Graduation Ceremony invitation and important information for graduands

Transcription

1 Graduation 2014 Ceremony invitation and important information for graduands 14 to 25 July 2014

2 Contents The ceremony Introduction...04 Greetings from your Chancellor and Vice-Chancellor...04 Graduation Office contact details...05 What you need to do now...05 Important dates and deadlines...05 Ceremony dates...06 About the ceremonies...08 Guidance for the day...10 Student speeches...12 International graduands...12 Advertisements Academic dress...13 Photography...14 Graduation merchandise...15 University of Portsmouth gifts...16 University services Graduation accommodation...17 The Students Union Graduation Ball...18 Friends of the Union...19 After graduation Postgraduate study at Portsmouth...20 After graduation Alumni association...21 After graduation Purple Door...22 Student 2 3

3 Introduction Graduation Office contact details The University is pleased to invite you to attend the 2014 Graduation Ceremonies. Each year more than 5,000 graduands attend our ceremonies and in order to ensure the success of your graduation day, there are some important processes and deadlines that you need to be aware of and meet. This booklet contains important information about preparations for attending the ceremonies, which is relevant to students and guests. We therefore encourage you to read this booklet thoroughly now and if you have any questions to please contact us at Greeting from your Chancellor Greeting from Vice Chancellor Telephone: Monday-Friday 10.00am 12.00pm and 2.00pm 4.00pm Facebook: Postal address: Graduation Office University House Winston Churchill Avenue Portsmouth Hants PO1 2UP Website: I am delighted to extend an invitation to students and parents for the graduation ceremonies this July. This is an exciting time for students, as they realise their goal of completing their course of study. Graduation is an important occasion for our students and their guests, and the information enclosed will help students and their family and friends to prepare for the ceremonies. These are important steps every student who would like to attend will need to follow! I look forward to seeing in July! Sandi Toksvig Chancellor University of Portsmouth I extend my warmest greetings to students and their families and look forward to welcoming you to the graduation ceremonies in July. Graduation is an important event for the University community we acknowledge and celebrate the success of our students as they prepare to move into careers, postgraduate studies and other avenues. To assist students and their families in preparing for graduation, the enclosed information has been provided. Please read the information carefully, and follow the guidance and notes. Very best wishes, Graham Galbraith Vice-Chancellor University of Portsmouth What you need to do now Check the schedule on pages 6-7 to find what day and time your school/department is scheduled to graduate. Complete the online booking form* at, which includes requesting guest tickets and noting any special needs you or your guests may have. Pay for additional guest tickets (see page 8). Book your academic dress this is compulsory (see page 13). Book your ticket to the Students Union Graduation Ball if you wish to attend (see page 18). Pre-book your appointment time with Success Photography, if you wish to purchase photographs (see page 14). For International guests, fill in the Visa Request Letter form if needed at. * Please do not wait until you receive your results to complete the booking form. If we do not receive your booking by 5.00pm on 9 May 2014, we will assume that you do not wish to attend your ceremony. Important dates and deadlines Deadline to complete online booking form Friday 9 May 2014 Online checking facility opens to check we have received your online booking form Tuesday 22 April 2014 Deadline to clear outstanding library debts and return books Friday 30 May 2014 General sale of guest tickets Monday 9 June 2014 Deadline to hire academic dress Monday 30 June 2014 Online checking facility opens to check you are eligible to attend graduation Tuesday 8 July

4 Ceremony dates Date Time Department Tuesday 15 July am School of Education and Continuing Studies Tuesday 15 July pm School of Languages and Area Studies Wednesday 16 July am School of Social, Historical and Literary Studies Wednesday 16 July pm Institute of Criminal Justice Studies Thursday 17 July am Portsmouth School of Architecture School of Creative Technologies Thursday 17 July pm School of Art and Design School of Creative Arts, Film and Media Friday 18 July am Department of Psychology School of Health Sciences and Social Work Friday 18 July pm Department of Geography School of Biological Sciences Monday 21 July am Department of Sport and Exercise Science School of Earth and Environmental Sciences Monday 21 July pm School of Pharmacy and Biomedical Sciences Dental Academy Tuesday 22 July am Accounting and Financial Management (postgraduates) Business and Management - Generalist Business (postgraduates) Economics and Finance (postgraduates) Marketing and Sales (postgraduates) Operations and Systems Management (postgraduates) Organisation Studies and Human Resource Management (postgraduates) School of Law (postgraduates) Strategy, Enterprise and Innovation (postgraduates) Tuesday 22 July pm Accounting and Financial Management (undergraduates) Marketing and Sales (undergraduates) School of Law (undergraduates) Wednesday 23 July am Business and Management - Generalist Business (undergraduates) Wednesday 23 July pm Economics and Finance (undergraduates) Operations and Systems Management (undergraduates) Organisation Studies and Human Resource Management (undergraduates) Strategy, Enterprise and Innovation (undergraduates) School of Computing Thursday 24 July am Department of Mathematics Institute of Cosmology and Gravitation School of Civil Engineering and Surveying Thursday 24 July pm Learning at Work School of Engineering 6 7

