INSTRUCTIONS FOR FILLING OUT THE APPLICATION FORM

Transcription

1 THE CANADIAN INTERNATIONAL FOOD SECURITY RESEARCH FUND (CIFSRF) 2015 Call for Proposals INSTRUCTIONS FOR FILLING OUT THE APPLICATION FORM Canada s International Development Research Centre (IDRC) Foreign Affairs, Trade and Development Canada (DFATD) February 2015

2 Contents HOW TO SUBMIT... 3 CONTACT... 4 INSTRUCTIONS FOR COMPLETING THE APPLICATION FORM... 4 SECTION A: SUMMARY... 5 Project title Keywords... 5 Project duration... 5 Total budget requested... 5 Country or countries... 5 Executive summary Brief description of the innovation... 6 Brief description on how the innovation was field-tested Summary of the scaling up plan Brief description of the ability of the partnership to deliver on outcomes... 6 SECTION B: APPLICANT ORGANIZATIONS AND TEAM LEADERS... 6 SECTION C: THIRD-PARTY ORGANIZATIONS (IF APPLICABLE)... 7 SECTION D: TEAM COMPOSITION... 7 SECTION E: PROJECT DESCRIPTION... 7 E1. The Business case... 8 Description of the innovation (evidence of its effectiveness) Description of the market (potential for impacts at scale)... 8 Value proposition... 9 Delivery mechanisms and scaling up approaches E2. The project... 9 Project objective and outcomes... 9 Project results (outputs) Scaling up plan Research plan Policy incidence and uptake Exit strategy Cross-cutting priorities Organizations and partnerships Research ethics Risk assessment Page 2 of 16

3 SECTION F. LOGIC MODEL AND TIMELINE Logic Model Timeline SECTION G: BUDGET G1: Consolidated Project Budget G2: Results-based budget - Budget by project key outcomes G3: Financial Contribution by Other Donors SECTION H: CVs OFFICIAL LETTERS OF ENDORSEMENT The Instructions for filling out the Application Form and CIFSRF 2015 Call for Proposals provide detailed instructions that all applicants must follow. These documents set out a list of mandatory requirements or conditions precedent as the case may be. In these documents, words such as must, shall and will denote a mandatory requirement. Words such as may, can and should denote IDRC s suggested approach. Unless otherwise stated, submissions not meeting the mandatory requirements as outlined in the call documents may be disqualified. Please note that by way of submitting a proposal under this call, the applicant consents to the disclosure of the documents submitted by the applicant to the reviewers within IDRC, DFATD and external reviewers involved in the selection process. If selected for funding, the applicant further consents to the disclosure of the name of the applicant, the name of the Team Leaders and the title of the proposed project in any announcement of selected projects. Unsuccessful proposals will be destroyed within 180 days after the close of the application period. HOW TO SUBMIT The deadline for this call is 12:00 pm (noon) Eastern Daylight Saving Time, on Friday March 27, 2015 (Ottawa time). Applications must be sent via to cifsrf@idrc.ca. Applicants are encouraged to submit their applications well in advance. Proposals must be submitted in either English or French. Please use this format for sending applications: From To: Cc: Subject: Attachments: (one of the team leaders) cifsrf@idrc.ca (the other team leaders and third-party organization representatives) CIFSRF 2015 Call for Proposals Submitted by (names of all team leaders, e.g. Lopez, Ndiaye, and Smith) 1. Lopez_Ndiaye_Smith Proposal (using the PDF application form). 2. One Official Letter of Endorsement for each applicant organization (signed and scanned in a PDF or an image file). Page 3 of 16

