The default Login screen for OCDSB Windows XP computers is shown above. To login follow the directions below.

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1 YoT Training 1 Logging On to Your New Windows XP Computer Unlike the Mac, you must log on to the PC before you can use it. Each user is given a user name and a password which must be entered in the log-on screen before Windows will start up. Your Username will be your employee number, and your password will be the one used to log in to your school server. If you are unsure or your passwords do not work please BEAM Hotline. Your computer was modified to log you directly on to the Novel File Server. When you log on you will have access to your own personal space on the Novell File Server. The server will be covered in detail in the Working with Files and Folders section. The default Login screen for OCDSB Windows XP computers is shown above. To login follow the directions below. 1) Enter your user name (your EIN number) and password in the respective boxes. When you enter your password, Windows XP will display a series of s to protect your password from wandering eyes. 2) Press ENTER on the keyboard or click OK Note: The process for logging on is always the same. When finished working on the computer it is important to log off or turn the computer off.

2 YoT Training 2 Understanding the Windows XP Screen You may find the Windows XP screen a little confusing at first. Windows 98 and Mac OS users will not see anything familiar, where do you even start? This lesson will help you become familiar with the main Windows XP Screen. There is not a step by step lesson, all you need to do is look at Figure 1.2 and then refer to the table below. Figure 1.2 The major parts of the Windows XP screen. More items such as My Computer are found under the Start Menu Item Desktop Recycle Bin Description This is the large background are of Windows XP. You can not customize the desktop by adding shortcuts or changing the picture. The Recycle Bin stores all the files you delete from the computer. NOTE: When documents that are on the server are deleted or moved to the recycle bin they are

3 YoT Training 3 Taskbar Start Button Quick Launch bar immediately and permanently deleted. The task bar usually appears at the bottom of your screen and contains the Start Button, which you use to start programs. Whenever you open a program, document, or window, an icon for that program appears on the taskbar. This lets you see which programs are currently running and allows you to easily switch between them. The start button lets you quickly open programs and documents. You can also use the Start button to find files and change the settings for Windows XP. The Quick Launch bar gives you access to frequently used programs. Internet Explorer, Recycle Bin and Windows XP desktop are included by default.

4 YoT Training 4 Understanding the Windows XP Start Menu The Windows XP start menu is different than previous versions of Windows and the Apple Menu on the Mac. The Start Menu enables you to access programs, search for files, log off and shut down your computer. All icons that used to be stored on the desktop can now be found on the Start menu, making it your place to start applications and access files on the server. 1. Click the Start Button The Windows XP Start Menu appears as shown above. 2. Keep the Start menu open and refer to table below to find out what is new. Items in the Windows XP Start menu Item Program Opens the Internet browser Provides access to all programs installed on the computer Gives you access to your server space Provides access to the server, folders and CD-Rom. In previous versions of Windows this was located on the desktop. Opens the Widows Control panel Finds a file on the computer Logs off Windows so another user can log on the computer Turns off or restarts the computer

5 YoT Training 5 Using the Mouse: Pointing Clicking and Right Clicking Most mice have two buttons. Normally you will use the left mouse button to click an object. In Windows the right mouse button has its own purpose which will be explained below. Left Click 1. Rest your hand on top of the mouse, then move the mouse and watch as the arrow moves across the screen. The arrow (also called the cursor or pointer) follows the mouse as you move it. Pointing is the most basic action you can do with a mouse. 2. Move the mouse until the tip of the pointer is over the Start button. Leave the pointer there for a few seconds. The message appears. Clicking means pressing and releasing the left mouse button once. The mouse makes a clicking noise whenever you press and release one of its buttons. 3. You can close the XP start menu without selecting anything by clicking anywhere outside the menu. Do that now. Double Clicking 1. Click on the Start button and then click on My Documents. My Documents will open in a new window. If you are logged in with your username the contents of your server space will be shown. 2. Position your cursor over a folder or file and double click it with your left mouse button. The file or folder will open. Note: If your double click does not seem to work, it be because you are not holding the mouse steady while clicking or you are not double clicking fast enough. may Click when you want to: Select Something Open a menu Move to a different program, area or menu Double Click when you want to: Open a file Open a folder

