SEABOARD MARINE WAREHOUSE OPERATION. February 14 th, 2011.

Transcription

1 SEABOARD MARINE WAREHOUSE OPERATION February 14 th, 2011.

2 To model the AS-IS Model for the Seaboard Marine Warehouse Operation, we utilized the IDEF0 Model or Integration Definition for Function Modeling.. This method is used to model decisions, actions and activities. It is conformed the following way: Input(s) Mechanism(s) Constraint(s) Process Name A0 Output(s) The OMT technique views system development in the following stages: system analysis, system design, implementation design and implementation. To capture the various perspectives of the organization two types of OMT models will be used describe the system: i) The object model describes the static state of a system s objects and their relationships. Class Name Attributes Function ii) The dynamic model describes the state transition (from creation to end) of objects within the system and the triggers that initiate the transitions.

3 I n d e x A c t i v i t y M o d e l O b j e c t M o d e l D y n a m i c M o d e l G l o s s a r y O p e r a t i o n a l D e f i n i t i o n s

4 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Delivery Documents Cargo (Skid, Pallet, Unit) Operate Warehouse A0 Shipment in Container Stuffing List Container Loader Supervisor Traffic Coordinator Warehouse Specialist Measure Tape / Scale Floor Operator Forklift Operator Forklift Handheld Receiving Clerk NODE: A0 TITLE: Operate Warehouse NO.: 1

5 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Delivery Documents Documents Check In A1 Work Sequence D/R Labels Unload Truck Rejection Notice Cargo (Skid, Pallet, Unit) A2 Cargo Unloaded Stage Cargo A3 Dock Receipt Store Cargo Complete Pack ID A4 Plan Shipment Picking Slip A5 Load Container A6 Container Receipt (AS 400) Shipment In Container Stuffing List Receiving Clerk Forklift Operator Forklift Floor Operator Measuring Tape / Scale Handheld Warehouse Specialist Traffic Coordinator Loader Container Supervisor File Documents A7 NODE: A0 TITLE: Operate Warehouse NO.: 2

6 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Register Drivers Name on Logbook A1.1 Work Sequence Work Sequence Delivery Documents Review Delivery Order Information A1.2 Verified Delivery Enter Delivery Information into A1.3 Dock Receipt Information Generate D/R Labels Printed D/R Labels A1.4 Attach D/R Labels to Delivery Order D/R Labels A1.5 Receiving Clerk NODE: A1 TITLE: Documents Check In NO.: 3

7 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Work Sequence Delivery Documents D/R Labels Cargo (Skid, Pallet, Unit) Verify / Inspect Cargo A2.1 Cargo Acceptance Rejection Notice Count and Plan for Unloading Cargo Unload Sequence A2.2 Unload Cargo to Staging Area Cargo Unloaded A2.3 Sign Delivery Documents A2.4 Forklift Forklift Operator NODE: A2 TITLE: Unload Truck NO.: 4

8 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Cargo Unloaded Delivery Documents D/R Labels Verify Quantity A3.1 Quantity Write Number on each D/R Labels Numbered D/R Labels A3.2 Attach D/R Labels onto Cargo Attached D/R Labels A3.3 Measure Cargo Cargo Dimensions A3.4 Enter Data to Completion of Data Entry A3.5 Floor Operator Measuring Tape / Scale Handheld Print Dock Receipt and Attach to Delivery Order A3.6 Dock Receipt NODE: A3 TITLE: Stage Cargo NO.: 5

9 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Cargo Dimensions Identify Cargo Type Cargo Type Entered A3.5.1 Identify Substance Type and Label, if Hazardous A3.5.2 Substance Type and Label Entered Scan D/R Label D/R Label Scanned A3.5.3 Enter Cargo Location Location Entered A3.5.4 Enter Cargo Dimensions Dimensions Entered A3.5.4 Enter Cargo Marks Marks Entered Floor Operator Handheld A3.5.5 Add Type and Number for a Hazardous Cargo, or Number for Bonded Cargo A3.5.6 Completion of Data Entry NODE: A3.5 TITLE: Enter Data to Wise Operation Sheet NO.: 5.1

