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2 Phase&One&Media&Pro& Phase!One!Media!Pro!is!a!fast!and!easy!way!to!view,!organize!and!present!the! growing!number!of!images,!movies,!sounds,!fonts!and!other!media!files!that!you! have!created!or!acquired.!whether!you!are!a!student,!journalist,!multimedia! enthusiast!or!creative!professional,!you!want!to!be!able!to!organize!and!browse! your!images,!movies!and!documents.!media!pro!enables!you!to!do!those!things,! as!well!as!enabling!you!to!modify!and!share!your!media!files!in!almost!any! multimedia!or!document!format!that!you!want.! Phase&One&Media&Pro&manual& The!Media!Pro!manual!is!integrated!into!the!software.!To!access!any!topic,!open! the!software,!go!to!the!top!toolbar!and!select!help!>!media!pro!help!and!either! select!a!relevant!topic!or!type!in!a!keyword!in!the!search!field.! This!document!is!a!hardcopy!reference!version!of!the!integrated!manual!and! help!pages.!all!topics!are!listed!alphabetically.!&! &!! 2!

3 Action menu The following options are available in the Set Finder Properties command in the Action menu: Creator Code Changes the four-character file creator that is associated with the media file. For example, if a file has a creator code that identifies QuickTime as the file creator, you can change the code to identify Photoshop as the creator. This enables you to doubleclick the files and open them with Photoshop. Desktop icons Used for easy identification of files in the application or in the Finder. This replaces generic desktop icons with image icons of the original files. Media Thumbnails Exports and embeds a small thumbnail into original referenced files outside the catalog. This preview can be read by several media editing applications that use built-in thumbnails in their opening dialog box for quick identification. Lock Status Locks or unlocks files in the Finder. Delete Resource Fork Removes the resource fork, which can contain thumbnails, icons and metadata from a media file.

4 Adjusting your workspace To increase your efficiency and productivity with Phase One Media Pro, you can customize the workspace for your workflow needs. You can customize each view of Media Pro (List, Thumbnail and Media) by using the View Options panel. You can select which metadata to display, the background color, and also the font, size and color of display text. The View Options panel also has options that apply to some export features, such as printing, contact sheets and the default HTML gallery theme. Each view has its own options. For example, changing the text and display options in List view does not change the options in Media view. To customize the views 1. Click the tab that corresponds to the view that you want to customize. 2. Do one of the following: On the Window menu, click Show View Options. Click the View Options icon on the toolbar. 3. Adjust the options according to the guidelines in the following section. 4. If you want to save your visual preferences as a theme, on the AutoFill menu, click Save As. If you want to save your settings as the default settings for all new catalogs, click Save as Default. Font and color options You can find the following options under Font & Colors in the View Options panel: Text foreground Defines the color of text, field labels and the media frame. Background Defines the color bar that appears behind text. To make this bar appear transparent, make this color the same as the background color (Thumbnail and Media views only). Row separator Defines the color of the line that separates items in the list (List view only). List view options The following options apply to List view only and can be found under Display Options in the View Options panel: Frame media Adds a one-pixel border around thumbnails. The color of this frame is defined by the Text foreground color option. Use generic icons Changes a rendered icon to a generic icon. Thumbnail view options The following options apply to Thumbnail view only and can be found under Display Options in the View Options panel: Field labels Displays the name of the field next to the displayed text of that field. Center text Center-aligns the field text. Frame media Adds a one-pixel border around thumbnails. The color of this frame is defined by the Text Foreground color option. Show scale Displays the thumbnail size as a percentage of the original media size. Show ratings and labels Displays ratings and labels underneath each thumbnail. Aspect ratio Adjusts the proportion of all thumbnail containers. These options are valuable for saving space in the media viewing area, depending on the shape of most media in your catalog (Normal [Square], 3:4 Landscape, 4:3 Portrait). Margin Offers options for a stylized border around all thumbnails. Blank adds a small amount of white space around thumbnails; Shadow adds a drop-shadow to thumbnails; Frame adds a recessed frame around thumbnails. Thumbnail size Adjusts the size of thumbnails, in pixels, using a slider. Dragging the slider to the right increases thumbnail size; dragging the slider to the left decreases thumbnail size. Media view options The following options apply to Media view only and can be found under Display Options in the View Options panel: Field labels Displays the name of the field next to the displayed text of that field. Center text Center-aligns the field text. Histogram Displays a graph that shows the relative distribution of red, green and blue pixel densities in an image. It shows the number of pixels with high density on the left (darker colors) and low density on the right (lighter colors). Show ratings and labels Displays ratings and labels underneath each thumbnail. Size Controls the size of the image display through the options in the list.

