MS PowerPoint Basics Designed for PowerPoint 2010 Excerpts Taken from Microsoft Office Training Home Page office.microsoft.

Transcription

1 MS PowerPoint Basics Designed for PowerPoint 2010 Excerpts Taken from Microsoft Office Training Home Page office.microsoft.com/training Palatine Public Library District Instructor: Susan Conner, In this class we will cover: The PowerPoint Workspace p. 2 Name and save your presentation p. 5 Add, rearrange, and delete slides p. 6 Add text to a slide p. 8 Insert a picture or clip art p. 11 Moving and resizing objects p. 14 Add, change, or delete shapes p. 15 Apply a theme to your presentation p. 17 Add, change, or remove transitions between slides p. 18 Animate text or objects p. 20 Print your slides or handouts of your presentation p. 24 Tips for creating an effective presentation p. 26 Free Online Tutorials: LearningExpress Library, via Palatine Library GALE Courses, via Palatine Library Microsoft Office Training Home Page office.microsoft.com/training GCF Global Learning SC / PPLD / 2014 Palatine Public Library 1

2 The PowerPoint Workspace This section will help you familiarize yourself with the PowerPoint workspace Step 1: Open PowerPoint When you start PowerPoint, it opens in the view called Normal view, where you create and work on slides. 5 A picture of PowerPoint 2010 in Normal view that has several labeled elements. 1. In the Slide pane, you can work directly on individual slides. 2. Dotted borders identify placeholders, where you can type text or insert pictures, charts, and other objects. 3. The Slides tab shows a thumbnail version of each full size slide shown in the Slide pane. After you add other slides, you can click a thumbnail on the Slides tab to make the slide appear in the Slide pane. Or you can drag thumbnails to rearrange the slides in your presentation. You can also add or delete slides on the Slides tab. 4. In the Notes pane, you can type notes about the current slide. You can distribute your notes to your audience or see your notes in Presenter view when you give your presentation. 5. At the top of your screen is the ribbon. The ribbon contains the commands and other menu items that were on menu and toolbars in PowerPoint 2003 and earlier. The ribbon is designed to help you quickly find the commands that you need to complete a task. SC / PPLD / 2014 Palatine Public Library 2

3 Step 2: Adjusting the size of the Notes and Slides panes You can adjust the size of the Notes and Sliders panes to see more or less of the workspace as needed. To adjust the size of a pane: 1. Point to the border of the pane you want to change. 2. When the pointer becomes a, drag the border to make some more room, as shown in the following illustration. Notice that the slide in the Slide pane resizes automatically to fit the available space. Step 3: Start with a blank presentation By default, PowerPoint 2010 applies the Blank Presentation template, which appears in the previous illustration, to new presentations. Blank Presentation is the simplest and most generic of the templates in PowerPoint 2010, and is a good template to use when you first start to work with PowerPoint. To create a new presentation that is based on the Blank Presentation template, do the following: Click the File tab. 1. Point to New, and under Available Templates and Themes select Blank Presentation. 2. Click Create. SC / PPLD / 2014 Palatine Public Library 3

4 Step 4: Create your presentation Now that you have prepared the working space for you to use, you are ready to start adding text, shapes, pictures, animations, (and other slides, too) to your presentation. Near the top of the screen there are three buttons that you might find useful as you start to work: Undo, which undoes your last change. You can also undo a change by pressing CTRL+Z. Redo or Repeat, which either repeats or redoes your last change, depending on what action that you previously performed. You can also repeat or redo a change by pressing CTRL+Y. Microsoft Office PowerPoint Help, which opens the PowerPoint Help pane. You can also open Help by pressing F1. TIP Did you know that you can add more buttons to this area near the top of the screen? The area at the top of the screen is called the Quick Access Toolbar. You can add other frequently used commands to this toolbar to help you find them quickly. Add a command to the Quick Access Toolbar: 1. On the ribbon, click the appropriate tab or group to display the command that you want to add to the Quick Access Toolbar. 2. Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu. SC / PPLD / 2014 Palatine Public Library 4

