Substantive Change Prospectus: KSU and SPSU Page 1 of 10 Section 6 Library and Learning Resources

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1 6. Library and Learning Resources As appropriate to the change, describe library and information resources general as well as specific to the program and staffing and services that are in place to support the initiative. If reliant upon other libraries, describe those collections and their relevance to the proposed program(s) and include a copy of formal agreements in the appendix. Relative to electronic resources, describe how students and faculty will access information, training for faculty and students in the use of online resources, and staffing and services available to students and faculty. If you are citing electronic databases accessed through consortial or statewide groups, please describe the discipline-specific suites of resources and not just the name of the consortium (such as Viva, Tex-Share, Galileo, Louis, etc.). Impact of Consolidation on Libraries and Learning Resources No substantive changes in library and information and learning resources available to the new university s students, faculty, and staff are expected in association with the consolidation of Kennesaw State University (KSU) and Southern Polytechnic State University (SPSU). In addition to the new university s existing libraries, other learning resources will continue to be available to faculty, students, and staff. Examples of those currently provided by each university are technology and application training (individual and workshop), the centers for teaching and learning, writing and publication assistance, and discipline-specific tutorial services managed within the colleges and academic departments. Students enrolled in distance learning courses and programs and those at off-campus instructional sites will continue to have access to these resources online and through appointments based on individual needs. Students with disabilities have access to instruction and use of specialized services and technologies that assist in learning. KSU and SPSU do not offer any courses, certificates, or programs through correspondence education at this time nor will they be offered as a result of this proposed consolidation. Libraries The proposed mission statement for the consolidated libraries of Kennesaw State University is: The mission of the Kennesaw State University Library System is to be involved in teaching, learning, and discovery taking place at Kennesaw State University. Essential to achieving this mission is a Library System that selects, organizes, presents, and preserves resources for the KSU community of faculty, students, and scholars. Both the Kennesaw and Marietta campuses have and will continue to have on site full-service libraries, online training on services and resources, and active agreements to provide access to electronic databases and print collections through consortial arrangements [1]. Students, faculty, and staff at the consolidated university will have access to and borrowing privileges from the collections of other college and university libraries in the state of Georgia. For example, KSU and SPSU are members of the GALILEO Interconnected Libraries (GIL) system and Georgia s virtual library, GALILEO (Georgia Library Learning Online). GIL [2] alone includes all 31 state colleges and universities in the University System of Georgia and has over 13 million bibliographic records in its USG Union Catalog, including the resources of the state s top research universities as well as to the libraries of the Atlanta History Center and the Georgia Department of Archives and History. GALILEO [3] provides anywhere/anytime electronic access Substantive Change Prospectus: KSU and SPSU Page 1 of 10

2 to over 200 databases, indexing thousands of periodicals, newspapers, and scholarly journals with more than 10,000 journal titles provided in full-text. GALILEO serves USG institutions, technical colleges, public K-12 schools, and some private universities and K-12 schools. The consolidated university will continue to benefit from these services. These resources are funded by the state of Georgia and supported by the USG Office of Information and Instructional Technology. In addition, the Sturgis Library on the Kennesaw campus has access outside GALILEO to full-text databases, historical newspapers, government documents, sound recordings, photographical archives, musical scores, and data sets. Access to and use of the rich array of GIL, GALILEO, and Sturgis Library resources will not change or be negatively affected in any way by this consolidation. The libraries of the consolidated university [4] are less than 10 miles apart and located off a major north-south corridor accessible by interstate, state highway, county bus transportation, and University shuttle as well as personal vehicle. The Horace W. Sturgis Library on the current KSU campus will continue to operate as is, providing support for the wide array of continuing undergraduate and graduate degree programs in the arts, business, education, health professions, human services, humanities, social