6 YoT Training 6 Clicking and Dragging You can move items around your computer screen by clicking and dragging them with the mouse. To click and drag something: 1. Move the cursor over an object you want to move, then click and hold down the mouse button 2. While holding down the mouse button, move the mouse until the cursor is in the place you want to put the object. 3. Release the mouse button. Tip: You can master clicking, double clicking and dragging by playing a game of solitaire! To open Solitaire: 1. Click the Start button 2. Point to the word All Programs 3. Point to the word Games 4. Click on the word Solitaire 5. Have fun while you play a game or two. 6. Click the close button on the top right hand corner of the program to exit Solitaire. Tip: If you don t know how to play solitaire you can still practice. Just point to a card, click and hold down the mouse button, and move the card around the screen. Release the mouse button to drop the card. If you try drop a card in the wrong spot it will put the card back in its original pile. Things you can click and drag: Move a window to a new location Move a file to a new folder Change the size of a window Scroll a window to see something located off screen Move just about anything on your computer s screen Drag the window by its title bar and drop it in a new location on the screen Drag the file and drop it in the desired folder Drag the borders or corners of the window Drag the scroll box up or down the scroll bar and drop it in a new location Point to the object, click and hold down the mouse button, drag the object to a new place and then release the mouse button

7 YoT Training 7 Using the Mouse: Right Clicking The left mouse butting is the primary mouse button, used for clicking and double-clicking. So why is there a right mouse button on the PC? Whenever you right click something, it brings up a shortcut menu (also referred to as the context menu ) that lists options for that object. This is a quick way to give Windows XP commands because you do not need to look through menus to do something. 1. Point your cursor to the Recycle Bin icon (located to the right of the Start button) and click the right mouse button. A shortcut menu appears with a list of options related to the Recycle Bin as shown to the right. 2. Point and click the Empty Recycle Bin option on the shortcut menu with the left mouse button. You use the left mouse button to select menu items even if they are found in a right mouse button shortcut menu. 3. A dialog box will appear asking you to delete the contents of the recycle bin. Let s play it safe and click no with the left mouse button. Other useful Right Clicks: Right clicking on the clock will allow you to adjust it to the right time Right Click in a Microsoft document. Right clicking on a document file will give you this Context menu; there are some convenient short cuts in this menu, like paste. If you have highlighted text, you can change font, copy, cut, use Translate (English/French Dictionary) or use the thesaurus (under Synonyms).

8 Using Help and Support Centre in Windows XP YoT Training 8 The Help and Support Centre in Windows XP provides a list of help topics on the left side of the main window. You can browse through the help topics by clicking on any of the links. Clicking on a link in the topic area will show you the information pertaining to that particular link. You can also search the database by keyword or phrase, or you can look up a specific topic in the index. You can access the Help and Support Centre in two ways: Method 1: Access Help and Support Centre via the Start menu. Method 2: Press the F1 key. Note: The F1 function is referred to as being context sensitive. That is, F1 opens a dialog box to the Help file for the application that is currently active. Pressing F1 from within Microsoft Word, for instance, will open a dialog box to the Word Help file. You type in the topic that you need help with. Search for information using the Help and Support Centre applying the Index feature: 1. From the Start menu, click Help and Support. The Help and Support window opens.

9 YoT Training 9 2. Click on the Index icon on the menu bar. A list of available topics is shown. 3. Type in a keyword in the Type in the keyword to find text box for the topic for which you are seeking help. For example, type in Recycle Bin. A window is displayed showing search results related to the Recycle Bin. From this window you can further narrow your search. You also have the option of scrolling through the list of Help topics and double-clicking on the topic of choice instead of using the Search. 4. Click on the Home icon on the Menu bar. You are back at the Help and Support Centre Home page. Search for information using Pick a Help Topic from the Home page: 1. From the Start menu, click Help and Support Centre. 2. From the Home page, under the Pick a Help Topic heading, click on Windows basics. 3. From the Windows basic window help list, click on Tips for using Help. 4. A list of tasks is displayed. You can now pick your desired topic from the task list.

10 Exiting Windows and Turning off Your Computer Logging off the PC When you are finished working on your computer, you end the session by logging off. YoT Training Before logging off or shutting down, save your work and quit all applications. Although Windows XP prompts you to save changes before the system actually logs you off, it is more efficient to close all programs and files yourself prior to logging off. 2. Click the Start button. 3. Click the Log Off button 4. The Log Off window opens. Click Log Off. Shutting Down the PC Instead of logging off, you may want to shut down the computer entirely. That means, closing all open applications and documents, and shutting down Windows XP, so that the power can be safely turned off. To shut down the PC while you are logged in: 1. Click the Start button. 2. Click Shut Down 3. The Shut Down Windows window opens. 4. In the drop-down list, use the arrow to select Shut Down. 5. The computer will now be powered off. Restarting the PC Restart ends your session, shuts down Windows XP, and quickly starts Windows XP again without turning off the computer. To restart the PC while you are logged in: 1. From the Start menu, click Shut Down. 2. The Shut Down window opens. Use the arrow on the right of the pull-down list to select Restart. 3. Select Restart from the drop-down list. Note: If someone else needs to use your computer you must first log off. The next user will now be able to log in to his/her own work area. Again, he/she must then log himself/herself off after completion of their session. The procedure for logging on is the same whether you are logging on for the first time in the morning, or after a user has logged off. After a certain period of inactivity, you will be automatically logged off.

