BY-LAWS OF THE LAKE COUNTY BOARD OF ALCOHOL, DRUG ADDICTION AND MENTAL HEALTH SERVICES ARTICLE I

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1 BY-LAWS OF THE LAKE COUNTY BOARD OF ALCOHOL, DRUG ADDICTION AND MENTAL HEALTH SERVICES ARTICLE I Section 1. The name of this organization is The Lake County Board of Alcohol, Drug Addiction and Mental Health Services, hereinafter called the Board. Section 2. The territory served by the Board is the County of Lake in the State of Ohio. Section 3. The principal office and place of business of the Board shall be located within the County, at such place as may be designated from time to time by the Board. ARTICLE II Section 1. The authority for existence and the purpose for which the Board shall exist are those authorized and enumerated under Sections , , , , , , and Chapter 340 of the Ohio Revised Code as passed by the General Assembly of the State of Ohio on October 4, Duties of the Board shall be defined in the Act, which is an integral part of these By-Laws. ARTICLE III Section 1. The Board shall consist of eighteen (18) members who have demonstrated an interest in the fields of alcohol, drug addiction and mental health and are residents of Lake County. Of the eighteen member Board, one member shall be a practicing psychiatrist or physician, one shall be a mental health professional, one shall be a person who is receiving mental health services and at least one shall be a parent or other relative of such a person. In addition, one shall be a professional in the field of alcohol or drug addiction services, one shall be an advocate for persons receiving treatment for alcohol or drug addiction, one shall be a person who has received or is receiving services for alcohol or drug addiction and at least one member shall be a parent or other relative of such person. Section 2. Board member vacancies created by the expiration of the member's term of office shall be filled by the appointing authority and shall be for terms of four years. Section 3. Members may be appointed for successive terms. However, any person who has served two consecutive four-year terms may not be eligible for reappointment until one year has elapsed. Section 4. Any member of the Board may resign by tendering a resignation to the remaining members and the appointing authority. Any member of the Board may be removed from office by the appointing authority for neglect of duty, misconduct or malfeasance in office. Section 5. Any member will automatically vacate his/her position on the Board if she/he removes his/her residence from within Lake County. Any Board member who, within one year, is absent from four Board meetings or two Board meetings without prior notice shall be referred

2 LCBADAMHS BY-LAWS Page 2 to the appointing authority for possible removal. Section 6. If a vacancy shall occur among the members as a result of incapacity, resignation, removal or otherwise, such vacancy shall be filled by the original appointing authority. A person appointed to fill such vacancy shall be a member for the remainder of the unexpired term. Section 7. Members of the Board shall serve without compensation or payment except as reimbursement for funds actually expended in conduct of the business of the Board as defined by the rules of the Ohio Department of Mental Health and Ohio Department of Alcohol and Drug Addiction Services. ARTICLE IV Section 1. Annual Meetings. The Annual Meeting of the Board shall be held on the third Monday in June of each year, unless otherwise designated by the Executive Committee with the approval of the Board, at such time and place within Lake County as may be fixed in the notice of such meetings. Section 2. Regular Meetings. The Board shall meet on the third Monday of every month unless otherwise designated by the Executive Committee with the approval of the Board. Such meetings shall be held at such time and place within Lake County as may be determined by the Executive Committee. Section 3. Special Meetings. Special meetings of the Board may be held pursuant to a resolution of the Board or when called by the Chairperson, the Executive Committee or any five members of the Board. Notice for Special Meetings of the Board shall specify the time, place and objects or object thereof, and no other business than that specified in the notice shall be considered at any such meeting. Section 4. Notice of Meetings. A notice of every Annual or Special Meeting of the Board stating the time and place, and in the case of a Special Meeting, the objects thereof, shall be given to each member of the Board personally, by telephone or telegram or by mailing the same first class mail, postage prepaid, to each members' last known address at least twenty-four (24) hours before any such meeting. Public notice of all Regular and Special Meetings shall be made in accordance with Ohio Revised Code Section Section 5. Voting. Each member present shall have the right to vote in each matter submitted to the members. The majority of the members of the Board present and voting at any meeting thereof at which there is a quorum shall determine its action. Section 6. Quorum. A majority of the members of the Board, the Executive Committee or any standing committee shall constitute a quorum for each Annual, Regular or Special Meeting of their respective bodies. ARTICLE V Section 1. Duties of the Board shall be those specified in Section of the Ohio Revised Code and other applicable sections of the Code.