sciences, sciences, and mathematics. Facilities open 95 hours weekly and seven days a week serving 24,629 students and 1,400 faculty; 1 Accessible 24/7 via and chat with librarians and access to online collections and resources; and Primary service areas are: access and reserves; collection development; library instruction programs; research and consulting assistance; institutional repository and copyright services; interlibrary loan and GIL Express; Government Document Repository; and digital publishing and journal hosting. The L. V. Johnson Library on the current SPSU campus in Marietta will continue to operate as is, providing support for an extensive array of continuing undergraduate and graduate degree programs in architecture, construction management, computer science, engineering, and engineering technology. Facilities open 80 hours weekly and seven days a week serving 6,549 students and 322 faculty; 1 Accessible 24/7 via and chat with librarians and access to online collections and resources; and Primary service areas are: Circulation and GIL Express; reserves; special collections and archives; and library instruction programs. The budgets and administrative organizations of the existing libraries will be consolidated under the direction of the assistant vice president of Library Services [5] who will work toward efficiencies in operational and management areas. Initially, little change in overall library funding and staffing is anticipated as a result of the consolidation. The FY2015 operating budget for the two libraries once consolidated will be approximately $4.7 million, as shown in Table 1. 1 Student and faculty data is reported annually by KSU and SPSU to the Board of Regents of the University System of Georgia and in the IPEDS HR Survey. These data are then reflected in the Common Data Set of each institution. Substantive Change Prospectus: KSU and SPSU Page 2 of 10

3 Table 1. Current and Proposed Budgets for Consolidated Libraries (as of May 2014). Budget Category Sturgis KSU 2 Johnson SPSU 3 Consolidated Personnel Services $2,484,186 $634,611 $3,118,797 Travel $15,403 $12,750 $28,153 Operating Supplies and $1,032,575 $283,509 $1,316,084 Expenses Equipment Capital Outlay $182,467 $104,601 $287,068 Totals $3,714,531 $1,035,471 $4,750,002 The new university s library, information, learning services, and programs will be defined on both a single library website and accessed electronically through the GIL portal [6] (Kennesaw State University Libraries, Associated policies, procedures, workflow, and assessment will be consolidated to ensure that educational and research needs continue to be delivered appropriately without interruption and meet the needs and expectations of students and faculty. Library Collections and Collaborative Resources Each library currently provides learning and information resources that are consistent with the needs of academic programs offered at each degree level, thereby ensuring adequate support of the consolidated university s mission for teaching, research, and public service. Students, faculty, and staff will continue to have access to information resources in a variety of formats such as audiovisual, print, microform, electronic, and data sets. Both libraries collections are searchable through the existing integrated library system (Voyager) that is a common USG interface to individual library holdings available to students and faculty no matter their location on campus or off campus and face-to-face or online. The consolidated libraries will continue to participate in a number of collaborative organizations and consortia that enhance the availability of print and electronic resources for students and faculty, regardless of their physical locations. Regional, national, and international resource sharing memberships facilitate resource sharing and consortia purchasing discounts. Examples of current and continuing resource sharing and purchasing consortial groups are described below. Listings of cost-sharing databases and journals [7] are included as evidence with this narrative. Through collaboration and resource sharing, GeorgiA LIbrary LEarning Online (GALILEO) provides access to library information for all Georgia citizens and seeks to improve local library services by lowering institutional costs for database subscriptions while also increasing online access to a wider range of shared electronic materials. Georgia s virtual library was initiated in 1995 by the USG. GALILEO supports more than 100 core databases and 10,000 journal titles in full-text that are enhanced by 200 other databases funded either by Sturgis Library or Johnson Library to discipline-specific, peer-reviewed journals. Participating members include the USG s 31 public colleges and universities (including KSU and SPSU), 29 private colleges and universities in Georgia, all of the state s 26 technical colleges, 13 public library systems, two special libraries in Georgia, and hundreds of K-12 public schools; GALILEO Interconnected Library (GIL) provides access to the collections in the libraries of all 31 USG institutions of higher education. The purpose of this interlibrary 2 For KSU Library based on a 1.82% increase in funding. 3 For SPSU Library based on a 2% increase in funding. Substantive Change Prospectus: KSU and SPSU Page 3 of 10