5 Adjusting your workspace Field options The following options apply to the Fields section in the View Options panel in all views: You can add a field to a view by clicking its name in the field list area, which puts a check mark next to the field name. To remove a field, click it again and the check mark disappears. The order in which fields are displayed is determined by the order in which you select them in the View Options panel. You can change the number of lines displayed for each field by clicking the up or down arrows on any active field. This method is useful for fields that have larger amounts of text, such as Description or Paths. Font styles (Bold, Italic and Underline) are optional for each field. Font styles can be changed by clicking the style icon appears next to each field name that has a check mark. You can apply multiple styles at the same time. that Adjust media size in views You can define the display size of previews in List view and Thumbnail view by clicking the Size menu button media in the Display Options section of the View Options panel.. You can also define the size of To adjust media size in the views Click the Size menu button and select the option that applies to the view that you want to adjust. Use the following descriptions as a guide. For thumbnails, if you increase the size beyond the size of thumbnails stored in the catalog (as might be the case if you are using built-in thumbnails), on the Action menu, click Rebuild Item on all the files in the catalog to render the thumbnails at sizes up to 640 pixels. List view Select from Small (16 pixel) and Large (32 pixel) options. The View Options panel has an option to switch from rendered icons to generic. Thumbnail view Select from a range of thumbnail sizes, from 80 to 640 pixels. Media view Select one of these options: Actual Size, Scale to Fit, Fit Width, Fit Height, Pin Smaller Side, Pin Larger Side, Tile and Other. If you select Other, you can use the slider to specify a percentage. If an image does not fit completely inside the window, the pointer changes to a hand. Use the pointer to drag the image. In all views, the Zoom buttons increase or reduce the size of the thumbnails or media.

6 Annotate in the Info panel Phase One Media Pro uses the Info panel to give you an easy way to quickly review all the properties and metadata of an image. You can also use the Info panel to assign annotations to a single item or to a selection of media items. Media Pro has an auto-completion feature that assists you in typing annotation terms. For example, if you type "S", Media Pro completes the term with the nearest term from the field's vocabulary that starts with "S". If a word is auto-completed, press the RETURN key to assign it as the term. Or, you can press the TAB key to apply the existing term and advance to the next field. Annotating in the Info panel To annotate in the Info panel 1. Select the item(s) you want to annotate, and then do one of the following: In the Info panel, click the Info toolbar button. On the Window menu, click Info panel. 2. Type information into the Annotations fields (for example, Description, Date Created, Keywords, or Categories). 3. Click the Save Changes icon at the top of the Info panel to confirm changes (or the Discard changes icon to discard changes to the Trash). 4. To apply the annotation to multiple items, select Apply to All items in the Confirmation dialog box. All selected items should now have the annotations you typed.

7 Annotate in views You can edit any displayed IPTC annotation directly in List, Thumbnail and Media views. Annotating in a view To annotate in a view 1. On the Window menu, click View Options. 2. In the Fields section, click any field name to display it in the active view. 3. Click the field in the active view and type the annotation. 4. If you want to type several terms, and have them each display individually, type the terms as a comma-separated string and press the RETURN key. Phase One Media Pro automatically splits multiple terms into separate keywords. This is a good idea if you cut and paste a comma-separated string of terms into one field.

8 Annotate using metadata templates Phase One Media Pro provides metadata templates, which are tools for saving a set of frequently used annotations and applying them to media items. You can create a metadata template either directly from an open catalog or on import. A metadata template applies Annotations, People, Keywords, Scenes, Subject Codes, Categories and Descriptions to each item selected in the catalog. To create a metadata template from existing annotations in the Info panel 1. Click the Info button. 2. Select an item and type information into all the annotation fields that you want to save. 3. Click the Auto Fill icon at the top of the Info panel. On the menu, click Save Metadata Template. In the dialog box, type a name for the template. 4. Click OK. To create a metadata template from the annotations you specify 1. Click the Info button. 2. Click the Auto Fill icon at the top of the Info pane. On the menu, click Create Metadata Template. Enter the annotations that you want to include in this template and then, in the dialog box, type a name for the template. 3. Click OK. To apply a metadata template to existing media items 1. Select a group of media items. 2. Click the Auto Fill icon at the top of the Info panel. Under Media Pro Metadata Templates, click a metadata template. Note: If there are no Media Pro metadata templates on your computer, there will be no templates listed under Media Pro Metadata Templates. 3. In the dialog box that appears, select the fields you want, or clear fields to keep them from being applied to media items. 4. Click the Apply button. 5. Click the check mark icon to save the annotations. In the confirmation dialog box, select Apply to All items. All selected items now have the annotations assigned by the template. Note: If you want to remove templates from the menu, choose Remove Metadata Template to open a dialog box from which you can remove a template. To apply a metadata template to an item on import from disc or camera 1. On the File menu, point to Import Items and then click either From Disk or From Camera to import from the respective sources. Note: Make sure that you have your disk in your computer's optical drive, or your camera correctly attached to your computer. 2. Click the Options tab. 3. In the Annotate menu, select a metadata template from the menu to apply a group of pre-defined annotations to all imported items. If there are no templates available, you can create one by clicking New Metadata Template.

9 Annotate using the Catalog Fields index You can type annotations directly into the Organize panel. Some fields, such as Sample Color, File Type, and Color Profile, cannot be edited or appended to because the corresponding data refers to file states that either are permanent or require editing the image in order to change. To add terms to the Organize panel 1. Click the Organize toolbar button or, on the Window menu, click Organize panel. 2. Locate the annotation category. If you can't see the category you want to modify, click the Catalog Fields index in the menu in the upperright corner of the panel. 3. Expand the annotation group by clicking the group name (for example, Date Finder or Keywords) to show available terms for that annotation. 4. If there is no annotation value, click the plus-sign iconat the top of the Catalog Fields pane. 5. Type the name of the term, and then click OK. 6. Select an item or group of items. Use the drag-and-drop operation to move the items onto the new term. Associating an item with an annotation in a catalog does not affect the original file.