4 Message: 3. All applicants from India require clearance from the Foreign Contribution Regulation Act (FCRA), and applicants from India need to provide a copy of the form for their organization when submitting the proposal. An FCRA form will also need to be provided for any third-party organization based in India. Please find attached our proposal application. Total message size with attachments: Not to exceed 8 megabytes. If your message is too large, please send in separate s, clearly numbered (e.g. 1 of 3, 2 of 3, etc.). Please note that a complete proposal submission includes: 1. Proposal PDF application form 2. Official Letters of Endorsement 3. FCRA Clearance (if applicable). CONTACT Any enquiries should be directed to cifsrf@idrc.ca on or before 17:00 hours, Eastern Daylight Saving Time on Monday, March 9, 2015 (Ottawa time), in order to receive a response prior to the deadline date. Any enquiries which affect all applicants received on or before the above-mentioned deadline will be shared with all applicants with the Fund s responses to those enquiries via , without revealing the sources of the enquiries. INSTRUCTIONS FOR COMPLETING THE APPLICATION FORM You will need Adobe Acrobat or Reader version 9.1 or later. The most recent version of Adobe Reader can be downloaded here. All sections of the form should be completed, except Section C (third-party organizations), which should only be filled out if relevant. Some sections have a limit on characters (pages). Applicants are encouraged to use simple, direct language, avoid unnecessary repetitions and include only the most important information in the space provided. After downloading the PDF form from the IDRC competition website, save a copy to your computer using the naming protocol: (Name_of_surname_of_applicants_Proposal_Application). When submitting by , keep the file an editable form. Do not submit the form as a scanned print or flattened pdf file or convert the file to Word or Excel. Tables and figures will not be allowed. Page 4 of 16

5 Many of text boxes are expandable. This means that when typing in the text box, if the length of your text exceeds the original space, scroll arrows will appear on the right side of the box. When you click outside the text box, it will automatically expand to fit the size of your text. Some sections of the form contain drop-down menus, with choices. Other sections require you to enter text, which you can copy and paste from an existing document. These sections will expand once you click on them, not as you type. Some sections allow you to add another section or more rows, or delete entire rows or sections, after entering text. Look for the add box/row buttons at the end of each section. Most sections have character (page) limits; you will not be able to type more text that the allotted amount for each section. SECTION A: SUMMARY Complete the overview information. In this section you will be asked to provide the following: Project title. Titles for projects must be succinct and must communicate the nature of the project. Keywords, list 5 keywords, which describe the research. Project duration (to a maximum of 28 months including a 2 month inception period). Total budget requested, in Canadian dollars. This section will fill automatically when Section G is completed. Country or countries where project work will take place (select from a menu of eligible countries). Executive summary. This section provides a brief summary of the key elements of the proposal. Please note that this section will be assessed as an integral part of the proposal. It will be the first section read by reviewers and, at this stage, proposals with an incomplete or poorly written executive summary may be screened out. The language must be clear and concise. Do not use highly technical terms (when such terms must be used, they should be defined in nontechnical language). Avoid repetition (e.g., only mention once the country in which the activities will be undertaken). Acronyms or abbreviations should be avoided, when possible. Page 5 of 16

6 The executive summary has four components: Brief description of the innovation This section should be based upon Section E1: Description of the innovation and should include a clear description of the innovation and the science behind it. Brief description on how the innovation was field-tested. This section should be based upon Section E1: Description of the market and should clearly describe how the innovation was tested and evidence that it works under real world conditions. Summary of the scaling up plan. This section should be based on Section E2: Scaling up plan and should briefly describe the scaling up plan and scaling up outcomes the project will deliver. Brief description of the ability of the partnership to deliver on outcomes This section should be based on Section E2: Organization and partnerships that will be involved in the project, highlighting the role of the business-oriented organization in the project. Each of the Executive Summary 4 components shall not have more than 1,500 characters, including spaces (approximately 250 words for each component or 2 pages for the whole executive summary). SECTION B: APPLICANT ORGANIZATIONS AND TEAM LEADERS You are asked to complete tables with the following information: Details on each applicant organization and/or company in an eligible country. Each applicant organization (not third-party) that will be receiving funds must be listed as an applicant organization. Each applicant organization must have a Team Leader, who is that organization s intellectual lead for the project. Fill out one section for EACH applicant organization, including the Team Leader s name and contact information at the organization. Add sections as needed. (Note that third-party organizations will be listed under Section C). For a description of eligible country organizations, see the CIFSRF 2015 Call for Proposals document under 4. Applicant Organizations and Partnerships. Details for all Canadian applicant organizations and/or companies. Follow the same instructions as above. Note that Canadian provincial and federal government agencies or departments may not apply directly, but may participate as third-party organizations (see Section C). Page 6 of 16

