ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275 DocuCentre-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

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Augustus Geoffrey Jacobs
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1 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275 DocuCentre-V C7775/C6675/C5575/C4475/C3375/C3373/C2275 Quick Reference Notes Scan

2 CONTENTS 1 Scanning Procedure Loading Document Document Feeder Document Glass Selecting Scan Features Scanning Methods Scan to Scan to PC PC Store To Folder Confirming the Scan Job in Job Status Scanning Features Scanning Color Sided Scanning Original Type File Format Resolution File Name Operations During Scanning Stopping The Scan Job Previewing the Scanned Images during a Scan Job 掃描時預覽掃描影像 Load the Next Document Prepared by Customer Training Department Page 1 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

3 1 SCANNING PROCEDURE 1.1 LOADING DOCUMENT Document Feeder 1. Adjust the document guides to match the size of the document loaded. 2. Place the document face up in the centre of the document feeder. The <Confirmation> indicator lights up when the document is loaded correctly < > Document Glass 1. Open the document cover Place the document face down and align it 2. against the top left corner of the document glass. Prepared by Customer Training Department Page 2 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

4 1.2 SELECTING SCAN FEATURES 1. Press the <Service Home> button. 1. <Service Home> 2. Select [Scan features]. 2. [ ] i. ( ) You may scan documents and send the scanned data as an attachment. Prepared by Customer Training Department Page 3 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

5 ii. Scan to PC (PC ) You may scan documents and send the scanned data to a network computer via FTP or SMB protocol. iii. Store to Folder ( ) You may scan documents and save the scanned data into a folder on the machine. Prepared by Customer Training Department Page 4 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

6 2 SCANNING METHODS 2.1 SCAN TO 1. Select [ ] from the [Services Home] screen. 1. [ ] [ ( ) ] 2. In the [ ] screen, specify recipient(s) using [Address Book] or keyboard in [New Recipient]. 2. [ ] 3a 3b 3a. Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the dropdown menu. Press [Close] to confirm. 3a. [ ] [ ] [CC] [BCC] [ ] OR Prepared by Customer Training Department Page 5 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

7 3b. Enter recipients address on keyboard by pressing [New Recipient]. If there are multiple recipients, press [+Add] to enter more address. Press [Close]. 3b. [ ] [ ] 4. Press <Start> to scan. 4. <Start> 2.2 SCAN TO PC PC 1. Select [Scan to PC] from the [Services Home] screen. 1. [ ] [ (PC )] 2. In [Scan to PC] menu, specify a forward destination from [Address Book]. 2. [ ] [ ] Prepared by Customer Training Department Page 6 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

8 3. Select the destination to store the data in, then [Close]. 3. [ ], [ ] 4. Double check the selected computer information Select the scanning features from each tab. Please refer to Chapter 4 Scanning Features, for more details on scan options. 6. Press the <Start> button. 6. <Start> Prepared by Customer Training Department Page 7 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

9 2.3 STORE TO FOLDER 1. Select the <Store to Folder> from the [Services Home] screen. 1. < ( )> 2. Specify the folder to save the scanned document in Select the scanning features from each tab Please refer to Chapter 4 Scanning Features, for more details on scan options. 4. Press the <Start> button. 4. <Start> Prepared by Customer Training Department Page 8 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

10 3 CONFIRMING THE SCAN JOB IN JOB STATUS 1. Press the <Job Status> button. 1. [Job Status] 2. Confirm if the job has been completed successfully at the [Completed Jobs] tab. 2. Prepared by Customer Training Department Page 9 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

11 4 SCANNING FEATURES 4.1 SCANNING COLOR Set the scanning color for the documents to be scanned. Auto Detect: The color of the document is determined automatically. Color: Select to scan a color document. Black & White: Scans a document in monochrome 2 tones. Grayscale: Scans a document in grayscale. Suited to documents containing gradations that cannot be reproduced with monochrome. : : (256 ): ( ) (2 ): Prepared by Customer Training Department Page 10 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