5 Name and save your presentation As with any software program, it is a good idea to name and save your presentation immediately and then to save your changes frequently while you work: 1. Click the File tab. 2. Click Save As, and then do one of the following: For a presentation that can be opened only in PowerPoint 2010 or PowerPoint 2007, in the Save as type list, select PowerPoint Presentation (*.pptx). For a presentation that can be opened in either PowerPoint 2010 or earlier versions of PowerPoint, select PowerPoint Presentation (*.ppt). 3. On the left-hand pane in the Save As dialog box, click the folder or other location where you want to save your presentation. 4. In the File name box, type a name for your presentation, or do nothing to accept the default file name, and then click Save. From now on, you can press CTRL+S or click Save your presentation quickly at any time. near the top of the screen to save SC / PPLD / 2014 Palatine Public Library 5

6 Add, rearrange, and delete slides The first slide that appears automatically when you open PowerPoint has two placeholders, one formatted for a title and the other formatted for a subtitle. This is your title slide. The arrangement of placeholders on a slide is called a layout. Microsoft PowerPoint 2010 also provides other kinds of placeholders, such as those for pictures. Choosing a layout for a new slide When you add a slide to your presentation, do the following to choose a layout for the new slide at the same time: 1. In Normal view click the Slides tab, and then click under the single slide that automatically appears there when you open PowerPoint. 2. On the Home tab, in the Slides group, click the arrow next to New Slide. Or, if you want your new slide to have the same layout that the slide before it has, you can just click New Slide instead of clicking the arrow next to it. A gallery appears that displays thumbnails of the various slide layouts that are available. The name identifies the content that each layout is designed for. Placeholders that display colored icons can contain text, but you can also click the icons to automatically insert objects, including charts and clip art. 3. Click the layout that you want for your new slide. The new slide now appears both on the left on the Slides tab, where it is highlighted as the current slide, and as the large slide on the right in the Slide pane. Repeat this procedure for each new slide that you want to add. SC / PPLD / 2014 Palatine Public Library 6

7 Apply a new layout to an existing slide To change the layout of an existing slide, do the following: 1. In Normal view in the Slides tab, click the slide that you want to apply a new layout to. 2. On the Home tab, in the Slides group, click Layout, and then click the new layout that you want. NOTE If you apply a layout that doesn't have enough of the right kind of placeholders for the content that already exists on the slide, additional placeholders are automatically created to contain that content. Copy a slide If you want to create two or more slides that are similar in content and layout, you can save work by creating one slide that has all the formatting and content that both slides will share, and then making a copy of that slide before you add the final, individual touches to each. 1. In Normal view in the Slides tab, right-click the slide that you want to copy, and then click Copy. 2. On the Slides tab, right-click where you want to add the new copy of the slide, and then click Paste. You can also use this procedure to insert a copy of a slide from one presentation into another presentation. Rearrange the order of slides In Normal view in the Slides tab, click the slide that you want to move, and then drag it to the location that you want. To select multiple slides, click a slide that you want to move, and then press and hold CTRL while you click each of the other slides that you want to move. Then click and drag the slides as a group. Delete a slide In Normal view in the Slides tab, right-click the slide that you want to delete, and then click Delete Slide. SC / PPLD / 2014 Palatine Public Library 7

8 Add text to a slide You can add text to text placeholders, text boxes, and shapes. Add text to a placeholder Below, the dotted border represents the placeholder that contains the title text for the slide. To add text to a text placeholder on a slide, do the following: 1. Click inside the placeholder, and then type or paste text. 2. To change the line spacing, do the following: 1. Drag to select one or more lines of text for which you want to change the spacing. 2. On the Home tab, in the Paragraph group, click the Dialog Box Launcher. 3. In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to alignment, indentation, or spacing, and then click OK. NOTE If your text exceeds the size of the placeholder, Microsoft PowerPoint 2010 reduces the font size and line spacing incrementally as you type to make the text fit. SC / PPLD / 2014 Palatine Public Library 8

9 Add text to a text box Use text boxes to put text anywhere on a slide, such as outside a text placeholder. For example, to add a caption to a picture, add a text box and position it near the picture. To add a text box, and the add text to it, do the following: 1. On the Insert tab, in the Text group, click Text Box. 2. NOTE If you are using an East Asian language, click the arrow below Text Box, and then click either Horizontal or Vertical alignment. 3. Click the slide, and then drag the pointer to draw the text box. 4. To change the line spacing, do the following: Drag to select one or more lines of text for which you want to change the spacing. On the Home tab, in the Paragraph group, click the Dialog Box Launcher. In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to alignment, indentation, or spacing, and then click OK. SC / PPLD / 2014 Palatine Public Library 9