10 Annotating by dragging from a view The Catalog Fields index is an alternative way to add metadata organization to your media instead of typing annotations in the Info panel. All IPTC, XMP and QuickTime standard fields in the Catalog Fields index support the drag-and-drop operation. Supported fields include Catalog Sets, Date Finder and Sample Color. Phase One Media Pro displays custom annotation fields at the bottom of the Annotations group, and these fields also support the drag-and-drop operation. Instead of assigning annotations in the Info panel, you can create an annotation field term in any of the Catalog Fields groups. You can drag an image to the annotation value in order to assign that value to the image. This significantly speeds up and simplifies the annotating process. If you switch to the Info panel, you will notice that the same annotation is represented in the corresponding annotation field. Conversely, if you add metadata to an annotation in the Info panel, it will also appear in the corresponding group in the Catalog Fields index.

11 Annotating on import You can use metadata templates to apply annotations as you import a media item from a disk or a camera. Metadata templates are useful for saving and applying a group of frequently used annotations, such as creator information (author, copyright, contact information and so on). For information about how to create and apply metadata templates, see Annotate using metadata templates.

12 Annotation mapping Phase One Media Pro supports a set of pre-defined fields for annotating your media files. This set (also known as the IPTC/XMP Core) enables you to define metadata for your media files, such as Creator, Date Created, Location and Copyright. These annotation standards have been defined by the International Press and Telecommunications Council (IPTC) and the Newspaper Association of America (NAA). Adobe uses this standard, in part to define the XMP metadata standard. Media Pro also supports metadata defined by Apple QuickTime. To simplify annotating media and prevent multiple sets of annotations for each standard, Media Pro has mapped the QuickTime annotation fields to the IPTC fields. The following table lists the field names used by Media Pro, and also their corresponding names in the IPTC and QuickTime standards, and in Photoshop. Because the names of each annotation are not integrated into the data, other programs might refer to an annotation by a different name. In Media Pro, you can choose which field names to display in the Info and Organize panels. In the General Preferences dialog box, choose from either the official IPTC Core names, those names used in Media Pro or those used in Photoshop. Media Pro Photoshop IPTC/XMP Core QuickTime Aperture Label Urgency Label - - Rating Rating Rating - - Title Headline Headline Title Song Name (MP3) Headline Product Document Title Title Product Album (MP3) Object Name Genre Category Category - Category Intellectual Genre Intellectual Genre Intellectual Genre Genre - Event Event + Event Description Fixture Identifier Event Date Date Created Date Created Creation Date Date Created Author Author Creator Author / Original Artist / Artist (MP3) Byline Credit Credit Provider Producer Credit Source Source Source Original Source Source Copyright Copyright Copyright Copyright Copyright Transmission Transmission Reference Job Identifier - Original Transmission Reference Rights Usage Terms Rights Usage Terms Rights Usage Terms Warning - URL Copyright Info URL URL URL Link - Location Location Location - Sublocation City City City - City State State/Province State/Province - State/Province Country Country Country - Country / PrimaryLocationName ISO Country Code ISO Country Code ISO Country Code - - Instructions Instructions Instructions Playback Requirements Special Instructions Status Writer Status + Status Disclaimer Edit Status Description Write + Description Writer Writer Writer/Editor People * People + People * Performers Contact Categories * Supplemental Categories * Supplemental Categories * - Supplemental Category Keywords * Keywords * Keyword * Keywords Keywords Scenes * Scenes * Scenes * - - Subject Codes * Subject Codes * Subject Codes * - - Caption Description Description Comment Caption * Supports multiple entries in field + Supported in Photoshop CS & CS2 through plug-ins For additional information about IPTC/XMP metadata, see the official IPTC website.

