WELCOME. Digging Into A Safer Excavation. Agenda 4/24/2012. Thank you for your commitment to damage prevention. 3 Hour Seminar

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1 WELCOME Thank you for your commitment to damage prevention. 3 Hour Seminar Digging Into A Safer Excavation Agenda Excavator Safety Presentation The Illinois One-Call System Overview Digging Into A Safer Excavation Getting Back To Basics ICC - JULIE Enforcement Program Pipeline Safety OSHA Trenching and Excavation Questions and Answers Member Database Presentation Detail Report Notification Report Grid/Polygon Notification Remote Ticket Entry Training 1

2 Illinois One-Call System Overview Not-for-profit based in Joliet. More than 1,800 members. Approximately 1 million requests annually. More than 45% entered on line via RTE and E-Request. Approximately 5 million messages transmitted. 100 employees during peak periods. JULIE does NOTown or locate any underground facilities. JULIE covers the entire state, excluding the city of Chicago. Illinois One-Call System Web Site Resources Some facility Owner/Operator contact information. Complete reprint of JULIE Law. ICC Enforcement Program information. o Contact information for informal/formal incident report. o Link to file a violation. Ticket Lite Summary Map Check Download materials: o Locate Request Form o Excavator Handbook o Plan Stickers One-Call Directory 2

3 Illinois One-Call System E-Newsletters Audiences Contractors JULIE Member Coordinators Homeowners Topics JULIE news and updates. Safe digging tips. Statewide damage prevention efforts. Upcoming events. Legislative updates. Important reminders. Illinois One-Call System Free Materials Bumper Stickers Magnet or Color Code Card Billing Insert Poster Order at For larger quantities, contact a Damage Prevention Manager. 3

4 Banner Photos Fire Department Photos 4

5 Staking U and JULIE Locator Training Digging Into A Safer Excavation Underground utilities are as important as they are potentially dangerous. Goals Keeping excavators safe. Preventing damages to underground facilities. Protecting vital infrastructure. Provide public safety. Increase excavator productivity. 5

6 Call JULIE Before You Dig On-line Programs E-Request Intended for single site, normal requests only. No wait time on phone. Easy process, no training required. No limit of tickets entered. Request completed by JULIE agent. Completed copy of your locate request sent via along with a list of members notified. 6

7 Remote Ticket Entry (RTE) No wait time on phone. Brief webinar training required. Free software. On-line video library of program tools. Print copy of ticket with list of members notified. Training dates available at illinois1call.com. On-line Programs Pre-marking the Jobsite Visit excavation site prior to placing your locate request. Pre-mark in white using paint and/or flags. Allows for efficient marking at dig site. State law mandates when practical. Fewer joint meets required. Assists crew to identify work area at jobsite. Use black paint when snow is on the ground. Pre-marking Guidelines available at illinois1call.com. 7

8 Locate Request Types Normal Locate Request A Normal Locate Request is the most common request made and requires 48 hours* notice (excluding weekends and holidays). 86% of tickets in 2011 *48 hours = two business days, 8A 4P, excluding weekends and JULIE holidays. Locate Request Types Emergency Request This request is defined as a locate request for any condition constituting an imminent danger to life, health, or property, or a utility service outage and which requires repair or action before the expiration of 48 hours, such as: To prevent a condition that poses a clear and imminent danger. Repair a utility service outage. To prevent significant property or environmental danger. Reinstallation of traffic control devices. 7% of tickets in

9 Locate Request Types No-show Request A notice sent to the owners or operators of the underground utility facilities notified in the prior locate request that either failed to mark their facilities or to communicate their noninvolvement with the excavation prior to the requested dig start date and time. 1% of tickets in 2011 Locate Request Types Incomplete Request A notice initiated by an excavator through the State-Wide One-Call Notice System to the owners or operators of underground utility facilities notified in a prior locate request that such facility owners or operators, as identified by the person excavating, did not completely mark the entire extent or the entire segment of the proposed excavation, as identified by the excavator in the prior notice. 1% of tickets in

10 Locate Request Types Re-mark Request A notice sent to the owners or operators of the underground utility facilities notified in the initial locate request. This notice asks them to re-mark all or part of the initial work area, because markings are becoming or have become indistinguishable due to weather, fading, construction activity or vandalism. oonly the effected area shall be requested. 0.6% of tickets in 2011 Locate Request Types Joint Meet Request A Joint Meet Request is a meeting to openly discuss a large or complicated project and to exchange information such as maps, plans or schedules. It is NOTa locating session. This is a 96-hour process. Excavation should be laid out using a segmented work schedule. Usually held at or near the dig site. 0.5% of tickets in

11 Notification Types Design Stage Request The Design Stage Request is beneficial for architects, engineers and others who are in the design or planning stage of a project and excavation is not intended in the immediate future. After the request has been processed, a list of affected member engineering contacts will be sent via fax. Member facility owners are requestedto respond within 10 working days. 0.2% of tickets in 2011 Notification Types Damage Notification In the event of any damage to or dislocation of an underground utility facility, whether emergency or nonemergency, the person responsible for the excavation shall: Cease excavation in the area of the damage and call 911 if necessary. Notify the affected utility and JULIE, Inc. Do NOTattempt to repair, clamp or constrict the damaged utility. NOT a locate request. 0.7% of tickets in

12 28 Day Ticket Life APRIL SUN MON TUES WED THUR FRI SAT 1 Day of Call Excavator 23 can 24extend ticket 25 between 26day 20 and Dig Start Date 14 Dig By Date Expires Date Safe Digging Is No Accident? True or False True 12

