FLSA & KRONOS B r i dg et B us h ma n, Sp ec i al ist, HR / Cl a ssi fi cat ion

Transcription

1 FLSA & KRONOS B r i dget B ushman, S p e c i alist, HR/Classification

2 Objectives Review Fair Labor Standards Act (FLSA) Review ESPBC Master Agreement wage and hour Review KRONOS employee time & attendance application Share KRONOS Implementation Plan

3 FLSA identifies two types of employees NON-EXEMPT Hourly employees Compensated at time-andone half for time worked in excess of 40 hours per week ESPBC employees EXEMPT Salaried employees Do not receive overtime compensation Executive, Administrative, Professional, etc. classifications

4 FLSA requires employers to... Compensate all non-exempt employees for ALL hours worked Overtime compensation for hours worked beyond 40 hours per work week Pay employees federal minimum wage Maintain wage and hour record keeping

5 Effect of ESPBC Master Agreement Should the Master Agreement provide employee benefits beyond the guidelines in FLSA, the agreements will prevail. For example... Breaks Employers not required to provide under FLSA Master Agreement establishes guidelines for breaks Two 15 minute breaks Lunch Central office 45 minute duty free (unpaid) School-based 30 minute duty free (unpaid) Information combination of FLSA & ESPBC agreement guidelines

6 Overtime (OT) Hours worked over 40 hours in a work week are considered OT Hours worked beyond 40 must be compensated at a rate of time and one half vacation, paid leave, and holiday pay are not treated as hours worked

7 Overtime (OT) Must be pre-approved by a supervisor Either paid time or compensatory time (agreed upon) Employee, with approval, may adjust their schedule during the work week to offset extended work days These adjustments should occur in the same work week

8 Gap Time Time worked beyond the normal work week up to 40 hours is gap time 40 hours per week 37.5 hours per week = 2.5 hours gap time Paid at the regular hourly rate of pay ( not time and one half) Must be pre-approved by supervisor

9 Compensatory (Comp) Time Paid time off which is earned and accrued in lieu of cash payment for work in excess of regular weekly schedule Earned hour for hour for gap time Earned at a rate of one and one half hours beyond 40 hours per week It is the default in Kronos

10 Using Comp Time FLSA states within a reasonable time period ESPBC Agreement states must be used by the end of the school/fiscal year * Kronos - Comp time accrued in one pay period is not available for use until the next pay period.

11 Responsibilities for Administrator/Supervisor Communicate the Kronos process with the employees Monitor employees time Review requests for work extending beyond the work schedule Determine if schedule can be adjusted within a work week Report comp time and overtime appropriately Ensure comp time is utilized in accordance with ESPBC Counsel and/or provide disciplinary action to employees who do not comply with OT or comp time procedures.

12 Responsibilities for Employee Perform duties during designated work hours Avoid working during lunch, before, or after the start of the day without prior approval Avoid accessing electronic work materials (e -mail) beyond work hours Obtain authorization and complete appropriate form Understand whether or not you will receive comp time or payment Use comp time in accordance with the ESPBC Agreement

13 We love their dedication... ESPBC EMPLOYEES MAY NOT... Volunteer to work off the clock Waive rights under FLSA

14 Current BCPS Reporting Procedures Authorization to Work Beyond Scheduled Hours form: Must be signed by supervisor prior to working gap time or OT Indicates either paid or comp time Report of hours worked upon completion

15 Authorization to Work Beyond Scheduled Hours

16 Why KRONOS? Currently used by BCPS More efficient way to process payroll Increased accuracy Compliance with FLSA Compensate employees for all hours worked

17 Implementation Schedule April 2014 Parallel testing May 2014 Phase 1 Fiscal Services and Human Resources Bldg E June October 2014 Phase 2 Office-based employees (Greenwood, Jefferson Bldg, Pulaski Park) November 2014 May 2015 Phase 3 Roll out to school-based employees

18 Resources B C P S O F F I C E O F PAY R O L L : H T T P : / / W W W. B C P S.O R G / O F F I C E S / PAY R O L L / B C P S O V E R T I M E / G A P T I M E A U T H O R I Z AT I O N F O R M : H T T P : / / W W W. B C P S.O R G / O F F I C E S / PAY R O L L / P D F / F L S A / W O R K _ F O R M. P D F S TAT E O F M A R Y L A N D WA G E A N D H O U R D I V I S I O N : W W W. D L L R. S TAT E. M D. U S / L A B O R / WA G E S / U. S. D E PA R T M E N T O F L A B O R WA G E A N D H O U R D I V I S I O N : W W W. D O L. G O V / W H D / F L S A B C P S O F F I C E O F C L A S S I F I C AT I O N : H T T P : / / W W W. B C P S.O R G / O F F I C E S / P E R S O N N E L _ S E R V I C E S / P D F / F L S A G U I D E. P D F H T T P : / / W W W. B C P S.O R G / O F F I C E S / P E R S O N N E L _ S E R V I C E S / P D F / F L S A - FA Q. P D F B C P S O F F I C E O F S TA F F I N G : B C P S O F F I C E O F E M P LOY E E D I S P U T E R E S O L U T I O N :