7 SECTION C: THIRD-PARTY ORGANIZATIONS (IF APPLICABLE) Fill out one section for EACH third-party organization and/or company involved in the project (if applicable). Use the drop-down menu for type of organization. Include the contact information of the primary person at the third-party organization who will be involved in the project. Briefly describe the role of the third-party in the project. Include the approximate funding to be provided (in Canadian dollars/cad) to this third-party organization by one of the applicant organizations. Add more sections as needed. Note that expenses related to third-party organizations are to be included under the Research Expenses of one applicant organization, in Section G Budget, of the application form. The guideline for total third-party participation in a project is a maximum of 20% of the budget. The total amount going to third parties and the percentage of the total budget is automatically calculated in the PDF form. The exact amount should depend on the nature and cost of the work to be done by any third-party organization. The overall balance of budget and responsibilities should clearly show that the applicant organizations are the primary actors in the project. SECTION D: TEAM COMPOSITION List all key members of the team for each applicant organization. All individuals who make a significant contribution to the intellectual direction of the project, and who may also have some responsibility for managerial and financial aspects of the project should be listed here (including Team Leaders). Team members from each applicant organization should be grouped together in separate tables. It is important to include the field of expertise of each individual, as well as the percentage of their professional time they will be committing to the project. The name of the organizations and the Team Leaders will appear automatically when Section B is filled out. Key contributors from third-party organizations may also be listed here. SECTION E: PROJECT DESCRIPTION This section must not be more than 40,000 characters total (approximately pages of singlespaced text). Additional space (3,000 characters including spaces, approximately 1 single-spaced page) will be allowed for references. No additional annexes are permitted; if included they will be removed from the proposal and will not be reviewed. The form will not permit tables or figures, only plain text. All individual sections should be filled in. Applicants can choose which sections they wish to use more space, while keeping to the total character limit. The application form will prevent applicants from exceeding the limit. Page 7 of 16

8 E1. The Business case The business case should be viewed as an instrument to portray the overall merits of the innovation(s) and showcase the potential large scale impacts that could be achieved by scaling it up. The business case is an opportunity for the applicants to convey the main pitch of the project. The business case should be focused, to the point, but very convincing and appealing. Please note that the business case focuses on the innovation that will be scaled up; it is not a summary of the project and should not be viewed as a place to describe the project activities. The business case includes 4 subsections: Description of the innovation (evidence of its effectiveness). Applicants should assign approximately 1 page for this section. This section should include a description of the innovation; how and why it works, and the science behind it. Applicants should take particular care in describing the innovation using simple language that can be understood by a non-specialized evaluator/reader. Convincing evidence of the innovation s effectiveness should also be carefully described in simple terms. A clear description of how the innovation was field-tested, and the results of these tests should also be included in this subsection. If available, evidence that the product is ready to go to market should be included in this description. Please note that this call will not consider applications that propose innovations that have not been successfully field-tested. Description of the market (potential for impacts at scale) Applicants should assign approximately 1 page for this section This section should include a description of the potential market for the innovation as well as a description of the end-users profiles, possible market segments, etc. Applicants should also describe the problem that is being addressed and/or the opportunity being targeted. This description should be framed within the wider developmental issues the end-users face. In particular, the barriers and unique issues faced by women and girls in accessing, adopting and benefiting from new technologies and approaches, and how the innovation and its delivery to end-users will address this. The applicant should also speak to the wider food security and nutrition issues that could potentially be tackled by scaling up the innovation. An estimation of the potential numbers of end-users (including men and women) who could benefit should also be presented, backed up by a simple description of the rationale behind the estimation/calculation. Added detail on these calculations (for example, a break down by market segments) will improve the quality of the proposal, by demonstrating a clear understanding of the market for the innovation. These calculations should reflect both the number of end-users that will likely benefit from the innovation by the end of the project and also the potential numbers of possible users (the potential market for the innovation) for which the innovation might be appealing/useful. Page 8 of 16