13 Annotation mapping IPTC annotation definitions Below are the official definitions for IPTC Core annotation fields. For additional information about the IPTC metadata standard, see the IPTC website. Headline A publishable entry providing a synopsis of the contents of the item. Headline is not the same as Title. Title A shorthand reference for the item. While a technical identifier goes to an identifier element, Title holds a short verbal and human readable name. Title is not the same as Headline. Intellectual Genre Describes the nature, intellectual or journalistic characteristic of an item, not specifically its content. Date Created Designates the date and optionally the time the intellectual content of the item was created instead of the date of the creation of the physical representation. If no time is given, the default value should be 00:00:00. Creator Contains preferably the name of the person who created the content of this item, a photographer for photographs, a graphic artist for graphics or a writer for textual news. If it is not appropriate to add the name of a person, the name of a company or organization could be applied instead. Provider Identifies the provider of the item, who is not necessarily the owner/creator. Source Identifies the original owner of the copyright for the intellectual content of the item. This could be an agency, a member of an agency or an individual. Source could be different from Creator and from the entities in the Copyright. Copyright Notice Contains any necessary copyright notice for claiming the intellectual property for this item and should identify the current owner of the copyright for the item. Other entities, such as the creator of the item may be added. Notes on usage rights should be provided in "Rights Usage Terms." Job Identifier Number or identifier intended to improve workflow handling. This identifier should be added by the creator or provider for transmission and routing purposes only and should have no significance for archiving. Rights Usage Terms Free text instructions on how this item can be used legally. Location Name of a location on which the content is focusing either the location shown in visual media or referenced by text or audio media. This location name could be either the name of a sub-location of a city or the name of a well-known location or (natural) monument outside a city. In the sense of a sub-location to a city, this element is at the fourth level of a top-down geographical hierarchy. City Name of the city on which the content is focusing on either the place shown in visual media or referenced by text or audio media. This element is at the third level of a top-down geographical hierarchy. Province/State Name of the subregion of a country either called province or state on which is the content focusing either the subregion shown in visual media or referenced by text or audio media. This element is at the second level of a top-down geographical hierarchy. Country Full name of the country on which the content is focusing either the country shown in visual media or referenced in text or audio media. This element is at the top/first level of a top-down geographical hierarchy. The full name should be expressed as a verbal name and not as a code. A code should go to the element "Country Code." Country Code Code of the country on which the content is focused either the country shown in visual media or referenced in text or audio media. This element is at the top/first level of a top-down geographical hierarchy. The code should be taken from ISO 3166 two or three letter code. The full name of a country should go to the "Country" element. Instructions Any of a number of instructions from the provider or creator to the receiver of the news object that might include any of the following: embargoes (NewsMagazines OUT) and other restrictions not covered by the "Rights Usage Terms" field; information about the original means of capture (scanning notes, colorspace information) or other specific text information that the user might need for accurate reproduction; additional permissions or credits required when publishing. Description writer Identifier or the name of the person involved in writing, editing, or correcting the description of the item. Keywords Keywords to express the subject of the content. Keywords may be free text and do not have to be taken from a controlled vocabulary. Values from the controlled vocabulary IPTC Subject Codes must go to the "Subject Code" element. Scenes Describes the scene of a photo content. Specifies one or more terms from the IPTC "Scene-NewsCodes." Each Scene is represented as a string of 6 digits in an unordered list. Subject Codes Specifies one or more Subjects from the IPTC "Subject-News Codes" taxonomy to categorize the content. Each Subject is represented as a string of 8 digits in an unordered list. Description A textual description, including captions, of the item's content, especially used where the object is not text.

14 Automation overview As you use Phase One Media Pro, you will probably find that you perform certain tasks repeatedly. By using scripts, you can automate some of these tasks. A script is a series of commands that tells Media Pro (or other programs) what to do. Media Pro can be scripted to perform basic tasks, such as annotating, converting, organizing and printing. Or, you can create a script to perform a complex series of tasks, such as copying images from a media card to a new folder on your computer, building a Media Pro catalog, assigning and embedding annotations in the images and saving the catalog to the same folder.

15 Backing up onto CDs or DVDs With Phase One Media Pro, you can create backups of your catalogs and put them on CDs or DVDs. The Backup/CD-ROM command (on the Make menu) enables you to prepare CDs and DVDs for burning backups by using the built-in disc-burning technology on the Macintosh OS X. You can also use backups to archive digital files onto disk partitions, removable disks (for example, Zip drives) or hard disks on a network. Media Pro automatically scans your computer for available hard disks, partitions, and removable media, such as CD, DVDs and Zip drives. You can click Backup/CD-ROM on the Make menu and look under Destination to see a list of available locations for backups. When you are backing up files to a CD or DVD that will be burned with the Macintosh operating system's built-in disc-burning technology, the CD or DVD will be named on the desktop after it has been inserted into the drive. You can use additional options in the Backup dialog box to back up All media files or Only visible media files in the catalog (for example, showing a catalog set in the active view). You can also select the option to Keep the folder structure for your original media, in addition to selecting the option to Include media catalog with your backup. The Reset paths option resets the paths of items in the open catalog to the location of the media files that have been backed up. For example, if you backed up a group of files to a CD, the catalog would reset the paths of those items to the media on the CD. To back up your media, make sure that you save your catalog, then select the options that you want, and click the Backup button. Before burning backup files to a CD or DVD, you might also consider putting a copy of Phase One Media Pro Reader on your removable media. Media Pro Reader is a royalty-free program that lets you distribute and share your Media Pro catalogs with no cost or restriction. To include Media Pro Reader with your backup, copy it to your removable media before burning. Both the Macintosh version and the Windows version are available for download. Alternative backup: transfer to folder The Backup feature does not provide the option of selecting a particular folder for backup. To transfer a folder to a backup medium, use the Media Pro Transfer to Folder feature. To use this feature, select a file, a group of files, or all the files in your catalog, and then click Transfer to Folder on the Action menu. The Transfer to Folder dialog box has three options for copying and moving files: Move files Moves media files to a new folder, deleting the original files. Catalog items refer to the new files in the new folder. Copy files Copies media files to a new folder, keeping the original files. Catalog items refer to the new files in the new folder. Duplicate files Copies media files to a new folder. Catalog items and referenced files remain unchanged. Also see Concepts Media Pro Reader

