1. Asbestos. The Management of Asbestos - In Compliance With The Control of Asbestos Regulations Nominated Post Holder or Department
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1 1. Asbestos The - In Compliance With The Control of Asbestos Regulations 2006 Compile/update building list Arrange surveys of buildings where Telereal Trillium is duty holder Produce company Asbestos Plan Produce building Asbestos Plans Maintain Asbestos Registers on Site Inform Service Partner and contractors on site of site specific asbestos hazards Inform project contractors of contract specific asbestos hazards Inform Client contractors of asbestos hazards Inform Client of asbestos hazards Managing abatement works Managing the review and re-inspection of ACMs
2 Produce emergency procedures for asbestos incidents Implement emergency procedure on site Selection and review of competent service providers Periodic audit of service providers
3 2. Legionella The Control Of Legionella - In Compliance With The Approved Code Of Practice L8 - Legionnaires' Disease: The Control Of Legionella Bacteria In Water Systems; The Control Of Substances Hazardous To Health Regulations Production and maintenance of building list Notify LA of presence of Cooling towers Appointment of Responsible Person Appointment of Competent Person to undertake risk assessment, draw up and implement scheme of control Production and update of Building list Produce Legionella Plan Competent risk assessor undertake risk assessment and produce scheme of control Record risk assessment findings Maintain up to date documentation and records on site Implement scheme of control Carry out remedial works arising from risk assessment Monitor nationally that risk assessments are complete and that remedial actions are being managed Monitor that documentation is being maintained on site
4 Periodic review of risk assessments and schematic drawings Auditing records and legionella management Selection and review of competent service providers Periodic audit of service providers
5 3. Fire - In compliance with the Regulatory Reform (Fire Safety) Order 2006 Initial fire risk assessment of newly acquired buildings Carry out fire risk assessments of fire risk assessment for all existing buildings of the FRA action plan Implementation of FRA action plan - housekeeping, site issues etc Formal review of Fire Risk assessment (annual or when significant change occurs) Undertaking and recording of routine drills Undertaking and recording of testing and maintenance of fire safety systems (fire alarm, emergency lighting and fire fighting equipment etc) Carry out monthly, six monthly and Annual testing of emergency lighting equipment Monitoring of annual fire precautions checks and maintenance Production and implementation of Emergency procedures
6 Nomination of Fire Wardens and DWP Representative; Ensuring nominated individuals undertake training Training of Fire Wardens Communication of information to DWP Coordination of FRA and evacuation plans with landlords and other tenants Periodic review of Fire systems and audit of service providers
7 4. Electricity - In Compliance With The Electricity At Work Regulations 1989 Statutory Requirement Requirement Production and maintenance of building list Initial safety check of newly acquired buildings Conduct 5 yearly Periodic inspection and test of electrical installation Other electrical installation inspections Ensure electrical installation and appliance tests and inspections are carried out Carry out remedial works arising from inspection and test Monitor that inspection corrective actions complete Test portable appliances Production of safe systems of work for electrical work - including risk assessment Procedure
8 Statutory Requirement Requirement Procedure Ensure engineers are competent to work on electrical systems Audit of maintenance, testing, inspection of electrical systems Selection and review of competent service providers Periodic audit of service providers
9 5. Workplace Workplace Health, Safety and Welfare - In Compliance With The Workplace (Health, Safety And Welfare) Regulations 1999 Welfare Reg 6 Welfare Reg 7 Welfare Reg 8 Welfare Reg 9 Welfare Reg 10 Welfare Reg 12 Welfare Reg 13 Welfare Reg 14 Ensure enclosed workplaces are ventilated and Ventilation systems maintained Ensure the temperature of indoor workplaces are reasonable (guide 16 degrees) Ensure workplaces have sufficient lighting where possible via natural light Ensure workplace furniture, furnishings and fittings are kept sufficiently clean Ensure workplaces have sufficient floor area, height and unoccupied space Ensure floors and traffic routes are suitably constructed and free from obstructions Ensure measures are taken to prevent persons and falling objects falling distances likely to cause injury by means other than PPE Ensure windows, transparent or doors / gates are of a safety material or protected against breakage and where necessary be appropriately marked