5 About the ceremonies Elegibility to attend You will be eligible to attend in July if you meet all of the following criteria: You have no outstanding financial debts to the University. Any debts should be settled no later than Friday 30 May You have completed the online booking form*. *The booking form must be received by the Graduation Office on or before 5.00pm Friday 9 May Due to the detailed planning and preparation that goes into each ceremony, the University cannot guarantee late bookings will be accepted. Location of the ceremonies Graduation ceremonies are held in Portsmouth Guildhall, PO1 2AB. Please see our schedule on pages 6-7 to find out when your ceremony will take place. Tickets Allocation The University normally guarantees two guest tickets for every applicant and will fulfil additional ticket request where possible. Graduands may initially request up to a maximum of four guest tickets this includes any tickets for children. Please see our web pages for more details -. Cost of tickets Tickets for the graduand and the first two guests are free of charge, and tickets for additional guests will be charged at 15 each. Children 15 years and under can attend free of charge, but will make up part of the four tickets you can initially request. Tickets can be purchased using the Online Store at or in person at the Finance Counter in University House (cash/card/cheque) or by cheque, made payable to the University of Portsmouth. Cheques can be sent to the address on page 5. To secure tickets, they should be paid for as soon as they are booked. Additional tickets Once the first round of ticket allocation is completed, any remaining tickets are made available in the general guest ticket sale from Monday 9 June 2014 via the Online Store at This will be on a first-come, first-served basis. More details on this can be found online at. Please be aware that first and second round tickets will not be located together. Refunds Please note that refunds for the cost of tickets are only given in the event of academic failure or where extenuating circumstances exist. All requests for refunds need to be sent in writing to the Assistant Registrar (Graduation) within 30 days of the ceremony. Please send requests to graduation@port.ac.uk. Ticket collection Graduand and guest tickets are collected on the day from Spinnaker Sports Centre. Please see for more details. Special needs For guests with special needs, graduands will need to note these in detail on the online booking form. These details will be treated confidentially and sensitively. The University strives to accommodate any special needs. Portsmouth Guildhall does have a lift to all floors, as well as a hearing loop in the main auditorium. Please contact the Graduation Office if you have any questions. Adademic Dress All graduands are required to wear the correct academic dress for their award. This can be hired or purchased from our gown hire partner, J.Wippel & Company Ltd. Please see page 13 for more details. You need to place your order by Monday 30 June You can see an example of the University s gown and hoods at. Academic dress is collected from Spinnaker Sports Centre before the start of ceremonies. Please see the schedule on page 10 to find out what time you can collect your academic dress. Graduation is a formal academic occasion and graduands will be expected to dress smartly and in accordance with the formality of the occasion. Where appropriate, military or emergency services uniform, or national dress can be worn with the academic dress. Please note that the University reserves the right to prevent graduands from participating in the ceremony if they are unsuitably dressed. Photographs Success Photography encourages pre-booking of photography sessions. This will ensure you can be photographed before your ceremony and avoid queues. You can pre-book using the Success Photography website at See pages for information on photography. 8 9

