Telenor Corporate Social Responsibility Policy

Transcription

1 TELENOR (INDIA) COMMUNICATIONS PRIVATE LIMITED (ERSTWHILE TELEWINGS COMMUNICATIONS SERVICES PRIVATE LIMITED) Telenor Corporate Social Responsibility Policy

2 Contents 1 Corporate Social Responsibility Policy ( CSR Policy or Policy ) Purpose Broad principles Constitution of CSR Committee and CSR Advisory Group Responsibilities of CSR Committee Responsibilities of CSR Advisory Group List of programmes and CSR Projects Monitoring and Reporting Annual Budget Implementation plan Amendments to the CSR Policy... 6 P a g e 2

3 1 Corporate Social Responsibility Policy ( CSR Policy or Policy ) A Policy to ensure that Telenor (India) Communications Private Limited (Erstwhile Telewings Communications Services Private Limited), (hereinafter called Telenor/Company ) complies with Section 135 of Companies Act 2013 read with Companies (Corporate Social Responsibility Policy) Rules, 2014 (jointly hereinafter refer as CSR Regulations ) as amended. To adhere to CSR Regulations, Telenor is committed for CSR policy by clearly defining the broad guidelines & framework for implementation of Corporate Social Responsibilities or Corporate Responsibility ( CSR or CR ) activities/projects along with the responsibilities to ensure maximum outcomes. 2 Purpose The Policy has been introduced to provide guidance relating to CSR to ensure that Company operates in a consistent and compliant manner. 3 Broad principles Telenor shall create shared value for both business and society in which we operate. Telenor shall ensure responsible business practices across the organization, by adhering to the requirements of CSR Regulations. In order to build sustainability, Telenor shall extend the benefits of mobile communications across the market and integrate responsible business practices in all aspects of its operations. Telenor shall drive its CSR activities to extend the wider benefits of communications in following three key areas - Enable : Bring a positive impact in the lives of underprivileged community by enabling them through communication technologies. Safe : Provide safe services and user experiences. Climate : Fight climate change, minimize our greenhouse gas emissions and support sustainable growth. 4 Constitution of CSR Committee and CSR Advisory Group Pursuant to the CSR Regulations, Telenor had already constituted a Corporate Social Responsibility Committee ( CSR Committee ) consisting of three board members of Telenor. The Company shall also have a CSR Advisory Group ( CSR Advisory Group ) consisting of Chief Communications officer (CCO), One Circle Business Head (CBH) from any circle, one CXO (other than CCO) and Head of Corporate Responsibility. CSR Advisory Group shall report to CSR Committee. 4.1 Responsibilities of CSR Committee CSR Committee shall have following responsibilities: i. CSR Committee shall conceptualize, frame and adopt a policy (CSR Policy),in terms of the Companies Act, 2013 and related to the activities to be undertaken by the company as specified in Schedule VII to the Companies Act, 2013; P a g e 3

4 ii. iii. iv. T e l e n o r C o r p o r a t e S o c i a l R e s p o n s i b i l i t y P o l i c y The CSR Committee shall be responsible for execution and management of CSR Policy of the Company, and shall adhere to the guidelines and instructions laid down by the Board, including the relevant instructions for the CSR Committee. The CSR Committee may authorize any person or group of persons for execution of CSR Policy of the Company under its supervision to comply with Companies (Corporate Social Responsibility Policy) Rules, 2014 ; The CSR Committee shall carry out and be responsible for the duties assigned to it by general instructions given by the Board and guidelines and orders issued by the Board from time to time to implement the CSR Policy of the Company; The CSR Committee shall be responsible to monitor and approve the expenditure on CSR Policy of the Company and ensure all the compliances in this regard by the Company v. On limited areas the CSR Committee may delegate specific or general authority to the employees within the Company together with guidelines for performance. vi. The CSR Committee may perform any other task as may be referred to it, by the Board, from time to time 4.2 Responsibilities of CSR Advisory Group CSR Advisory Group shall have following responsibilities: i. To finalisation of all CSR short term and long term programmes/projects as per companies core competencies and priorities. ii. iii. iv. To ensure that all government guidelines and company policies are met in regards to the CSR projects to be undertaken. To recommend the budget for CSR activitiesto monitor CSR activities through a transparent monitoring mechanism for implementation of the CR projects or programmes or activities undertaken by Telenor. o periodically monitor and support the CSR Commitee in the implementation of the CSR Policy To display CSR Policy on website and report CSR activities as per Companies Act and relevant regulations. v. To advise CSR Committe and Board of the company from time to time on various issues related to implementation of CSR activities including but not limited to budgets, reporting, programs, Guidlines and CSR partners. 5 List of programmes and CSR Projects Following are the list of programmes and CSR Projects, which the Company shall undertake in compliance with CSR Regulations. Company may add new or amend the existing programmes as per recommendations of CSR committee and CSR Advisory Group P a g e 4