10 Add text that is part of a shape Shapes such as squares, circles, callout balloons, and block arrows can contain text. When you type text into a shape, the text attaches to the shape and moves and rotates with it. To add text that becomes part of a shape, select the shape and then type or paste text. Add text that is independent of a shape A text box is handy if you want to add text to a shape, but you don't want the text to attach to the shape. You can add a border, fill, shadow, or three-dimensional (3-D) effect to text in a text box. To add text that moves independently of a shape, add a text box, and then type or paste text: 1. On the Insert tab, in the Text group, click Text Box. 2. Click the slide, and then drag the pointer to draw the text box. 3. To change the line spacing, do the following: Drag to select one or more lines of text for which you want to change the spacing. On the Home tab, in the Paragraph group, click the Dialog Box Launcher. In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to alignment, indentation, or spacing, and then click OK. SC / PPLD / 2014 Palatine Public Library 10

11 Insert a picture or clip art You can insert or copy pictures and clip art into a PowerPoint presentation from many different sources, including downloading from a clip art Web site provider or inserting from a folder where you save pictures. Insert clip art 1. Click the slide that you want to add the clip art to. 2. Either: On the Insert tab, in the Images group, click Clip Art. OR click on the Clip Art icon in a content box n your layout. 3. In the Clip Art task pane, in the Search for text box, type a word or phrase that describes the clip art that you want, or type all or some of the file name of the clip art. 4. Click Go. 5. In the list of results, click the clip art to insert it. SC / PPLD / 2014 Palatine Public Library 11

12 Insert a picture from a file 1. Click where you want to insert the picture. 2. Either: On the Insert tab, in the Images group, click Picture. OR click on the Picture icon in the content box in your layout. 3. Locate the picture that you want to insert, and then double-click it. For example, you might have a picture file located in My Documents. 4. To resize a picture, select the picture you have inserted in the slide. To increase or decrease the size in one or more directions, drag a sizing handle away from or toward the center, while you do one of the following: To keep the center of an object in the same location, press and hold CTRL while you drag the sizing handle. To maintain the object's proportions, press and hold SHIFT while you drag the sizing handle. To both maintain the object's proportions and keep its center in the same location, press and hold both CTRL and SHIFT while you drag the sizing handle. SC / PPLD / 2014 Palatine Public Library 12

13 Adding a style to your clip art or picture You can apply a picture style to make your picture or clip stand out in your spreadsheet or presentation. Picture styles are combinations of different formatting options, such as picture border and picture effects, and are displayed in thumbnails in the Picture Styles gallery. When you place your pointer over a thumbnail, you can see how the Picture Style looks before you apply it. 1. Click the picture or clip that you want to apply a picture style to. 2. Under Picture Tools, on the Format tab in the Picture Styles group, click the Picture Style that you want. Example of Picture Styles group in PowerPoint If you do not see the Format or Picture Tools tabs, make sure that you have selected a picture. You may have to double-click the picture to select it and open the Format tab. To see more Picture Styles, click the More button. SC / PPLD / 2014 Palatine Public Library 13

14 Moving and Resizing Objects Once you insert an object, be it clip art, a picture from file, or a text box, you may need to move it to a different spot on your slide. To Move Picture Objects: Click the pointer arrow anywhere inside the image and four directional arrows will appear attached to your pointer. Click the image, and while keeping the left mouse button pressed, drag the image to the desired spot. Once you have it in the right place, let go of the mouse button. To Move a Text Box: Position pointer arrow on the border of the box. Four directional arrows will appear attached to your pointer. Click the text box, and while keeping the left mouse button pressed, drag the box to the desired spot. Once you have it in the right place, let go of the mouse button. To Resize an Object: Move the cursor to a point at the edge of the object and a resizing handle appears. A resizing handle is a black, double-headed arrow that changes to a plus sign (+) once you start resizing the image. Click and drag the point to the size that you want. SC / PPLD / 2014 Palatine Public Library 14

