High School Concurrent Enrollment Information Packet Spring 2015

Transcription

1 High School Concurrent Enrollment Information Packet Spring 2015 Welcome to Contra Costa College! We are happy that you have chosen Contra Costa College to help you achieve your future goals. Please use the attached documents to help guide you through the admissions/registration process. Steps to Registration for Concurrently Enrolled Students Step 1 - Apply online Go to If you are below the age of 13, you must complete a paper application which is available at the Admissions and Records Office (SSC-115). Step 2 Clear your prerequisites (only for courses with prerequisites by December 22 nd, 2014) Submit your unofficial high school transcript with a completed Prerequisite Verification/Challenge Form to the Office of Admissions and Records (SSC-115) prior to enrollment. Please allow 2-3 business days for processing. A full list of course descriptions with prerequisites are available in WebAdvisor at Step 3 Register for classes in person Bring your completed Concurrent Enrollment Form and a photo ID to the Admissions and Records Office (SSC-115) starting on January 7 th to register for classes. High school students are prohibited from adding courses through the Online InSite Portal. Once enrolled please be aware you may be subject to the Student Activity Fee, $5.00 per semester and the Student Representation Fee, $1.00 per semester. Late registration period ends January 23, Step 4 Get your free photo ID After registering for your class/es, please bring your class schedule (InSite Portal) and a photo ID (State or Government Issued ID or Valid High School ID) to the Welcome Center in SSC-111 to obtain your free Contra Costa College photo ID. Other Information Future Dream Act Students: If coded as a non-resident student please complete the California Residency Reclassification Request and submit an official high school transcript. Non-resident tuition fees will be removed. See the Admissions FORMS page. After the course is over: If requested by your high school, please submit your official transcript request online only after final grades are posted. The first two standard copies ordered online are free. Instructions are enclosed. Final high school transcript: Upon graduation from high school, please have your official transcript sent to the Admissions and Records Office at CCC, which should include your graduation date. This will allow us to update your records to reflect your new status as a high school graduate. Questions? admissions@contracosta.edu Phone:

2 ADMISSIONS APPLICATION PROCESS Dear Student: Apply online to expedite the processing of your application. Once submitted, your application will be completed within 2 hours. The online application can be accessed at Click on the following link to begin: Select APPLY NOW, Select New Students. Start with Step 1. If you have not received an with your student ID# within 2 hours of applying, contact the district help desk by at it-help@4cd.edu or by phone at to obtain your student ID#. If you have previously attended Contra Costa College, you will need to submit a new application. Instructions for completing the online application are included in this packet. Due to privacy laws, CCCApply will not accept online applications for persons under the age of 13. Paper applications can be obtained at the Admissions and Records Office, SSC-115. For additional questions regarding the online application process, please call Admissions and Records at Sincerely, Director of Admissions and Records Contra Costa College Contra Costa College, 2600 Mission Bell Drive, San Pablo, CA

3 How Do I Apply Online to CCC? Go to Click on APPLY NOW on the top of the homepage in the blue banner and select "NEW STUDENT". Go to "Step 1" and select "APPLY". Click Create an Account if it is your first time applying. Click Sign In if you have an account.* IMPORTANT! Provide a valid address. *NOTE: Returning students who previously applied using CCCApply must make a new account. OpenCCC is our new application system. For future reference, be sure to write down your: Username:_ Password: If you forgot your account, click on Sign In and then I forgot my username and/or I forgot my password. Click on Start A New Application to begin your application. IMPORTANT It is recommended but not required to provide your Social Security Number when you apply. If you provide your SSN on this application you may find it easier to access your student records when you need them if you forget or misplace your CCC student ID number. If you do not provide your SSN or do not have one, you will always need to use your CCC student ID number to access your student records. This information is ed to you when you apply online. You will need to come in person to the Admissions & Records office or Enrollment Lab and bring a photo ID to obtain your stu-dent ID number and InSite WebAdvisor User Name if you misplace this information. All OpenCCC institutions are re-quired by law to keep your SSN private and secure and not to reveal it without your permission. rev

4 Contra Costa College Assessment Test Schedule Book your appointment online at In order to complete the assessment test you must have the following: A CCC application on file with the Admissions and Records Office. CCC Student ID number and a photo ID. Show up 10 minutes prior to test time. If you have any questions, please call us at: (510) or Visit the Assessment Center SSC-104 For test sample, please visit: Test Dates And Times (Subject to change) November 3 rd December 17 th 2014 January 5 th 16 th 2015 Mondays 5:00 p.m. Mondays and Wednesdays 1:00 & 5:00 p.m. Tuesdays 9:00 a.m. Tuesdays, Thursdays and Fridays 9:00 p.m. Wednesdays 1:00 & 5:00 p.m. January 19 th 30 th 2015 Mondays 5:00 pm Tuesdays 9:00 am Wednesdays 1 pm High School Seniors should check with their High Schools for Assessment test options. We will only be testing students who are enrolling at CCC. We will not test students who are planning on attending another school and we will not send test scores to other schools. If you have previously taken an assessment test at CCC and would like to use your scores at another school, you will need to print your Test Summary from InSite/WebAdvisor to send to the school.

