INSTRUCTIONS FOR RETURNING MARKED SCRIPTS TO WJEC (Not for examiner to team leader exchanges)

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Bennett Caldwell
7 years ago
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1 INSTRUCTIONS FOR RETURNING MARKED SCRIPTS TO WJEC (Not for examiner to team leader exchanges) WJEC have a contract with Parcelforce to return all marked scripts to the WJEC. The WJEC are invoiced directly for postal costs. This leaflet provides the instructions you need to return your marked scripts to WJEC. Separate arrangements apply for sending samples to your team leader please see the Instructions for Examiners booklet for details. Please book your collections as early as possible. To ensure that a collection can be booked on your preferred day, you need to call at least one day before the collection is required. Contents of this leaflet: Methods of Despatch Section A Section B Section C Labelling and addressing each parcel Completing the Parcelforce Despatch Manifest Despatching your parcels to WJEC Accompanying this leaflet you will find all the documentation you need to despatch your scripts: 5 WJEC pre-addressed script sacks Parcelforce 48 barcoded labels. One must be attached to every parcel of scripts you send. Despatch Manifests for each despatch of scripts. Methods of Despatch You can EITHER Telephone to arrange a collection of your script parcel(s) on (Lines are open Monday to Friday between 09:00 and 17:30) OR Deliver the script parcel(s) to a Post Office that can accept Parcelforce Worldwide express parcels (see notes overleaf) or to a Parcelforce Worldwide depot.

2 Section A Labelling and addressing each parcel Seal the packets of marked scripts in the large plastic sacks provided and write your name and the subject concerned in the box provided in the left hand corner. Make sure all parcel(s) are securely sealed. Staples must not be used. You have been provided with sufficient labels & sacks for FIVE separate mailings please contact the WJEC if you require more than this Irrespective of the method of despatch (parcel collection or post office/parcelforce depot), please follow the instructions below to complete and use Parcelforce 48 hour barcoded labels. One label must be affixed to each parcel of scripts you send. Attach the main part of the barcoded label to the despatch envelope as shown. } This section should be retained and used on the despatch manifest. See section B NB IT IS OF VITAL IMPORTANCE THAT ONLY THE LABELS ISSUED TO YOU WITH THESE INSTRUCTIONS ARE USED TO RETURN SCRIPTS. ANY LABELS YOU MAY HAVE RETAINED FROM PREVIOUS YEARS CANNOT BE USED AND SHOULD BE DESTROYED You are now ready to complete the Parcelforce Worldwide Despatch Manifest.

3 Section B Completing the Parcelforce Despatch Manifest When returning scripts to WJEC, complete the Parcelforce Worldwide Despatch manifest. A separate Manifest must be used on each occasion you despatch scripts. You should have one of these barcoded sections for each parcel you are sending. 1. If you have not already done so, remove the small barcoded section(s) from bottom of the Parcelforce 48 labels and place in each of the spaces provided on the Despatch Manifest. When affixing the barcodes, please do not obscure the number beneath the barcode with the next barcode section. 2. This is the contract number you should quote when booking a collection. 3. Enter the number of items being despatched. 4. Enter the date you are despatching the items. 5. This is for the collection driver to sign, and is your proof that the item has been collected. You are now ready to despatch your parcels. Go to Section C overleaf.

4 Section C Despatching your parcels to WJEC You have a choice of two methods to return your marked scripts to the WJEC. There is a single number for you to ring to book a collection, locate the nearest main Post Office that will accept packages for the Parcelforce 48 service, or to confirm the delivery of your parcel if required. Parcelforce Worldwide collection and enquiry line (Lines are open Monday to Friday between 09:00 and 17:30) Method 1 - For a Parcelforce Worldwide collection from home/work Follow Sections A and B to label and address each parcel and complete the Despatch Manifest. Telephone the number above to arrange a collection. If a collection is not possible on the date requested, you will be offered an alternative date. Please confirm with the agent when you will be available for the collection. Have the following information available when you call. The Contract Number as printed on the Despatch Manifest P The full collection address including postcode. The number of parcels you will be despatching. Please state the Parcelforce 48 service when requesting a collection. The Parcelforce Worldwide driver will sign the completed Despatch Manifest in the space provided. You should retain the Despatch Manifest as your Proof of posting. It should not go with the driver. If your parcel(s) are being collected from your work address, please ensure that staff involved (reception staff, etc.) are aware of these procedures. Method 2 - If you are taking your parcels to a Post Office Follow Sections A and B to label and address each parcel and complete the Despatch Manifest. You can check the nearest Post Office that accepts Parcelforce 48 parcels on the Parcelforce Worldwide website at Select 'Depot locator/post Office Locator', then 'Post Office Branch' and 'Parcelforce delivery services' from the drop down list. Enter your postcode and click on 'Search'. The same method can be used to locate your nearest Parcelforce Worldwide depot. Alternatively you can telephone the number above. A full listing of these Post Offices is also available on the WJEC website ( under Examiners. It is important to note that parcels can only be despatched from one of these specified post-offices. The parcels cannot be despatched from smaller sub post offices. When you hand over your parcel(s), the Post Office will provide you with a till receipt that should be attached to your Despatch Manifest. It will contain all the parcel numbers of all the items that have been handed over, and will act as your proof of posting. It should be attached to the Despatch Manifest and retained. Do not leave items at a post office without obtaining the till receipt.

5 Despatch Manifest (This document must not be used for International or Channel Islands addresses) Please despatch to: Place small bar code section(s) from Parcelforce label in spaces below Welsh Joint Education Committee Unit A16-A17 Gwaelod-Y-Garth Road Treforest Estate PONTYPRIDD CF37 5XF Contract Number P No. of packages Date of Despatch: Post Office Ltd. or Parcelforce Worldwide Signature Examiner Name Postcode Examiner Signature

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