3 LCBADAMHS BY-LAWS Page 3 ARTICLE VI Section 1. The officers of the Board shall be Chairperson, Vice-Chairperson, Secretary and Treasurer. Officers shall be elected by the Board from the membership of the Board at the Annual Meeting and shall take office immediately upon the conclusion of said meeting. Section 2. The officers shall serve until the next Annual Meeting or until their respective successors are elected. Section 3. The Chairperson shall preside at all meetings of the Board and the Executive Committee. He/she shall be an ex-officio member of all committees of the Board except the Nominating Committee. The Chairperson may designate the Vice-Chairperson to sit on such committees in her/his place. The Chairperson shall be the Chief Executive Officer of the Board and shall in addition exercise such authority and perform such duties as the Board may from time to time assign. Section 4. The Vice-Chairperson shall perform the duties of the Chairperson during her/his absence or his/her inability to discharge the duties of office and shall perform such other duties as the Board from time to time may direct. In the event the office of the Chairperson is vacated, the Vice-Chairperson shall become Chairperson for the remainder of the term. Section 5. The Secretary shall be responsible for the minutes and records of the meetings of the Board and the meetings of the Executive Committee, and shall perform such other duties as the Board may from time to time direct. Section 6. The Treasurer shall be responsible for coordinating the development of the annual budget for submission to the Board. The Treasurer shall authorize payment of all bills as approved by the Board and serve on the Board's Allocation Committee. ARTICLE VII Section 1. The standing committees of the Board shall be: Executive Committee, Evaluation and Quality Improvement Committee, Allocation Committee, Long Range Planning Committee, Mental Health Committee, Alcohol and Drug Addiction Committee and the Nominating Committee. The Chairperson of the Board shall appoint members of the Board to all standing committees except the Executive Committee. Meetings of a committee may be called by its chairperson, the Chairperson of the Board, or the chairperson shall be required to call a meeting if 50% of the members so request. Members of standing committees shall serve until their successors are appointed. Section 2. The Chairperson of the Board may from time to time appoint such special committees as the Board or the Executive Committee may deem desirable. Meetings of a committee may be called by its chairperson, by the Chairperson of the Board or the chairperson shall be required to call a meeting if 50% of the members so request. Members of special committees shall serve until the work of the committee is completed.

4 LCBADAMHS BY-LAWS Page 4 Section 3. The Executive Committee. The Executive Committee shall consist of the officers of the Board: Chairperson, Vice-Chairperson, Secretary, Treasurer and the immediate past Chairperson. It shall also serve as Personnel Committee. As Personnel Committee, the Executive Committee shall, at least annually, conduct the performance evaluation of the Executive Director and make other personnel recommendations to the Board. Section 4. Evaluation and Quality Improvement Committee. The Evaluation and Quality Improvement Committee (EQIC) shall monitor contract compliance in terms of service provision and adherence to budget and service quantity. It shall review and evaluate all service provision from a program evaluation and quality improvement perspective. The EQIC shall review and evaluate all service provision proposals recommended by the MHC and ADAC from a program evaluation and quality improvement perspective. The EQIC shall also develop guidelines for agency site visits and review as well as service definition criteria found in the Board's annual Request For Proposal Format. The EQIC shall also establish guidelines and criteria for program and service standards. The EQIC will consist of five (5) members of the Board. Section 5. Allocation Committee. The Allocation Committee (AC) will develop recommendations for distribution of funds to service and population priorities. The AC will review all recommendations of the MHC, ADAC and EQIC from the fiscal and administrative aspect. It will determine what fiscal and administrative impacts will occur from implementing various service plans. It shall approve or disapprove all funding requests from the service and population priorities and fiscal/administrative standpoint. The AC shall analyze all budgetary information provided by the Unified Financial Management System. The AC shall review as necessary the fiscal and administrative practices of the Board and its agencies in the light of legal requirements and sound administrative practice. The AC will consist of five (5) members of the Board and will include the Board Treasurer. Section 6. Long Range Planning Committee. The Long Range Planning Committee (LRPC) will establish the direction, process and framework the Board wants to design for assessing, studying and analyzing the entire network of alcohol, drug addiction and mental health services in Lake County. It will develop future long range plans to establish alternative alcohol, drug addiction and mental health delivery systems in Lake County. Finally, it will establish a framework and process by which input can be received from agencies as to their future directions for alcohol, drug addiction and mental health service delivery in Lake County. The LRPC will consist of five (5) members of the Board. Section 7. Mental Health Committee. The Mental Health Committee (MHC) shall consist of the following eight members: four Board members who were appointed by the Director of Ohio Department of Mental Health; two Board members selected by the Chairperson of the Board; two residents of the service district who are not members of the Board but are qualified, pursuant to Section of the Ohio Revised Code, to serve as members of the Board. Of the two members appointed under this section, one shall be a person who has received or is receiving services for mental health, and one shall be a parent or relative of such a person. These two members shall be appointed by the Board to four-year terms of office as Committee members and may be reappointed to not more than one subsequent term of office.

