Archiving Systems. Uwe M. Borghoff Universität der Bundeswehr München Fakultät für Informatik Institut für Softwaretechnologie.

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1 Archiving Systems Uwe M. Borghoff Universität der Bundeswehr München Fakultät für Informatik Institut für Softwaretechnologie

2 Decision Process Reference Models Technologies Use Cases Criteria Catalog (Rating Schema) Archiving Products on the Market Rating if appl. Dependent / Supplementary Products Comparable Product Descriptions Ranking Individual Requirements Analysis Product Selection if appl. Configuration of Products 2

3 Developing the Criteria Catalog OAIS Content Model Preservation Planning Objects Metadata Data Management Object Organization Metadata Organization Ingest Archival Storage Access Object - Metadata Organization Administration Functions Content Ingest Content Criteria Catalog (Functional Features) Archival Storage Content Access Content Administration 3

4 General Attributes Overall system architecture Design principles, compliance with standards or recommendations (e.g, OAIS, OAI etc.) Explicit long-term features E.g., file format registry, preservation meta-data scheme Object organization E.g., single object, collections, identification Metadata organization + Rights / Role management Consumer / producer / archive operator Functions Ingest / access / archival storage / administration 4

5 General Attributes (cont d) System / application integration Library system / publishing system / other archives federation / cooperation / user communities Software architecture Hardware basis 5

6 Functional Attributes (ingest) Accepted submission formats Object format / identification E.g., file format restrictions Object organization E.g., hierarchies, links, versions, variants Access procedures for producers meta-data scheme incl. meta-data entry procedure Batch ingest / conversion / (formal) quality checking / dedicated workflow For meta-data: manually / automatic extraction / 3rd party Overall throughput 6

7 DigiTool-Workflow at the Bayerische Staatsbibliothek 7

8 Functional Attributes (access) Access procedure for consumer Remote vs. local / multilingual / help system / notification services / communication protocols Search / retrieval Metadata indexes / navigation / full text search / inspection of class methods Dissemination form of objects / metadata Conversion on the fly / on demand Accounting, e.g. as part of a Digital Rights Management Federation access or replication transparency Interoperation 8

9 Functional Attributes (storage) Conceptional organization of objects and metadata Object format (file format) / object identification Versions (time lines) vs. Variants (manifestations) Relationships object metadata E.g., multiplicity (simultaneous support of various schemes) Mapping of conceptual organization to logical elements E.g., files / database tables) Physical storage media / interfaces / abstraction Limits e.g., number / size of objects (or relations) 9

10 Functional Attributes (admin) Access procedures for administrators Local / remote / special protection Administration of object and metadata Deletion of collection / reorganization Updates (for new elements) / controlled vocabulary Administration of user access OAIS-roles like producer / consumer / admin / management Object related rights Administration of physical storage E.g., allocation of storage for objects / collections / roles 10

11 Functional Attributes (admin cont d) Access to internal interfaces E.g., to basic database schemes / storage system Configuration / scaling E.g., scalability transparency Disaster management / Trustworthiness Backup / recovery Redundancy / replication / fragmentation for availability Monitoring / reporting Trouble ticket systems / error reports / statistics / metrics 11

12 Non-Functional Attributes Product Costs Initial purchase / license / leasing / maintenance / updates Training Personal resources Initial installation / operating End user support, e.g., hotline / newsletter / FAQ Long-term preservation, e.g., monitoring applied (embedded) technologies / media migration Quality w.r.t. manufacturer / product / support Company structure / development status Market penetration / user community 12

13 Comparison Persistent Identifier METS-like export Controlled vocabulary preservation metadata UVC or comparable LTA features DIAS yes yes no planned? MyCoRe yes no no no (XML export) DigiTool yes yes no no DSpace yes planned no no EPrints yes yes no no 13

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