16 Basic troubleshooting If you are working with catalogs created by older versions of iview MediaPro (such as versions 1.x or 2.x) and you begin experiencing problems with Media Pro, try this: 1. Copy all your files into a new catalog. 2. Select all the items in the catalog and, on the Edit menu, click Select All. 3. On the View menu, click Move to New Catalog. This creates a new catalog with all the media items and metadata. 4. Save the catalog, and then test the problematic feature. You can solve problems by deleting the Media Pro preferences in the system's Preferences folder (~User/Library/Preferences/Media Pro Settings). Note: Close Media Pro before deleting preferences in the Preferences folder. By default, Media Pro imports thumbnails that have been embedded into the file by other programs or devices. This makes Media Pro very fast when it imports media, but some embedded thumbnails may look blurry or pixilated. To improve thumbnail quality, select the item, and then, on the Action menu, click Rebuild Item. Catalog Repair-On-Open feature If a single catalog is corrupted or you get an error message stating that "This action could not be completed because an error occurred when reading the catalog," complete the following steps to recover the file. To run a self-repair on the catalog: 1. Start Media Pro. 2. Click Open on the File menu. 3. Select the catalog that would not open. 4. Press the OPTION key on the keyboard and click Open. This will enable you to open the corrupted catalog.

17 The Catalog Folders panel Phase One Media Pro offers advanced folder management to improve your workflow and provide direct control over your file system. The Catalog Folders panel is in the lower section of the Organize panel, which you can access by clicking the Organize button on the toolbar. To display the files in a folder, you can click the dot next to the number for each folder or right-click the folder and click Select Media Items. The Catalog Folders panel Using folder watching You can enable catalog-wide folder watching to monitor folders that contain media in your catalog. You can either set up Media Pro to watch any number of folders and alert you when new media items appear in them, or have Media Pro automatically import any new items into your catalog. Additional folder features You can set additional folder options on the shortcut menu for any folder that you select in the Catalog Folders section. Also see Concepts Working with catalogs overview Organizing catalogs overview

18 Catalog sets Catalog sets are groups of images in your catalog that you can organize according to any criteria. You can use catalog sets to organize playlists, photo albums and work assignments, or to create a complex system of categorization. You can also create capture sets, which display a group of images or bracketed exposures, which are photos that display graduated time intervals of a particular subject with each successive shot. The catalog sets that you create are listed in the Organize panel in the Catalog Fields section. You can use catalog sets to quickly display subgroups of items in a catalog, and to maintain their order, even after items in the catalog sets have been moved or sorted. You can use these catalog subgroups in such features as slide show presentations, quick searches, classifications, printing and web pages. Any media item can belong to more than one catalog set, which enables you to logically organize catalogs into catalog sets for different projects, clients, or themes without confusing the overall annotation or classification of files in the catalog. You can reorder catalog sets to change the hierarchy of an individual catalog set within the group of catalog sets. Media items retain their catalog set associations when you copy them from one catalog to another, or when you merge catalogs. Also, when you are synchronizing annotations, Phase One Media Pro adds the catalog set affiliation of a file to the metadata in a custom XMP annotation field. For more information about synchronizing annotations, see Modifying digital camera metadata. To view catalog sets Open the Organize panel by clicking the Organize toolbar button. Catalog sets are located in the Catalog Fields index. To create a catalog set 1. Click the Organize button. 2. Click the plus sign at the top of the Catalog Fields index. 3. Make sure that the Field menu reads Catalog Sets selected before pressing OK. In the Add Term dialog box, type the name of the catalog set. To add media items to a catalog set There are two ways to add items to a catalog set. Do one of the following: Drag one or more media items from the catalog's active window to the catalog set you want. Select an item and select Add Term to Selected Media Items from the catalog set's shortcut menu. When you add media items to or remove them from a catalog set, the counter to the right of the catalog set's name updates automatically. To remove items from catalog sets 1. Click the dot next to the catalog set's name to show only associated catalog set items in the active view. 2. Select the items that you want to remove from the catalog set, and then press DELETE. A dialog box will prompt you to choose whether you want to remove the item from the catalog set or the catalog. If you remove the item from the catalog set, it will still remain in the catalog. Note: You can also remove items from catalog sets by selecting Remove Term from Selected Media Items from each catalog set's shortcut menu.

19 Catalog sets To display a catalog set in a view 1. In the Organize panel, click the dot next to the name of the catalog set. Clicking the dot once displays only the files in the catalog set; clicking it again displays all the files in the main catalog. 2. On the Find menu, click Show All to reverse this feature, revealing all hidden files. 3. You can also use the Show All Items toolbar icon to display hidden files. Once you have displayed a catalog set in the active view, you can perform batch commands or export tasks without affecting the rest of the catalog. To display a group of catalog sets Click the higher-level catalog set in a hierarchy of catalog sets. This will display all items associated with all subsets. You can also display a group of catalog sets by clicking the dot next to each catalog set's name and holding down the key). To select catalog set items To select all media items associated with a catalog set, click Select Media Items from a catalog set's shortcut menu. This is useful for selecting items without having to first display the catalog set. To restore the catalog After you sort a catalog with catalog sets, click Show All on the Find menu. This will display all the items in the catalog. You can also click the Show All Items icon on the toolbar to show all items. To create capture sets 1. On the Make menu, click Create Capture Sets. 2. In the Options box, define the interval by entering the number of seconds between shots, and then click OK. Media Pro creates your capture sets in the Catalog Sets section of the Organize panel's Catalog Fields index. To create a new capture set, click the plus-sign icon at the top of the Catalog Fields index. To add files to the capture set, select a file or a group of files and drag them from the catalog's active window to the capture set you want. You can also reorder capture sets by dragging them inside the window.