11 YoT Training 11 Starting a Program The easiest way to start a program is to click the Start button, point the cursor to the All Programs menu and selecting the program. This lesson will explain the basics of starting a program. 1. Click the Start button, the Start menu will pop up. 2. Point your cursor to All Programs. A Menu listing the different program categories pops up. 3. Point your cursor to Microsoft Office Another menu will appear to the right of the All Programs menu, as shown below. 4. Click on Microsoft Word. Note: Some programs appear on the left side of the menu, why is that? One of the major changes to Windows XP is the dynamic Start menu. As the computer is used, Windows keeps track of the programs you use most often. These programs are added to the left side of the Windows Start menu so you don t have to continually navigate to them.

12 YoT Training 12 Understanding the Parts of a Window Windows contain buttons and menus to control the program and window. Windows are used in most programs, but the good news is once you learn the window of one program, you will be familiar with the windows for most programs since the window, menu and button layout appears in just about every window program. Close Button Minimize Button Maximize Button Closes the window or program, removing it from the screen and the computer s memory. Minimizes a program from view. The program is still ready for use and can be found in the task bar. Enlarges the window so that it fills the entire screen, allowing you to see your entire workspace. Notice, when a window is maximized, this button is not shown.

13 YoT Training 13 Restore Button Menu Bar Status Bar Title Bar Main Window When a window is maximized, this button is shown. Clicking it will make the window smaller. Controls what a program does. The menu functions listed will change from program to program, but the bar is always located at the top. Displays information about the program, such as instructions or special information. Displays the name of the program and name of the file in use. This is where you work within a program. If it is Microsoft Word, this is where you would type, if it is a web browser this is where the web page would be displayed.

14 Minimize, Maximize and Restoring a Window YoT Training 14 There are slight differences between the Windows and Mac environments when working with windows. The icons for minimizing, maximizing and closing are grouped together in the top right corner of the open window. Windows Mac Minimize Maximize Close Close Size Box Minimize Notes: - Minimizing a window completely clears it from the screen and relegates it to the taskbar. You can call it up again by clicking on its task button on the taskbar at the bottom of the screen. - After maximizing a window, the Maximize icon turns into the Restore Down icon. Clicking on Restore Down restores the full screen sized window to its last re-sized state. Eg: Maximize Restore Down To move a window, click and drag its title bar to the desired location on your screen. A window must be in its Restore Down state in order to be re-sized. i.e.: Maximize icon showing. Click and drag the bottom right corner of the window to re-size it.

15 YoT Training 15 Switching Between Windows You can have several programs or windows open at once, but you can only work in one window at a time. The window you are working with is called the active window and appears on top of other windows you have open. This tutorial will explain how to switch between active windows. 1) Open Microsoft Word. To open click the Start button and select All Programs-> Microsoft Office -> Microsoft Word. 2) Next open the Calculator. Click the Start button and select All Programs-> Accessories -> Calculator. 3) Click the Calculator button on the taskbar. The Calculator button now appears in front and its button on the taskbar is darker blue, indicating that it is the active window. You can make any other open window the active window by clicking on any visible part of the window. 4) Click any part of the Word window. If you can t see any part of the calculator window it is because it is covered by the Word window.

16 YoT Training 16 5) A n ot h er w a y to s w it c h b et w ee n w in dows is using the keyboard: alt + tab. Press and hold down the Alt key on the keyboard. Press and release the tab key, but don t release the Alt key. The task window appears, as shown below. 6) While still holding down the Alt key, press and release the tab key until the other program is selected, then release the Alt key. When you release the Alt key, the selected window or program is activated and displayed in front of all other windows.