10 Welfare Reg 15 Welfare Reg 16 Welfare Reg 18 Welfare Reg 20 Welfare Reg 21 Welfare Reg 22 Welfare Reg 23 & 24 Welfare Reg 25 Welfare Welfare Ensure windows skylights and ventilators are capable of being opened safely Ensure it is possible to clean windows safely Ensure Doors and Gates are suitably constructed and fitted with necessary safety devises (consider car park gates also) Ensure sufficient washing facilities are provided at readily accessible places Ensure sufficient sanitary conveniences are provided at readily accessible places. Ensure an adequate supply of drinking water i provided at readily accessible places. Ensure, as appropriate drinking are available. Ensure there is adequate accommodation for clothing not worn at work and facilities for changing clothing. Ensure facilities are available for rest and eating meals (consider pregnant staff) Audit of workplace monitoring arrangements Audit of premises maintenance
11 6. Work at of work at height in compliance with - Work at Regulations 2005 Initial inspection of newly acquired buildings Implementation of initial actions Carry out periodic inspections of access equipment, edge protection and fall protection equipment Ensure risk assessments for work at height are carried out, persons working at height are competent, appropriate equipment is used Ensure warning signs are in place on fragile surfaces and at entry points to roofs Ensure arrangements are in place to restrict access to roofs and other areas to authorised person (signing in arrangements, control of keys) Monitor that risk assessments and control measures are in place for working at height of the design, construction, installation and handover of projects - ensuring adequate provision for work at height Audit of safe work at height arrangements
12 7. Lifts in compliance with - Health and Safety at Work etc Act 1974; Lifting Operations And Lifting Regulations (LOLER) 1998; Lift Regulations 1997 Production and maintenance of building list Initial check of in newly acquired buildings Undertake examinations and maintenance in accordance with legislative requirements and guidance (Monthly, 6 monthly, LG1, LG5, LG10 etc Undertake remedial work identified by examinations Ensure Statutory inspections are undertaken Ensure repair work carried out as per inspections Select competent lift installer for new Keeping of records of tests Monitoring and auditing of records Periodic audit of service providers
13 8. Gas Safe installation and use of gas equipment and systems in compliance with - The Gas Safety (Installation and Use Regulations) 1998 Provision of Gas Safety Registered / approved engineers Risk assessment of gas installation Safe systems of work for gas installations Regular inspection of gas installations Carry out remedial works arising from inspection and test - in scope Emergency procedures for gas escape Ensure records available and up to date Auditing of records Selection and review of competent service providers Periodic audit of service providers
14 9. Pressure systems in compliance with - Pressure Systems Regulations 2000 Production and maintenance of building list Identification of which fall under the regulations Production of written scheme of examination for included Carry out inspections in line with written scheme Ensure insurance inspections completed Carry out remedial works arising from inspection and test Ensure Safe Working Pressure (SWP) marked on Keep records of inspections and examinations. Ensure records are up to date Auditing of records Selection and review of competent service providers Periodic audit of service providers
15 10. Safety of health and safety in compliance with the of Health and Safety at Work Regulations 1999 of health and safety of health and safety of health and safety of health and safety of health and safety of health and safety Carry out Generic workplace risk assessments Carry out site specific workplace assessments and implement control measures Appointment of competent advice Provide appropriate training for staff to understand health and safety requirements Manage training programme to ensure competence Identify where required and provide health surveillance if necessary
16 11. Managing Health and Safety in Construction Regulations 2007 Ensure the role of Client is clear Ensure competent Designers, Architects, CDMC s and Principal Contractors are appointed. Ensure pre existing Health and Safety files are provided to CDM s to review as soon as is practicable Ensure all construction related activity complies with the requirements of CDM Ensure all Notifyable projects are notified to the HSE on form F10 as soon as possible As Client, ensure time and resources are dedicated to Health and Safety Monitor the performance of Designers, Architects and Principal Contractors to ensure the requirements of CDM are being followed at the appropriate times (Safe designs, Pre Construction, Construction plans and Health and Safety Files Ensure Safe project delivery and Ensure Project managers Observations, Random Sampling of Projects is undertaken as per Telereal Trillium procedures (not statutory)
17 Ensure Health and Safety files are updated for all notifyable projects detailing risks that have not been otherwise controlled and passed to the person responsible for the building
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