4 cooperation is to allow each institution to participate and share resources equitably while developing the necessary core resources for each local institution. Access to these consortia collections is through each library s online catalog (GIL) and the Union Catalog for GIL. GIL is the integrated library management system for acquiring, cataloging, discovering, and circulating the collections of all libraries in the 31 USG institutions (including KSU and SPSU) as well as the Atlanta History Center and the Georgia Department of Archives and History. GIL maintains an online Union Catalog of more than 13 million bibliographic records housed across the USG, two-thirds of which are unique holdings at one of the member libraries. GIL Express facilitates the borrowing of materials across the System. USG students, faculty and staff have access to all eligible circulating material at all USG libraries through either onsite or remote requesting services; The Atlanta Regional Council for Higher Education (ARCHE) [8] comprises 20 public and private colleges, universities (including KSU and SPSU), and other institutions of higher learning in the Atlanta area. The diversity of institutional missions represented by the membership includes liberal arts colleges, major research universities, comprehensive undergraduate/graduate universities, a school of medicine, a college of art, faith-related institutions, historically black colleges and universities, and singlegender colleges. The consortium provides access to more than 10 million titles through interlibrary loans and interlibrary use. Interlibrary loan is available through truck delivery of library materials. A supplemental advantage of ARCHE over GIL is that its membership includes 12 private colleges and universities in the Atlanta area that provide library usage and lending [9] to member faculty, students, and staff such as KSU and SPSU. Consequently, KSU and SPSU have access to unique collections at institutions such as Emory University, Agnes Scott College, Clark Atlanta University, Morehouse College, Spelman College, the Savannah College of Art and Design-Atlanta, the International Theological Center, and others; The Sturgis Library (KSU) is a member of the Center for Research Libraries (CRL) [10]. More than 260 college, university, and independent research libraries in the U.S., Canada, and Hong Kong are members. Since 1949, member libraries have worked together to identify, preserve, and acquire critical evidence and documentation for advanced research and teaching. Researchers, faculty, and students of member libraries benefit from the CRL collections and services such as access to primary source material from national archives, foreign and national government documents, trade and industrial journals, and newspapers. The CRL collections are associated with the fields of science, technology, engineering, and agriculture in addition to the humanities, social sciences, and law. Following consolidation, the Johnson Library will become part of KSU s membership in the CRL; Both the Sturgis Library and Johnson Library are charter members of LYRASIS [11] (formally known as SOLINET: Southeastern Library Network), a national and international bibliographic cooperative in library resource management [11]. LYRASIS uses its large library membership to secure discounted purchasing prices and licensing fees for a wide variety of eresources and econtent materials. Upon consolidation, membership for the consolidated libraries will be retained under the KSU name; The Sturgis Library (KSU) participates in the Federal Depository Library Program (FDLP) [12] administered by the U.S. Government Printing Office. FDLP libraries offer free public access to collections on demographic, legal and regulatory information, statistics, careers, consumer information, public health reports, non-classified policy and national strategy documents, federal courts case and docket information, and business and trade information. Additionally, through partnerships, the FDLP provides public Substantive Change Prospectus: KSU and SPSU Page 4 of 10

5 access to project or resource information developed by universities and public agencies; and The Digital Commons as KSU [13] is a licensed suite of tools and services that enable an institution to develop its own open access repository, to host conferences, support faculty scholarship, and provide digital journal and monograph publishing. At KSU, the content in digital repositories is managed by staff of the Graduate Library and is easily found through search engines. Aside from institutional repositories, scholarly works are easily accessed through the Digital Commons Network. The network provides free access to a collection of peer-reviewed journal articles, book chapters, dissertations, and conference proceedings in 10 fields from more than 300 colleges and universities. A list of articles available in the Digital Commons on computer engineering is included as an