15 Add, change, or delete shapes You can add one shape to your file or combine multiple shapes to make a drawing or a more complex shape. Available shapes include lines, basic geometric shapes, arrows, equation shapes, flowchart shapes, stars, banners, and callouts. After you add one or more shapes, you can add text, bullets, numbering, and Quick Styles to them. Add a shape to your file 1. On the Home tab, in the Drawing group, click Shapes. 2. Click the shape that you want, click anywhere on the slide, and then drag to place the shape. To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold SHIFT while you drag. Add text to a shape 1. Click the shape that you want to add text to, and then type your text. NOTE The text that you add becomes part of the shape if you rotate or flip the shape, the text rotates or flips also. Add a bulleted or numbered list to a shape 1. Select the text in the shape that you want to add bullets or numbering to. 2. Right-click the selected text, and on the shortcut menu, do one of the following: To add bullets, point to Bullets, and then choose the options that you want. To add numbering, point to Numbering, and then choose the options that you want. Add a Quick Style to a shape Quick Styles are combinations of different formatting options that are displayed in a thumbnail in the Quick Style gallery in the Shape Styles group. When you rest your SC / PPLD / 2014 Palatine Public Library 15

16 pointer over a Quick Style thumbnail, you can see how the Shape Style (or Quick Style) affects your shape. 1. Click the shape that you want to apply a new or different Quick Style to. 2. Under Drawing Tools, on the Format tab, in the Shape Styles group, click the Quick Style that you want. To see more Quick Styles, click the More button. Change from one shape to another shape 1. Click the shape that you want to change to a different shape. To change multiple shapes, press CTRL while you click the shapes that you want to change. 2. Under Drawing Tools, on the Format tab, in the Insert Shapes group, click Edit Shape, point to Change Shape, and then click the new shape that you want. Delete a shape from your file 1. Click the shape that you want to delete, and then press DELETE. TIP To delete multiple shapes, press CTRL while you click the shapes that you want to delete, and then press DELETE. SC / PPLD / 2014 Palatine Public Library 16

17 Apply a theme to add color and style to your presentation PowerPoint provides a variety of design themes, including coordinating color schemes, backgrounds, font styles, and placement of placeholders. Using pre-designed themes makes it easy for you to change the overall look of your presentation quickly. By default, PowerPoint applies the plain, Office theme to new blank presentations. However, you can easily change the look and feel of your presentation by applying a different theme. 1. By default, the default theme is applied to your presentation 2. In the Themes gallery, you can change to the Civic theme 3. The Civic theme is now applied to your presentation To apply a different theme to your presentation, do the following: 1. On the Design tab, in the Themes group, click the document theme that you want to apply. To preview how the current slide looks with a particular theme applied, rest your pointer on the thumbnail of that theme. 2. To view more themes, on the Design tab, in the Themes group, click More. NOTE Unless you specify otherwise, PowerPoint applies themes to the entire presentation. To apply a theme to only one slide: 1. Make sure you ve selected the correct slide from the slide tab and that it is currently shown in the slide pane. 2. Right click on the template you want to apply. 3. From the drop down menu, click Apply to Selected Slide. You can further customize your presentation by changing the Color Scheme, Font Scheme, and Background Styles. These options are found on the right side of the Design tab. SC / PPLD / 2014 Palatine Public Library 17

18 Add, change, or remove transitions between slides Slide transitions are motion effects that occur in Slide Show view when you move from one slide to the next during a presentation. You can control the speed, add sound, and even customize the properties of transition effects. Add a transition to a slide 1. In the pane that contains the Outline and Slides tabs, click the Slides tab. 2. Select the slide thumbnail of the slide that you want to apply a transition to. 3. On the Transitions tab, in the Transition To This Slide group, click the slide transition effect that you want for that slide. 4. Select a transition in the Transition to This Slide group. In the example, a Fade transition has been selected. To see more transition effects, click the More button. NOTE To apply the same slide transition to all the slides in your presentation: follow steps 2 through 4 above, and then on the Transitions tab, in the Timing group, click Apply To All. SC / PPLD / 2014 Palatine Public Library 18