6 Guidance for the day Please allow time for getting into the city. Graduation is a busy time and all forms of transport are affected. All graduands book in at Spinnaker Sports Centre when they arrive. Graduands can collect their student ticket and guest tickets. Graduands will also collect their academic dress from the Spinnaker Sports Centre. Graduands should arrive at least an hour and a half before the ceremony begins to allow time for booking in, collecting gowns and the taking of photographs. Booking-in enables you to collect your tickets and gown. Booking in, gown and ticket collections - Spinnaker Sports Hall Ceremony time 10.30am 2.30pm Booking in time at Spinnaker Sports Centre from: 9.00am 1.00pm Please note The booking in service at Spinnaker Sports Centre closes 30 minutes before the ceremony begins. Guest tickets Graduands collect all tickets on the day of their ceremony in the Spinnaker Sports Centre. Parking Please see the map on the back of this brochure for locations of public car parks. Some disabled parking is available near Portsmouth Guildhall, but it fills up quickly. For alternative parking locations. Please visit The Guildhall The Guildhall is where the ceremonies are held. Additionally, official photography takes place here. Entering the Guildhall The Guildhall holds approximately 2,000 students and guests. Marshals will assist graduands and guests to appropriate doors in good time for the ceremonies to begin. To enter the building, both graduands and guests present the tickets collected from the Spinnaker Sports Centre. All graduands and guests should be in their seats no later than 15 minutes before the ceremony is scheduled to begin. The University reserves the right to refuse admission to those who are not able to be seated in time for the ceremony to proceed. Ceremonies The length of the ceremonies is determined by the number of students graduating, this is normally between 1 and 1 1 / 2 hours. The University of Portsmouth graduation ceremonies are formal occasions, with traditional elements throughout. For details of ceremony proceedings, please see the graduation web pages. An example of the order of proceedings is available online to view. Once the ceremony is finished, graduates and their guests meet in the Guildhall Square where traditionally informal photographs are taken. Returning gowns Academic dress should be returned to Squash Court 1 in the Nuffield Centre no later than 5.00pm on the day of your ceremony. This includes your gown, hood and hat. A charge will be made for any unreturned items. Parchments The majority of parchments will be issued as soon as possible after ceremonies. Parchments are posted by recorded delivery to graduates mailing correspondence addresses held on the student record system. Please update your mailing address before the end of term. If you have not received your parchment by the end of August, please parchments@port.ac.uk. Data protection The graduation ceremonies of the University of Portsmouth are regarded as public events. This means that the names of graduands are published in the graduation programme, and audio-visual images of the ceremony are publicly available, e.g. through free downloads of ceremonies for students through the Success Photography website. Additionally, the names of graduands are displayed on graduation products e.g graduation t-shirts and the local Portsmouth newspaper. If you object to the publication of your personal data as described, you must, on the grounds that this use of data may cause you damage or distress, inform the Assistant Registrar (Graduation) of your objection. This must be done in writing by Friday 30 May 2014 at the latest. Seating Graduands are seated together in alphabetical order by course. Guests have allocated seats in the main auditorium, on the ground and first floors

7 Student speeches The University s Graduation Ceremony is the annual event where students, families, friends and the University celebrate each student s success. The ceremony is also an occasion for the University and the attendees to reflect on the experiences of three years of study and show appreciation for those who have supported students throughout their life at the University. The Student speeches are designed to provide students with a voice on this occasion and to enable a student to represent the students as a whole at this important event. The speeches will form an important part of our ceremonies, and will provide an opportunity to convey to the audience what the University of Portsmouth means to the graduates. If you would like to be that student at your graduation ceremony you can apply and tell us why you would like to do so by ing graduation@port.ac.uk. Please include your name, course and why you would like to present the Student Speech on behalf of the students at your graduation ceremony. International graduands Visa request letters If any of your guests require a letter to support a visa application, you should contact the Graduation Office via the form on the website at graduationvisaletters. Before making travel plans Ensure you have looked at your checklist found at the back of this booklet. Academic dress J. WIPPELL & COMPANY LIMITED PO Box No 1, 88 Buller Road, Exeter EX4 1DQ Tel: Fax: wippell@btinternet.com Academic and clerical robemakers since 1789 University of Portsmouth Graduation Ceremonies July 2014 Hire or buy your academic robes online at: Robe hiring fees: Certificate in Education (only gown and hat required) 32 Diplomas/Certificates/Bachelor s 43 Master s 44 Doctorate 48 Full purchase and hire prices are listed on our website. They can be viewed and exited at any point before the final payment page. Payments can be made by all major credit and debits cards. When you place your order, please have the following details ready: Height Chest/bust measurements Hat size (circumference of your head taken just above your ears) Date and time of your ceremony Qualification You will receive a confirmation for both your order and payment. If you are unable to order online, please telephone and we will post an order form to you that allows for payment by cheque or postal order ONLY