9 A description of the results of previous adoption studies, assessments and evaluations should also be included in this section, including the results of formal market potential assessments such as willingnessto-pay studies (if available). Value proposition. Applicants should assign approximately 3/4 page to this section. A description of the expected benefits/changes at the user level should be included, with particular attention paid to its value for women and girls where applicable. These benefits/changes should, to the extent possible, be objective and quantifiable (e.g. added income/savings; increased calories, vitamin intake; yield increase, decreased labour hours, among many others). Effective, scalable innovations bring tangible, meaningful benefits for end-users; and these benefits offset the costs of using/adopting the innovation. Applicants should present a simple analysis of this balance between benefits and costs the value of the innovation for end-users, both men and women. In some cases, the benefits of an innovation are realized over a number of years and this cumulative value is what compels users to adopt the innovation. Applicants are encouraged to make simple projections on the possible cumulative value of the innovation over a number of years (relative to the nature of the project). Other expected changes at the organizational, market and institutional levels should also be mentioned in this section. Delivery mechanisms and scaling up approaches. Applicants should assign approximately 1 page to this section. Innovations need a delivery mechanism, channel, method or approach to reach potential users. These mechanisms include, but are not limited to: private firm business models, extension services, learning, training and capacity building methods, mass media dissemination methods, public sector development programmes and public services, not-for profit outreach strategies, among many others. Please take particular care in briefly describing, in simple terms, the scaling up mechanisms, models, or approaches that may be used to convey the innovation to potential end-users. This description should include an analysis of the advantages and potential challenges to be faced if used for scaling up the innovation, as well as the specific contexts conditions that may (positively or negatively) affect the performance of the mechanism. E2. The project Project objective and outcomes Applicants should assign approximately 1 page for this section. This section should provide a description of both the main objective and the key objectives of the project. For each project key objective, identify the expected outcome from achievement of the objective (these outcomes will also be entered at the top of the logic model in section F). Please use only active verbs and use clear, simple language in writing the goal and objectives. Page 9 of 16

10 The main objective of the project should state the main research-for-development purpose. The call will support projects that aim at developing, testing and applying ways to scale up food security and nutrition innovations. It will support projects that take effective, pilot-tested, innovations to a wider scale of use and application, delivering meaningful development outcomes (i.e., reaching important numbers of end-users) through the effective deployment of scaling up models, delivery mechanisms and approaches. A development outcome is the final result, change, effect, and/or impact that the project aims to achieve. (e.g., X numbers of end users benefiting from the innovation by the end of the project, new markets for farmers, improved institutional setting, and enhanced capabilities, among others). Outcomes must be measurable, verifiable and attainable within the project s lifespan. The proposal must include the 3 key outcomes that will result from achieving the 3 key objectives, adapted to the specific conditions of the project. In formulating the 3 project objectives applicants should adapt the key objectives shown below by making them specific to the context of the project: 1. To scale up effective, pilot-tested innovations, and achieve meaningful impacts at scale. 2. To test and assess the effectiveness of creative and bold scaling up models, delivery mechanisms and approaches. 3. To inform decision-making and public policies, at different levels and varied contexts, using evidence-based research results. The format for submitting a proposal allows for an additional objective (and outcome) to be added, if needed. This additional outcome must clearly complement/supplement the three mandatory outcomes and must be essential for the attainment of the project s goal. Project results (outputs) Applicants should assign approximately 3/4 page to this section. Please describe the major outputs of the project. Outputs are the tangible deliverables that will be produced by the project. (i.e., a methodology, a policy recommendation, a research publication). Please make sure that the research outputs clearly relate to the key outcomes presented in the proposal. Outputs must be measurable, verifiable and attainable within the project s lifespan. Pease use only active verbs and use clear, simple language in writing the outputs. Make sure that the outputs described in this section correspond to the ones presented in the logic model (Section F). Scaling up plan Applicants should assign approximately 1 page to this section. The scaling up plan directly relates to key objective 1 (to scale up innovations). It should include a description of the overall rationale, or strategy, to be used to attain the project s scaling up outcome and the activities that will be carried on to that end. Please include a general description of the main features, characteristics of these activities, as well as the possible interactions/complementarities among different activities, if applicable. The plan should also include a discussion of the underlying assumptions about how activities are expected to lead to scale-up/wider adoption by end-users. Please note that a specific list of activities will be requested as part of the logic model, and should not be included in this section. Page 10 of 16