5 Contra Costa College Concurrent Enrollment Form (Special Admit) for Eligibility to Enroll in College Credit Courses Term: Fall Spring Summer Year: 20 Student ID# Part I Student Form must be submitted in person at the time of enrollment. Expectations are on the back. Name Last First Phone Date of Birth / / Address I authorize I do not authorize Contra Costa College to release my educational records to my parent/legal guardian (as noted below) or to my high school, if requested. Permission is only granted for the term covered by this form. I understand that grades earned remain on my permanent records at Contra Costa College. Student s Signature Date Part II Parent/Guardian I am the parent or legal guardian of the above named student. I acknowledge that my child, as a college student, will be expected to adhere to all college rules of conduct, as well as the expectations and responsibilities detailed on the back of this form. I understand that in accordance with State and Federal law, I will not have the right to access my child s records without his/her written consent or court order. I understand that CCC reserves the right to deny admissions to a specific course. Parent/Guardian Name Parent/Guardian Signature Date Part III Principal s Recommendation & Certification The above named student meets all the following criteria as defined by Education Code and 76001: Demonstrates adequate preparation in the discipline to be studied. Is able to benefit from college instruction. For Summer Students ONLY: This recommendation does not exceed five percent of the students at the same grade level. The student has exhausted all opportunities to enroll in an equivalent course, if any, at his or her school of attendance. Recommended Courses (enrollment will be restricted to the courses listed below): Course #/Title Desired Section#* Late Add Code *Students are permitted to enroll in another section of the same course if the section they have listed is closed. Principal s Signature (or designee) Date Name of School** Phone ** If home schooled, please attach a Private School Affidavit. / Processed by: Date:

6 Concurrent Enrollment (Special Admit) Expectations and Responsibilities Special Admit Enrollment Title 2, Chapter 5, Article 1, Section of the California Education Code allows the governing board of any school district to determine which students would benefit from advanced scholastic or vocational work. The intent of this section of the California Education Code is to provide educational enrichment opportunities for a limited number of eligible pupils, rather than reduce current course requirements of elementary and secondary schools. Contra Costa College interprets advanced scholastic coursework as those courses designated as degree applicable (DA) in the CCC Catalog. Students who are 14 years of age or older or those who have completed the eighth grade or higher are eligible for concurrent enrollment as special admit students at CCC. Contra Costa College reserves the right to exclude or limit enrollment of special admit students into impacted programs and other programs or courses based on health, safety, instructional methodology, faculty constraints, or legal requirements. Students enrolling in PE activity courses are subject to the 10% limit for each section. New and returning high school students must submit a college application (online) along with a Concurrent Enrollment (Special Admit) Form during in-person registration. Continuing high school students need not reapply. Concurrent students may enroll in person during open registration. Please submit your application online prior to your enrolment date. Bring your signed concurrent form, and proof of prerequisite completion if enrolling in a course that has a prerequisite. Concurrent (Special Admit) students registering for CCC courses at LMC or DVC before these dates will be dropped from the CCC classes. Student Responsibilities You may register for approved classes only. Registering for non-approved classes will result in a loss of Concurrent (Special Admit) enrollment privileges. All coursework taken at CCC become a permanent part of your college academic history. Grades received or excessive drops have implications for future status involving financial assistance, athletic eligibility, academic standing, etc. Clear prerequisites and arrange for assessment testing, if necessary. You are responsible for reviewing and abiding by all academic and student life policies in the Schedule of Classes and the College Catalog. You are required to meet all academic deadlines. Books and materials must be purchased for all classes. They are not loaned or given out free of charge. Concurrent (Special Admit) students are exempt from enrollment fees if enrolled in less than 12 units. However concurrently enrolled students must pay the student representation fee ($1-mandatory) and the Student Activity Fee ($5 - optional). These fees are due each semester. Please see the catalog for more information. CCC is an adult academic learning environment and you are expected to behave accordingly. By signing the space provided on the front of this form, you agree that you are eligible to enroll as a Concurrent (Special Admit) student and will abide by all CCC policies and procedures. Additionally, you agree that you have reviewed these expectations with your parent or guardian. Home schooled students must provide verification of an Affidavit for Home Schooling, filed with the Department of Education, at the time of registration. Parent or Guardian Information Special Admit students are treated like every other college student. All college coursework is governed by the Family Educational Rights and Privacy Act (FERPA) which allows release of academic information, including grades, to the student only regardless of age. Academic information is not released to parents or third parties without written consent of the student. Upon consent by the student, information is only released to the authorized party in person or in writing. (NOTE: The student s signature on the front of this form may, or may not, authorize release of academic information. If authorized, it may be release only to the parent/guardian who signed the form.) CCC Admissions and Records Office does not keep daily attendance records for students. Parents should not contact college offices or instructors with the expectation of accessing their student s attendance or other information. Review your student s Concurrent (Special Admit) Enrollment Form with him or her. Please be aware that all coursework at CCC becomes a permanent record on the student s academic history; grades received or excessive drops have implications for future student status at the college, including financial assistance, athletic eligibility, etc. By entering a college environment, your son or daughter will be exposed to a diverse population in education programs designed for an adult learner that may involve sensitive topics that might be considered controversial or offensive in the secondary setting. CCC will not change course content or curriculum to accommodate Concurrent (Special Admit) students. Rev 10/8/13

