PineApp TM Archive-SeCure TM

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1 PineApp TM Archive-SeCure TM The best answer for all businesses mail archiving needs.

2 Today s traffic: bigger, faster and much heavier With the acceptance of delivery as a legitimate mass means of communication and a highly important work aid, and the improvements in internet s infrastructure and bandwidth availability, worldwide traffic volume and pace has become dramatically bigger. The oldest internet medium, initially used only for clear text message exchange solely, is riding the waves of change that modern days fast internet connections have brought. Excel worksheets, full featured business presentations and even large movie files, are sent by the millions worldwide from one client to another, often to several clients at a time. Along with ease-of use, business communication improvements and convenience, today s ongoing and rapid worldwide mail traffic volume also sets some serious challenges for IT managers. A) Capacity issues Extremely large mails, reaching to 20 MB each and even bigger, are frequently exchanged between peers, resulting in almost immediate fill of storage capacity on the organization s mail server. This, as will be explained shortly, brings on some other negative implications. Either way mail servers capacity is much quickly consumed nowadays. B) Bandwidth consumption organizations internet traffic is slowed down significantly due to an extremely large mail queues, caused from mass mailing lists delivery. The meaning of one mail message, containing 5 MB s, delivered to 100 remote recipients from different domains, is 500 MB s data bulk, going out at one time from the organization s servers, causing network congestions and choking the organization s network activity. C) System resources consumption just like a regular personal computer, over capacitating a mail server s hard drive with stored s results in a serious decline in mail server s performance, slow and insufficient work rate, and even possibly, total denial of service throughout the organization. Mail delete and the collision with content compliance The first answer system administrators may have for the challenges mentioned above is deleting old and unnecessary mails to create extra free disk space on the mail server s hard drive. Though mails delete can be useful in solving capacity and performance issues in the short term, this is a very problematic solution, when considered in a wider, longer perspective. First, the sorting process of necessary and unnecessary mails may become mostly complicated because of the (totally justified) desire of users for full availability of all delivered mails from old times. It is not a rear occasion in the business world, that today s irrelevant information may become crucial and essential information tomorrow. Any independent mail deleting decision may cause serious end user s protests and even heavy financial losses. Moreover, even if mail delete process goes without any objections or arguments, it will be extremely problematic to perform from the legal aspect: new worldwide information related regulations (such as

3 the Sarbanes Oaxley and GLBA acts) force all financial organizations to comply with full content auditing and full content availability. This means that all of the organization s mail traffic should be stored and subject to inspections in case of legal, security or any other needs, in a time range of at least 7 years. Therefore, the obvious and requested solution for capacity distress caused by s is using designated storage devices, separate from the organization s mail server. Servers with significantly large disk size are placed within the organization s LAN to absorb and store all mail traffic. But mail storage is only one side of the equation, as some other aspects, related to the content inspections, remain unattended. Mails are stored for a specific reason to be retrieved, inspected and recalled in case of need. Generic storage servers usually contain relatively simple search engines, unequipped with advanced indexing functionality. Search for a certain PDF file, for example, from all s that were sent to john@company.com during the last 5 years, may be time and system resources consuming, not to mention exhausting, when performed using an unsophisticated and insufficiently detailed search query, or even worst strictly manually. PineApp Archive-SeCure: the ultimate archiving solution With an accessible and user-friendly web interface, a short & simple installation process and a wide variety of network deployment possibilities, Archive-SeCure, PineApp s new archiving product, is the ultimate solution for your organization. Whether it s a multibillion enterprise branched network or a 5 computer lawyer s office network - Archive SeCure offers customized archiving solutions for all range of businesses. Once installed, PineApp Archive-Secure assumes full control over all mail archiving functions and procedures.

4 Archiving in action Archive SeCure common deployment A) All incoming and outgoing mail traffic is copied to the archive secure from the organization s mail server, or being listened to and retrieved by the appliance on SMTP connection s, either by using a special account or by SMTP traffic listening and retrieval. B1) Each mail message is indexed by the appliance, with deep inspection and data sorting down to the single character level, for each and every mail message s component (including mail attachments!), in order to utilize search queries as much as possible. B2) The information retrieved during the message s indexing process is updated within the appliance s database search queries. This way, the most fine-tuned and detailed searches can be performed easily using a web browser, in the regular end-user level (search queries available within own mails only), up to the audit level (complete availability for search queries on all organization s mails, and settings configuration and editing features availability). C) Finally, once indexing and database update is finished, mails are being move from the Archive- SeCure to the NAS configured mount point for storage. For further information regarding other possible archive secure deployments, please refer to Archive SeCure s best practices document.

5 Major benefits OUR INNOVATION YOUR SECURITY The usage of PineApp s Archive-SeCure carries some major advantages and added value for your company Available data compression (up to a 1:60 ratio) and data encryption features. Archive-SeCure is fully compliant with GLBA, SOX, FOIA regulations. Multi featured indexing engine, set to sort information down to the single character level, and utilize searches in a remarkable way. Periodical detailed status reports, including capacity inspections and notifications, guaranteeing that you will stay updated. Up to 5,000,000 results per one search query. Archive-SeCure is a centralized management tool, completely isolating and securing your storage device from the rest of the network, thus preventing any intrusion, data theft and unauthorized access attempts. Flexible and customizable permissions system control your end users and network associates archive access completely, and create new permissions according to your personal preferences. Detailed yet easy to use web management console. Old deleted mails are easily restored using the mail retrieval option.

6 About PineApp OUR INNOVATION YOUR SECURITY PineApp, a leader in securing networks and systems, offers comprehensive appliance solutions for small, medium and large organizations. PineApp s products are well known in the industry and have received very positive reviews, positioning them as leaders in their field. Founded in 2002, PineApp is headquartered in Israel, with branch offices in the US, UK, Italy, Spain, France, Russia and South Africa. In the past six years, PineApp has specialized in and content security systems and already has significant presence in more than 50 countries. This specialty enabled PineApp to establish itself as a pioneer in developing unique and innovative engines to fight the different threats.