QuickStart Across Translator Edition v6.3 (Revision: January 20, 2016)
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1 QuickStart Across Translator Edition v6.3 (Revision: January 20, 2016) Copyright Across Systems GmbH The contents of this document may not be copied or made available to third parties in any other way without the written permission of Across Systems GmbH. Though utmost care has been taken to ensure the correctness of the content, neither Across Systems GmbH nor the author assume any responsibility for errors or missing content in this document or incorrect interpretation of the content. All mentioned brands are property of the respective owners.
2 Table of Contents QuickStart Across Translator Edition v PREREQUISITES FOR INSTALLATION PREFACE The New Across Translator Edition Registration and Connection to crossmarket Backward Compatibility INSTALLATION INSTRUCTIONS STARTING ACROSS YOUR FIRST PROJECT USING ACROSS: QUICK START QuickStart Across Translator Edition v6.3 2
3 QuickStart Across Translator Edition v6.3 Thank you for your interest in Across. This QuickStart guide is intended to help you get a quick overview of the basic features of the Across Translator Edition. 1 Prerequisites for Installation Hardware Requirements Minimum Recommended RAM 2 GB 4 GB CPU Modern multicore architecture Modern multicore architecture Available hard disk space for Across 15 GB 25 GB Screen resolution 1024x768 pixels 1280x800 pixels or more Depending on the user role and data volume to be handled, the hardware requirements for operation may exceed the minimum requirements. Software Requirements Supported Operating Systems MS Windows 7 SP1 MS Windows 8 MS Windows 8.1 Windows 10 Additional Components (If Not Already Included in OS) MS.NET 4.5 (provided within installation packages) - Handling of localization files from other.net versions requires installation of the respective framework. MS XML 4.0 SP3 Visual C++ Redistributable for Visual Studio 2012 (x86) (provided within installation packages) Arial Unicode MS Font (provided within installation packages) MS Office 2003 or higher (containing MS Word, Excel, PowerPoint) - Required for processing of DOC, XLS, PPT, TXT, RTF files. MS SQL Server LocalDB (provided within installation packages) WIBU CodeMeter Runtime Kit (included in the installation packages) Information on the end of support for older versions of Across and third-party components and products is available at Please note that only the 32-bit edition of MS Office is supported. Use of the 64-bit version is currently not possible. However, documents created with a 64-bit version but checked in and out with a 32-bit version can be processed with Across. QuickStart Across Translator Edition v6.3 3
4 "Arial Unicode MS (Standard)" contains the characters of nearly all character sets used throughout the world. This guarantees that in addition to the Across interface, documents can be displayed correctly in nearly any language (including documents in Arabic or Asian languages). Installing Additional Programs In order to create previews of other document formats, corresponding programs must be installed (e.g. Adobe FrameMaker for displaying MIF documents). Antivirus Software If you use an antivirus program, such as Norton AntiVirus, the so-called "script blocking" must be disabled in order to check Office documents in and out of Across and to be able to create previews of them. Registration with crossmarket Free registration with crossmarket is required for using the Across Translator Edition. Further information on crossmarket and the connection to the Across Translator Edition is provided in the preface on page 5. Virtualization Across supports the virtualization platforms Microsoft Hyper-V and VMware. Apart from the resources that the host system needs, sufficient CPU capacity, RAM, and storage space need to be allocated to the virtual machine. Due to the virtualization overhead, the performance of Across and MS SQL Server on a virtual machine is usually weaker than on physical hardware. Please note that as of v6.3, some fundamental Across settings have changed, some of which also affect the default behavior of Across. An overview of these changes and other new features is available in this document. You will find further information regarding the installation and use of Across in our documentation: The "Across at a Glance" user manual offers detailed product documentation. The "Across Step by Step" introduces you to the basic workflows of Across. The Across administrator manual covers the installation and administration of Across. A detailed online help is always at your fingertips by clicking F1. Visit to find the latest edition of our entire product documentation. The video library on the Across website at features interactive tutorials that can be run directly from the website. In addition, it also features recordings of past webinars. Answers to frequently asked questions are available at QuickStart Across Translator Edition v6.3 4