5 LCBADAMHS BY-LAWS Page 5 The MHC shall meet at least quarterly and shall make recommendations to the Board on the following matters: 1) The annual plan to be submitted to the Ohio Department of Mental Health; 2) Establishing annual target and priority populations to be served for provision of mental health services; 3) Mental health programs/services to be funded by the Board; 4) Guidelines for the evaluation of mental health programs/ services. Section 8. Alcohol and Drug Addiction Committee. The Alcohol and Drug Addiction Committee (ADAC) shall consist of the following eight members: four Board members who were appointed by the Director of Alcohol and Drug Addiction Services, two Board members appointed by the Chairperson of the Board and two members of the Board's service district who are not members of the Board but are qualified, pursuant to Section of the Ohio Revised Code, to serve as members of the Board. Of the two members appointed under this section, one shall be a person who has received or is receiving treatment for alcohol and/or drug addiction, and one shall be a parent or relative of such a person. These two members shall be appointed by the Board to four-year terms of office as Committee members and may be reappointed to not more than one subsequent term of office. The ADAC shall meet at least three times a year and shall make recommendations to the Board on the following matters: 1) The plan to be submitted to the Department of Alcohol and Drug Addiction Services under Sections and of the Revised Code. 2) The Board's annual budget for alcohol and drug addiction services. 3) Alcohol and Drug Addiction programs to be funded by the Board. 4) Guidelines for the evaluation of alcohol and drug addiction programs. Section 9. Nominating Committee. At least forty-five (45) days prior to the annual meeting of the Board, the Board shall elect a Nominating Committee composed of at least five (5) of its members not then officers of the Board. Such Nominating Committee shall report to the Board at the Regular Meeting prior to the Annual Meeting a list of candidates for officers to be voted for at the ensuing election of officers. At least ten (10) days before the Annual Meeting, the Secretary shall mail by first class mail, postage prepaid, to each member of the Board at his/her last known address, the list of candidates selected by the Nominating Committee. Nominations for any office may be made from the floor with consent of the nominee. Once appointed, the Nominating Committee shall remain a standing committee until replaced in the succeeding year as set forth above. Upon notice by the Chair of an impending resignation from a Board member holding a position on the Executive Committee, the Nominating committee shall forthwith meet to select a new slate of officers, other than the Chairperson, for nomination at the next full meeting in the event that the impending Executive member resignation becomes final and is accepted by the full Board. The Nominating Committee, when it meets to fill such interim Executive

6 LCBADAMHS BY-LAWS Page 6 Committee vacancies, may realign Executive Committee positions presently held, with the exception of the succession to the Chair which shall be governed by Article VI Section 4, but may not remove any member who is presently serving upon the Executive Committee from the Executive Committee. ARTICLE VIII The By-Laws may be altered, amended, or repealed and new regulations may be adopted at a regular meeting of the Board by the affirmative vote of a majority of the members currently serving on the Board. The change(s) must be specified in writing at the previous regular meeting and mailed to all Board members at least ten (10) days prior to the meeting at which the change(s) will be considered. ARTICLE IX Roberts Rules of Order. All meetings of the Board shall be conducted under and governed by Robert's Rules of Order as they may be amended from time to time. ARTICLE X The Board shall appoint an Executive Director. In addition to those duties as outlined in Section of the Revised Code and other applicable section of the Ohio Revised Code and other responsibilities designated by the Ohio Department of Mental Health and Ohio Department of Alcohol and Drug Addiction Services, the Executive Director shall have such duties and powers as may be granted to or imposed on him/her by the Board. To the extent authorized by the Board, and subject to its approval, he/she shall act as the authorized representative of the Board in matters affecting the administration of the affairs of the Board, including the employment of personnel, the assignment of duties, and the recommendation of the salaries of employees, in accordance with personnel policies. ARTICLE XI The Lake County Board of Alcohol, Drug Addiction and Mental Health Services hereby assures that all services and facilities in the alcohol, drug addiction and mental health programs for which state and federal reimbursement funds are sought will be made available without discrimination on account of race, creed, color, age, sex or inability to pay; and that no qualified person will be discriminated against in employment on account of race, religion, color, age, sex, national origin, handicap or disability. Revision adopted: May 19, 2003 \\Bob\public\by laws.doc

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