10 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION D/R Labels Cargo Unloaded Cargo (Skid, Pallet, Unit) Scan Cargo Cargo Scanned A4.1 Move and Place Cargo Cargo Moved A4.2 Fork lift Enter New Location to A4.3 Complete Pack ID Handheld Fork lift Operator NODE: A4 TITLE: Store Cargo NO.: 6

11 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Dock Receipt Delivery Order Review Order A5.1 Completion of Order Sort Dock Receipts by Regions Documents Sorted A5.2 Build Shiping Group Group Assigned A5.3 Complete Pack ID Generate Picking Slip A5.4 Picking Slip Traffic Coordinator Warehouse Specialist NODE: A5 TITLE: Plan Shipment NO.: 7

12 Picking Slip SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Plan Container Loading Loading Plan A6.1 Cargo (Skid, Pallet, Unit) Scan Cargo A6.2 Scanned Cargo Move Cargo and Load into Container A6.3 Shipment in Container Generate Stuffing List and Container Receipt (AS 400) A6.4 Container Receipt Stuffing List Attach Stuffing List inside Container A6.5 Stuffing List Handheld Verify Stowage A6.6 Fork lift Container Loader Supervisor Take Picture and Sign Container Receipt A6.7 Container Receipt (AS 400) NODE: A6 TITLE: Load Container NO.: 8

13 SEABOARD MARINE - PROCESS FLOW FOR THE LCL WAREHOUSE OPERATION Picking Slip Stuffing List Container Receipt (AS 400) Deliver Complete Order Documents to Warehouse Office A7.1 Delivered Documents Review Complete Order A7.2 Reviewed Documents Separate Order by Vessel Sorted Documents A7.3 File Documents A7.4 Warehouse Specialist Loader NODE: A7 TITLE: Process Documents NO.: 9

14 SEABOARD MARINE OBJECT MODEL FOR THE LCL WAREHOUSE OPERATION Works with or operates Generates Document Is processed by Employee Attributes: Name ID Status Employee Name Employee ID Department Name Department ID Functions: Enters data to Attributes: Name ID Status Version Capacity Compatibility Functions: Tool / Equipment Attributes: Name ID Status Brand Model Functions: Attributes: Name ID Status Date Dimensions Destination Functions: Traffic Coordinator Logistics Knowledge Floor Operator Handheld Skills Receiving Clerk Password Generates Staged with Measuring Tape Lenght Scale Forklift Load Capacity Fuel Consumption Supervisor Weight Load Processing D/R Number Quantity Description Cargo Type (Bonded, Hazardous) Shipping Equipment (Number, Size, Type, Class) Vessel Name Voyage Number System Privileges Warehouse Specialist System Privileges Forklift Operator Drivers License Forklift Training Loader Drivers License Forklift Training Identify Container Attributes: Name ID Status Dimensions (Length, Width, Height, Weight) Company Name Documentation Description Location Unload, move and load Handheld Wireless Connection Functions: D/R Labels Shipment Delivery Order Shipper (name and address) Consignee (name and address) Quantity Description Marks Cargo Type (Bonded, Hazardous) Cargo Type Info Number Dock Receipt D/R Door Carrier Shipper Receipt Type Cargo Type Information Number Receiver s Name Picking Slip ID Release Group Number Vessel Name Voyage Number Sail Date Memo and booking number Container Size or Number Stuffing List Stuffing List Number Seals Original D/R Number D/R Number Items & Quantity UOM & item ID Description Loaded by Name Container Receipt Chassis Booking Number Requested Date Port of Discharge Remarks (Reefer information, Inspection symbols information) Comments Drivers Signature Attributes: Name ID Status Destination Dock Receipt number Dock Receipt ID PackID number Status: Generated Functions: Vessel Name Destination Cargo (3) Cargo Type Units of Measurement (UOM) Quantity Unit Pallet Skid