11 Briefly describe the key milestones that may be used to track progress of the scaling up plan. Milestones are key achievements in the lifespan of a project. A milestone can be a key activity (e.g., inception workshop completed) a meaningful output (e.g., research report completed) or outcome (e.g., number of farmers using the innovation). Scaling up milestones will need to be closely aligned to the overall scaling up outcome of the project. Research plan Applicants should assign approximately 1 page to this section. The research plan directly relates to key objective 2 (to test/assess scaling up approaches). The research plan should include a background for the research being proposed. This background must clearly depict the context (institutional, organizational, knowledge gaps, etc.) under which the research in taking place, the importance of the research in this context and the key problem, or issue that is being addressed. Please include explicit research questions that directly address the research problem. Please note that basic/fundamental, purely theoretical, proof of concept, and/or pure policy research will not be considered. Projects that propose fine-tuning of innovations that have not been previously field-tested will also not be considered for funding. The testing and assessment of delivery mechanisms, models and approaches should be based on sound methodologies which must go beyond qualitative case studies and small-scale pilot testing. Please briefly describe the quantitative and qualitative research approaches that will be used, the experimental design (if applicable) and data gathering strategy. Briefly describe the key research milestones that will be used to track the progress of the research plan. A research milestone can be a key activity accomplished (e.g., survey team in place, experimental design developed), or a meaningful research output (e.g. research reports, case studies completed). Research milestones will need to be closely aligned to the research outcomes of the project. Policy incidence and uptake Applicants should assign approximately 3/4 page to this section. This section directly relates to key objective 3 (informing decision-making). All proposals will need to describe how results of this project will feed into decision making and public policies at the local, national and global levels, and how these results will reach development practitioners and the academia. Key actors and processes through whom/which policy adoption occurs should be identified (e.g. champions, stakeholders, programs, systems, etc.). Please also describe key communications and dissemination activities, identifying target audiences and kinds of communication outlets and products that may be used to reach them. Include a description of the most relevant uptake milestones that will be used to track the progress of policy incidence and research uptake. These milestones will need to be closely aligned to the informing decision making outcome of the project. Exit strategy Applicants should assign approximately 3/4 page to this section. Describe the exit strategy of the project. An exit strategy includes the ways in which the project will responsibly close all activities and show how on-going post-project activities will be carried on (if applicable). Describe the potential post-project outcomes that are expected. Provide a brief description Page 11 of 16

12 on how the project will develop the conditions for the innovation to continue to scale up, and how the scaling up effort will self-sustain. If possible, describe the endgame for the scaling up process; what would a success scenario look like 5 or 10 years from now? Cross-cutting priorities Applicants should assign approximately 1 page to this section. Gender. The meaningful participation of women, women farmers, and other food insecure and vulnerable groups throughout the project will remain at the core of the Fund s priorities. Please describe how the project will promote the equitable participation of men and women the project s activities, and how its benefits will reach both men and women stakeholders. Briefly explain how the project will address possible constraints that may hinder women from accessing the benefits of the project. Environment. Provide a concise, but thorough assessment, of potential environmental impacts of bringing the innovations and/or research results to scale (both positive and negative), and identify steps to maximize positive impacts and minimize negative impacts. Consider both short- and long-term potential environmental effects, including cumulative and synergistic effects (e.g., associated with application/ replication/ commercialization of research results) associated with their scaling up activities. Note: Crown corporations, including IDRC, are subject to the Canadian Environmental Assessment Act. This Act requires IDRC to carry out (or oversee the conduct of) environmental assessments of all projects that involve physical works or potential changes to the physical environment, in any part of the world. As such, all projects funded by CIFSRF will be assessed by IDRC s legal counsel to determine whether or not they require an Environmental Impact Assessment. Governance. Please describe the social, cultural, economic, political, institutional and other relationships embedded in society that may create barriers to the adoption of the innovation(s) by women and other poor and marginalized end-users. Identify how the results and innovations flowing from it provide opportunities to promote principles of good governance, such as participation and inclusion, transparency and accountability, equity and non-discrimination, capacity and responsiveness of project partners to the needs and priorities of clients and beneficiaries. Alignment with poverty reduction action plans, and strategies. Please describe how the proposal aligns with relevant national, regional or local priorities and with Canada s development priorities for each countries and/or region. In Africa, proposals must also support one or more of the four pillars of the Comprehensive Africa Agriculture Development Programme, and to the extent possible, demonstrate complementarity with the New Alliance for Food Security and Nutrition. Organizations and partnerships Applicants should assign approximately 1 page for this section. Applicants should avoid excessive numbers of applicant organizations (e.g., some organizations with smaller budgets can agree to be third party organizations). Briefly describe the history of the partnership between the applicants. Present a clear justification for the capability of the applicant organizations and, overall, make a compelling case that the partnership Page 12 of 16

