 of 2) [17/10/ :28:47]

35 Back Office - TriSys Recruitment Software TriSys - Back Office TriSys can capture TimeSheet information, produce sales (client) & purchase (contractor) invoices from this information, and finally interface with accounting packages. Because all agencies operate their respective financial accounting procedures in different fashions, TriSys provides a set of tools which can be used to develop a 'perfect-fit' solution for your business. TriSys works with industry partners with proven experience of delivering back office solutions to small to medium sized enterprises (SME's). (1 of 2) [17/10/ :28:50]