NIH Research Performance Progress Reports (RPPR)

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1 NIH Research Performance Progress Reports (RPPR) Helpful Hints for the UW Research Community This document is meant as a tool for research administrators to collect information from PIs for the new RPPR format and to give some tips/explanations for areas that look/feel different than esnap. It is not meant as a step by step tool for filling out the RPPR. NIH has an RPPR Instruction Guide that explains every section in great detail as well as a very helpful Webcast which is posted on OSP website. What makes RPPR different from esnap? RPPR data fields are specific to your grant type and grant number only. This means that all active sections are or can be relevant to your grant. Data fields not relevant to your grant will be grayed out or labeled Not Applicable. After you have submitted the first RPPR, future applications will be pre populated with information from other databases, proposals and previous progress reports. If you think that the pre populated information is incorrect and the system does not allow you to change it, then you can either change it in the source database or contact the era Help Desk. Text boxes only accept rich text format. Do not enter any symbols. Scientific report on accomplishments is attached as a PDF document and can include symbols. If the question is not applicable to your grant or if you have no change or progress to report just select noting to report. A. Cover page Approval for any PD/PI change will have to be received from the sponsor prior to recording it on RPPR. A.4. Addresses, s and phone numbers are pre populated from the PI s era Commons profile. If you want to change this information please update your era Commons profile first and the information will automatically be updated on the RPPR. Recipient ID: Please enter the egc1 number (if any) for UW internal tracking. B. Accomplishments Important note Each part of this section, B1 B6, has to be distinct and non repetitive. All progress cannot be summarized in one text/word file. B.1. What are the major goals of this project? Major goals are the same as specific aims from the proposal document. These will only have to be entered the first year of submitting RPPR. In subsequent years this area will be pre populated. If there have been changes to the goals then written approval from the sponsor will have to be received prior to recording it on RPPR. 1

2 Even though maximum of 3 pages (or 8000 characters) of text is allowed in each text box, NIH strongly recommends not exceeding one page. B.2. What was accomplished under these goals? Publications are not reported in this section. Please do not add them in the text. They will not be recorded. Uploadable PDF file. 6MB maximum limit, 2 pages preferred. B.3. Are there any competitive revisions and administrative supplements related to this award? What are these? (ARRAs and other supplements belong here) ¼ page or 700 character limit. B.4. What opportunities for training and professional development has the project provided? Include participation in conferences, workshops, seminars, and/or mentoring not listed under major activities and accomplishments. Response required for T, F, K, R25, R13, D43 and other training awards. B.5. Did your award include a requirement to disseminate information to any particular community? If so, please describe. Routine websites, press releases, scientific publications and the sharing of research resources do not apply. B.6. What do you plan to do for the next reporting period to accomplish the goals? C. Products C.1. Are there publications or manuscripts accepted for publication in a journal or other publication (e.g., book, one time publication, monograph) during the reporting period resulting directly from this award? This is the only place to report on publications. Any publication information entered in other places will not be recorded as publications. All publications reported in this section are drawn from MyNCBI site. The PIs MyNCBI account and era Commons accounts must be linked ( partnering accounts ) otherwise the publications will not auto populate into RPPR. If your publication is not in compliance with the NIH Public Access Policy or in other words, does not have the PMCID number then you can still submit the RPPR and you have 10 business days to bring those publications into compliance in MyNCBI. It will automatically change their status on RPPR. C.2. Website(s) or internet site(s) list the URL for any site that disseminates the results of the research activities in the past reporting year and provide a short description. 2

