COUNCIL COMMUNITIES, HOUSING AND ECONOMIC DEVELOPMENT COMMITTEE

Transcription

1 COUNCIL COMMUNITIES, HOUSING AND ECONOMIC DEVELOPMENT COMMITTEE A meeting of the Communities, Housing and Economic Development Committee was held in Committee Room 1 on at 1pm. PRESENT: APOLOGIES: Councillor Andrew Turner (Chairperson) Councillors Glenn Livingstone (Deputy Chairperson), Jimmy Chen, Jamie Gough, Yani Johanson, Ali Jones, Paul Lonsdale, Vicki Buck and Tim Scandrett. Apologies for lateness were received from Councillor Johanson who arrived at 1.08pm, and Councillors Buck and Lonsdale who arrived at 1.20 pm, and were absent for part of the deputation. An apology for early departure was received and accepted from Councillor Jones who left at 1.38pm and returned at 2.39pm and was absent for part of Clause 3, Clauses 4 and 5. The Committee stood adjourned from 2.55pm until 3.12pm. Councillor Turner left the meeting at 2.55pm and was absent for part of Clause 6. Councillor Livingstone chaired the meeting in his absence. The Committee reports that: PART A - MATTERS REQUIRING A COUNCIL DECISION 1. HERITAGE GRANT APPROVAL FOR 5 NORWICH QUAY, LYTTELTON Chief Planning Officer responsible: Officer responsible: Author: Chief Planning Officer Strategy & Planning Natural Environment and Heritage Unit Manager Brendan Smyth, Heritage Team Leader Contact Contact Details Y EA Diane Campbell, 8281 Y PA Rochelle Spooner, 8812 Y 8934 PHOTOGRAPH, 5 NORWICH QUAY SEPTEMBER 2012

2 1 Cont'd COUNCIL Communities, Housing and Economic Development Committee PURPOSE OF REPORT 1.1 Council officers seek to obtain Community Committee recommendation for Council approval for a Heritage Incentive Grant for 5 Norwich Quay, Lyttelton. 2. EXECUTIVE SUMMARY 2.1 The former Harbour Board building was damaged by the recent series of earthquakes necessitating the removal of the upper storey. It is now a single storey commercial building located at the junction of Norwich Quay and Oxford Street in Lyttelton. The building was designed by the architect Frederick Strouts in 1880 (refer to the Statement of Heritage Significance in Attachment 1). 2.2 The owner is applying for Heritage Incentive Grant funding for work to retain the ornate brick and plaster façade of the ground floor including the refurbishment and reuse of the existing windows and doors. 3. BACKGROUND 3.1 The building at 5 Norwich Quay, Lyttelton is listed in the Banks Peninsula District Plan as a Protected Building. The building is also registered Category 2 by Heritage New Zealand Pouhere Taonga (HNZPT) registration number The building has not been the subject of previous Council grants. The current owner of the building is 'Water Qual Limited'. 3.3 The recommendations of this report align with the relevant strategies and policies as listed below: (a) (b) (c) (d) (e) (f) Christchurch Recovery Strategy Banks Peninsula District Plan Heritage Conservation Policy Greater Christchurch Urban Development Strategy New Zealand Urban Design Protocol International Council on Monuments and Sites (ICOMOS) New Zealand Charter 1993 for the Conservation of Places of Cultural Heritage Value, which the Council has adopted. 4. COMMENT 4.1 The Lyttelton Harbour Board Building was designed in 1879 for the Harbour Board by the Christchurch architect Frederick Strouts in a Venetian Gothic style. The building facades were formed in high quality brickwork with details added in plaster. These details included roof top and mid-façade richly decorated cornices along with 'eyebrow' features above the arched windows. The building has a splayed north-west corner and this is the location of the main entrance which was emphasised with an unusual triangular shaped brick gable feature. At ground floor level there is a large painted plaster section which includes double columns either side of the main entrance. The ground floor windows are large sash windows with deep reveals. The building originally had a parapet which concealed the simple corrugated iron pitched roof. The basement has exposed brick arches. 4.2 The function of the building has changed over the years from the Harbour Board Offices with Boardroom above, up until 1962, to a café with offices on the first floor. However, the building's principal façades remained unaltered and the interior retained much of the original materials including the staircase and the panelling to the boardroom. In the early 2000's an extension was added on the southern side of the building in a contrasting brutalist style with exposed aggregate concrete panels. However, this extension is clearly separated from the brick building with a deep recess and a section of glazed wall on the western façade. Hence the brick building still reads as a separate building when viewed from the street.