19 Set the timing for a transition To set the duration of the transition between the previous slide and the current slide, do the following: On the Transitions tab, in the Timing group, in the Duration box, type or select the speed that you want. To specify how long before the current slide advances to the next, use one of the following procedures: To advance the slide when you click the mouse, on the Transitions tab, in the Timing group, select the On Mouse Click check box. To advance the slide after a specified time, on the Transitions tab, in the Timing group, in the After box, enter the number of seconds that you want. Add sound to slide transitions 1. In the pane that contains the Outline and Slides tabs, click the Slides tab. 2. Select slide thumbnail of the slide that you want to add a sound to. 3. On the Transitions tab, in the Timing group, click the arrow next to Sound, and then do one of the following: To add a sound from the list, select the sound that you want. To add a sound not found on the list, select Other Sound, locate the sound file that you want to add, and then click OK. SC / PPLD / 2014 Palatine Public Library 19

20 Animate text or objects You can animate the text, pictures, shapes, and other objects in your Microsoft PowerPoint 2010 presentation to give them visual effects, including entrances, exits, changes in size or color, and even movement. Overview of animating text and objects Animation is a great way to focus on important points, to control the flow of information, and to increase viewer interest in your presentation. You can apply animation effects to text or objects on individual slides, to text and objects on the slide master, or to placeholders on custom slide layouts. There are four different kinds of animation effects in PowerPoint 2010: Entrance effects. For example, you can make an object fade gradually into focus, fly onto the slide from an edge, or bounce into view. Exit effects. These effects include making an object fly off of the slide, disappear from view, or spiral off of the slide. Emphasis effects. Examples of these effects include making an object shrink or grow in size, change color, or spin on its center. Motion Paths. You can use these effects to make an object move up or down, left or right, or in a star or circular pattern (among other effects). You can use any animation by itself or combine multiple effects together. For instance, you can make a line of text fly in from the left while it grows in size by applying a Fly In entrance effect and a Grow/Shrink emphasis effect to it. Add animation to an object To add an animation effect to an object, do the following: 1. Select the object that you want to animate. 2. On the Animations tab, in the Animation group, click the More button, and then select the animation effect that you want. SC / PPLD / 2014 Palatine Public Library 20

21 NOTES If you do not see the entrance, exit, emphasis, or motion path animation affect that you want, click More Entrance Effects, More Emphasis Effects, More Exit Effects, or More Motion Paths. After you have applied an animation to an object or text, the animated items are labeled on the slide with a non-printing numbered tag, displayed near the text or object. The tag appears only in Normal view when the Animations tab is selected or the Animation task pane is visible. Apply multiple animation effects to a single object To apply multiple animations onto the same object, do the following: 1. Select the text or object that you want to add multiple animations. 2. On the Animations tab, in the Advanced Animation group, click Add Animation. View a list of animations currently on the slide You can view the list of all the animations on the slide in the Animation task pane. The Animation task pane shows important information about an animation effect, such as the type of effect, the order of multiple effects in relation to one another, the name of the object affected, and the duration of the effect. To open the Animation task pane, on the Animations tab, in the Advanced Animation group, click Animation Pane. SC / PPLD / 2014 Palatine Public Library 21

22 1. In the task pane, numbers indicate the order in which the animation effects play. The numbers in the task pane correspond to the non-printing numbered tags that are displayed on the slide. 2. Timelines represent the duration of the effects. 3. Icons represent the type of animation effect. In this example, it is an Exit effect. 4. Select an item in the list to see the menu icon (down arrow), and then click the icon to reveal the menu. NOTES Effects appear in the Animation task pane in the order that you add them. You can also view the icons that indicate the start timing of the animation effects in relation to the other events on the slide. To view the start timing icons for all animations, click the menu icon next to an animation effect and select Hide Advanced Timeline. There are several types of icons that indicate the start timing of animation effects. Choices include the following: Start On Click (mouse icon, shown here): The animation begins when you click the mouse. Start With Previous (no icon): The animation effect starts playing at the same time as the previous effect in the list. This setting combines multiple effects at the same time. Start After Previous (clock icon): The animation effect begins immediately after the previous effect in the list finishes playing. SC / PPLD / 2014 Palatine Public Library 22

