Contents: THE REQUIRED DATES MUST BE MET IN ORDER FOR YOU TO EARN THE

Transcription

1 A required formal process to gather information first-hand and present the results in your career newsletter that is a part of your graduation portfolio. Contents: THE REQUIRED DATES MUST BE MET IN ORDER FOR YOU TO EARN THE POINTS POSSIBLE WITH EACH! PLAN AND FOLLOW THROUGH! Job Shadow Process Job Shadow Checklist Job Shadow Registration Form (required 1 WEEK prior to job shadow day 100 POINTS) Making the Contact Guide Parent Permission Form (required 1 WEEK prior to job shadow day; take copy with you to job shadow 50 POINTS) Job Shadow Observation Worksheet (required 2 days after job shadow day 50 POINTS) Job Shadow Reflection Form (required 2 days after job shadow day 50 POINTS)) Thank You Letter (required 2 days after job shadow day; Digital Communications Teacher will mail it for you 50 POINTS) PLAN WISELY PLAN AHEAD! First Semester: Entire process completed by Friday, December 2, 2011 Second Semester: Entire process completed by Friday, April 13, 2012 This experience must be a job shadow of your senior portfolio career choice or a position that is along that career track. Page 1 of 9

2 The Job Shadow Process The process of completing a job shadowing experience requires work to be done before, during and after visiting the job site. Use the following plan as an overview of the job shadowing experience. BEFORE THE JOB SHADOWING VISIT: 1. Review the Checklist and start the Job Shadow Process. 2. Contact the job shadow host and arrange the date and time. Review the Making Contact Guide. 3. Fill out the Job Shadow Registration Form and have your Digital Communications teacher approve it. 4. Complete the Parent Permission Form and submit to the Attendance Office. Next, get a prearranged school business dismissal slip and have it signed by each of your teachers. 5. Confirm your job shadow appointment a few days in advance using the script in your packet; if you are visiting a family member s workplace, verbally remind him/her of your scheduled visit. 6. Review the rest of your packet to familiarize yourself with the information you will need from your host. DURING THE JOB SHADOWING VISIT: 1. Introduce yourself to your host, explaining the information you hope to gain from your job shadow experience. 2. Present a copy of your Parent Permission Form to your host for insurance information. 3. Observe and interview your host. 4. Watch your host and fill out the Observation Worksheet and place in your portfolio. 5. Thank your host when your day is over and place a copy in your portfolio. AFTER THE VISIT: 1. Fill out the Reflection Form in your packet and place in your folder. 2. Write and mail a Thank You Letter; use the guidelines provided in your packet. Place a copy in the basket for grade. 3. Confirm with your Digital Communications Teacher and check your PASS for the following: Checklist Registration Form Parent Permission Form Observation Worksheet Reflection Form Copy of Thank You Letter Page 2 of 9

3 Job Shadow Checklist Job Shadow Student: My Job Shadow Appointment is: Date of Appointment: Location of Business: Business Host Name: Title of Business Host: Phone Number: Pre-Job Shadow Check-Off: (I have taken care of the following items BEFORE my visit) (in case you cannot attend) Filled out the Registration Form of my job shadow packet and submit to Digital Communications Teacher. Confirmed my Appointment Submitted the Parent Permission Form to the Attendance Office and copy to Digital Communications Teacher, and have a copy to take to the Job Shadow site. Received all teachers approvals on the early dismissal form and gave to Attendance Office Reviewed the rest of my Job Shadow Packet Remainder Job Shadow Check-Off: (I have taken care of the following items AFTER to my visit) Complete Checklist and submit to Digital Communications Teacher. Complete the Observation Worksheet during the Job Shadow Experience and turn into the basket upon returning to school from your Job Shadow Experience. Complete the Reflection Form and turn into the basket within two days from your Job Shadow Experience. Complete a Thank You Letter and and turn into the basket within two days from your Job Shadow Experience. Page 3 of 9

4 Making the Contact Guide Before contacting the employer, make sure that you have the person s full name. In addition, make sure that you contact them at a convenient time. For example, do not call a restaurant during meal hours. 1. Introduce yourself, your school, and your purpose for calling. Hello, is (the manager) available please? Hi, my name is. I am a student at Elma High School and I am interested in job shadowing at your company. I would like to do a job shadow that would give me the opportunity to spend four to eight hours in your business setting. I would like to observe your workplace and interview a worker to learn more about this occupation. This will help me make informed decisions for my future as I plan to pursue this career path. Do you think you can help me? (yes) (no) If not, do you know of someone in your field that may be willing to assist me with this project? (**Remember they are doing you a favor; try your hardest to work with their schedule!) 2. Make sure that you have the following information before you hang up. Date of the job shadow: Beginning and ending times of the job shadow: Name of the business you are shadowing: Name of the person(s) being observed and his/her title(s): Address of the job shadow: Phone and address: Is there a dress code? **Be prepared to answer questions about yourself, your experience and why you have chosen this career. (You may refer to your notes from the Guidelines and Check List pages.) Page 4 of 9