3 1 Cont'd COUNCIL Communities, Housing and Economic Development Committee Although the building did not collapse, the earthquake damage to the structural masonry of the building was significant enough to warrant the careful removal of the upper portion including the parapet and the roof. A temporary roof was installed over the remaining ground floor which has been effective at protecting and preserving the building fabric below. 4.4 The owners are proposing to add a new first floor to the building with a footprint that will closely match the one below. The proposed additions and internal modifications have been approved by Council under RMA The project will see the creation of a new first floor which echoes the form, rhythm and scale of the original lost element. However, it will not be in brick but in a lighter weight aerated concrete material with a plaster finish. The grant will support the work associated with retaining the heritage fabric of the building. With the completion of the works outlined, the building will meet the Building Code requirements and the owner is committed to the reuse and maintenance of the building. 4.5 The work that the applicant is seeking grant support for will ensure the future protection and ongoing use of this significant heritage building. The application meets all the criteria for a grant as provided in the Heritage Incentive Grants Policy Operational Guidelines. 4.6 All relevant costs of the works have been summarized as outlined below: (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) Stabilisation and weather protection works (already undertaken) Further propping of façade during foundation and superstructure works Foundation works including new steelwork Retaining wall strengthening Brickwork façade repairs, strengthening and capping at first floor level Retained window and door joinery repairs and alterations for reuse New ground floor slab New diaphragms at first floor and roof levels Existing staircase extension for access to new first floor and fire egress compliance New roof Decorative details to façade for RMA compliance. 4.7 Costs for conservation, including code compliance and maintenance, works are outlined in the table below. It should be noted that many of these are provisional sums based on estimates of the extent of works required: Particulars Costs (GST exclusive) Stabilisation and protection works $56,307 Foundation and retaining wall repairs and structural upgrades $175,830 New Ground floor, step repairs and strengthening $55,335 Brickwork façade repairs $112,260 Door and window joinery repairs and refurbishment $30,000 New first floor including structural diaphragm and wall ties $17,650 Existing staircase extension $20,000 Former staircase dismantling and use as a decorative internal fixture $10,000 New roof and connections to walls $64,811 Decorative eyelid details on new façade $20,000 Exterior repainting of plasterwork and decorative elements $20,000 Builders Labour $150,000 Fire Alarm compliance $5,000 NZIA Architects and CPeng Engineers fees $96,676 Total of conservation and restoration related work $833,869