7 How Do I Find An Open Class? Go to Click on InSite/WebAdvisor button, Click on Course Schedule Search button. Choose a Term (required) Select CCC for Location (required) Choose a Subject (required) You may enter these options to narrow your search (optional) Finally, Click on Search

8 Date Stamp ADMISSIONS & RECORDS 2600 Mission Bell Dr., San Pablo, CA Phone: fax: Prerequisite Verification/Challenge *This form will not be processed if incomplete or submitted without documentation* STUDENT INFORMATION STUDENT NAME (LAST, FIRST, MIDDLE) STUDENT ID # (ex ) PHONE NUMBER COURSE YOU WISH TO ENROLL IN AT CONTRA COSTA COURSE TITLE (ex. Math-120) SECTION (ex. 0001) COURSE NAME (ex. Algebra) TERM/YEAR (ex. SP 2014) PLEASE CHECK ONE: Part A: I have taken the prerequisite course(s) listed below at another college. What course/s from your other school will clear the prerequisite? PART A: PREREQUISITE VERIFICATION What college or HS was the prerequisite completed at? What term/year was the course completed? Grade C or better Office Use Only: Action Part B: I have not taken the prerequisite course(s) but would like to challenge the prerequisite for one of the reasons listed on the back of this form. PART B: PREREQUISITE CHALLENGE Write the reason/justification for challenging the prerequisite in the space provided: (Required) STUDENT SIGNATURE: (Required) FOR DEPARTMENT USE ONLY DATE: PART A: PREREQUISITE VERIFICATION PROCESSING: Transcript Attached: OFFICIAL UNOFFICIAL OnBase APPROVED DENIED X A&R SIGNATURE PART B: PREREQUISITE CHALLENGE PROCESSING: DATE APPROVED DENIED X DIVISION/DEPARTMENT SIGNATURE DATE Remove student if denied by A&R evaluator or department chair PROCESSED BY: x DATE: REASON: REASON: Updated