15 SEABOARD MARINE DYNAMIC MODEL FOR THE LCL WAREHOUSE OPERATION Document Employee Created T1 Distributed New T1 Active T2 On leave T2 T3 T4 T5 T6 Completed T3 Processed Filed T4 T1 = Printed T2 = Assigned T3 = Placed T4 = Used Retired T7 Deceased T8 Laid off Tool / Equipment New T1 T2 Active T3 T1 = Assigned T2 = Authorized T3 = Withdraw T4 = Accident or Disease T5 =Withdraw T6 = Fired T7 = Accident or Disease T8 = Accident or Disease Repair/Maintenance T4 Decommissioned T5 Salvaged T1 = Assigned T2 = Malfunctioned / Restored T3 = Broken / Repaired T4 = Irreparable T5 = Not required

16 SEABOARD MARINE DYNAMIC MODEL FOR THE LCL WAREHOUSE OPERATION Cargo Installed T1 T2 Active T3 Delivered T1 T2 Processed T3 In repair T4 Decommissioned Loaded T4 Stored T5 Salvaged T1 = Assigned T2 = Authorized T3 = Withdraw T4 = Accident or Disease T5 = Withdraw T5 Delivered T1 = Unloaded T2 = Labeled T3 = Picking Slip Printed T4 = Picking Slip Printed T5 = Shipped D/R Label Generated T1 Distributed T2 Allocated T1 = Printed T2 = Numered

17 SEABOARD MARINE DYNAMIC MODEL FOR THE LCL WAREHOUSE OPERATION Shipment New T1 Processed T2 T1 = Assigned T2 = Documentation Complete T3 = Shipped Delivered T3 Loaded Container T1 = Active T2 = Empty T3 = Damaged T4 = Broken T5 = Not Required T6 = Picking Slip Generated T7 = Unloaded T8 = Used T9 = Available T10 = Ready for Shipment T3 New In repair T4 Decommissioned T5 T1 T2 T6 T7 T8 Assigned Loaded Inactive Occupied T9 T10 Salvaged

18 Glossary Delivery Documents - Documents handed by driver that indicate the quantity, contents of the container they are delivering, where those contents are to be shipper to and any other information. For bonded or hazardous contents, these delivery documents can include, permits, numbers, or any other extra information regarding the cargo. Cargo - Any skid, pallet or unit that needs to be shipped and handled by Seaboard. Complete Pack ID - Complete data set of the location, information and measurements of a dock receipt entered into system. Container - Item used to contain, store and transport products. Container Receipt - Form or document signed by driver who s taking cargo to port. Also known as AS400 Dock Receipt - Summary sheet enlisting the cargo, its measures and cargo type information assigned to a certain dock receipt number. D/R Labels - Labels pasted to cargo that help track and identify different cargos throughout the entire process. Floor Operator - Employee working on the warehouse that stages the cargo. Forklift - Equipment used within the warehouse to unload, load or transport cargo. Forklift Operator - Employee who operates the forklift for unloading cargo. Handheld - Equipment that serves the purposes of scanning D/R Labels, entering cargo relevant information into the system or keeping track of cargo movements within the warehouse. Loader - Employee who operates the forklift to load cargo into containers. Picking Slip - List indicating the dock receipt numbers that are to be loaded into an assigned container. Receiving Clerk - Employee at the entrance of warehouse receiving incoming drivers that are delivering cargo for shipment. He registers them into system to be able to print their corresponding D/R Labels. Supervisor - Employee that performs supervising activities within the warehouse. Stuffing List - Summary list of the contents of a container that is stuffed inside the container. Traffic Coordinator - Employee that regulates communication between different divisions. Warehouse Specialist - Employee working inside the warehouse office. - Computer software used by Seaboard Marine used to track all shipments and cargo inside and outside warehouse.