5 2 Preface 2.1 The New Across Translator Edition Starting from v6.3, the Across Personal Edition becomes the Across Translator Edition. Apart from the new product name, the following fundamental new features have been added: Connection to crossmarket: crossmarket is an online network that brings together industrial customers, language service providers, and freelance translators and their supply and demand. From v6.3, the Across Translator Edition and crossmarket are interconnected. To be able to use the Across Translator Edition, you therefore need a free crossmarket account. Further information is provided in the following section. Basic and Premium: The new Across Translator Edition comprises two editions: the Across Translator Basic Edition and the Across Translator Premium Edition. Further information is provided in the following section. Use of your own TM and terminology in both modes (Across Translator Premium Edition only): From v6.3, you can use your TM and your terminology in both modes. This means that you can also use TM entries and terminology that you created in the Translator Edition for customer orders in the offline client, provided that this is not prevented by your customer's project settings. Further information is provided in the user manual "Across at a Glance". 2.2 Registration and Connection to crossmarket Free registration with crossmarket is required for using the Across Translator Edition. crossmarket is an online network that brings together industrial customers, language service providers, and freelance translators and their supply and demand. crossmarket assists you in the search for suitable customers and enables you to highlight your competencies, increasing your chances of being contacted by potential customers. Registration Registration is free of charge and takes just a few seconds. To do so, access the crossmarket start page in your browser and follow the instructions. Account Types Following the registration with crossmarket, you can proceed with the free basic account or upgrade to the chargeable premium account. Description of the account types: Account type Basic Premium Description Free of charge, no time limit Subject to charges, membership for three or 12 months, automatic renewal if not terminated QuickStart Across Translator Edition v6.3 5
6 The functionality of the account types is distinguished as follows: Feature Across Translator Basic Edition Across Translator Premium Edition Number of possible activations 1 2 Number of concurrent customers 1 Upload of documents created with v6.0 or the Premium Edition is unlimited Unlimited Preview and check-out of target documents Use of your own TM and terminology in both modes Only documents created with v6.0 or with the Premium Edition Not available Unlimited Available (possibly restricted by the customer) Connection of the Across Translator Edition to crossmarket The first time you start Across, enter your crossmarket login credentials in order to connect your Across installation to your crossmarket account. Subsequently, you can log in to Across as usual. Further information on this topic is provided in chapter 4. You will regularly be asked to renew your authentication. For this, simply reenter your crossmarket login credentials. The re-authentication is necessary in order to comply with the terms of use and to enable the continued synchronization of your Across Translator Edition with your crossmarket profile. QuickStart Across Translator Edition v6.3 6
7 After logging in to Across, you can open the crossmarket dialog via >>Tools >>crossmarket in order to configure various crossmarket-related settings. 2.3 Backward Compatibility As of v6.3, the communication and data exchange between the different Across versions is no longer possible in all cases. Note the following concerning the communication between Offline Clients and the Across Language Server: Offline Client Across Language Server Data exchange possible yes/no v5.7 v5.7/v6.0 yes v6.0 v5.7/v6.0 yes v6.0 v6.3 Upload only v6.3 v5.7 no v6.3 v6.0 yes v6.3 v6.3 yes QuickStart Across Translator Edition v6.3 7
8 3 Installation Instructions Please note that the Across Translator Edition v6.3 installation package can be used both for a new installation of version 6.3 and for an update from version 6.0. The installation procedure is identical in both cases. Before updating, be sure to back up your Across data and upload the current state of your tasks to the Across Server of the respective customer. Detailed information on backing up and restoring data and on uploading the current task state to an Across Language Server is available in the administrator manual of the Across Translator Edition. Please note that an update to v6.3 is only possible if v6.0 is already installed. If you have version prior to v6.0 and would like to update to v6.3, please contact the Across support desk. Please send your request to the Across support via the Across ticket system ( only. 1. Download the installation package of the Across Translator Edition here and save the contents to your hard disk. 2. Log in to your computer as a user with administrator rights. 3. If necessary, unzip the archive file containing the Across installation files and save the extracted files to your hard disk. 4. Run Across.Setup.exe. 5. Select the language in which the Across Translator Edition is to be installed. 6. The installer will suggest a location on your local computer in which to install the Across Translator Edition. To change the location, click the... button and select a different location. 7. Enable the checkbox to confirm that you accept the license terms (EULA). 8. Click Install (in case of a new installation) or Update (if there is an installed version of the Across Translator Edition on your computer) to start the installation. QuickStart Across Translator Edition v6.3 8
9 9. The progress bar indicates the installation progress. 10. Upon completion of the installation, click Close. You can now log in to Across. Further information on this topic is available in the following chapter. QuickStart Across Translator Edition v6.3 9