8 Photography SUCCESS PHOTOGRAPHY Your graduation day is a very special one, and one that you will want to commemorate. As official graduation photography and merchandise supplier appointed by the University of Portsmouth, we are delighted to offer a wide choice of photographic packs and frames, a free download of your ceremony video and quality graduation t-shirts and hoodies (see also page 15). We take every graduand s photograph as they are presented on stage, and offer professional studio photographs of both you and your family before the ceremony. For more information, prices, discounts and to book a studio time, visit Pre-book your photography session online as soon as possible to be sure of a time that suits you! Graduation T-shirts & Hoodies Printed with your name and those of your fellow classmates on the back! T-shirts are 100% cotton with contrast raglan sleeves.they have a cotton/lycra rib neck, with twin needle stitching on neck, sleeves and hem. Hoodies and cotton/polyester in contrast raglan style. They have double-lined hoods with contrast colour drawcord, front pouch pocket and ribbed cuffs and waistband

9 University of Portsmouth Gifts The University of Portsmouth has a selection of quality gifts for you to choose from: Graduation accommodaton The University offers all graduands/graduates and their families the opportunity to stay in its quality accommodation during graduation week. There are two types of accommodation available. Rees Hall Rees Hall is located just 200 metres from Southsea seafront, overlooking Southsea Common and the Solent. During the summer vacation period Rees Hall is transformed into award-winning three-star guest accommodation. The hall offers a choice of single and double en-suite rooms, some with sea-facing views, on a bed and breakfast basis. The accommodation also includes tea and coffee making facilities in each room, two guest lounges, a courtyard garden and a licensed bar. The accommodation is available from a single night up to two weeks. It is extremely popular and you are advised to book as early as possible. The daily room rates are (single room) and (double room). All prices include breakfast and VAT. Tie: Scarf: 27 Teddy: 20 Burrell House Located behind Rees Hall is Burrell House. This accommodation is reserved for graduands only and comprises a single standard bedroom on a limited self-catering basis. In order to keep our rates as low as possible, we do not provide linen, towels or cooking equipment at Burrell House and you should bring your own supplies. Accommodation at Burrell House is available on a weekly basis, running from a Monday to a Monday. The weekly cost is Champagne flutes: Photo frame: Parker pen: 9.00 Postage and packing UK postage EU postage Worldwide postage Rees Hall and Burrell House are a short ten-minute walk to Portsmouth Guildhall. For further information or to book. Please visit Cufflinks: To purchase any of the above items, please visit our graduation gifts stand at your ceremony or go to gifts

10 The Students Union Gradution Ball Saturday 19 July pm to 3.00am Now boarding for Graduation Ball Coursework complete, exams finished the long haul is over. What better way to mark this momentous occasion than by celebrating in style at the Graduation Ball? The official Graduation Ball marks the end of your University life and the Students Union is dedicated to bringing you an exclusive, unforgettable and unimaginable event. It is your chance to get dressed up and celebrate in style with everyone you ve met during your time at Portsmouth. This is what some of our graduates posted after last year s ball on Facebook: Words can t describe how good Grad Ball was! Definitely one of the best nights of my life. Grad Ball was AMAZING! We ve gone above and beyond to make the 2014 Graduation Ball the best yet. Using amazing décor and production, the Students Union will bring to life an enthralling and exhilarating Around the World themed ball. You will be magically transported into an array of cultural delights, where you ll experience several country-themed festivities all in one night. Expect an array of special attractions including celebrity DJs, dodgems, live music, a beach lounge, a huge UV silent disco, an enchanting lantern festival, belly dancers and even an oompah band! Food and drinks will be available all night long, ensuring you have the energy to burn the midnight oil. The party continues into the small hours, allowing you the perfect time to chat with good friends and take stock of your university experiences before dancing the night away. Friends of the Union We re sorry to see you go, but that doesn t mean you can t keep in touch. Having finished your course you might well think that the Union has nothing more to offer you... think again! As you re automatically an alumnus through the University Alumni Association, you can still participate in Union activities and use its services with our custom bolt-on deals designed specifically for you. Graduation hoodies The Students Union is offering exclusive personalised graduation memorabilia featuring a professionally embroidered University crest. From as little as 24, you can have your own tailored polo shirt or personalised hoody with your course, name and graduation year on it. All our graduation memorabilia is custom made to order and can be delivered direct to your door. Order online at Discounts galore with NUS Remember all those exclusive student deals you got at your favourite high street stores courtesy of your NUS Discount Card? Well it s not too late to extend!. Discounts include the likes of Amazon, New Look, Dominos Pizza and more! For just 32, you can have 36 months (three whole years) of ongoing discounts to help you in your new life. Get yours printed from the Union today or find out more at Clubs, Societies and Student Activities Membership You can still join all your favourite Union clubs, societies, student media activities, trips and tours, as well as being involved with volunteering and fundraising activities at an alumni rate. Find out more at Tickets Where: Dress Code: Dress to impress Price: Limited early bird tickets on sale 1 March Please Note: Tickets are non-refundable and details of collection can be found on the Students Union Website. This event is especially targeted at graduates. Tickets will be allocated on a first-come first-served basis; therefore we recommend you buy your ticket early to guarantee your attendance. This event does have a limited capacity and has sold out in the previous five years