example. The is administered by the Sturgis Library and following consolidation the site will feature and host the intellectual and creative works of the consolidated university. Library Facilities and Resources The Sturgis Library [14] is housed in a modern and recently renovated 104,000-square-foot facility in the center of the Kennesaw campus [14]. An additional 6,000 square feet of oncampus warehouse space for book storage is also utilized. The library building provides seating for 636 students/users and office space and workrooms for 40 librarians and support staff. The four floors offer users space for classes, group/individual study, meetings, and research. University archives, rare books, and stacks are co-located with assisting staff, and productivity equipment such as copiers, scanners, and film readers are conveniently located on several floors. The Sturgis Library maintains 89 workstations that provide access to electronic books, journals, documents, musical scores, video and audio tracks, government documents, maps, databases, and datasets providing resources to a broad range of subject fields. More than 50 percent of the library s monograph collection is available in electronic form and available to faculty and enrolled students via secure network login no matter their location or time of day. Examples of other learning resources and services provided by the Sturgis Library include copyright consulting, guides to literature, mobile access and resources for current technologies, group presentations and study rooms, digital scanning, laptop and ipad loan service, and convenient copy/print locations within the library s facilities. These will be available to students and faculty of the consolidated university. Beginning in September 2014, the ground and first floors of the Sturgis Library are scheduled for a renovation project that will create a new front entrance for the Sturgis Library. The new entrance will create an open, inviting space, increase computing resources (50 more computer stations), provide open collaborative space, and small group rooms. The first floor will also be opened up to create more collaborative space, seating, and floor space. These improvements will directly benefit students and faculty by increasing overall seating by 350 seats, adding needed collaborative space, incorporating a variety of technology resources, and providing a classroom large enough to allow for collaborative project work by librarians, faculty, and students. The Johnson Library [15] in Marietta is housed in a 6,000-square-foot facility. The library building provides seating for 387 students/users, eight offices/work spaces for 11 librarians and support staff, and special collection rooms. The three floors of the library offer users space for classes, group/individual study, meetings, and research. University archives, rare books, and stacks are co-located with the staff. Productivity equipment such as copiers/printers, scanners, Substantive Change Prospectus: KSU and SPSU Page 5 of 10

6 and film readers are conveniently located throughout the facility. The Johnson Library maintains more than 70 workstations that provide access to electronic books, journals, and databases, providing resources to a broad range of subject fields. More than 10 percent of the library s monograph collection is available in electronic form via secure network login no matter the user s location or time of day. At this time, no renovation or construction projects are planned or being planned for the Johnson Library. Administration and Staffing of the Libraries The consolidated libraries [Sturgis (16a) and Johnson (16b)] employ qualified faculty and staff who assist and support faculty and students no matter their program or research area and no matter their location. As the organizational chart [5] reflects, administrative oversight of all library operations will be the responsibility of the assistant vice president of Library Services. The Sturgis and Johnson libraries are managed by professional librarians who will be physically located at both campuses. Librarians will also be engaged with students and faculty at any of the university s instructional sites, including those in online courses and programs through technologies such as chat, , and telephone. Both libraries adhere to the Association of College and Research Libraries standards, which require a master s degree in library and information science from an institution accredited by the American Library Association for any person employed as a professional academic librarian. Presently, 26 full-time librarians hold an ALA-accredited master s in library science or its equivalent. Eleven librarians hold an additional master s degree, and three possess a doctoral degree. In total, the consolidated libraries will employ 18 support staff, three graduate research assistants, and 30 student assistants. Additionally, one of the librarians serves as the assessment lead, collecting and analyzing service and performance data for continuous improvement of services and programs. Some of the projected efficiencies resulting from the KSU and SPSU consolidation are: librarians with advanced credentials serving the consolidated university s faculty, students, staff, and public; centralized library staff for: o management of all databases; o book and journal ordering; and o Interlibrary Loan and Document Delivery Office services. consolidated staffing to oversee services such as: o the KSU Libraries website primary link to virtual services; o 24/7 chat and online reference service; o cataloging and processing; o budgeting, supply ordering, and financial processes; o facilities management; o Study Room booking service; and o utilization of off campus book repository with delivery. Student and Faculty Access and Training Access to all library staff, resources, and services is essential for students and faculty, no matter their location or need, whether that is at clinical or internship sites, at off-campus locations, and via distance learning technologies. The Sturgis and Johnson libraries publish their operating schedules for in-person/walk-in access and service and adjust these to accommodate the need Substantive Change Prospectus: KSU and SPSU Page 6 of 10

7 for increased access, such as during exam periods. Online library services are accessible via individual user login authentication all day, every day, and online and distance education students also benefit from ubiquitous access to high-quality information resources. For example, each library offers orientation sessions and instruction for accessing on-site and virtual resources, use of borrowing and loan programs, archives and special collections, research assistance, use of library facilities for study groups and meetings. Library staff are available to all users by a variety of means, both virtually and in person. In collaboration with the Office of Student Development, the libraries will continue to meet the needs of patrons with disabilities. Facilities are ADA compliant and specific needs are met as outlined below: Assistive software is used to access online library resources such as JAWS screen reading software and E-Text Reader for persons with visual disabilities and learning disorders; Textbooks can be converted to audio or electronic format; Subtitled videos, audio, and other alternative formats are available for students and faculty; Furnishings are modified for wheelchair access; and Librarians and library staff retrieve items from stacks, shelves, and resource areas. Library faculty deliver instruction in the use of information resources through group and individual sessions as well as workshops. The libraries also provide online tutorials, user guides, and reference assistance. Library staff who serve as liaisons to program faculty collaborate with those faculty and students to develop learning resources associated with program curricula and research. Librarians also collaborate with faculty to develop effective search strategies; assist with critical literature reviews for research proposals; introduce information resources at faculty meetings; and produce scholarly publications and presentations. General technology training resources are provided by the consolidated university s department of University Information Technology Services (UITS). The ITS department serves as a primary point of contact to students and faculty for network access, campus applications, and productivity software and tools. The university s learning management system, Desire2Learn (D2L), is serviced by the ITS department. All D2L training and service support is provided by the department to faculty and staff. Relevant Discipline-specific GALILEO Resources and Discipline-specific Refereed Journals for Doctoral Programs Because the Sturgis and Johnson libraries are participating members of GALILEO, the consolidated university will have more than adequate resources to support current and planned degree programs and areas of study. Library resources in the consolidated university will include access to the combined collections of the state s most comprehensive research universities and the state s most valued special-focus collections. Examples of online disciplinespecific databases available through GALILEO relevant to the consolidated institution s instructional, research, and service mission are: All disciplines: Research Library at Proquest; Business Administration: ABI/Inform; Education: ERIC; Health professions: MedLine and Ovid; and Social Sciences: Social Science Citation Index, CQ Research, and Lexi-Nexis. Substantive Change Prospectus: KSU and SPSU Page 7 of 10

