CALIFORNIA ASSOCIATION FOR HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE

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1 CALIFORNIA ASSOCIATION FOR HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE OPERATING CODE FOR THE ADMINISTRATION AND SUPERVISION SECTION OF THE GENERAL DIVISION I. NAME The name of this section shall be the Administration and Supervision Section of the General Division of the California Association for Health, Physical Education, Recreation and Dance. II. PURPOSE A. Inform members on problems, programs, and research in administration and supervision of health, physical education, recreation and dance. B. Initiate and conduct studies in the administrative and supervisory process with respect to the related fields. C. Serve as an informational link between the Association of California School Administrators and the California Association for Health, Physical Education, Recreation and Dance. III. ORGANIZATION A. The Administration and Supervision Section of the Association shall be composed of the chair and chair-elect whose terms of office shall be one year. B. Elections shall take place at the Section Business meeting at the Annual State Conference. Candidates may be elected from a presented slate or from nominations made from the floor. C. Resignations shall be presented to the President-elect of the Association. D. Any regular member of the Association who is concerned with Administration and Supervision may participate in the activities of the Section. IV. CONDUCT OF BUSINESS Business shall be conducted at a regular meeting held at the time and place of the Annual State Conference. V. DUTIES

2 A. The Chair shall: 1. Represent the Section on the Association House of Representatives and the House of Delegates as a voting member. 2. Submit articles regarding Administration and Supervision to the Journal/Times. 3. Encourage members to write articles and/or reports on studies, surveys, research findings, and programs of special interest. 4. Be responsible for planning of the Administration and Supervision Section meeting for the Annual State Conference. 5. Transfer all essential materials and records to the incoming officer at the state conference or by May 1. B. The Chair-elect shall: 1. Assist the Chair in the performance of his/her duties. 2. Preside in the absence of the Chair. 3. Represent the Section on the House of Representatives nd the House of Delegates as a voting member. 4. Prepare a slate of two or more nominees for the position of Chair-elect, to be presented at the annual business meeting of the section. Further nominations may be made from the floor. A majority of the votes cast by members who are present shall be necessary to elect. 5. Serve on the Fall Physical Education Conference Planning Committee during his/her year of office. VI. PARLIAMENTARY PROCEDURE Robert s Rules of Order (rev.) shall be followed. VII. AMENDMENT OF THE CODE This Operating Code may be amended or altered by a simple majority, providing such amendments or alterations do not contravene the Constitution and Bylaws of CAHPERD and provided such changes are reviewed by the Governance and Structure Committee before submission to the Board of Directors for final approval. Revised: November 26, 1981 Approved: January 9, 1982 Revised: July 3, 1992 Approved: September 12, 1993 (EC 7) Edited: 09/07/02 Revised: 03/20/03 (HOD-5 02/03) Revised: 09/07/07 (BOD 29-07/08)

3 APPENDIX I OPERATING CODE OF THE ADMINISTRATION AND SUPERVISION SECTION (The following sections of the Operating Code of the Awards Committee apply to the Administration and Supervision Section s Operating Code). VII. CONDUCT OF BUSINESS FOR CAHPERD AWARDS PRESENTED BY DIVISIONS, SECTIONS, AND PAST PRESIDENTS A. The CAHPERD Awards Committee Chairperson shall serve as coordinator of said award committees and shall work cooperatively with the respective Vice-President, or Section Chair, and Immediate Past President. B. The business of the respective committees shall be conducted mainly by correspondence. C. Nominations of candidates or programs for each of these awards may be made by any member of the Association. Specific steps shall be detailed in each of the award procedures developed by the respective Division, Section and Past President. D. Voting Procedures - Specific voting procedures must be detailed in the award procedures developed by the respective Division, Section and Past Presidents. E. Notification 1. Procedures shall be developed for notifying the CAHPERD Awards Committee Chair of the respective award recipients. 2. The CAHPERD Awards Committee Chair shall present the respective Division, Section and Past President award recipients to the CAHPERD Executive Committee for formal action at the January meeting, except for the Physical Educator and Secondary Physical Education Program of the Year Awards. F. Presentation of Awards Awards shall be prepared by the Association Executive Director. The award will usually be presented at the annual CAHPERD Conference. G. Awards The design and cost of an award shall be stated clearly in each set of procedures. The cost of each award shall be included in the budget of the CAHPERD Awards Committee budget. Division and Section awards may not exceed the cost of the CAHPERD Honor Award.

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5 APPENDIX II ADMINISTRATION AND SUPERVISION SECTION AWARD A. The name of this award shall be the Clark Hetherington Honor Award B. Purpose: To recognize individuals within the Administration and Supervision Section of the California Association for Health, Physical Education, Recreation, and Dance for outstanding leadership and significant contributions to their school system and community in the area(s) of Health, Physical Education, Recreation, and/or Dance. C. Criteria: 1. Candidates shall have served in administrative positions in school, college, or community programs for a period of at least five (5) years prior to nomination. 2. Candidates shall be members of CAHPERD. 3. Candidates shall be persons who exemplify the spirit of devoted service to the profession and who have, through their leadership and industry, made an outstanding and noteworthy contribution to the advancement of health, physical education, recreation and/or dance in California as evidenced by: a. Author of one or more articles related to administration of health, physical education, recreation, and/or dance. b. Significant addresses before educational groups inside and outside of our related disciplines. c. Outstanding achievements in health, physical education, recreation, or dance through program supervision or directing in school systems or community departments or agencies. D. Procedures 1. Any CAHPERD member serving in an administrative position may apply or be nominated. 2. Nomination applications will be available at the annual CAHPERD Conference, the CAHPERD state office, and will appear in the October Times. 3. Applications will be accepted until January 15th each year. They should be sent to the Section Chair. 4. After the January 15 deadline, all applications and supportive materials will be distributed by the Chair to the selection committee. E. Selection 1. The section awards committee shall be composed of the immediate past Section Chair current Section Chair, Chair-Elect, and one (I) at-large member appointed by the Section Chair. a. All members of the Awards Committee shall read and rank applications after the deadline each year. b. The nominee with the lowest compiled ranking shall be awarded the honor. In an event of a tie, the Chair shall make the final decision. F. Duties of the Chair 1. Coordinate all activities of the selection committee. 2. Notify the CAHPERD Award Committee Chair of the award recipient. 3. Notify the Award Recipient. G. Type of Award - The Award shall be an 8 x 10 walnut plaque with the CAHPERD logo. H. Cost of the Award - See VII.G. Additional awards or costs are to be paid for by the A & S Section. I. Presentation. The award presentation shall be made at a scheduled Section session at the State Conference.

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