13 can work together to successfully achieve the objectives of the project. Describe how the proposal builds on the partnerships capabilities, experience and past joint work (if applicable). Describe how each organization will do the work proposed. Identify the roles and responsibilities of each of the partners as well as their contribution to the expected results. The roles of the organizations involved should be clearly defined. Please make sure to describe the role of the business-oriented organization, highlighting its expertise, networks and other capabilities. Highlight the role that Canadian knowledge, technology, ideas and networks will play in the project. Indicate how the project will be effectively managed, including project coordination (e.g., project managers, thematic leads in each organization, language capabilities, etc.), monitoring and evaluation, and communication activities. Research ethics Applicants should assign approximately 1/2 page to this section. It is the policy of IDRC that research work involving human subjects or animals be carried out in accordance with high ethical standards. All projects that include human subjects must ensure that their privacy, dignity, and integrity are protected. An independent ethical review committee must approve the protocols. Projects that will collect corporate or personal information must detail how informed consent will be obtained and confidentiality maintained. Intellectual property rights should be explicit and any potential issues identified (e.g. patents emerging from the research). Risk assessment Applicants should assign approximately 1/2 page to this section. Include a risk assessment indicating foreseen obstacles to achieving objectives and successfully conducting the project and how these will be mitigated. Applicant should consider operational (implementation of the project), developmental (ability to achieve expected results), and reputational risks (to the applicants and to their donors and partners). The clear identification of possible risks and planned mitigation is necessary because no projects are risk-free. SECTION F. LOGIC MODEL AND TIMELINE Logic Model The logic model must be completed jointly by the team leaders from all applicant organizations. The logic model consists of a hierarchy in which the project activities are linked to outputs, outcomes, and the projects main objective from section E2. Proposals applying for funding under this call will need to complete a streamlined logic model consisting of four levels: Objective, key outcomes, outputs and activities. Please make sure activities described in the scaling up plan, the research plan and the uptake activities are well integrated into this model. Page 13 of 16