12 4.2 2-SIDED SCANNING Select to scan both sides of a 2-sided document. 1 Sided: Select this to scan only 1 side of the document. 2 Sided (H to H): Select this when both sides of the 2-sided document are in the same orientation. 2 Sided (H to T): Select this when both sides of the 2-sided document are in the opposite orientation. : ( ): ( ): 4.3 ORIGINAL TYPE Photo & Text: Select this item when the scanning document contains both text and photos. Text: Select this item when scanning text clearly. Photo: Select this item when scanning photos. / : : : Prepared by Customer Training Department Page 11 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

13 4.4 FILE FORMAT Select the format of scanned data. When selecting [Scan to Mailbox], [File Format] is disabled. TIFF/JPEG Auto Select: Automatically selects JPEG or TIFF. [JPEG] for full color and grayscale images, [TIFF] for monochrome. PDF: Saves as a PDF file. DocuWorks: Saves as a DocuWorks file. mtiff: Saves multiple pages as 1 TIFF file. XPS: Saves as a XPS file. Single File for Each Page: Saves each page as a single file in the specified format. [ ( ) ] [ ] TIFF/JPEG : JPEG TIFF [JPEG] [TIFF] PDF: PDF DocuWorks: DocuWorks TIFF: 1 TIFF XPS: XPS : (Some features are optional)/ ( ) Prepared by Customer Training Department Page 12 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

14 4.5 RESOLUTION Set the resolution for the documents to be scanned. 1. Select the [Layout Adjustment] tab and then select [Scan Resolution] 1. [ ] [ ] 2. Select a resolution, and press [Save]. 2. [ ] 4.6 FILE NAME When using the [ ] or [Scan to PC] feature, you can specify the file name of the document to be sent. 1. Select the [ Options] or [Filing Options] tab and then select [File Name]. [ ( )] [ (PC )] 1. [ ] [ ] 2. Use the displayed keyboard to enter a name up to 28 characters Prepared by Customer Training Department Page 13 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

15 5 OPERATIONS DURING SCANNING 5.1 STOPPING THE SCAN JOB 1. Press either the <Stop> button on the Control Panel or [Delete] on the touch screen. 1. [ ] <Stop> OR 2. Select [Delete]. 2. [ ] Prepared by Customer Training Department Page 14 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

16 3. If the screen in procedure 2 does not appear, press the <Job Status> button <Job Status> 4. Select the job to cancel, and then select [Delete] or [Promote Job]. 4. [ ] or [Promote Job] 5. Select [Delete]. 5. [ ]. 6. Select [Delete]. 6. [ ]. Prepared by Customer Training Department Page 15 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

17 5.2 PREVIEWING THE SCANNED IMAGES DURING A SCAN JOB 掃描時預覽掃描影像 You can preview the scanned images while scanning the document. 1. When a document starts to be read with [Preview] is checked on a Scan screen, the screen on the No.2 is displayed. 掃描文件時, 允許您預覽掃描影像 1. 在掃描畫面選擇 [ 預覽 ] 的狀態下開始讀取, 顯示方 2 畫面 2. After the document is read, select [Preview]. 2. 讀取文件之後, 選擇 [ 預覽 ] 3. An entire preview image is displayed. 3. 整體顯示預覽影像 Prepared by Customer Training Department Page 16 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

18 4. Select [Thumbnail view]. 4. 選擇 [ 略圖顯示 ] 5. Select [Change Settings] on No.2 picture screen, You can change scan settings while scanning the document 選擇 [ 掃描設定變更...] 您可變更掃描設定 6. When finished preview document, select [Send (Last Original)]. 6. 已掃描所有文件後, 選擇 [ 儲存 ( 無下一張原稿 )] Prepared by Customer Training Department Page 17 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

19 6 LOAD THE NEXT DOCUMENT If you have another document, select [Next Original] on the touch screen while the current document is being scanned. 1. Select [Next Original] while scanning is in progress. [ ] 1. [ ] 2. Load the next document Press the <Start> button. 3. <Start> 4. When all documents have been scanned, select [Save (Last Original)]. 4. [ ( )] Prepared by Customer Training Department Page 18 of 18 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275

20 Customer Support Center

Quick Scan Features Setup Guide. Scan to E-mail Setup. See also: System Administration Guide: Contains details about E-mail setup.

Quick Scan Features Setup Guide XE3024EN0-2 This guide includes instructions for: Scan to E-mail Setup on page 1 Scan to Mailbox Setup on page 6 Network Scanning Setup on page 9 Scan to PC Setup on page