Quick Reference Card: Here are guidelines for creating a Microsoft Office PowerPoint presentation.

Transcription

1 Quick Reference Card: Here are guidelines for creating a Microsoft Office PowerPoint presentation. Add slides To add a slide without selecting the layout first, do one of the following: On the Home tab, in the Slides group, click New Slide. Choose and change layouts To insert a slide with a specific layout: 1. On the Home tab, in the Slides group, click the arrow on the New Slide button. 2. Click a layout. Tip Any layout that has "content" in its title includes icons that you can use to insert non-text items such as pictures, charts, and tables. To change the layout of an inserted slide, do one of the following: Right-click the slide that has the layout you want to change, point to Layout on the shortcut menu, and click a layout. Select the slide or slides whose layout you want to change (press CTRL as you click to select multiple slides). On the Home tab, in the Slides group, click Layout selected multiple slides, they all get the same layout. Insert slides from other presentations, and then click a layout. If you have 1. Open the presentation that you want to add slides to. Make sure you're in Normal view. 2. On the Home tab, in the Slides group, click the arrow on the New Slide button. 3. Click Reuse Slides.

2 4. In the task pane, browse to either a slide library or a presentation file that has the slides you want to use. 5. If you want to keep a slide's original look, select Keep source formatting, at the bottom of the task pane. 6. Click each slide that you want to insert into your presentation. What is a Design? To find and apply a theme, click the Design tab on the Ribbon. Theme samples, in the form of the small thumbnails you see here, are shown in the Themes group. To see additional themes, click the More button on the right of the group. When you point to any theme thumbnail, a preview of it is shown on the slide. Click a thumbnail to apply that theme to all your slides. You can also apply the theme only to the slides you have selected. Apply a theme at any stage of creating the show. However, remember that themes can alter the position of placeholders, so some will work better than others with your content. What is a Theme? Every presentation has a theme; some are just more colorful than others. The theme determines the look and colors of your slides and gives your presentation a consistent appearance. Here, you see three title slides that have the same content but that use different themes. A theme includes these elements, offered as a package: Background design Color scheme Font types and sizes, and Placeholder positions The color scheme affects background colors, font colors, fill colors for shapes, border colors, hyperlinks, and slide elements like tables and charts. Regarding placeholders, the theme honors the layout you've chosen, it just moves things around a little. For instance, on the three slides shown, each theme puts the title and subtitle placeholders in a different position. But the basic Title Slide layout is still there. Apply a theme To apply a theme to all slides: On the Design tab, in the Themes group, click a theme. To apply a theme to only some slides: 1. Select the slides you want to apply a theme to (press CTRL while you click each one to select multiple ones).

3 2. On the Design tab, in the Themes group, right-click a theme thumbnail, and click Apply to Selected Slides. Insert slide elements Insert from within a slide placeholder Apply a layout that has a content placeholder, such as this one: Click an icon to insert a Table, Chart, Smartart Graphic, Picture File, Clip Art, Or Video File. Use the Insert tab This tab has the most comprehensive collection of things to insert, including shapes, hyperlinks, headers and footers, and sounds. Click the Clip Art icon in the placeholder. The Clip Art task pane opens. There, type a keyword in the Search for box that suggests the sort of clips you want, and click Go. Clips appear that fit the keyword. Click one of them to insert it into the slide. The picture is automatically sized and positioned within the placeholder. Size and align pictures and text boxes With the picture selected, Picture Tools are available. On the Format tab, use commands in the Size and Arrange groups. With the text box or shape selected, Drawing Tools are available. On the Format tab, use commands in the Size and Arrange groups. The Arrange commands are also available on the Home tab. Working with Text Boxes

4 Working with Inserting Pictures Work with notes On the View tab, in the Presentation Views group, click Notes Page. In Notes Page view, you can see and revise the notes formatting for the currently selected slide. Make sure the notes fit into the placeholder, as any text that doesn't fit will not be printed. Click the Microsoft Office Button or FILE TAB, point to Print, and click Print Preview. To select a type of printout, click the arrow in the Print What box (in the Page Setup group) and select from the list. To set color options for printing or to access the Header and Footer dialog box, click Options in the Print group. To print, click Print in the Print group. Work in Slide Show view To open Slide Show view, do any of the following: Click the Slide Show tab, and click a command in the Start Slide Show group. You can choose to start on the first slide or on the current slide. Press F5 to start on the first slide. Press SHIFT+F5 to start on the current slide. Click the Slide Show button in the lower-right part of the PowerPoint window next to the Zoom slider. The show begins on the slide that's currently selected on the Slides tab. On the View tab, in the Presentation Views group, click Slide Show. The show begins on the first slide no matter which slide is currently selected. To get out of Slide Show view, press ESC keyboard button.

5 Printing Handouts The most common type of PowerPoint printout for audiences is called a handout. Handouts can have one or several slides per page, up to nine. A good practice is to use Print Preview to select the handout type you want, as shown here, so you can see how it will look before printing. In Print Preview, display the list in the Print What box by clicking the arrow. Choose one of the handout types from the list. When you click the handout type, you are shown a preview of how your slides will look when printed in this format. You can navigate through all the handout pages. The handout type that has three slides per page also includes lines for audience notes. When you're ready to print, you click Print. Printing Final Presentation Depending on what kind of printer your computer is hooked up to, you can print your presentation in Color; in Grayscale, which consists of various tones of gray combined with black and white; or in Pure Black and White, which eliminates most of the grays and will use the least printer ink. This is how you select an option for printing: Under Print Preview, click Options, and point to Color/Grayscale. Then select from the menu. Your slides will be previewed and printed with that choice applied. Note that if you are printing to a black and white printer, the Color option becomes Color (On Black and White Printer), and all the slide's colors are rendered using black, white, and shades of gray. The first preview example shows a slide that will be printed in color. The second preview example shows a slide that will be printed in grayscale. While the background is made white, some areas reflect color, such as the horizontal banners under the title and along the bottom of the slide. And the last preview example shows a slide that will be printed in pure black and white.