Presented By: Danielle Darrow De Mora I Senior Program Manager. SMART Objectives: NPI Resource Development Training Washington D.C.
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1 Danielle Darrow De Mora I Senior Program Manager SMART Objectives: NPI Resource Development Training Washington D.C., USA June 2010
2 Post-lunch resuscitation Where would you rather be? Phrase as a GOAL Create two related OBJECTIVES Record on easel paper Report back 5 minutes
3 Session Outcomes Define goals and objectives Describe SMART characteristics List 2 advantages of a SMART Objective Differentiate between a SMART and notso-smart objective Write a SMART Objective Have fun while learning
4 Goals vs. Objectives Goal: What you are trying to accomplish Longer term, broader aim If measurable, not a goal (instead, an objective) Objective: Breaks down goal into smaller parts Specific, measurable actions to realize goal Shorter term, more focused and tangible Usually more than 1 objective per goal Provided in solicitations 15 second test: Namibia RFA
5 Types of Objectives Process: Short term actions Conduct 15 condom education and practice sessions for 100 participants by September 2010 Impact: Longer term results Increase XYZ group s knowledge and skills in condom use by 50% by December 2010 Outcome: End goal sought Increase correct and condom use by 25% by January 2012 Reduce incidence of sexually transmitted HIV from X to X by 2014
6 Objectives and Activities Activity: Tasks and actions to reach objectives More specific than objective Usually more than one activity per objective Goal: Strengthen organizational capacity in proposal development Objectives: 1) Provide training to current staff on key elements of proposal development 2) Add resource development expertise to staff 3) Design proposal development plan and related tools Activities: 1.A): Staff participate in 3- day NPI RD Workshop 1.A.5) Staff complete SMART Obj. session without falling asleep
7 Objectives, Activities and Results Results: Output of activities (completion) Deliverables, products Often a restatement of activity Activities: 1.A): Staff participate in 3- day NPI RD Workshop 1.A.5) Staff complete SMART Obj. session without falling asleep Results: 1.A): 15 staff attended 3-day Workshop 1.A.5) Staff completed SMART objectives session and managed to stay away and engaged
8 Targets, Indicators Result 1.A.1 Activity 1.A. Activity 1.B. Objective 1 Objective 2 Goal
9 SMART Objectives 5 characteristics Acronym (with variations) Measurable and attainable Make your proposed project (and your life) easier
10 SMART Objectives, cont Specific: Clear and well-defined Measurable: Can be monitored & measured Appropriate: Relevant to goal Achievable: within our control Realistic: Feasible given existing resources Relevant: see Appropriate Time-Bound: Duration or end date included
11 SMART Objectives, cont Specific: What is the specific change or outcome desired? Who is the target group? What is the location? Measurable: What is the measure (number or percentage) to monitor progress and performance? Appropriate: Is the objective relevant to goal (if Achievable, are all of the influential factors within our control)
12 SMART Objectives, cont Realistic: Are the resources such as time, money, staff, power/buy-in, available (if relevant adds value and moves toward project goal) Time-Bound: What is the date by which the change will occur?
13 Advantages of SMART Objectives Establish realistic and effective means of reaching overall goal Design feasible activities Measure progress Identify when you ve accomplished the objective Avoid setting yourself up for failure Compliment yourself without seeming obnoxious Others?
14 Namibia RFA example (pg. 10) B. Objective The goal of this project is to strengthen the capacity of indigenous organizations to reduce HIV transmission among MARP through comprehensive HIV prevention services and linkages to care and treatment for the following MARP: Men who have Sex with Men (MSM), Sex Workers (SW) and clients of Sex Workers including truckers, seafarers and miners.
15 Namibia RFA example, cont. B. Objective The goal of this project is to strengthen the capacity of indigenous organizations to reduce HIV transmission among MARP. This will be accomplished by providing: direct support and technical assistance for the delivery of a comprehensive package of HIV prevention services for MARP; organizational capacity building for local MARP-led organizations serving the target populations; and capacity development for civil society to advocate for increased commitment by government and other stakeholders for improved HIV prevention, care and treatment services for the target populations.
16 Namibia, cont. To achieve the above-stated goal, this program will achieve the following results: Creation of an enabling environment for the provision of HIV and AIDS services to MARP. Increased access to and demand for a core set of HIV prevention interventions leading to reduced risk of HIV transmission among MARP. Increased organizational capacity of local stakeholders to develop, implement and evaluate effective HIV prevention interventions.
17 Namibia, cont. Results, cont.: Creation of an enabling environment for the provision of HIV and AIDS services to MARP. This will be accomplished by developing, strengthening and supporting MSM and SW advocates and networks to assume leadership in the policy process; working with stakeholders, including uniformed services and the government; and collecting data for evidence-based decision-making and advocacy. Increased access to and demand for a core set of HIV prevention interventions leading to reduced risk of HIV transmission among MARP. The program will contribute to the delivery of essential elements of HIV prevention for the target populations behavior change communications, product access (including lubricants) and linkages to client-friendly services that are required to prevent HIV transmission. Increased organizational capacity of local stakeholders to develop, implement and evaluate effective HIV prevention interventions. The transfer of knowledge and skills required to operate efficient, cost-effective, accountable and transparent organizations managing the implementation of the integrated interventions for MSM, SW and their clients is a core component of the program.
18 Namibia, cont. What are the objectives? Are they SMART? How can they be made SMARTer?
19 Group Activity 1 GOAL: Strengthen capacity of indigenous organizations to reduce HIV transmission among MARP. Original Obj.: Provide direct support and TA for delivery of comprehensive package of HIV prevention services for MARP SMART component Specific - What is the specific task? Measurable - What are the standards or parameters? Appropriate Will this help reach goal? Realistic - Are sufficient resources available? Time-Bound - What are the start and end dates? Objective SMARTer objective 1:
20 Group Activity 1, cont. GOAL: Strengthen capacity of indigenous organizations to reduce HIV transmission among MARP. Original Obj.: Provide direct support and TA for delivery of comprehensive package of HIV prevention services for MARP SMART component Specific - What is the specific task? Measurable - What are the standards or parameters? Appropriate Will this help reach goal? Realistic - Are sufficient resources available? Objective Direct support ($) and TA How much $, how many recipients Will $ and TA build capacity? What about sustainability? Enough funds? Staff to manage grants and provide TA? Time-Bound - What are start/end dates? 12 month grants, plus 1.5 months for granting. SMARTer objective 1a: Provide 12 organizations with $100k 12- month grants and corresponding TA on comprehensive HIV prevention service delivery by August 2011.
21 Group Activity 2 How would you make these objectives SMARTer? Goal: Strengthen organizational capacity in proposal development Objectives: 1) Provide training to current staff on key elements of proposal development 2) Add resource development expertise to staff 3) Design proposal development plan and related tools
22 Group Activity 2, cont. Goal: Strengthen organizational capacity in proposal development Objectives: 1) Provide 6 months of training to 50% of current staff on key elements of proposal development 2) Hire 1 resource development expert by September ) Design proposal development plan and related tools by December 2010
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