17 YoT Training 17 Tiling and Cascading Windows When you have several windows or programs open, you can have Windows automatically arrange them for you. Instead of manually resizing, dragging and moving them around yourself. Windows can do this for you in two different ways: Tiling and Cascading. 1) Open Microsoft Word, Calculator and My Computer To open Microsoft Word click the Start button and select All Programs-> Microsoft Office -> Microsoft Word. To open Calculator click the Start button and select All Programs-> Accessories -> Calculator. To open My Computer click the Start button and select My Computer from the right side. 2) Right click an empty area on the taskbar. A shortcut menu appears where you right click. 3) Select Tile Windows Vertically from the shortcut menu. Windows organizes all the open windows by tiling them vertically on the screen. Had you selected the Tile Windows Horizontally option from the shortcut menu, the windows would be tiled horizontally. Tiling windows is useful when you have a few windows open and you want to view their contents at the same time. Tiled windows allow you to view all of your open windows at once 4) Next, right click an empty area on the taskbar. A shortcut menu appears. 5) Select Cascade Windows from the shortcut menu.

18 YoT Training 18 Windows organizes all the open windows by overlapping them, as shown below. Cascaded windows are useful when you have many windows open and want to quickly find them all, without displaying their contents. Cascaded windows overlap each other, making it easy to find a particular window.

19 YoT Training 19 Control-Alt-Delete Control-Alt-Delete is the combination of keyboard keys that can be pressed at the same time to close an application, change your Novell password, lock the computer or shut down Windows. Control-Alt-Delete is similar to the Force Quit function on a Mac. Using Control-Alt-Delete is particularly useful to close a program that is not responding or frozen without having to restart the computer. To close a program that is not responding: 1. Press the Control, Alt and Delete keys on your keyboard at the same time. 2. A new window will open, click on the Task List button. 3. Windows Task Manager will open (see image to the right). Programs that are currently running will be listed in this screen. 4. The program that is frozen will have Not Responding as its status. In the example, Adobe Photoshop is Not Responding. 5. Next, in Windows Task Manager click on the program name that is not responding. 6. Finally, click the End Task button to close the program. Change your Novell Server password 1. Press the Control, Alt and Delete keys on your keyboard at the same time. 2. A new window will open, click on the Change Password button. 3. You will be prompted to enter your old password, followed by your new password twice. 4. Press OK and your Novell Password password has been changed.

20 YoT Training 20 What French language options are available on the YoT computers (keyboards, accents, spell check, applications)? The new YOT image offers full French language options as follows: 1. SETTING UP FRENCH LANGUAGE INPUT: From the START menu select Control Panel. Choisir Control Panel du menu START. In the Control Panel menu select Regional Language or just Regional depending on the Window version. Choisir Regional Language du menu ou juste Regional selon la version Windows. In the Regional Language section you need to select the Language TAB and click DETAILS Choisir l onglet Language et cliquez sur DETAILS

21 YoT Training 21 In the DETAIL section you will be able to ADD the language you need. Choose Canadian French. Ajouter la langue Canadian French Select Language Bar to add it to your Task BAR so you may switch from French to English when needed. Choisir Language Bar afin d ajouter l icon à votre TASK BAR et ainsi pouvoir choisir la langue du clavier si nécessaire.

22 YoT Training 22 The Keyboard is an international Keyboard with all French accents available: 2. MICROSOFT OFFICE FRENCH LANGUAGE VERSION: Both the English and French versions of Microsoft Office are installed on the YoT computers, including Word, Excel and PowerPoint. Microsoft Word, Excel and PowerPoint are available in both languages from the START>ALL PROGRAMS menu. Go to START choose All Programs and find Microsoft in the list. Select Microsoft French and you will open the French version. The French versions are the full French language versions with the display, menu bars and help in French. When you select Word from the left hand side of the task bar or from the program menu it will automatically open the English language version of Word but you may type in the language of your choice and it will automatically recognise the language. NOTE: The computer will automatically open the last version selected, if you would like to return to the English version as a default you will need to select the English Microsoft after you have closed the French version. 3. Other B&LT Board and OSAPAC licensed French language software is also available for the YoT computers.