8 In addition to GALILEO s excellent ability to provide relevant refereed journals in full-text online format to support KSU s doctoral students and faculty in the disciplines of education, business, nursing, and international conflict management, GIL and ARCHE provide KSU doctoral students and faculty with convenient, Atlanta area-based, on-site access to and borrowing privileges at Georgia s premier doctoral research university libraries at the University of Georgia, Georgia Institute of Technology, Emory University, and Georgia State University. In addition to the databases listed above, specific examples of the most notable refereed journals available for KSU s doctoral programs through GALILEO are: All disciplines: Academic Search Complete; Business Administration: Econ Lit (with full text); Education: EBSCO Images, Education Journals; Health professions: CINAL Complete, Merck, JAMA; and Social Sciences: Economist (historical archive), Europa World, ICPSR, military journals (Proquest). The Department of Museums, Archives, and Rare Books The Division of Museums, Archives, and Rare Books (MARB) for the new university will comprise the services and operations of both KSU and SPSU. The executive director of MARB [17] will continue to be a direct report to the vice president of Operations and chief information officer/chief business officer. No substantive changes are projected with regard to services, collections, and educational resources available to the new university s students, faculty, and staff as well as the broader community as a result of the consolidation of KSU and SPSU. The primary difference in oversight and operations is that SPSU s archives and special collections are currently under the director of the Johnson Library, while KSU s division is separate from the Sturgis Library. Therefore, SPSU s archives and special collections will be consolidated under the current KSU MARB department. In addition, records management for the consolidated university will be managed by the current KSU Records Management Division. Table 2 details the services offered by each university at this time. Table 2. KSU and SPSU Archives, Collections, Museums, and Other Operations. KSU Department of Museums, Archives, and Rare Books (MARB) Archives Museums: Museum of History and Holocaust Education Bernard A. Zuckerman Museum of Art Rare Books Collection Bentley Rare Book Gallery Records Management Office of Records Management SPSU Library Archives and Special Collections Department Archives Art collection within library; not stand-alone museum. Rare Books Collection Records Management Library staff As SPSU does not have an equivalent to the Museum of History and Holocaust Education (MHHE) or the Zuckerman Museum of Art (ZMA), SPSU s art collections will come under the management and oversight of the MARB. In addition, SPSU does not have a centralized records management unit; hence, KSU s Records Management unit will expand its operations and services to the Marietta campus as a part of the consolidation. Substantive Change Prospectus: KSU and SPSU Page 8 of 10

9 All patrons of MARB services will continue to access catalog records in GIL for items held by the SPSU Archives and Special Collections. The KSU Archives uses GIL as a supplementary access point for collection level records. Archival materials are searched primarily through a custom, open-space portal called Archon, a standard software tool used by archives to present hierarchical information and archival finding aids. SPSU S collections will be added to this portal to ensure uniform access and inventory control. No change will be necessary for use of collections on-site either at the Marietta campus or the Kennesaw campus by continuing to operate on an appointment basis. Reference services will continue to be provided by phone or . Patrons and users will access information about archives and collections through a single, consolidated website of the MARB. The MARB staff [18] consists of 17 full-time professional and support staff, two faculty liaisons, and two distinguished scholars. SPSU s Archives and Special Collections Department is staffed with one full-time SPSU library employee who dedicates one-third time to the archives department. This partial position will be included with the consolidated library staffing and not the MARB department. In summary, no significant impacts are projected with regard to access to and services for students, faculty, staff, or the public as a result of consolidation. Section 6 Evidence of Compliance: 1. Formal Agreements are via state association or paid memberships. a. GALILEO: See 6.3. As USG institutions, KSU and SPSU are automatically members. b. GIL: See 6.2. As USG institutions, KSU and SPSU are automatically members. c. ARCHE: See 6.8. d. CRL: See e. LYRASIS: See f. FDLP: See GIL- About 3. GALILEO About 4. Area Map of Kennesaw (KSU) and Marietta (SPSU) Locations 5. Proposed Organizational Chart for Consolidated Libraries 6. GIL Web Screen Prints KSU and SPSU 7. Cost-Sharing Resources: Databases, Electronic Journals, and Books (Print and Electronic) a. Databases KSU and SPSU b. Peer-reviewed Journals Comparison of KSU and SPSU 8. ARCHE Membership 9. ARCHE Loan Program 10. CRL Information 11. LYRASIS Information 12. FDLP Membership 13. Digital Commons at KSU 14. Sturgis Library Campus Location 15. Johnson Library Campus Location 16. Librarians Credentials and Responsibilities a. KSU Sturgis Library b. SPSU Johnson Library 17. Proposed Organizational Chart of the KSU Department of Museums, Archives and Substantive Change Prospectus: KSU and SPSU Page 9 of 10

10 Rare Books and the SPSU Archives and Special Collections Department 18. KSU MARB Staff Credentials and Responsibilities Substantive Change Prospectus: KSU and SPSU Page 10 of 10