23 Set the effect options, timing, or order for an animation To set the effect options for an animation, on the Animations tab, in the Animation group, click the arrow to the right of Effect Options and click the option that you want. You can specify the start, duration, or delay timing for an animation on the Animations tab. To set the start timing for an animation, in the Timing group, click the arrow to the right of the Start menu and select the timing that you want. To set the duration of how long the animation will run, in the Timing group, enter the number of seconds that you want in the Duration box. To set a delay before the animation begins, in the Timing group, enter the number of seconds that you want in the Delay box. To reorder an animation in the list, in the Animation task pane, select the animation that you want to reorder, and on the Animations tab, in the Timing group, under Reorder Animation, either select Move Earlier to make the animation occur before another animation in the list or select Move Later to make the animation occur after another animation in the list. Test your animation effect After you add one or more animation effects, to validate that they work, do the following: On the Animations tab, in the Preview group, click Preview. NOTE It s advised that you also view your animation in Slide Show View as you work on your presentation. This will allow you to see how the animations will be activated either automatically or with a mouse click. SC / PPLD / 2014 Palatine Public Library 23

24 Print your slides or handouts of your presentation This section describes you how to print your slides (one slide per page) and how to print handouts of your presentation with one, two, three, four, six, or nine slides on a page that your audience can use to follow along as you give your presentation or keep for future reference. 1. The three-slides-per-page handout includes lines that your audience can use to take notes. A Green Idea... To conserve paper and printer ink, before printing slides or handouts for your whole audience, consider putting the presentation in a shared location instead. Then, before your presentation, tell your audience where the presentation is located. Those who want printouts can print them, and those that don't don't have to. Set the slide size, page orientation, and starting slide number IMPORTANT Follow these steps only before you add content. If you change the slide size or orientation after you add content, the content may be rescaled. 1. On the Design tab, in the Page Setup group, click Page Setup. 2. In the Slides sized for list, click the size of paper on which you will be printing. 3. To set the page orientation for the slides, under Orientation, under Slides, click Landscape or Portrait. By default, PowerPoint slide layouts appear in landscape orientation. Although you can use only one orientation (either landscape or portrait) in a presentation, you can link two presentations to display both portrait and landscape slides in what seems to be one presentation. SC / PPLD / 2014 Palatine Public Library 24

25 Set printing options and then print your slides or handouts To set your printing options (including number of copies, printer, slides to print, number of slides per page, color options, and more) and then print your slides, do the following: 1. Click the File tab. 2. Click Print, and then under Print, in the Copies box, enter the number of copies that you want to print. 3. Under Settings, do one of the following: To print all slides, click Print All Slides. To print one or more slides that you selected, click Print Selection. To print only the slide that is currently displayed, click Print Current Slide. To print specific slides by number, click Custom Range, and then enter a list of individual slides, a range, or both. Use commas to separate the numbers and no spaces, for example, 1, 3, To click one or multiple slides per page in handout format, under Handouts, click the number of slides you want per page, and whether you want them to appear in order vertically or horizontally. Click the Color list, and then click one of the following: Color This option prints in color to a color printer. To prevent a color background from printing, do one of the following: Print your slides in grayscale. See Grayscale below for more information. Remove color backgrounds from your presentation. On the Design tab, in the Background group, click Background Styles, and then select Style 1. Grayscale This option prints images that contain variations of gray tones between black and white. Background fills are printed as white, so that the text will be more legible. (Sometimes grayscale appears the same as Pure Black and White.) Pure Black and White This option prints the handout without gray fills. After you ve chosen all of your print settings, click Print. SC / PPLD / 2014 Palatine Public Library 25

26 Tips for creating an effective presentation Consider the following tips to create a compelling presentation that engages your audience. Minimize the number of slides To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum. Choose an audience-friendly font size Choosing the best font size helps communicate your message. Remember that the audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see. Keep your slide text simple You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each to one line; that is, without text wrapping. Some projectors crop slides at the edges, so that long sentences might be cropped. Use visuals to help express your message Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides. As with text, however, avoid including too many visual aids on your slide. Make labels for charts and graphs understandable Use only enough text to make label elements in a chart or graph comprehensible. Apply subtle, consistent slide backgrounds Choose an appealing, consistent template or theme that is not too eye-catching. You do not want the background or design to detract from your message. However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint 2010 set the contrast between a light background with dark colored text or dark background with light colored text. Check the spelling and grammar To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation. SC / PPLD / 2014 Palatine Public Library 26