The purpose of this document is to establish rules and procedures to govern the Richmond Public Schools Hall of Fame Committee.

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1 Bylaws Article I: Schools Candidates from the following schools will be considered: Armstrong, Kennedy, Huguenot, John Marshall, Maggie Walker, Thomas Jefferson, George Wythe and the high schools during the complex era, (combined schools, Armstrong-Kennedy; Marshall-Walker; Jefferson-Huguenot-Wythe). Article II: Purpose The purpose of this document is to establish rules and procedures to govern the Richmond Public Schools Hall of Fame Committee. The purpose of the Richmond Public Schools, High School Hall of Fame Committee is, herein after referred to as the Hall of Fame Committee shall be to recognize, celebrate, and display the names of those men and women who have displayed outstanding ability in recognized interscholastic high school sports while they were athletes representing RPS or have contributed meritorious service to the prestige and progress of Richmond Public Schools Athletics. **Each RPS comprehensive high school will have its own Hall of Fame Committee. Article III: Functions of the Hall of Fame Committee To fulfill its purpose, the Hall of Fame Committee will be responsible for: A. Development of criteria and protocol for nomination of candidates for the Hall of Fame. B. Selection of candidates for induction into the Hall of Fame. C. Collaborate with athletic boosters of various past and present Richmond Public Schools (RPS) high schools and the School Board of the City of Richmond to sponsor events or functions necessary to carry out the organization s purpose. 1

2 Article IV: Qualifications for Nominations to the Hall of Fame To be qualified for induction the person must have been one of the following in relation to an interscholastic sport with RPS: Athlete, Contributor, Team, Administrator, or Coach The Individual must have made a direct and significant impact on Richmond Public Schools Athletics. He/she must have had an outstanding career, demonstrated good character and contributed to his/her community. A. Student athletes and Teams must have graduated from a Richmond Public School at least ten (10) years prior to their nomination. Recognition at the state, county, and league levels will be considered in addition to any post high school accomplishments. B. Contributors, Coaches and Administrators must be retired for at least ten (10) years prior to their nomination. An individual, athletic administrator, coach, or staff member must have made a direct and significant impact on RPS Athletics. He/she must have had an outstanding career, setting high professional and personal standards. C. Nominees must follow the accepted criteria attached to the Hall of Fame Bylaws to be eligible for induction. (i.e. 2 people from the from the 1950 s, 1960 s etc. each year) D. Each year a minimum of one (1) and no more than eight (8) nominees will be accepted for the Hall of Fame of each High School. No more than one person for each decade will be accepted for induction annually. There will be no less than one nominee inducted into each school s Hall of Fame annually. E. A majority of committee members must be present at each meeting. Nominees must receive a majority of votes from the school s Hall of Fame committee to be eligible for the Hall of Fame (absentee ballots are permitted). 2

3 F. The Hall of Fame committee shall consider new members for induction into the Hall of Fame on an annual basis. F. All nominations must be submitted on a form provided by the Hall of Fame Committee. Forms shall be available at the school office, administrative building, and school website. G. Any individual may submit a nomination form, with an attached resume, to the High School Athletic Director. H. Candidates who are not inducted but meet the Hall of Fame criteria will remain on the ballot annually. I. Nomination forms must be submitted to the Athletic Director s Office no later than April 1st of a particular year. Committee members are permitted to nominate persons/teams. J. Hall of Fame recipients will be introduced at an athletic event recommended by the committee and the Athletic Director. K. Candidates recommended for Induction, will be subject to a background check prior to Hall of Fame Induction to ensure integrity of Richmond Public Schools. Article VI: Hall of Fame Committee and Committee Members A. The committee will be a maximum, of fifteen (15) members - made up of graduates of the school district, former coaches or administrators, community partners and/or current coaches that shall include the schools current athletic director. B. All Committee Members shall abstain from voting on any relative who is eligible for induction into the Hall of Fame. C. The initial committee shall remain intact for two (2) years before member changes are made unless a committee member opts to withdraw or is no longer able to serve. A replacement shall be chosen by the remaining Committee members when and as necessary. 3

4 D. After the initial two (2) years, one half (1/2) of the Committee Member s terms (excluding automatic selection positions) shall expire every two (2) years to be reappointed or to be replaced by a majority vote of the remaining committee members whose term is not up. E. A quorum of committee members must be present at each meeting. Nominees must receive a majority of votes to be eligible for the Hall of Fame (absentee ballots are permitted). Article VII: Organization A. The Hall of Fame Committee s Leadership team will consist of a Chair, Vice Chair, Secretary, and Treasurer. The individuals will be elected for these positions by a majority of the Committee members; B. The duties of the Leadership Team will be as follows: The Chairperson will preside over the Committee meetings and be the public face of the Hall of Fame Committee, including appearing in front of the School Board of the City of Richmond when and if necessary; the Vice Chair will take over the duties of the Chair in the absence of the Chair; the Secretary shall take minutes, send and reply to correspondence, and the Treasurer shall keep written record of income and expenses for any materials needed or used by the Hall of Fame. B. The Committee shall hold at least two (2) meetings per year. Special meetings may be called at any time to meet the needs of the Committee. Meetings will be held in compliance with RPS Policies and Procedures. C. A quorum of Committee Members must be present for an induction vote. 4

5 Article VIII: Bylaws A. The bylaws may be amended by a unanimous vote of the RPS Hall of Fame Committee. A change to the bylaw must be recommended by a majority vote of the Hall of Fame committee at any regularly scheduled or special meeting provided that the proposed amendment(s) has been submitted in print to the Committee at a prior meeting. The Instructional Specialist for Athletics may also recommend a change to the bylaws. ARTICLE VI. Method of Recognition A. An appropriate banquet to honor the inductees from each school will be held each spring to recognize the new inductees. Past inductees will always be invited to attend the induction ceremony. B. Each individual elected and inducted into the (Division wide) will receive a plaque from the school they attended which details his/her outstanding athletic (or other) achievements and contributions while a member of a RPS varsity athletic team or as a contributor to its athletic programs. C. Each High School will have a permanent Hall of Fame banner to display that will include the name of the individuals honored. 5