13 Safe Digging Is A Shared Responsibility! Shared Responsibility Between: Excavators Illinois One-Call Center Facility Owners and Operators Prior to Excavation Inspect and Pre-mark jobsite. Provide notice to JULIE. o Know exact location of dig site (actual vs. mailing). o Give extent (within reasonable limits). o List type of work to be done. o Proposed start date and time. o Confirm all information given. 13

14 Explanation of Dig Number The JULIE Process Take proposed excavation information provided by excavator. Request a good site contact name and number. Use JULIE database to determine member facility owners to be notified. Confirm all information given. Provide Dig Number: o Retain as proof of request. Facility Owner Response Review locate request to determine appropriate response. If marking at site, use appropriate color paint and/or flags. Indicate if no facilities are present: o Mark at site on ground o Via phone, fax or Respond within the required time frame. Note: Excavators who waive the all-clear may NOT be notified of no conflicts. 14

15 Excavator Responsibility Prior to Excavation Wait the required amount of time. Visit excavation site to verify all utilities have been marked. Walk dig site before calling in a no show or incomplete. Dig With Care Respect the marks. Hand dig within the Tolerance Zone. Support exposed facilities. Backfill cautiously. Note: Text does not extend the Tolerance Zone 15

16 Additional Facility Owner Policies Certain companies have additional damage prevention policies in place for excavations near critical infrastructure. You may be contacted for additional information by one or more facility owner. o Respond so determination can be made if they need to monitor your excavation. o Facility owner must still locate and mark dig site within time frame required by law. Working with these facility owners is FOR YOUR BENEFIT. Locator may contact excavator for additional information or questions. If Damage Occurs If emergency exists, call 911: o Escape of any flammable, toxic or corrosive gas or liquid. Contact JULIE: o Required by state law. Call effected facility owners. 16

17 ICC Enforcement Program 2011 Excavation Violations 52% 3% 2% 1% 1% 41% Digging without a valid JULIE ticket Failure to exercise due care Failure to call for refresh Failure to notify utility of damage Failure to notify of unmarked facilities Other The Illinois Commerce Commission is the enforcement body. ICC Enforcement Program 2011 Locating Violations 63% Failure to mark within 48 hours Failure to mark emergency Failure to mark properly 12% 25% The Illinois Commerce Commission is the enforcement body. 17

18 Purpose and Responsibility Safest, cleanest, most reliable manner for transporting natural gas and liquids. Delivers the energy we need and use daily. Important to our national economy and security. Transporting these commodities any other way would significantly increase environmental emissions. Pipeline Safety Pipeline Safety Products Transported Anhydrous Ammonia Natural Gas Propane Crude Oil Refined Petroleum products 18

19 Pipeline Safety - Markers Purpose and Location Warning of nearby underground lines. May be placed at road crossings, property lines, fence lines and in fields. Line of sight when practical. Penalties for Abuse It is a violation of Federal Law to deface, obstruct or remove markers without permission from the pipeline company-- penalties can be up to $5,000, one year jail time, or both. Pipeline Safety Pipeline Marker Information Type of product Name of company Emergency phone number 19

20 OSHA U.S. Labor Department, OSHA and JULIE Alliance Cave-ins are a leading cause of worker fatalities during excavation Dr. David Michaels Secretary of Labor, OSHA OSHA Excavation Safety Prior to Entering Trench Locate utility installations. Wear suitable high-visibility garments for exposure to vehicle traffic. Ensure ladders extend 3 feet out of the excavation and is available within 25 feet. Excavated materials should be placed more than 2 feet away from the edge of trench. Trench Entry Permit to help meet requirements available to download at illinois1call.com. Can you find the violations above? For additional information, go to 20

21 OSHA Excavation Safety Select Cave-in Control A competent person must classify each soil type: o Visual test type o Manual test type If the excavation is deeper than 5 feet, but less than 20 feet deep, and cave-in protection was not designed by a professional engineer, then the employer must meet the requirements for the control selected. Shielding (trench box) able to support forces from area. Shoring system (hydraulic, timber, screw jack, etc.). Proper sloping/benching. The company in the photo is not using the trench box correctly! For additional information, go to Illinois One-Call System Damage Prevention Managers Available for: o On-site presentations o Community events, open houses o Mediation o Inquiries Requests for assistance can be made at illinois1call.com. 21

22 Questions & Answers Member Detail Report Member Detail Report Member Contact Database Review at least once per year Update after election Update after employee retirement Update if contact information changes 22

23 Polygon Notification Report Grid Notification Report Member Notification Database Review at least once per year Update after addition of underground facilities Update after annexation Grid/Polygon Notification Grid to Polygon Conversion Submit GIS shape file if available Submit electronic maps Submit PDF s of paper maps Determine buffer desired (recommend 250 min each side) Determine effective date Review and Approve 23

24 Improving Quality Member Polygons Reduces tickets outside of facility owner/operator s area. Ensures correct notification. Improving Quality Member Polygons (continued) Municipals o Better protection for facilities that extend beyond municipal boundaries 24

25 Remote Ticket Entry (RTE) Training Remote Ticket Entry (RTE) Users enter their own locate requests directly into the JULIE system. Access to the same tools and functions as the call center agents. No waiting on hold during peak call times. Tickets can be printed out showing all facility owner/operators notified. Free training and software provided. RTE users can EXTEND a locate request. Remote Ticket Entry (RTE) Training 25

26 Remote Ticket Entry (RTE) Training Login Account information required to obtain username and password 26