4 1 Cont'd COUNCIL Communities, Housing and Economic Development Committee The Operational Guidelines for the Heritage Incentive Grants Policy provide for a grant of up to 50 percent of the total heritage related costs. The remains of the original buildings have very high architectural value and visual interest and their retention is worthy of support. Norwich Quay is currently a very busy road which limits public appreciation of the facades but this may change in the near future. Therefore, it is proposed that a relatively high percentage grant of forty percent is appropriate for this project. Proposed heritage grant (40 per cent of cost of itemised works) $333, Limited conservation covenants are required under the Heritage Conservation Operational Guidelines for properties receiving Heritage Incentive Grants of $15,000 to $149,999. A full covenant is required for grants of $150,000 or more Covenants are a comprehensive form of protection of the buildings because they are registered against the property title, ensuring that the Council s investment is protected. As the grant will be above $150,000 there is a requirement for a full conservation covenant on this property title in association with this grant. 5. FINANCIAL IMPLICATIONS 5.1 Annual Budget for the Heritage Incentive Grant (HIG) fund $740,800 Commitment from 2014/2015 to Chester Street East $1,440 Proposed grant to 236 Papanui Road $55,725 Proposed grant to 5 Norwich Quay Lyttelton $333,548 Total Available Funds 2015/2016 $350, The Heritage Incentive Grant budget is an annual fund provided for in the Long Term Plan. 5.3 The Heritage Incentive Grants Scheme is aligned to the Community Outcomes The city s heritage and taonga are conserved for future generations and The central city has a distinctive character and identity. Heritage Incentive Grants contribute towards the number of protected heritage buildings, sites and objects, which is a measure for these outcomes. 5.4 The Heritage Protection activity includes the provision of advice, the heritage grants schemes, heritage recovery policy, and heritage education and advocacy. The Council aims to maintain and protect built, cultural and natural heritage items, areas and values which contribute to a unique city, community identity, character and sense of place and provide links to the past. The Council promotes heritage as a valuable educational and interpretation resource which also contributes to the tourism industry and provides an economic benefit to the city. 5.5 Heritage Incentive Grants and conservation covenants provide financial assistance for the maintenance and enhancement of heritage areas and buildings. 6. COMMITTEE AND STAFF RECOMMENDATION 6.1 That the Council approve: (a) A Heritage Incentive Grant of up to $333,548 for conservation and maintenance work for the protected heritage building at 5 Norwich Quay, Lyttelton. (b) That payment of this grant is subject to the applicants entering a full conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

5 COUNCIL Communities, Housing and Economic Development Committee PART B - REPORTS FOR INFORMATION 2. DEPUTATIONS BY APPOINTMENT 2.1 The Gym: Free Theatre and Arts Circus Dr George Parker, Artistic Manager of The Gym, and Lance Edmonds, Kendons Accounting addressed the Committee on the purpose of The Gym that is to provide an exciting contemporary performance destination in the Arts Centre that contributes to the revitilisation of the inner city. Dr Parker reported on the types of projects undertaken at The Gym, including Rock of Ages and Footprints/Tapuwae. Funding was sought from the Council for the second year of the programme, with projections prepared for five years The Councillors requested staff work with Dr Parker and Mr Edmonds on how best the Council can assist with the needs of The Gym, and report back to the Committee on the outcome of this and a recommendation on the next steps to be taken. 3. COMMUNITY FACILITIES REBUILD UPDATE AUGUST The Committee considered a report on the status of the priority projects being delivered by the Community Facilities Rebuild Unit for the month of August The Committee requested that staff provide information on: the start date for work on the Riccarton Community Centre; whether the Linwood Resource Centre progress can be increased. 3.3 The Mayor and Councillors Turner, Scandrett and Johanson will meet with Mr Adamson to discuss opportunities for future funding. 3.4 The Committee decided to receive the information in the report. 4. MAJOR FACILITIES REBUILD MONTHLY UPDATE 4.1 The Committee considered a monthly status update on the Council approved priority projects being delivered by the Major Facilities Rebuild Unit. 4.2 The Committee decided to receive the information in the report. 5. ANCHOR PROJECTS MONTHLY UPDATE 5.1 The Committee considered a monthly status update on the projects being delivered within the Cost Share Agreement. 5.2 The Committee requested that staff provide a follow up briefing about the Stadium. 5.3 The Committee decided to receive the information in the report. 6. SOCIAL HOUSING REBUILD AND REPAIR PROGRAMME UPDATE JULY The Committee considered an update report on the Council's Social Housing Rebuild and Repair programme. 6.2 The Committee decided to receive the information in the report.