23 YoT Training 23 Working With a Windows Program Just like on a Macintosh, to make a program work you give it commands. Programs in Windows allow you to do this in several ways: using menus, toolbars, right mouse button shortcut menus, and keyboard shortcuts. This tutorial will explain some of the common menu commands in Windows programs. 1) Click the Start button. 2) Select All Programs -> Microsoft Office -> then click on Microsoft Word. 3) Move the cursor to and click the word Insert on the menu bar. A menu drops down under the word Insert. The Insert menu contains a list of commands to insert things such as numbers and pictures. Note: Menus in Microsoft Word, BEAM and other applications are similar on the Mac and PC. Take a closer look at the Word menu bar. Notice that every word in the menu has an underlined letter somewhere in it. Pressing the Alt key and then pressing the underlined letter in the menu on the keyboard does the same thing as clicking the menu with the mouse. 4) Press the Alt key and the press the F key with your keyboard. The file menu appears. Once a menu is open, you can use the arrow keys on your computer s keyboard to navigate through the menu. 5) Press the right arrow key (on your keyboard) -> The next menu to the right, the Edit menu, opens. If you do not want the menu open anymore close it by clicking anywhere outside the menu or pressing Esc on the keyboard. TIP: The procedure for using menus and the general layout of the menu is usually similar in most Windows programs. This means that if you become comfortable with the layout in one Windows program, you will be familiar with the layout and function of the menus in other Windows programs. Please see the table below for common Windows programs menus.

24 YoT Training 24 Menu Name File Edit View Insert Format Window Help Description Commands to open, save, close, print and create new files Commands to copy, cut, paste, select and in some programs undo. Commands to change how the program is displayed on the screen Lists items you can insert into a document, such as pictures, page numbers and objects. Commands to format text, paragraphs, columns. Unlike a Mac, the command to format the page (margins), is located in the file menu under page setup. Commands to display and find multiple windows (if more than one document is open). Get help on the program you are using.

25 YoT Training 25 Using Toolbars While menus contain every command for a program, toolbars contain buttons for the commands you use most frequently. Instead of having to click through menus, you can click a single button. Microsoft Word has numerous toolbar options, and many ways of displaying them, including on the top and bottom of a window. On the other hand, BEAM only has one toolbar located at the top of the window. Microsoft Word Top Microsoft Word Bottom BEAM Client Toolbar buttons have small icons to indicate what they do. For example, a small picture of a printer appears on the print button. If you do not know what a menu button is used for, move the cursor over the button and wait a few moments. A small window will appear with a brief description of the button. NOTE: Toolbar buttons look and function very similarly whether on a Mac or PC. Dialog Boxes Some commands are more complicated than others. For example, saving a file is fairly easy. All you have to do is click File -> Save from the menu, or click the Save button on a toolbar. Other commands may be more complex. In this case you will need to fill out a dialog box. Dialog boxes usually contain several types of controls or options for that particular program. This tutorial will show you how to use the various dialog boxes that you may come across. Similar to menus, dialog boxes are very similar in Windows programs. 1) Open Microsoft Word Select All Programs -> Microsoft Office -> then click on Microsoft Word 2) Select Format from the menu. Look at the items listed in the Format menu. Font, Paragraph and others are followed by Whenever you see a menu item followed by a dialog box is behind that option. 3) Select Font from the Format menu.

26 YoT Training 26 The font dialog box appears, as shown below. This dialog box is fairly complex and contains several types of controls. Use your mouse or the tab key to change options and move around the dialog box. a) Tab Selection Clicking on a tab will make different parts of the dialog box active b) List Box a list box puts several options together, in many cases so many items that they can t be displayed all at once. In this case you must click the list s scroll bar to move up and down the list. c) Drop down menu drop down menus are similar to list boxes, they contain a list of options. The difference is that you must click the downward pointing arrow in order to display the list. d) Default button- the default button will return all selections to original program settings. e) Check Box check boxes allow you to apply more than one setting. For example, you could apply underline and strikethrough to a selection of text. f) OK and Cancel these two buttons can be found in every dialog box. OK saves any changes you have made and then closes the dialog box. Pressing the enter key on your keyboard will usually accomplish the same thing. Cancel closes the dialog box without saving any changes. The Esc key will also accomplish the same thing.

27 YoT Training 27 Opening a File To open a document, open the program your document was created in, click File on the upper toolbar and Open, you will see a window that looks like this: a) Look In This drop down menu asks where to find a file. It often has an automatic default and as such you must navigate to the server. Click on the arrow to the right of the drop down menu. Click on your server space. Select the folder or the file that you would like to open. Click open on the dialog box. b) File Name This is great if you remember the exact name of your file and what folder it is located in. When you are in the proper folder, type in the exact name of the file and select open. c) Up One Level If you find that you have gone too far into your folders, click this icon and the computer will choose the folder you were looking in previously. This button very much like the back button on the internet. d) Files of Type This drop down menu can save many terrifying moments. When selecting a folder, you may sometimes find it either blank or missing some pertinent files, do not panic. Click the arrow to the right of the Files of Type drop down menu and choose All Files, you will see every file saved in the folder. If you find there are too many documents to look at in a specific folder, click on a specific document extension in the Files of Type menu. The computer will change the view to show only files with that extension. Retrieving a document from My Computer Double click on the document icon. It should automatically open both the file and the program.