10 4 Starting Across The first time you start Across, you need to enter your crossmarket login credentials in order to connect your Across installation to your crossmarket account. Further information is available in the preface on page 5. Each time you start Across, you can decide how you wish to work with it. The Across Translator Edition offers you two entirely different and completely independent modes: Translator Edition (Standalone Mode) Use the Translator Edition if you wish to use Across as a standalone work station. The data will be stored in a database on your local computer. Offline Client Using the offline client, you can access your customers' Across Language Servers. You can log in to the Across Server of your customer by means of a softkey that is made available to you either by the customer or by your network administrator. You can either download the data to your computer (crosswan load) or import them from a data storage medium such as a USB stick (crosswan classic). After completing the task, you can either upload the data to the Across Server of your customer or export them by means of a suitable data storage medium. Information on working with Across as an offline client is available in the User Manual "Across at a Glance", in the Frequently Asked Questions (FAQs) at and in the online help in the chapter "Working Offline via the Internet". In addition, the online help is always at your fingertips by clicking the F1 key. The following section describes how to start the two modes. As the actual user interface is largely identical, refer to chapter 5 for a brief introduction to the use of the Across Translator Premium Edition in standalone mode. If you update from v6.0 to v6.3 and want to use your TM and your terminology in both modes, all database contents need to be migrated to a shared database. Upload any remaining tasks to the Across servers of your customers before you start with the migration. Subsequently, the migration will be performed automatically, and you can continue to work with Across as usual. QuickStart Across Translator Edition v6.3 10
11 a) Starting the Translator Edition in Standalone Mode Proceed as follows to start the Translator Edition in standalone mode: 1. Start Across from the Windows start menu (Windows 7 and Windows 10) or by clicking the corresponding tile in the start screen (Windows 8). 2. The login dialog will open up. 3. Click Process my own projects and then click Start. Across will be started in standalone mode. b) Starting the Offline Client To use Across as an offline client you need: The softkey you received from your customer. (Softkeys serve the easy connection of Across Clients to the Across Server and the authentication of users against the Server.) Your Across user name and password (if applicable), both of which you received from your customer. To start Across as an offline client, proceed as follows: 1. Start Across from the Windows start menu (Windows 7 and Windows 10) or by clicking the corresponding tile in the start screen (Windows 8). 2. The login dialog will open up. 3. Under Access servers of my customers, click Add. 4. Select the folder in which you saved your softkey, select the softkey, and click Open. QuickStart Across Translator Edition v6.3 11
12 5. The field already contains your user name. Enter your password if necessary and then click Login. 6. Across will start as offline client. QuickStart Across Translator Edition v6.3 12
13 5 Your First Project Using Across: Quick Start The following example explains how to work with Across using the Across Translator Premium Edition in standalone mode. a) Preface and Preparations Across is a database-supported system. This means that all data, including the source and target texts and project-related and personal data of translators and customers, are centrally stored in a single database. Nevertheless, there is no need to worry about data clutter. Along with the language data, the system stores various attributes such as the subject, relation/customer, project, etc. Detailed filter settings enable you if required to narrow down your search and find the data you are looking for. On the other hand, you can also benefit from the infobase as a whole. Before you create the first project in Across, we therefore recommend that you first set up a sample subject and a relation. 1. Creating a subject: The subject creation and management take place under >>Tools >>System Settings... >>General >>Subjects. Enter a subject (e.g. "Technology") in the input field and click Add. The new subject has been added. Now you can close the system settings. 2. Creating a relation: The creation and management of relations take place in a separate Relations module. (In Across, a relation is usually a customer or client, but may also be a product or product group.) Click Relations in the module bar on the left-hand side (or the corresponding icon) to enter the Relations module. Click New... and then Next > once the Relation Wizard has started. Enter a name for relation (e.g. "Sample Company"). You can enter additional information by means of various tabs. Finally, click OK. The new relation has been added. For the following example, perform a final change in the profile settings. Go to >>Tools >>Profile Settings... >>General >>Project Wizard settings. Select the option "Always ask the project QuickStart Across Translator Edition v6.3 13
14 manager" as workflow template. You can now close the profile settings and start creating your first project in Across. b) Creating a Project in Across and Translating a Document 1. Every time you start Across, the Dashboard module will appear. The basic functions of Across are shown here at a glance. One click is sufficient to start the desired function. 2. Click Project Wizard in order to start the assistant for creating projects. (You can also start the Project Wizard in the Projects module via New... or via the icon in the toolbar below the menu bar.) 3. Once the wizard has started, click Next >. QuickStart Across Translator Edition v6.3 14