19 Operational Definitions A.0 Operate Warehouse - The entire process that happens within the warehouse for receiving, processing and shipping cargo. A.1 Documents Check In - Operation in which the delivery documents information is entered into the Wise system to assign a dock receipt number to an order and print labels for further use. A1.1 Register Drivers Name on Logbook - Each driver register himself on a logbook and a number is assigned to him, number which indicates the order of sequence in which he will be attended. A1.2 Review Delivery Order Information - The receiving clerk reviews that all the information required for him to log into is well indicated in the delivery documents. A1.3 Enter Delivery Information into - Information from the delivery documents is entered into the system. A1.4 Generate D/R Labels - A dock receipt number is automatically assigned by the system and corresponding labels are printed. A1.5 Attach D/R Labels to Delivery Order - The printed labels are attached into the delivery documents and handed back to the driver so he can give them to the Forklift operator who will unload the cargo from the container. A.2 Unload Truck -Operation of removing cargo from a container and placing into staging area. A2.1 Verify / Inspect Cargo - Make sure that the contents (cargo) in the container are well wrapped and in good shape. A2.2 Count and Plan for Unloading Cargo - Plan in which sequence the cargo is to be unloaded from the container. A2.3 Unload Cargo to Staging Area - Place Cargo on the assigned spot for further processing. A2.4 Sign Delivery Documents - Certify that the contents listed on the delivery documents where received by the warehouse. A.3 Stage Cargo - Operation in which a person measures cargo and enters additional information into the system. A3.1 Verify Quantity - Confirm that the amount of units stated on the delivery documents and the corresponding cargo placed on the staging area match. A3.2 Write Number on each D/R Labels - Indicate in each label how many units is in how many pallets. A3.3 Attach D/R Labels onto Cargo - Paste labels into cargo. A3.4 Measure Cargo - Quantify dimensions and weight of cargo. A3.5 Enter Data to - Record cargo dimensions on the system. A3.6 Print Dock Receipt and Attach to Delivery Order - All previously recorded information is printed as a summary and given to the warehouse office with the delivery documents. A.4 Store Cargo - Operation of setting aside cargo for further use. A.4.1 Scan Cargo - Register a cargos bar code with handheld to indicate something is being done to it. A.4.2 Move and Place Cargo - relocate cargo into new location. A4.3 Enter New Location to - Scan new locations barcode with handheld to register on where the cargo is now placed. A.5 Plan shipment - Scheme of how cargo is going to be distributed into which containers for shipping to final destination. A.5.1 Review Order - Verify that the information loaded into the system matches the information provided. A.5.2 Sort Dock Receipts by Regions - Categorize papers by regions. A.5.3 Build Shipping Groups - Assigned a group by indicating to which container certain dock receipt numbers will be loaded. A.5.4 Generate Picking Slip - Print the summary of dock receipt (items) to be loaded into a container, indicating each dock receipt quantity and dimensions as well as location. A.6 Load Container - Operation of stowing cargo into a container. A.6.1 Plan Container Loading - Verify the size of a cargo to see which should be loaded first or last into the container. A.6.2 Scan Cargo - Register a cargos bar code with handheld to indicate something is being done to it. A.6.3 Move Cargo and Load into Container - Place cargo inside assigned container. A.6.4 Generate Stuffing List and Container Receipt (AS 400) - Print the summary list of the contents of the container, as well as the receipt the driver will sign in order to take the container to port. A.6.5 Attach stuffing List inside Container - Place Summary List inside the container on the plastic envelop assigned for it. A.6.6 Verify Stowage - Supervisors approves the loading operation. A.6.7 Take Picture and Sign Container Receipt - A picture is taken of the contents of the container and driver signs container receipt in order to take the container to port. A.7 File Documents - Categorize and store documentation. A.7.1 Deliver Complete Order Documents to Warehouse Office - Copies of certain documents used within the whole warehouse operation are taken to office. A.7.2 Review Complete Order - Inspect documents to verify if there are no further actions to be taken. A.7.3 Separate Order by Vessel - Classify documents by Vessel. A File Documents - Store Documents.