28 YoT Training 28 Saving Your Work Knowing the key components of your save screen will help you work effectively with your computer. a) File Location This drop down menu is important as it tells you where your file will be sent. You must always make sure that this menu is directed to your server space. By clicking on the down arrow to the right of this menu you will be able to choose a specific space for your file. **Always save any files you have created to your server space! b) File Name This drop down menu allows you to name the file you are working on. It consists of two parts, 1) the document name and 2) the file extension. It is imperative that you name a file something unique and memorable. File extensions allow the computer to route the file into the proper program the next time you open it. This extension is imperative on Windows based computers. c) Save as Type The Save as Type drop down menu is specifically for file extensions, this is what the computer uses to decipher what program your document was created in. On a MAC, file extensions are redundant but PC s need them to read any files. Click on the down arrow to the right of the drop down menu, you will notice that you can save the file as one of many different files or programs. This is particularly handy when you want to save a.gif image as a.jpg image to conserve space on the server. d) Create a New Folder Button This button allows you to create new folders inside your server space. This is a great tool for file organization. Server space can look like a file cabinet making it easy to find information or files. Click once on the Create a New Folder button. Name the folder. It will automatically open up when you click OK. Select save.

29 YoT Training 29 e) Your Folders Once you have selected a location you may then select a folder for the file to go in. If you would like to save the file in an existing folder, double click on that folder and select save. Setting the Default Printer The default printer is used when you click Print on the File menu of many Windows-based programs. If the default printer is not set the way you like you can change this very easily. 1. Click on the Start button then click Printers and Faxes on the right side of the start menu. 2. The Printer and Faxes window will open. 3. Right-click the printer you want to use as the default printer, and then click Set as Default Printer. 4. A check mark appears on the printer icon in Printers and Faxes. Note: To open Printers and Faxes, you can also click Start, click Control Panel, and then double-click Printers and Faxes.

30 YoT Training 30 Managing Files Using My Computer Your Windows XP computer was configured for all documents to be saved to the My Documents folder. My Documents: This folder is a convenient location to save your documents. My Pictures: This is a subfolder within the My Documents folder. The My Pictures folder was created with special features for handling picture files. Windows XP has specific conventions for naming files. All files have names, and all files consist of two parts: the name and the extension. The extension is separated by a period. The extension on a file tells you which program created that file. The extension is usually a three-letter abbreviation of the file type. Files are represented by icons, which are graphic representations of the file type. You can choose to view your files as text list or by icons. Below is a table showing samples of common file types. File type Extension AppleWorks FileMaker Pro versions 4 or 5 Microsoft Word document Microsoft Excel document Microsoft PowerPoint presentation Web file Text file.cwk.fp3 or.fp5.doc xls.ppt.htm or html.txt Using My Computer The My Computer icon represents programs and devices installed on your computer. By clicking on My Computer, you can easily browse through folder contents; view folder contents using any of the View Menu s five options (Thumbnails, Tiles, Icons, List or Detail); create new folders and copy and move files; format floppy disks. The contents of My Computer consist of Devices with Removable Storage area. This area refers to the actual computer workstation, and consists of the E: Drive, which is the CD ROM Drive (the C: Drive is not visible to us on the new computers). The other area is the Network Devices area. The Network Devices area refers to areas on various servers connected to the network. All your work is automatically saved to the Novell Server. To view information on My Computer: 1. From the Start menu, click on My Computer icon.

31 YoT Training 31 The My Computer window opens. 2. In the My Computer window, double-click on the icon that represents the drive you wish to view its contents. In the example above, you would double-click the H Drive.