20 The Adjust Color Balance filter You can use the Color Balance filter to change the overall mixture of colors in an image for generalized color correction. To adjust Color Balance 1. Select an image file. 2. On the Window menu, click Image Editor. 3. Click the Adjust Color Balance filter. 4. In the Adjust Color Balance dialog box, you can adjust the color balance by dragging a slider toward a color that you want to increase in the image, or dragging a slider away from a color you want to decrease in the image. Values range from -100 to +100.

21 Color labels Label options To help you use your desired method of marking items, you can customize the colors and names of labels as a global program preference. Because this customization is global, shared catalogs inherit the label names and colors of the user who is opening the catalog, and not the preferences of the person who created the catalog. To customize labels Note: 1. On the Edit menu, point to Preferences, and then click Labels. 2. Click the color swatch you want to change. 3. Select any label text and type a new name. Customizing a label name helps you remember the label's purpose or definition. 4. If you select the Apply to original media file option, labels assigned to items in your catalog are also applied to the original file. For example, if you assign a label #1 in a catalog, label #1 is assigned to the file on the desktop. However, although the label numbers may match, the colors might not match. 5. To restore the default label colors and names, on the Options menu, click Reset All. 6. On the Options menu, to save a group of label preferences, click Export to File. Once you have saved the labels to a file, these label preferences can be loaded into other installations of Media Pro using the Import from File option. Custom names that you use for labels become indexed as search terms for associated items in Media Pro. For example, if a label is named "Client Picks," then any free-form text search in the Media Pro toolbar for the word "client" will return images assigned with that color label. Labeling your files You can assign and remove labels in any view. To assign a label 1. Select or display one or more items. 2. Do one of the following: Select a color from the Assign Label drop-down menu on the toolbar, or CONTROL+click, point to Label, and then select a color from the list. Press a number key (1 through 9). This applies the associated color (for example, 1 = Red). Drag the items from the view to one of the colors in the Label sections of the Catalog Fields index. To remove a label In any view, select or display one or more items, and then do one of the following: In the Catalog Fields section, select None from the Assign Label menu on the toolbar. Press the number zero (0). To show files associated with a label Do one of the following: Click a color label in the Labels sections of the Catalog Index. On the Find menu, click Show Labeled, and then select a label value of items that you want to be displayed. Note: Labeled files can also be sorted during slide shows. To create a slide show, use the Show Labeled menu from the Slide Show controller. Labels as annotations Labels in Media Pro are mapped to the IPTC standard's Urgency annotation field. When annotations for images in a catalog are synchronized (written) to the original files, all images tagged with a label have the corresponding label number (1 through 9) written into the Urgency field. For Photoshop CS users, these are the same values that are used in the Urgency field, which you can access on the File menu by clicking File Info, and then selecting Origin. Even if you have customized the colors and names of labels, the values 1 through 9 are written into the Urgency field in order to comply with the IPTC annotation standards. If the Urgency field is important to your workflow, you might want to customize the label names to match the standard.

22 The Adjust Color Levels filter You can use the Adjust Color Levels filter to adjust highlights (right), shadows (left) and mid-tones (middle) in an image. The Color Levels histogram displays the tonal range of the whole image. The Adjust Color Levels filter To adjust color levels in an image 1. Select an image file. 2. On the Window menu, click Image Editor. 3. Click the Adjust Color Levels filter. In the Adjust Color Levels dialog box, the middle slider changes the intensity values of the middle range of tones without significantly changing the highlights and shadows. The outer two-level sliders set the black point and the white point of the image.

23 Color profile management Phase One Media Pro supports International Color Consortium (ICC) standards for color profiles for image files in.jpg,.tif,.pict,.pdf and Adobe Photoshop formats. This enables Media Pro to provide color profile management from input source and catalog through proof and final printing. Media Pro gives you color-accurate display in all views (List, Thumbnail, Media, Light Table and Slide Shows) by using ColorSync, a color management technology. To turn off color profile matching 1. On the Application menu, point to Preferences, and then click Media Rendering. 2. Click the Images tab, and then clear the Color match check box. Manage color profiles On the Action menu, the Manage Color Profiles command enables you to embed RGB and CMYK color profiles for individual files that use profiles defined by ColorSync. After you click Manage Color Profiles on the Action menu and a dialog box appears, Media Pro displays the image in Media view, letting you preview the application of various color profiles. You can also remove profiles in this dialog box. If this menu option is not available, do the following: 1. On the Application menu, click Preferences, and then click Media Rendering. 2. On the Images tab, select the Color match check box. To assign profiles to a group of files Note: 1. On the Images tab, select the Color match check box. 2. Select a group of images, and then, on the Action menu, click Manage Color Profiles. 3. Select a color profile to embed for each type of image color space (RGB, CMYK, or Gray). This prevents you from embedding an inappropriate profile that could potentially ruin the image. The options in each menu are defined by ColorSync. 4. Click OK. While embedding the profiles in the original files, Media Pro creates a new thumbnail for each image according to the new embedded color profile. 5. You can also remove profiles from a group of files in this dialog box by selecting Remove Embedded Profile for each image color space. If you have catalogs that contain thumbnails that are not color-managed, and you want them to be, select all items in the catalog, and then, on the Action menu, click Rebuild Item. This creates new thumbnails for all images according to the new embedded color profile and the settings of the Size menu.