5 Job Shadow Registration Form Complete all information and turn in to your Digital Communications teacher before going to your job shadow site. Please attach the Parent Permission Form completed and signed by your parent or guardian. (Both forms due 1 week prior to job shadow experience.) Job Shadow Student: Digital Communications Teacher: Career Pathway: Ms. Wendy Beldin wbeldin@eagles.edu Job Shadow Site: Contact Person: Business/Organization: Address: Phone: Directions to Site: Scheduled Date of Job Shadow: Start Time: Title: End Time: Meal Plan: Transportation Arrangements: Special Instructions: (Dress Code, Safety Gear, etc.) NOTES: Required Document Submit to Digital Communications Teacher with Parent Permission Form. Page 5 of 9

6 Student Name: Take a copy of this with you to your job shadow experience, give to your host! Job Shadow Parent Permission Form Parent/Guardian Current Contact/telephone number: Date: All parties agree: That this is a non-paid position and the student may perform work-related activities. School personnel may not be present when a student is on-site. In case of a Medical Emergency: Parent/Guardian: Cell # Emergency Contact: Relation: Doctor s Name: Phone: Relation: Phone: List any medications or allergies: List any physical or mental impairment that limits life activities, such as walking or learning, and requires accommodations: Medical Insurance/Carrier: Policy Holder: Group/Subscriber #: State Medical Coupon/Award #: Student Transportation: ( ) Provide own transportation ( ) Parent/Guardian ( ) Public Transportation ( ) Walk The Elma School District as an education institution and as an employer does not discriminate against any employee/student on the basis of race, religion, ethnicity, age, disability, gender, sexual orientation, marital or veteran status in recruitment, hiring, placement, assignment of tasks, hours of employment, levels of responsibility, and pay. Harassment of any employee/student with regard to race, religion, ethnicity, age disability, gender or marital or veteran status, or sexual orientation is strictly prohibited. Signatures: Parental consent to release information to work site representative. Authorization for emergency medical treatment and permission for the student to participate in the activity. Student Signature Date Parent Signature Date (This form to be on file with the Digital Communications Teacher. Student will take copy to the job site in case of emergency.) Elma School District Work Site Learning Informed Consent Non-Paid Job Shadow Experience Required Document Submit to Digital Communications Teacher with Job Shadow Check List and Parent Permission Form. Page 6 of 9

7 Observation Worksheet Student Name: Name of Person Job Shadowed: Business Name: Date: Title: Phone: Check the skills observed during your job shadow and describe the tasks or duties your job shadow host was completing as part of his or her work. Identify a minimum of seven (7) skills. Example: (X) Organizing Construction foreman coordinates delivery of concrete and other supplies. ( ) Organizing ( ) Planning ( ) Making Decisions ( ) Thinking Creatively ( ) Analyzing Problems ( ) Reading ( ) Writing ( ) Math ( ) Science ( ) Art ( ) Technology ( ) Speaking ( ) Listening ( ) Cooperating with Others ( ) Customer Service Additional Observations: Required Document! Take this with you to your job shadow appointment; Turn this and your Job Shadow Reflection Form into the basket for credit (required 2 days after job shadow) and for use in your portfolio. Page 7 of 9

8 Job Shadow Reflection Form Student Name: Name of Person Job Shadowed: Business Name: Date: Title: Phone: Explain three things that you learned from this experience: In a paragraph, evaluate what you liked most about the job you observed. Provide three examples to support your evaluation. Decide whether you agree or disagree with the following statement: Certain elements of the job shadow experience surprised me. In a paragraph, support your position with two examples from your experience. Explain why you would or would not like this job. Provide two examples to support your conclusion. Student s Signature: Date: Required Document! Turn this into the basket for credit and to be used in your portfolio. Page 8 of 9

9 Thank You Letter Sample Thank you letters are an important professional courtesy. Telling people how much you appreciate their efforts makes them feel good about what they do. It also make a good impression on them. Complete a professional thank you letter to the person(s) who assisted you with your successful job shadow experience upon completion of the experience. You must have a complete mailing address for the company where you job shadowed. This should be done within one week of the shadow experience. Student s Street Address City, WA 98 _ (3 returns) March 10, 2011 (4 returns) The text provided is an EXAMPLE of the detail and structure for your thank you letter. Write well, represent yourself in a professional and positive manner! Grade Level: 9.0+ Ease: 55% + Passive: 10% or less. Mr. Jerry Lewis Omega Engineering 1234 Main St. Elma, WA (2 returns) Dear Mr. Lewis: (2 returns) Introduction Paragraph: Thank your host for the opportunity to do the job shadow. Thank you for allowing me to job shadow you last Thursday. I truly enjoyed myself and learned a lot about being a civil engineer. Everyone in your office, and in the field, was very helpful and friendly. (2 returns) Body Paragraph: Describe some of the things you learned as a result of the job shadow and the effect it has had on your future goals and/or career and educational plans. I learned so much about the field of engineering, I never knew there were so many kinds of engineers: civil, architectural, structural, electrical, mechanical! I especially enjoyed designing trusses using the computer. I never would have known house trusses could be so fun! This experience has opened up a lot of options for me to consider as I plan my future. (2 returns) Conclusion Paragraph: Add any additional comments you have and thank them again for the opportunity. Thank you for spending time with me and helping me learn more about my career choice. I am interested in working with your company on any special projects, as an intern or part-time employment in the summer. (2 returns) Sincerely, (4 returns) Sign Your Name Here! Student Name Required Document! Give one copy to Digital Communications teacher and place a copy in the basket for grading credit. Remember, this must be done within 2 days of your job shadow experience in order to earn the points possible and the address must be deliverable! Returned letters will result in loss of credit. Page 9 of 9