9 PREREQUISITE VERFICATION/CHALLENGE INSTRUCTIONS and FAQs GENERAL INSTRUCTIONS AND INFORMATION: 1. Complete the front side of this form. 2. Attach supporting documentation. Documentation may take the form of: official or unofficial transcript report card with final grades letter from instructor/school on official letterhead stating the course was completed and grade. These documents must include your name and the name of the school. You must attach a copy of your documentation to this form even if you have already submitted official transcripts. All coursework being used to satisfy a prerequisite must be completed with a C grade or better. 3. Submit the completed form to the Admissions and Records Office, SSC 115. Note: Incomplete forms will not be processed. Please ensure all supporting documentation is attached. All follow-up correspondence will be ed to your InSite address. HOW DO I CLEAR A PREREQUISITE REQUIREMENT? Complete the personal information at the top of the reverse side of this form, Part A, and sign it. Submit this form and documentation to the Admissions and Records Office (SSC-115). If you completed the prerequisite coursework at CCC, DVC or LMC prior to summer 1999 you must also submit this form. It is not necessary to attach a transcript. WHAT IF I TOOK A SIMILAR COURSE OR HAVE GAINED THE PREREQUISITE KNOWLEDGE IN ANOTHER WAY? Complete the personal information at the top of the reverse side of this form, Part B, and sign it. Attach documentation to support the way in which you have satisfied the prerequisite. Submit this form and documentation to the Admissions and Records Office (SSC-115). Admissions and Records will tentatively enroll you in the course to hold your seat during the 5 business day review period. You will be notified of the outcome via your InSite portal address. Prerequisites may be challenged on one or more of the grounds listed below: a) The prerequisite has not been established in accordance with the district s process for establishing prerequisites; b) The prerequisite is either unlawfully discriminatory or is being applied in an unlawfully discriminatory manner; c) The student has the knowledge or ability to succeed in the course or program despite not meeting the prerequisite; or d) The student will be subject to undue delay in attaining the goal of his or her educational plan because the prerequisite course has not been made reasonably available. CAN I USE IN-PROGRESS COURSEWORK? In-progress coursework cannot be used unless you are taking the course at CCC, DVC or LMC. HOW CAN I GET THIS INFORMATION TO THE ADMISSIONS AND RECORDS OFFICE? You may mail, fax ( ) or hand-deliver this form to Admissions and Records (SSC-115), with your documentation, before your registration appointment time. Please allow at least 3-4 business days for prerequisite verification processing. HOW WILL I KNOW IF MY PREREQUISITE IS APPROVED? You will be notified by in 3-4 business days. If you have challenged the prerequisite you will be notified in no more than 5 business days. This request is for clearing prerequisites only, it is not used to evaluate degree, certificate or transfer requirements. REFERENCES: T5, Rev. November 1, 2013

10 How Do I Request an OFFICIAL TRANSCRIPT ONLINE? 1. Go to 2. Click on InSite/WebAdvisor(top left) 3. Click on InSite Portal 4. Log in to your InSite WebAdvisor account 5. Click on WebAdvisor 6. Click on Academic Services 7. Click on Official Transcript Request 8. After reading the information provided, you must check the box acknowledging you have read and understand the transcript request ordering process and prices. Click Submit. 9. Complete the online Transcript Request and click Submit. Special Note about Pre-1999 Transcripts If your transcript contains activity prior to 1999, you cannot request a rush transcript until your records have been transferred from our archives. Please check the box to indicate you have pre-1999 records. 10. If you provided a personal address as the Recipient, go to step #10. If you selected a college as the Recipient, select None of the Above and click Submit. 11. Orders will not be processed without payment. Select Visa or MasterCard and click Submit. 12. Enter your credit or debit card information in the fields provided and verify your personal information. Click Submit. 13. Print your Payment Confirmation for your own records. Express Transcripts can be produced in person at the Admissions & Records Office within one hour for an additional fee. Do not continue with the online process. rev

11 Contra Costa College Map & Directions How to Get Here Contra Costa College San Pablo, CA Parking Lot 9 Automobiles From the South & West Travel east on I-80 toward Sacramento, take the El Portal exit and turn left under the freeway. Turn right at Fordham Street and left onto Shane Drive. The next stop sign is Mills Avenue turn left. Parking Lot 9 is located on your left. Three Season s Restaurant From the East Travel west on I-80 toward Oakland, exit at El Portal Drive. Turn right at Fordham Street and left onto Shane Drive. The next stop sign is Mills Avenue turn left. Parking Lot 9 is located on your left. From the Richmond-San Rafael Bridge From the bridge/i-580 going east, take the Castro Street exit and follow the signs for the Richmond Parkway. Follow the Parkway several miles north/east to San Pablo Avenue; turn right, go about a mile to the fourth stoplight, and turn left onto El Portal Drive. Turn left at Fordham Street left onto Shane Drive. The next stop sign is Mills Avenue turn left. Parking Lot 9 is located on your left. Parking Parking permits will be suspened for the duration of the event. Police aides will be available to direct you. AA A B CTC ELC GA HS H LA LLRC Administrative & Applied Arts Art Biological Sciences Computer Technology Center Early Learning Center Gym Annex Health Sciences Humanities Liberal Arts Library and Learning Resource Center ML M KNOX PS R SA SS VA WL Men s Locker Room Music John and Jean Knox Center for the Performing Arts Physical Sciences Receiving/Buildings & Grounds/Campus Police Student Association Student Services (opening fall 2008) Vocational Arts Women s Locker Room

12 CAMPUS PATHWAYS