24 The Convert to Duotone filter You can use the Convert to Duotone filter to convert both color images and black-and-white images into duotones. Duotones increase the tonal range of a grayscale image by using different colors to reproduce different gray levels. The Convert to Duotone filter To create a duotone in an image 1. Select an image file. 2. On the Window menu, click Image Editor. 3. Click the Convert to Duotone filter. 4. In the Convert to Duotone dialog box, select a light and dark color by clicking the respective color buttons. 5. Adjust the brightness and contrast by using the sliders. Negative numbers reduce brightness and contrast.

25 Create a CD or DVD compatible with different operating systems One way to create a catalog of images that is compatible with most operating systems (Windows, UNIX, Macintosh) is to burn an exported HTML gallery onto a CD or DVD. Burn an exported HTML gallery onto a CD or DVD 1. Create a catalog. Add the files; set the layout; and add keywords, annotations and captions. Because some operating systems do not accept long file names, shorten all your file names to 8 characters or fewer. You can easily do this by clicking Batch Rename on the Action menu. Use that same command to make sure that you have the correct file name extensions on all images or movies, because some operating systems require extensions. Remember, renaming files cannot be undone, so you might want to make a backup of your media before you rename them for this HTML gallery. 2. Export an HTML gallery by using a Phase One Media Pro pre-defined theme or a theme that you have created. After export, HTML can be additionally customized with an HTML editor. Select the HTML Extension.htm in the Settings panel. This extension works on all operating systems. All links inside the gallery pages must be relative (for example,../img/hello.jpg) for them to work on a CD. 3. Burn your gallery files onto the CD. To make your CD compatible with most operating systems, you must burn the CD in the ISO 9660 format. 4. To print a cover for the CD you just created, you can use the Print Template named CD Jewel Case. Also see Concepts Media Pro Reader

26 Create a slide show movie Using the Save Slide Show as Movie feature, you can export your slide show as a QuickTime movie that uses the Slide Show settings that you specified in the Slide Show options or in the Slide Show controller, such as transition type, grid options and image duration. To create a Slide Show movie 1. Set your Slide Show options. For more information, see Slide Show overview. 2. On the Make menu, click Save Side Show as Movie. 3. Set any one of the following options according to their descriptions: For Dimensions, type the width and height that you want the final movie to be or select a preset dimension from the dimension list. For Output Quality, select a quality setting from the list. Click Include chapter track if you want QuickTime to display the file name of each Slide Show file in a menu underneath the movie. For the QuickTime Player options, select any one of the playback behaviors that you want for the QuickTime player. If you select Full Screen Mode, you can also select the size of the playback screen from the list underneath the option. Select Launch player when done to immediately see your movie in the QuickTime player after Media Pro creates it. 4. Click Save to specify a location for the finished movie. 5. Click Save to create the movie. Also see Concepts Create a movie using Windows Movie Maker

27 Create custom annotation fields Phase One Media Pro supports up to 16 custom annotation fields. These fields are useful for creating additional metadata associated with a specific project, client, storage location, or other category of information. Once defined, you can use custom annotation fields and metadata fields in various sorting and searching tasks in Media Pro, such as the Info panel's Annotations data entry fields, the Annotation Organizer of the Catalog Fields index, the Sort toolbar menu (on the toolbar), the View Options dialog box displayed in List view, Thumbnail view, and Media view, and fields to be searched using the Find dialog box. When you move images between catalogs, custom fields are automatically adjusted between the catalogs. If two catalogs contain more than 16 unique custom fields, the first 16 fields will be retained alphabetically. To add or remove custom fields 1. On the Edit menu, click Custom Fields. 2. Type a name in the Field Name box. 3. Click Add. If these custom fields are necessary for all your catalogs, click the Save as Default button in the lower-left corner. These custom fields will appear in new catalogs.

28 Create hierarchical keywords In the Hierarchical Keywords section of the Organize panel, you can create keyword hierarchies that can range from general categories to very specific ones. You can then assign media items from the catalog to those keywords. Phase One Media Pro lists the keywords in parent/child hierarchies and you can create as many levels as you require to fully classify your media items. Use hierarchical keywords to augment the logic and accuracy of your media file organization. Hierarchical Keywords Although you can create and organize your hierarchical keywords in the Hierarchical Keywords section, Media Pro also adds all hierarchical keywords to the Keyword category in the Catalog Fields section of the Organize panel. You can delete and rename the keywords in either section, but depending on where the keyword occurs in the hierarchy, it may still remain in one of the lists. The following table outlines the varied results of deleting or renaming a hierarchical keyword in different instances. Action Deleting a flat keyword from the Catalog Fields section Deleting a keyword from a media item Deleting a keyword from the Hierarchical Keywords section Renaming a keyword Result Deletes the keyword from the Catalog Fields section and deletes the keyword and its children from the Hierarchical Keywords section. However, child keywords remain in the Catalog Fields section. Removes the media item from association with all corresponding keywords in the Catalog Fields as well as from all corresponding hierarchical keywords and their children. If the keyword does not appear in any other hierarchies, Media Pro deletes it and its children from the Hierarchical Keywords section and the Catalog Fields section. If the keyword appears in other hierarchies, Media Pro deletes the keyword only from the hierarchy where you performed the deletion, but retains it in any other hierarchy that the image belongs to and retains it in the Catalog Fields section. If the keyword does not appear in any other hierarchies, Media Pro renames it in both the Hierarchical Keywords section and in the Catalog Fields section. If the keyword appears in other hierarchies, Media Pro renames the keyword only in the hierarchy where you performed the renaming and creates a corresponding keyword in the Catalog Fields section. Media Pro retains the keyword in any other hierarchy that the image belongs to and also retains the keyword in the Catalog Fields section.