3 Only for awards designed to create one or more websites. C.3. Technologies or techniques identify technologies and techniques that have resulted from the research activities in the past reporting year. Separate from accomplishments. C.4. Have inventions, patent applications and/or licenses resulted from the award during this reporting period? If yes, has this information been previously provided to the PHS or to the official responsible for patent matters at the grantee organization? C.5.a. Were there any other products developed under this project? Do not repeat information provided earlier. C.5.b. Resource Sharing plan Does this award include a required resource sharing plan? If yes, please describe how data has been shared. D. Participants D.1. Participant effort must be rounded to the nearest whole person month. If a PD s/pi s effort is 0.4 or less then it should be marked as 0. NIH will compare it to the original proposal and will not consider the report non compliant. Other participants should have at least one whole person month of effort. If a person has an era Commons user ID then most of the information will populate automatically. D.2.a. Will there be, in the next budget period, either (1) a reduction of 25% or more in the level of effort from what was approved by the agency for the PD/PI(s) or other senior/key personnel designated in the Notice of Award, or (2) a reduction in the level of effort below the minimum amount of effort required by the Notice of Award? If yes, please explain. This is the only occasion in this report where significant change is allowed without separate prior approval from sponsor. Selecting YES is your request to the agency and the issuance of a subsequent year funding constitutes agency approval of the request. ¼ page, 700 characters limit. D.2.b. Are there, or will there be, new senior/key personnel? PDF attachment of biosketches. D.2.c. Has there been a change in the active Other Support of senior/key personnel since the last reporting period? Other Support will only be required if there has been a change. 3

4 D.2.d. Are there, or will there be, new other significant contributors? PDF attachment of biosketches. D.2.e. Will there be a change in the MPI Leadership plan for the next budget period? If you had one. Adding, removing or changing the makeup of the PIs requires prior approval. Any other changes to the Leadership Plan, do not require prior approval. E. Impact E.1. What is the impact on the development of human resources? Only applicable to education awards (D24, K30, R13, R25, RL5, T14, T36, U13, U2R) E.2. Describe ways, if any, in which the project made an impact, or is likely to make an impact, on physical, institutional, and information resources that form infrastructure, including: physical resources (such as facilities, laboratories, or instruments); institutional resources (such as establishment or sustenance of societies or organizations); or information resources, electronic means for accessing such resources or for scientific communication, or the like. E.4. Has any money from this grant been spent in foreign countries? Dollar amount and country. F. Changes F.1. Changes in approach and reasons for change Only applicable to Education awards (D24, K30, R13, R25, RL5, T14, T36, U13, U2R) F.2. Actual or anticipated challenges or delays and actions or plans to resolve them. Only Significant challenges need to be reported. 3 page or 8000 character limit, 1 page preferred F.3.a F.3.d. Only significant deviations, unexpected outcomes, or changes in approved protocols to human subjects, vertebrate animals, biohazards and/or select agents need to be reported. G. Special reporting requirements G.1. Special NoA and FOA reporting requirements 4

5 Link to the NoA Notice of Award link for easy reference. G.2. Responsible Conduct of Research education received Only applicable to K, F and other education awards G.3. Mentor s report/sponsor comments Only applicable to K, F awards G.4.b. Inclusion enrollment data If your grant supports human subjects and a clinical trial then the system will display one of two messages: The RPPR does not have any Inclusion Enrollment Reports or the report records have a status of Close You are required to complete Inclusion Enrollment Report for the following studies:[list of all protocols] Follow their lead. If you have questions about Inclusion Enrollment Report then contact your Program Official. G.4.c. If it is a clinical trial it requires an NCT (ClinicalTrials.gov identifier) number. G.5.Human subjects education requirement Are there personnel on this project who are or will be newly involved in the design or conduct of human subjects research? Details of their training G.6. Human Embryonic Stem Cells Requires hesc registration number from NIH registry. Link to the registry provided in the RPPR. Has there been a change in the use of hescs? ¼ page, 700 characters limit. G.8. Is there a change in (primary) project performance sites? If yes, provide addresses G.9. Foreign component NEW Was significant scientific activity performed outside of the US, either by the grantee or by researcher employed by a foreign organization, whether or not grant funds were expended? The following grant related activities are considered significant and must be reported: involvement in human subjects or research with live vertebrate animals; extensive foreign travel by grantee project staff to collect data, or conduct surveys or sampling activities; or any grantee activity that may have an impact on U.S. foreign policy. Provide organization name and country and short description ¼ page or 700 characters limit. 5

6 G.10. Estimated unobligated balance G.10.a. It is anticipated that an estimated unobligated balance (including prior year carryover) will be greater than 25% of the current year s total approved budget? And total dollars. G.10.b. Explanation for estimated unobligated balance ¼ page or 700 characters limit. G.10.c If authorized to carry over balance describe how you are going to use it ½ page or 1300 character limit G.11 Is program income anticipated during the next budget period? Total amount in dollars and sources G.12 Is there a change in performance sites that will affect F&A costs? ½ page or 1300 character limit 6