32 YoT Training 32 Windows XP: Creating and Renaming a Folder To create a new folder: 1. In the My Computer window, open the window in which you want to create a new folder. 2. From the File menu, choose New > Folder. 3. Type the folder name. 4. Press Enter. To rename a folder 1. Select the folder you want renamed. 2. Click on the Rename this folder option in the task pane. 3. Type the new name. 4. There are two other ways of renaming the folder: You can right-click the folder and choose Rename; or Use the Menu command: 1. File > Rename. 2. Type the new name. 3. Press Enter. To change the folder view option: From the View menu, choose the desired view from the five options: Thumbnails, Tiles, Icons, Lists and Detail. To copy a file in My Computer 1. Open the window containing the file to be copied. 2. Under the File and Folder Tasks option, click on Copy This Folder. 3. A window opens prompting you to choose the location where you want to copy the file. 4. Navigate to the new location, and then click Copy. 5. The file is now copied to the new location. To move a file in My Computer 1. Open the window containing the file to be moved. 2. Under the File and Folder Tasks option, click on Move This Folder. 3. A window opens prompting you to choose the location where you want to move the file. 4. Navigate to the new location, and then click Move. 5. The file is now moved to the new location.

33 YoT Training 33 Note: With the Move command, the original folder is moved. When you use Copy command, the original stays in place, and a copy is created. To delete a folder 1. Select the folder you want to delete. 2. Under the File and Folder Tasks option, click on Delete this Folder. Click on Yes when prompted if you want to delete the folder. The folder is deleted. Or; Choose > File > Delete from the File Menu. Or, Press Delete. Click on Yes. NOTE: When a folder or file is deleted from your sever space, it is not placed in the Recycle Bin, it is permanently deleted from the server and not retrievable. Navigating My Computer with Windows Explorer Widows Explorer is a component of Windows XP that allows you to manage files and folders on your computer and network drives. File Management tasks that can be performed with My Computer, can also be performed with Windows Explorer XP. The Windows Explorer program allows you to browse the drives, peripheral devices, files and folders on your PC, as well as those connected through a network. You can open Windows Explorer in two ways: Method 1: Windows logo key ( )+ E on your keyboard. The Windows Explorer window opens in My Computer. Method 2: Click on Start>All Programs>Accessories>Windows Explorer. Using this method opens in My Documents window.

34 YoT Training 34 How My Computer is Organized Using Explorer XP The Windows Explorer window has a Title bar and Toolbar similar to other application windows. The commands under the menu bar are grouped in categories. The buttons on the tool bar allow you to carry out various tasks. The left pane is an overview of the whole computer system s tree-like structure. The right pane shows each branch (device) that is part of the left pane s structure. A + symbol indicates that item contains further levels of folders. Notice when you click on a +, the item expands and the + turns into a -. This indicates that the item has been expanded. Any subfolders associated with this folder are now shown in the left pane. Clicking once on a folder (not the + or - signs) will display the associated subfolders in both the left and right panes. Files are only displayed in the right hand pane. Any functions performed within My Computer can be done in Windows Explorer XP Note: The My Documents folder, shown under Desktop in the diagram above, is mirrored from the My Documents folder located on your H Drive. Both entries of My Documents should remain in place. Deleting one will cause both to be deleted.

35 YoT Training 35 Using Network Drives Your Server Space When you log on to the Novell Network you will have access to your own personal space on the Novell File Server. Accessing a document from a network drive within an application: 1. Select File>Open command to open the Open dialog box. 2. Click on the Look in popup menu box. A list of all available devices appears. 3. Select the network drive where you have your work saved. 4. Select the file name, and click Open. Saving a document to a network drive from within an application: 1. Select File > Save as command to open the Save as dialog box. 2. Click on the Save in popup menu box. A list of available devices appears. 3. Select the area on the network drive where you would like to save your work. 4. Type the name for your file in the File name box.

36 YoT Training Click Save. To access a network drive when you are not working in an application: 1. Click on the My Computer icon. 2. Double-click the drive you want to open. Continue double-clicking on each subfolder until you find the desired folder. 1. Double-click the file you want to open. 2. Both the file and the application in which the file was created opens. File Sharing In addition to saving files to your individual area on the File Server, you are able to save any file or database in a central location where designated users can access the information.

37 YoT Training 37 Compressing Files (creating a.zip folder) A computer user may find it useful to compress a file when they are sending large amounts of files or excessively large files through In your server space select files to be compressed by holding down the shift key and clicking on the files. 2. Right click on the selected files. A properties menu will pop up, point to Send To and left click on Compressed (zipped) Folder 3. This window will pop up; 4. A folder will be created below your files that will look like this, Note: To open a compressed file, just double click!