6 COUNCIL Communities, Housing and Economic Development Committee HOUSING OPERATIONS MONTHLY REPORT JULY The Committee considered an update report on the key aspects of the Council's Housing Unit operations for the month of July The Committee decided to receive the information in the report. 8. COMMITTEE RESOLUTION TABLE 8.1 The Committee noted the inclusion of the resolution table. 8.2 The Committee requested that a priority briefing by CERA should be about High Street between Lichfield and St Asaph Streets; what decisions are being made particularly in relation to the containers, roading issues around access, traffic movements, cycleways and the future use of the road, and water ponding, to identify gaps. PART C - DELEGATED DECISIONS 9. APOLOGIES The Committee resolved to accept apologies for lateness from Councillors Johanson, Buck and Lonsdale and an apology for early departure from Councillor Jones. 10. DECLARATION OF INTEREST Councillor Johanson declared an interest in relation to The Gym: Free Theatre and Arts Circus deputation. 11. RESOLUTION TO EXCLUDE THE PUBLIC The Committee resolved that the resolution to exclude the public as set out on page 165 of the agenda be adopted. The Committee resolved to readmit the public at 3.12pm. The meeting concluded at 3.34pm. CONSIDERED THIS 24 TH DAY OF SEPTEMBER 2015 MAYOR

7 DISTRICT PLAN LISTED HERITAGE PLACE HERITAGE ASSESSMENT STATEMENT OF SIGNIFICANCE HERITAGE ITEM NUMBER 735 FORMERHARBOURBOARD OFFICES 5NORWICHQUAY, LYTTELTON PHOTOGRAPH : CLARE KELLY, 2014 HISTORICAL AND SOCIAL SIGNIFICANCE Historical and social values that demonstrate or are associated with: a particular person, group, organisation, institution, event, phase or activity; the continuity and/or change of a phase or activity; social, historical, traditional, economic, political or other patterns. 5 Norwich Quay was formerly one of the offices of the Lyttelton Harbour Board and it has historical and social significance as a building directly associated with the organisation that ran the South Island s largest port for over 100 years. When the provincial government was abolished at the end of 1876 a separate act of parliament established the Lyttelton Harbour Board. Initially the board divided its time between the building in Lyttelton that was to become the Lyttelton Post Office and the Canterbury Provincial Council Chamber in Christchurch, but in 1879 they established their main administrative office in Hereford Street in Christchurch, moving to Cathedral Square in At the same time, in 1880 the Board commissioned architect Frederick Strouts to design them a building for Lyttelton, on the corner of Oxford Street and Norwich Quay opposite the Post Office building. Prior to this time the site had 1

8 been used for a boathouse, warehouse and offices. The building was built by local Lyttelton firm Hollis and Williams in 1880 and the Harbour Board occupied it until During that time the ground floor had a reading room for visiting captains and the first floor contained the board room. In 1961 they built a new modernist high rise building on Norwich Quay, which they moved into in Continued debate was had as to whether to keep the administrative offices in Christchurch, now in Madras Street, and the operational centre in Lyttelton. In 1985 they decided to combine both functions and a new building was designed by Sir Miles Warren which was opened early The board ceased to exist in In the meantime the former Harbour Board building was used first for storage by the railways, before being renovated in the mid-1980s for commercial use and being operated as a gift store and then a café. Most recently prior to the earthquakes the building was used as café with offices above. As a result of the earthquakes the upper floor was deconstructed making the two storey building single storey. CULTURAL AND SPIRITUAL SIGNIFICANCE Cultural and spiritual values that demonstrate or are associated with the distinctive characteristics of a way of life, philosophy, tradition, religion, or other belief, including: the symbolic or commemorative value of the place; significance to Tangata Whenua; and/or associations with an identifiable group and esteemed by this group for its cultural values. 5 Norwich Quay has cultural significance for its association with the former Harbour Board which ran Lyttelton Port for over 100 years. It is a tangible cultural link for its association with the seafaring population which is a significant cultural element of Lyttleton society and through the provision of a reading room for visiting captains. ARCHITECTURAL AND AESTHETIC SIGNIFICANCE Architectural and aesthetic values that demonstrate or are associated with: a particular style, period or designer, design values, form, scale, colour, texture and material of the place. The building has architectural and aesthetic significance, despite being partially deconstructed following the Canterbury earthquakes, both as one of the few remaining commercial buildings of the late 19 th century with characteristics of the Venetian Gothic style in Christchurch and as a building designed by Frederick Stouts. The former Harbour Board Offices were built when Lyttelton was experiencing an economic boom and the Lyttelton Police Station, Borough Council Chambers, Fire Station and Public Library were also constructed. All of these other buildings have been lost post the Canterbury earthquakes of The building was designed by architect Frederick Strouts, a noted Canterbury architect who also designed, among many other commissions, Ivey Hall now part of Lincoln University, Otahuna Lodge at Tai Tapu and the Rhodes Convalescent Home in Cashmere. The latter was demolished following the Canterbury earthquakes. 5 Norwich Quay was a prominent two storey building on the corner of Oxford Street and Norwich Quay. The building has characteristics of the Venetian Gothic style and is constructed of brick and Quail Island stone which provides an element of constructional polychromy particularly with groups of arched windows. The ground floor has classical arched windows while the first floor had windows with pointed gothic arches. The corner entrance is angled with a pediment displaying the Harbour Board emblem. It was extended by a single two storey bay to the east after 1912 and then extended again in the early 2000s with a one and two storey addition on the south side of the building which effectively double its floor space. This latter extension is modern in style and did not attempt to replicate the 2