15 4. Enter a project name, click Add file... and select a sample document (e.g., MS Word document) that you want to translate. 5. Click Next >. 6. Now you can change the scheduled project due date and enter a description for the project. Additionally, you can assign attributes to the project, such as the previously created relation and subject. 7. Click Next >. QuickStart Across Translator Edition v6.3 15
16 8. A dialog box for selecting the source and target language opens. By default, Across tries to detect the source language for Office and other formats automatically. 9. Then select a desired target language for the project in the left area of the dialog window and click >. 10. Click Next >. 11. If necessary, select a template with which the document is to be checked in. (For example, templates enable you to hide sections of a document that are not to be translated.) For our simple example, select the "default" template from the drop-down list below the list of documents. 12. Click Next >. QuickStart Across Translator Edition v6.3 16
17 13. Now select a workflow on which the project is to be based. In Across, a workflow describes the sequence of work steps or procedures that are processed successively in the form of tasks. The simplest workflow the "Translation" workflow merely consists of a translation task. Other workflows contain other tasks. For our simple example, select the "Translation" workflow. 14. Click Next >. 15. Now you can adjust the delivery date and time of the individual tasks. 16. Now click Finish to create the project. This starts the automatic check-in process, in which the source document is analyzed and prepared for translation. QuickStart Across Translator Edition v6.3 17
18 17. The window showing the check-in progress is displayed. Depending on the document, the check-in procedure can take several minutes. 18. The project creation has now been completed. The view will change automatically to the My Tasks module. The module displays at a glance an overview of all pending tasks. At the bottom of the screen, important information such as project name, task type, language direction, and due date are displayed. 19. Select the translation task you would like to process and click Open... at the bottom of the screen. QuickStart Across Translator Edition v6.3 18
19 20. Across now opens crossdesk, the work environment designed for carrying out the actual translation work: a) On the left of the screen, there is a navigation pane crossview that enables various views and functions for the translation via the tabs. b) The source and target texts appear next to each other in the Context View, i.e. the upper middle window. c) You type in the translation into the Target Editor in the middle lower pane. d) The crossterm window is located on the right side of the screen - this is your interface to the Across terminology system. e) At the bottom of the screen, there is a window that unifies three search functions in one: the fuzzy search for searching sentences in crosstank, i.e. the translation memory of Across, the concordance search for quickly finding single words or phrases in crosstank and crosssearch for carrying out quick searches in Internet and Intranet resources. 21. When opening your task, the first paragraph to be translated is automatically activated. The active paragraph is highlighted in light blue in the Context View. Now type in your translation in the Target Editor. 22. Once you have finished translating the first paragraph, you can set it to the "translated" editing state. To do this, click the icon in the crossdesk toolbar. The editing state then changes from "untouched" ( ) to "translated" ( ). The editing of the paragraph is now completed. The change of the editing state to "translated" implies that the segments contained in the translated paragraph have been saved to crosstank. 23. Now move on to the next segment you wish to translate. To do so, click into the respective segment in the Context View or click the icon in the navigation toolbar above the Context View. QuickStart Across Translator Edition v6.3 19
20 24. As soon as all segments have been assigned the "translated" status ( ) the task can be finished. A corresponding dialog box will automatically appear. 25. Select the option "Finish the task" and disable the option "Store Finished Translations to crosstank" for this example. 26. Click OK. 27. Thus, the processing of the project is finished. 28. Now you can go to the Dashboard module and click Check out project, which launches the Checkout Wizard for effectively converting the translated document back into its original format. Note: You cannot check out documents in the Across Translator Basic Edition. Further information on working with Across is available in the user manuals "Across at a Glance" and "Across Step by Step"" as well as in the online help. Among other things, they provide detailed information on the following topics: Translating in Across Aligning Existing Translations Importing Translation Memories Importing Terminology Data Translating special formats (e.g. HTML, XML, MIF and software) Offline client: General Information Retrieving tasks from the server Uploading finished tasks to the server You can always download the latest edition of the Across documentation from the Across website at QuickStart Across Translator Edition v6.3 20
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