5 S.No. Strategic Area Project Name Introduction 1 Safe WebWise Project on children cyber safety 2 Safe mpower Project on menstrual health with Unicef 3 Enable Prayas A project on digital litracy 4 Enable Telenor Unites Celebration of tacticle CR activities by engaging Telenor employees 6 Monitoring and Reporting CSR Advisory Group shall be responsible for initiating and executing CSR programmes and monitor the implementation and shall work under the overall supervision of the CSR Committee. The detail report on the CSR expenditure and projects shall be dealt as per the CSR Regulations. CSR Advisory Group shall monitor the impact of CSR activities undertaken on periodical basis. CSR Advisory Group shall prepare a project wise report and share with CSR Committee on regular basis. An Annual report shall also be compiled by CSR Advisory Group highlighting the following areas: 1. Project/Initiative wise report consisting List of activities undertaken during the year 2. Process, implementation methods, impact and achievements of the CSR activities. 3. There shall be a field visit by members of CSR team, CSR Committee, CSR Advisory Group and Board on need basis. 4. The CSR committee shall submit a report to the board at the end of the year or on completion of the project. This report shall be a part of the annual /CSR report and also shall be featured on the company website. 7 Annual Budget As per guideline, Telenor CSR Advisory Group shall prepare detail plan and budget with clear visibility on impact, outcomes and potential partnership. CSR committee shall analyze all the proposals and approve annual budget against each project and initiative. Short term activities and budget shall also be approved by CSR committee. In line with the requirement of CSR Regulations, Telenor shall spend on CSR activities during the financial year minimum of 2% of the average net profit earned by the Company during the immediate previous three years. The surplus, if any, arising out of the CSR projects or programmes or activities shall not form a part of the business profit of the Telenor and shall be ploughed back into the CSR activities. If Telenor fails to spend the required amount, the Board shall, in its report specify the reasons for not spending the amount. Telenor shall give preference to local areas and areas around it where it operates, which includes corporate office and operating circles, for spending the amounts allotted for CSR activities. CSR expenditure shall include all the expenses spend on the programmes relating to CSR activities approved by the CSR Committee which falls within the purview of schedule VII of Companies Act, P a g e 5

6 8 Implementation plan Telenor shall implement all strategic projects and initiatives in following manner: 1. By direct implementation 2. Through independently registered non-profit organisations that have a record of at least three years in similar such related activities 3. Collaborating or pooling their resources with other companies The CR team shall monitor the impact of CSR activities undertaken on periodical basis. The CR Team shall prepare a project wise report and share with CSR Committee on regular basis. An Annual report shall also be compiled by CR Team highlighting the following areas: 1. Project/Initiative wise report consisting List of activities undertaken during the year 2. Process, implementation methods, impact and achievements of the CSR activities. 3. There shall be a field visit by members of CSR team, CSR Committee and Board on need basis. 4. The CSR committee shall submit a report to the board at the end of the year or on completion of the project. This report shall be a part of the annual /CSR report and also shall be featured on the company website. *Reporting format shall be adapted from Companies Act, 2013 and relevant regulations. 9 Amendments to the CSR Policy The Board of directors shall have power to amend the CSR Policy, at any point of time, as they deem appropriate, with or without a recommendation from the CSR Committee. Director and Member CSR committee Director and Member CSR committee P a g e 6