29 Create hierarchical keywords To create keywords using the Hierarchical Keywords section 1. In the Organize panel, in the Hierarchical Keywords section, click the plus-sign icon. You can do this in any view, but you will see your files best in the Thumbnail view. 2. In the Add Keyword dialog box, type the name of a keyword. 3. In the Within menu, select a keyword that you want your new keyword to be a subterm of. A choice will not appear here until you create your first hierarchical keyword. Click None if you want the keyword to be a top-level keyword. 4. Click OK. To assign keywords to images Do one of the following: Drag media items from any view to the term in the Hierarchical Keywords section that you want to associate the image with. Select the media items, CONTROL-click the hierarchical keyword that you want to associate with those items, and then, in the shortcut menu, click Add Term to Selected Media Items. To reorder keywords in the Hierarchical Keywords section Drag the keyword to a new position in the list. If you drag a keyword to be the child of another keyword, all media items associated with the keyword that you dragged will inherit the parent keywords of the target hierarchy. To delete a keyword 1. Select the keyword that you want to delete. 2. Do one of the following: To rename a keyword In the Hierarchical Keywords section, click the minus-sign icon and, in the subsequent dialog box, click Delete. Select the media items that contain the keyword that you want to delete from the item. If you want to remove the keyword from all the items in which it appears, you do not have to select an item. In the Hierarchical Keywords section, CONTROL-click the keyword that you want to remove and, in the shortcut menu, click Remove Term from Selected Media Items or Remove Term from All Media Items. Click the keyword name of the keyword that you want to rename. When it is selected, type a new name.

30 Creating a catalog Before you get started with Phase One Media Pro, there are some basic concepts that you need to know about how Media Pro imports, lists and categorizes files. This chapter reviews the tasks necessary to create and work with your first catalog. How Media Pro works Media Pro stores information about media files in catalogs. A catalog is a visual database that you can organize and search. A catalog contains attributes, which contain information about each file. Tags, also called annotations or metadata, help you organize and classify media. Kinds of tags include the following: A thumbnail of each media file. A full-screen preview of each media file (if this option is selected). The location (path) of the original file on a hard disk, CD or other kind of storage media. You can create as many catalogs as you want, depending on how you want to organize your media files. For example, your photos, videos and music could each have their own catalog file. Alternatively, you could create one catalog that contains all your media. Note: Each catalog can contain up to 128,000 files, with a limit of 1.8 GB. Once you have created a catalog, you can store your images with information such as digital camera details, captions, labels and annotations. You can search and browse your catalog, even if your original files are misplaced or offline. In Media Pro, you can also edit all your media files, including renaming, editing images, managing color profiles, printing contact sheets, changing file formats and creating slide shows. Before creating catalogs and importing media There are a few options that you might want to set before creating a catalog. These options help you save time and improve the quality and accuracy of your imports. Define thumbnail creation and media preview options Media Pro assigns a thumbnail image to each imported media item and then stores this image in the catalog file. You can choose how large to make this thumbnail. Your preferences and the media type determine how Media Pro assigns a thumbnail to each media item. The following options describe different kinds of thumbnails Media Pro can use: The embedded thumbnail image created by a digital camera or software program These thumbnails are typically low-quality. A thumbnail created by Media Pro These thumbnails are of the highest quality. A generic media icon These thumbnails are assigned to some non-image files, such as audio files. You can also define media preview options. These previews are large.jpg proxy images that will be displayed in Media View, Slide Show and Light Table, regardless of whether original media files are available for display. Media previews are especially useful if most of your media files are stored in offline storage media, such as on a CD or DVD. These previews are also useful for distributing catalogs without including the original media files. To define thumbnail creation options 1. Start Media Pro. 2. On the Edit menu, click Thumbnails and Previews. 3. Do one of the following: If you want Media Pro to build a thumbnail image, select a size from the Thumbnail Size menu. If you select Variable size, Media Pro creates thumbnail images matching the thumbnail size defined in the Thumbnail View of the active catalog. If you want Media Pro to use the embedded thumbnail images created by your digital camera or your digital imaging program, select Use built-in thumbnails. 4. Select a Quality setting. To define media preview options 1. On the Edit menu, click Thumbnails and Previews. 2. Select Create full screen previews. 3. Select a size. 4. Select the.jpg compression quality to be applied to the preview images, and then click OK.