9 existing design, unlike the extension in the early 20 th century. Following the Canterbury earthquakes the original part of the building has been deconstructed to a single storey which has had a significant effect on its architectural and aesthetic heritage significance and value. Christchurch had several buildings that were in the Venetian Gothic style, notably the Former Public Library, Former Girl s High School, Fisher Building, Bell s Arches and A J White s department store. These have all been lost following the Canterbury earthquakes. TECHNOLOGICAL AND CRAFTSMANSHIP SIGNIFICANCE Technological and craftsmanship values that demonstrate or are associated with: the nature and use of materials, finishes and/or technological or constructional methods which were innovative, or of notable quality for the period. 5 Norwich Quay has technological and craftsmanship significance for its ability to demonstrate construction and craftsman techniques using brick and stone from the late 19 th century. CONTEXTUAL SIGNIFICANCE Contextual values that demonstrate or are associated with: a relationship to the environment (constructed and natural), a landscape, setting, group, precinct or streetscape; a degree of consistency in terms of type, scale, form, materials, texture, colour, style and/or detail; recognised landmarks and landscape which are recognised and contribute to the unique identity of the environment. 5 Norwich Quay still retains contextual importance as a prominent corner building providing an entrance to the harbour in Lyttelton, although it is less imposing given the loss of the second storey. Although much of the surrounding context in Lyttelton has been lost, the British Hotel on the opposite north eastern corner of Oxford Street and Norwich Quay still remains, as does the partially deconstructed Lyttelton Times building next door. ARCHAEOLOGICAL AND SCIENTIFIC SIGNIFICANCE Archaeological or scientific values that demonstrate or are associated with: the potential to provide information through physical or scientific evidence an understanding about social historical, cultural, spiritual, technological or other values of past events, activities, structures or people. 5 Norwich Quay and its setting have archaeological significance because they have the potential to provide archaeological evidence relating to past building construction methods and materials, and human activity on the site, including that which occurred prior to ASSESSMENT STATEMENT 5 Norwich Quay has overall significance to Christchurch and Bank s Peninsula as a building directly associated with the Lyttelton Harbour Board, the organisation that ran the South Island s largest port for over 100 years. It has historical and social significance for its longevity of use by the Harbour Board from1880 until 1962 and it associations with the trade and industry of the port. The building has cultural significance as a tangible cultural link for its association with the seafaring population which is a significant cultural element of Lyttleton society and through the provision of a reading room for visiting captains. The former Harbour Board Offices have architectural and aesthetic significance both as one of the few remaining commercial buildings of the late 19 th century with characteristics of the Venetian Gothic style 3