14 Include the project objective and the key project outcomes. For each outcome list the expected output(s) and activity(ies). This section should be consistent with Section E2: Project objective and outcomes and Section E2: Project results. Please note that if your project is selected for funding you may be required to revise and expand this section to include further details, add specific activities, etc. This may include modifications in the research, scaling up and uptake plans. Timeline Projects must keep within the 28 month maximum timeline. The project timeline should include a 2 month inception period, projects activities (as presented in the logic model), and reporting times. It is anticipated that projects selected in this call will begin October 1, As such, please plan activities accordingly. Inception workshop and annual meetings: IDRC requires that an inception workshop be held with the participation of all project team members (and to the extent possible/applicable, representatives of IDRC and DFATD), at the end of the 2 month inception period. Plan and budget for a 3 to 5 day event. IDRC also suggests that projects plan appropriately for necessary project meetings throughout the course of the project (including a final dissemination meeting). Please make sure the activities included in the timeline table are the same as those listed in the logic model table. SECTION G: BUDGET Proposals with poorly developed and ill-explained budgets will not be successful. Ensure that budget items are placed in the correct categories. See IDRC guidelines for acceptable project expenditures here. This tentative budget must be agreed on jointly by the project leaders from all applicant organizations. The name of the organizations will appear automatically when Section B is filled out. Do not submit inflated and overly expensive budgets. Ensure that the budget is developed in a realistic manner, based on clear, actual expected costs. Ensure that the proposal (and associated budget) is well integrated, and that the individual sub-components and work of the partners fit together into a coherent, well-defined project. Value-for-money is an important consideration in the selection of proposals for funding. Value for money relates the investment to the expected outcomes to be achieved by the project. Please note that if your project is selected for funding you may be required to revise this section to include further details. This may include modifications in the project s budget. G1: Consolidated Project Budget This consolidated budget summary showing all applicant organizations will fill automatically when Section G2 is completed. It summarizes the budgets of all organizations over the life of the project. Page 14 of 16

15 G2: Results-based budget - Budget by project key outcomes This section must be completed in full for each of the three mandatory key outcomes. An additional table is provided for other project outcomes(s) (to be used only if applicable). The results-based budget must be completed jointly by the Team Leaders from all applicant organizations. It summarizes the budgets of all organizations for each of the project s key outcomes over the life of the project. Use the template provided for each of the outcomes, indicating expected and reasonable expenses for the duration of the project. The title of the objective(s) will appear automatically when Section E is filled out. Use one row for each applicant organization. The name of the applicant organization(s) will appear automatically when Section B is filled out. Use Canadian dollars as the currency for each applicant organization s budget. Use only digits. Do not use commas or decimals. Round all figures to the nearest dollar. Total in Canadian dollars is an auto sum column and will thus be filled in automatically. Include a total budget between CAD $500,000 and CAD $1,500,000 for all project objectives, excluding contributions from other donors. Funds allocated to third-party organizations should be included in the research expenses budget of one of the applicant organizations. If possible, and if consistent with sound financial management of the project, Canadian organizations should be responsible for the funds of Canadian third-party organizations, and eligible country organizations should be responsible for those third-party organizations based in these countries. In the budget notes, please indicate which applicant organization is responsible for which third-party organization. G3: Financial Contribution by Other Donors Mobilizing external resources (public or private sector, other donor or stakeholder funding, etc.), will increase the value-for-money for a CIFSRF investment. Proposals should show the total amount and source of funds being mobilized and how these will be used to complement CIFSRF funds throughout the life of the project. Please note that all grants awarded by the Centre are conditional in nature. Recipients will need to include a mandatory financial or in-kind contribution to the overall cost of the project being supported by the Centre. Indicate if the agreement to access external funds has been signed or not, and if so the date of the signed agreement. Include the name of the applicant organization on this proposal who is receiving the donor funds, the year in the life of the 28 month project when the funds will be used, and briefly describe how the funds will be used to complement CIFSRF funds. Page 15 of 16

16 SECTION H: CVs Include a CV of the Team Leader of EACH applicant organization (maximum 2-pages for each CV). Use the table provided. Do not attach the CVs as separate documents. The name of the Team Leader for each organization will appear automatically when Section B is filled out. Do not include the CVs of other team members or individuals from third-party organizations (these will be removed from the application). OFFICIAL LETTERS OF ENDORSEMENT Include signed official letters of endorsement: One from each applicant organization is required. Each letter must be signed, and they should be scanned as a.pdf or image file (.jpeg,.gif, etc.), and included as an attachment with the application and sent via as one message. Each letter must be written by a person who is authorized to approve the spending of funds within the organization (e.g. the Dean or Head of the Department at a university, or Director/ President/ CEO of an organization) and should confirm the organization s support for the project. A strong letter will: acknowledge the names of all the applicant organizations; indicate familiarity and history with the work being proposed; explain what is innovative or unique about the research; explain why the project should be supported; and include the amount of funds being requested, and the approximate in-kind or financial contribution from the potential recipients. Page 16 of 16