11 After graduation Postgraduate study at Portsmouth Our postgraduate taught degrees and research programmes are delivered by departments and schools, each with their own unique identity. Most programmes offer both full and part-time options to provide flexible delivery and are recognised by professional bodies. Postgraduate study makes special demands on students in terms of developing research skill, organisational capacity and independent thought. Students gain extra confidence from meeting these demands and this enables them to offer something extra to current or future employers. As a postgraduate student at Portsmouth, the resources available to you are considerable. Highlights include: The prestigious University Library, including a dedicated postgraduate study area, to facilitate your studies and research. Dedicated in-house careers and recruitment teams ready to advise you on career planning and applications, as well as offer guidance online. Purple Door, which provides a one-stop point of contact between the University and the business community, for employment opportunities, knowledge transfer and research. Extensive specialist facilities across all five faculties. Partnerships with local, national and international organisations. Regardless of whether you are seeking to build on your studies to date, further your career or perhaps pursue a career change, the University of Portsmouth has an extensive range of academic and professional courses to exceed your expectations. Alumni discount Students who have studied at the University of Portsmouth on undergraduate programmes wishing to follow a full-time or part-time postgraduate course may be entitled to a 20 per cent discount on the self funding element of the tuition fees (this does not apply to PBGC students or MArch students). Terms and conditions apply check if your course is eligible via the alumni tuition fee discount search facility at alumnipostgraduatediscount. Postgraduate Information Days Postgraduate Information Days are held twice a year in March and April. Further information on these and other postgraduate events can be found at Alumni Association You ll always be part of Portsmouth! As a graduate you will atomically become a member of our Alumni Association. Many of you will have had a great experience while you were her and made some lasting friendships. The Alumni Association allows you to stay in touch with us and your friends so that you can continue that experience and feel part of Portsmouth for life. Fantastic benefits As a member you ll receive an annual magazine, as well as regular updates to keep you informed of the latest University news and alumni events. Members are also entitled to: 20 per cent discount when you enrol on a postgraduate course at the University of Portsmouth (excluding PGCE and March courses). Terms and conditions apply. Purple Door Careers and Recruitment services up to five years after graduation. Support with organising your own reunions. A discounted rate at the University of Portsmouth gym. The chance to attend any of our public lectures free of charge. NUS Graduate Extra card for a small fee. Free external membership to the University for your first year following graduation. Business start-up mentoring and events for up to five years after you graduate. Use the University s printing service. What you need to do So that we can stay in touch with you, please keep us informed of your contact details and let us know what you re up to. After you graduate you will be sent an that contains your username and password for the My Alumni portal. This portal allows you to keep your details updated, book on to events, and search and message your friends. If you have any questions or suggestions about the Alumni Association or you wish to remove your details from our database, please feel free to contact us: /uopalumni /uopalumni /portsmouthuni University of Portsmouth Alumni Association Further information Details of postgraduate courses available, fees and funding information and how to apply, are available via our website at