38 YoT Training 38 Screen Resolution Screen Resolution is a control function that allows you to change the dimensions of your display screen (in pixels) making the windows or images on the screen appear larger or smaller depending on how many pixels used. Pixels are the tiny pin pricks of light that make up the display (picture) of your computer screen. As the user types or draws on the screen, the pixels will change colour to form the shape of the object the user requested. Changing your Resolution a) Click on the start button, select Control Panel. b) Select Display c) This Display Window will appear Screen Resolution- When the user slides the green tipped arrow towards Less (meaning less pixels per area of screen), or More (meaning more pixels per area of screen) they will change the quality of the screen picture. If the user moves the arrow towards less, although the actual screen size will remain the same, the pixels will grow to fit the screen making the picture appear larger and less detailed. If the user moves the arrow towards more, the pixels will shrink to fit the screen, making the picture appear smaller and more detailed. Colour Quality- When the user clicks on the arrow to the right of the drop down menu, they can choose between 2 options, Medium (16 bit) or High (24 bit). These are colour palette options that allow your computer to use more or less colour (and respectively more or less memory) when the computer is in use. Note* Some older programs need the option Colour.

39 Windows XP: Pinning a Program to the Start Menu YoT Training 39 It is possible to place programs directly onto your start menu to make it easier for you to find the programs that you use the most. This is called pinning. Click Start All Programs. Hover over the program you want to pin to the menu. Right click on the program name. In the menu that pops up click Pin to Start Menu. Items that are pinned to the start menu will be displayed in bold

40 YoT Training 40 What can I do with Windows Media Player? Introduction to Windows Media Player Copy music to your computer and start building your own digital media collection. Have fun with your music by mixing styles together in your own playlists. Create a playlist of specific songs and then burn it to a CD that you can play in any standard CD player. Transfer music to a portable music player so you can listen to it anywhere. Play music and videos from the Windows taskbar. Use the mini Player mode so you have access to playback controls, visualizations, and information about the currently playing song. Opening Windows Media Player 1. Click on the Start Menu. 2. Select All Programs. 3. Choose Windows Media Player.

41 YoT Training 41 How to Burn CDs using XP 1. Go to the Start Menu and select My Computer. 2. Double click on your disk drive to find the files/folders you wish to copy to the CD drive. (Usually your H: drive server space) 3. Once you have found the file/folder, right click on it. You will see the following dialogue box pop up with your options. Select Send To: CD drive (E:).

42 YoT Training Repeat this process until you have copied all the files that you wish to your CD Drive. You could also do this process by dragging and dropping files (if you two windows open simultaneously e.g. E: drive and H: drive). 5. Once you have sent the files, open your CD drive. You can do this by clicking on the Address drop down menu and selecting CD Drive (E). 6. At this point, you should see all of your files that are waiting to be written to CD. You can still delete any files or directories you don't want copied. This will not delete your original files. Note: If you attempt to copy more files/folders onto the CD than it s capacity, a dialogue box will pop up to warn you that this will not be possible. When you're ready to record, just click Write these files to CD in the task bar to the left. 7. The CD Writing Wizard opens and prompts you for a label for the CD. Click Next and the wizard displays a progress bar indicating the status. If you did not select the Close the wizard after the files have been written check box, then a final dialog box opens, asking if you'd like to make an additional copy of the same files.

43 YoT Training 43 Note: Windows XP fully supports creating multi session CDs. You can repeat this process if you want to add more files to the same CD later. Just be aware of the fact that adding a file or folder of the same name replaces the prior version if using a CD-RW.

44 YoT Training 44 How do I install B&LT supported software from the network on the Year of the Teacher computer? The Year of the Teacher computers provide a core set of productivity tools to meet all common functions within the OCDSB. In addition to these core applications, B&LT is providing networked application installers for as many OCDSB and OSAPAC licensed curriculum applications as possible (although a few of the older applications will not be available due to incompatibility or instability with the newer operating system and other core software on the computers.) Many of these curriculum applications can already be installed directly from the Start Menu of the Year of the Teacher computers, and more will be made available in the coming months. The priority list for the creation of these installers has been established by the Curriculum Consultants to B&LT. To install additional supported applications on the YoT computer: 1. From the Start Menu, highlight All Programs>Installers. 2. You will see a list of applications available under the categories Elementary, Intermediate and Secondary. Select the application you wish to install (Bailey s Book House in the example):

45 YoT Training A dialogue box will appear asking you to confirm the installation (the box also provides some information on the application itself.) Click Yes to install. 4. Installation occurs. This may take a few minutes, depending on the size of the application being installed. Some applications may require you to restart the computer when done. 5. Once installation is complete, the application will be available on the computer under the Start Menu>All Programs:

46 YoT Training 46 TIP: If you right click in the list of programs you can sort them alphabetically.