10 in Christchurch and as a building designed by Frederick Stouts, despite being partially deconstructed following the Canterbury earthquakes. 5 Norwich Quay has technological and craftsmanship significance for its ability to demonstrate construction and craftsman techniques using brick and stone from the late 19 th century. 5 Norwich Quay still retains contextual importance as a prominent corner building providing an entrance to the harbour in Lyttelton. The building and its setting have archaeological significance because they have the potential to provide archaeological evidence relating to past building construction methods and materials, and human activity on the site. REFERENCES: Kelly, Clare, Background Information Listed Heritage Place, Old Harbour Board Offices, Lyttelton REPORT DATED: 18/06/2014 PLEASE NOTE THIS ASSESSMENT IS BASED ON INFORMATION AVAILABLE AT THE TIME OF WRITING. DUE TO THE ONGOING NATURE OF HERITAGE RESEARCH, FUTURE REASSESSMENT OF THIS HERITAGE ITEM MAY BE NECESSARY TO REFLECT ANY CHANGES IN KNOWLEDGE AND UNDERSTANDING OF ITS HERITAGE SIGNIFICANCE. PLEASE USE IN CONJUNCTION WITH THE CCC HERITAGE FILES. 4

11 CLAUSE 8 Amendments to Standing Orders Contact: Darryl Griffin darryl.griffin@ccc.govt.nz Phone: Purpose and Origin of Report Purpose of Report 1.1. The purpose of this report is for the Council to approve an amendment to Standing Orders to delete the second paragraph to rule which specifies which minute records need to be approved, to approve an addition to Standing orders to provide for electronic attendance at meetings and to request Councillor involvement in a review of Standing Orders Origin of Report 1.2. This report is staff generated. 2. Significance 2.1. The decision in this report is of low significance in relation to the Christchurch City Council s Significance and Engagement Policy. 3. Staff Recommendations That the Council: 3.1. Delete the second paragraph of Standing Order ; 3.2. Add a new Standing Order 3.6A (as attached) to provide for electronic attendance at meetings of the Council and its Committees; and 3.3. Agree to appoint two Councillors to work with the Secretariat to re-write Standing Orders into plain English and to recommend changes to support better meeting flows and understanding of meeting rules. 4. Key Points 4.1. Currently Standing Orders require that only meetings of the Council and Community Boards require approval at the next subsequent meeting. An immediate change to accommodate subsequent confirmation of meeting minutes from all meetings is required. InfoCouncil - the new tool for managing meeting agenda and minutes has been developed with this requirement Amendments to Standing Orders require a vote of not less than 75% of the members present. 5. Context/Background Standing Orders 5.1. The current Standing Orders are based on New Zealand standard 9202:2003, with local amendments. They were adopted on 24 July They require that only meetings of the Council and Community Boards require approval at the next subsequent meeting. Standing order Approval of Minutes, states: "The minutes and proceedings of every meeting shall be circulated to members and considered at the next meeting succeeding, and, if approved by that meeting, or when amended as directed by that meeting, shall be signed by the Chairperson of such succeeding meeting.

12 Standing Order applies only to meetings of the Council and Community Boards. For committees a report of the proceedings shall be submitted to the next meeting of the Council at which meeting the report shall be adopted, amended or otherwise dealt with." 5.3. An immediate change to accommodate subsequent confirmation of meeting minutes from all meetings is required. InfoCouncil - the new tool for managing meeting agenda and minutes has been developed with this requirement The rationale for the change is to provide for the minutes of each meeting of the Council, its Committees and Subcommittees to be subsequently confirmed as true and correct by the meeting at which they were created. This enables a consistent approach to be accommodated within the electronic tool InfoCouncil being developed to manage all Council meeting agendas and minutes A new clause 25A was added to schedule 7 of the Local Government Act 2002 by section 71 of the Local Government Act 2002 Amendment Act 2014 to provide for attendance at meetings by audio link or audiovisual link. There are conditions including a requirement for Standing Orders to permit attendance by audio or audiovisual link. The attached addition to Standing Orders meets the statutory requirements The Council's Standing Orders could be much easier to read and understand if they were rewritten and 'plain English'. It would be beneficial to have some Councillors involved in the project to review Standing orders and to make recommendations to the Council for change. Whilst rewriting them there may be some Standing Orders that require clarification and there might be some additions or deletions recommended Amendments to Standing Orders require a vote of not less than 75% of the members present. Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Author Darryl Griffin Manager Council Secretariat Darryl Griffin Manager Council Secretariat Ian Thomson Senior Legal Advisor - Governance Mary Richardson Director Community and Democracy Services