12 Purple Door Purple Door supports graduates for five years following their graduation with career development, finding a graduate job and/or starting up a business. Purple Door career advice Our Careers Team provide help and advice to support you with your employability skills and finding the right career for you. From one-to-one careers advice, e-guidance, CV support, mock interviews, careers planning support, online jobs boards to online information there are a vast range of services you can access in Purple Door or from your home. Purple Door recruitment The on campus graduate recruitment agency sources graduate jobs in the local area exclusively for University of Portsmouth students and graduates. To find out about these roles and put yourself forward, please register on the Purple Door website. Purple Door events Purple Door s events are open to graduates as well as students. There are a range of events to help you develop your employability skills and provide you with opportunities to meet employers and find out about their graduate schemes/jobs. Some of our employer led events are the Graduate Recruitment and Placement Fair, Twilights and Summerfest. Purple Door s student and graduate enterprise The Enterprise Team can help with starting up a business or social enterprise; or becoming self-employed, a sole trader, freelancer or consultant. The Enterprise Team provide confidential information and advice to help you gain essential enterprise skills or get your business, product, or service off the ground and grow. In addition, the Enterprise Team offer discounted office space for University Alumni. Contact Us T: E: purpledoor@port.ac.uk W: Purple Door is the Employability Department at University of Portsmouth. Purple Door s services are provided for University of Portsmouth students and graduates at no cost to help them. Student checklist Check you have looked at and completed the following: What to look for Deadline date Check ü Check the graduation schedule for the date and time of your ceremony (page 6-7) Complete the online booking form Pay for additional guest tickets Now. Complete by 9 May pm. Once your booking has been made. Request visa letters Once your booking has been made. Check Graduation Office has received your booking here Book your academic dress Book your ticket for the Graduation Ball Book your photography session with the official photographer 21 April June ASAP early bird tickets on sale from 1 March As soon as possible. Check you have cleared all University debts Friday 30 May Following the exam boards, use the graduation check to ensure you are eligible to attend graduation To see a list of FAQs, please visit /frequently-asked-questions. Tuesday 8 July

13 Middle Street University Quarter M275 Out of city Marketway University buildings City buildings Halls of residence University car park Public car park One way street Pedestrian route Alfred Road Unicorn Road Commercial Road Precinct To Historic Dockyard Edinburgh Road Arundel Street Precinct Queen Street St James Street Lion Terrace Anglesea Road Victoria Park Stanhope Road Commercial Road Station Street Park Road To Gunwharf Quays, Spinnaker Tower and Portsmouth Harbour station Burnaby Road St Michael s Road King Henry I Street White Swan Road Exchange Road Guildhall Walk Alec Rose Lane Alec Rose Lane Winston Churchill Avenue To Langstone Student Village (2 miles) High Street Pembroke Road Cambridge Road Museum Road Ravelin Park Landport Terrace Kings Terrace St Paul s Road University buildings 6 8 Hampshire Terrace 25 Anglesea Building 6 Buckingham Building 3 Burnaby Building 4 University halls Burnaby Terrace 9 of residence Dennis Sciama Building 8 Dental Academy 27 Eldon Building 31 Halpern House 23 James Watson West 13 King Henry Building 11 Lion Gate Building 1 Mercantile House 18 Milldam 7 Nuffield Centre 16 City buildings Park Building 10 Portland Building 2 Central Library Purple Door 14 Civic Offices Ravelin House 30 City Museum Richmond Building 5 Courts Rotunda 29 Guildhall Spinnaker Building 17 Police station Spinnaker Sports Centre 22 Portsmouth and St Andrew's Court 15 Southsea station St George's Building 28 Post Office St Michael's Building 12 St John s Catholic St Paul's Sports Centre 21 Cathedral Kings Road Castle Road Eldon Street Union Building 24 University House 19 University Library 26 Wiltshire Building 20 Bateson Hall 33 Burrell House 38 Harry Law Hall 34 James Watson Hall 35 Margaret Rule Hall 32 Rees Hall 37 Trafalgar Hall 36 Elm Grove F D I G E H C B A To Seafront Pier Road Southsea Terrace metres Academic Registry, University of Portsmouth, University House Winston Churchill Avenue, Portsmouth PO1 2UP, United Kingdom MD