1.0 Physical Standards for Letters

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "1.0 Physical Standards for Letters"

Transcription

1 Physical Standards Overview 1.0 Physical Standards for Letters 2.0 Physical Standards for Flats 3.0 Physical Standards for Parcels 4.0 Additional Physical Standards for Priority Mail Express 5.0 Additional Physical Standards for Priority Mail 6.0 Additional Physical Standards for First-Class Mail 7.0 Additional Physical Standards for USPS Retail Ground 8.0 Additional Physical Standards for Media Mail and Library Mail 1.0 Physical Standards for Letters 1.1 Dimensional Standards for Letters Letter-size mail is: a. Not less than 5 inches long, 3-1/2 inches high, and inch thick. For pieces more than 4-1/4 inches high or 6 inches long, or both, the minimum thickness is b. Not more than 11-1/2 inches long, or more than 6-1/8 inches high, or more than 1/4-inch thick. c. Not more than 3.5 ounces (First-Class Mail letter-size pieces over 3.5 ounces pay flat-size prices). d. Rectangular, with four square corners and parallel opposite sides. Letter-size, card-type mailpieces made of cardstock may have finished corners that do not exceed a radius of inch (1/8 inch). See Exhibit Nonmachinable Criteria A letter-size piece is nonmachinable if it has one or more of the following characteristics (see to determine the length, height, top, and bottom of a mailpiece): a. Has an aspect ratio (length divided by height) of less than 1.3 or more than 2.5. b. Is polybagged, polywrapped, enclosed in any plastic material, or has an exterior surface made of a material that is not paper. Windows in envelopes made of paper do not make mailpieces nonmachinable. Attachments allowable under applicable eligibility standards do not make mailpieces nonmachinable. c. Has clasps, strings, buttons, or similar closure devices. d. Contains items such as pens, pencils, keys, or coins that cause the thickness of the mailpiece to be uneven; or loose keys or coins or similar objects not affixed to the contents within the mailpiece. Loose items may cause a letter to be nonmailable when mailed in paper envelopes; (see ). e. Is too rigid (does not bend easily when subjected to a transport belt tension of 40 pounds around an 11-inch diameter turn).

2 f. For pieces more than 4-1/4 inches high or 6 inches long, the thickness is less than inch. g. Has a delivery address parallel to the shorter dimension of the mailpiece. h. Is a self-mailer that is not prepared according to i. Is a booklet that is not prepared according to Physical Standards for Flats 2.1 General Definition of Flat-Size Mail Flat-size mail is: a. More than 11-1/2 inches long, or more than 6-1/8 inches high, or more than 1/4 inch thick, except as allowed for EDDM-Retail flats under 140. For general retail mailability, all pieces 1/4 inch thick or less must be a minimum of 5 inches long and 3-1/2 inches high and inch thick. b. Not more than 15 inches long, or more than 12 inches high, or more than 3/4 inch thick. c. Flexible (see 2.3). d. Rectangular with four square corners or with finished corners that do not exceed a radius of inch (1/8 inch). See Exhibit e. Uniformly thick (see 2.4). f. Unwrapped, sleeved, wrapped, or enveloped. 2.2 Length and Height of Flats The length of a flat-size mailpiece is the longest dimension. The height is the dimension perpendicular to the length. 2.3 Minimum Flexibility Criteria for Flat-Size Pieces Flat-size pieces must be flexible. Boxes with or without hinges, gaps, or breaks that allow the piece to bend are not flats. Tight envelopes or wrappers that are filled with one or more boxes are not flats. At the customer's option, a customer may perform the following test on their own mailpieces. When a postal employee observes a customer demonstrating that a flat-size piece is flexible according to these standards, the employee does not need to perform the test. Test flats as defined in Uniform Thickness Flat-size mailpieces must be uniformly thick so that any bumps, protrusions, or other irregularities do not cause more than 1/4-inch variance in thickness. When determining variance in thickness, exclude the outside edges of a mailpiece (1 inch from each edge) when the contents do not extend into those edges. Also, exclude the selvage of any polywrap covering (see from this determination. Mailers must secure nonpaper contents to prevent shifting of more than 2 inches within the mailpiece if shifting would cause the piece to be nonuniform in thickness or would result in the contents bursting out of the mailpiece (see ).

3 Flat-Size Pieces Not Eligible for Flat-Size Pricing Flat-size mailpieces that do not meet the standards in 2.1 through 2.4 are not eligible for flat-size pricing and must pay applicable parcel prices. 3.0 Physical Standards for Parcels 3.1 Processing Categories [ ] USPS categorizes parcels into one of three mail processing categories: machinable, irregular, or nonmachinable parcel. These categories are based on the physical dimensions of the piece, regardless of the placement (orientation) of the delivery address on the piece. 3.2 Maximum Weight and Size [ ] All parcels must be large enough to hold the required delivery address, return address, mailing labels, postage, barcode, endorsements, and other mail markings on the address side of the parcel. For mailability, all pieces 1/4 inch thick or less must be a minimum of 5 inches in length, 3-1/2 inches in height, and inch in thickness. No mailpiece may weigh more than 70 pounds or measure more than 108 inches in length and girth combined, except USPS Retail Ground, which may not measure more than 130 inches in length and girth combined. For parcels, length is the distance of the longest dimension and girth is the distance around the thickest part. Lower size or weight standards apply to mail addressed to some APOs and FPOs subject to and and for Department of State mail, subject to For additional information on machinable, irregular, and nonmachinable parcels see Two or More Packages With the exception of USPS-produced Flat Rate Envelopes and Boxes, two or more packages may be mailed as a single parcel, if they are about the same size or shape, if they are securely wrapped or fastened together, and if they do not together exceed the weight or size limits. 4.0 Additional Physical Standards for Priority Mail Express Each piece of Priority Mail Express may not weigh more than 70 pounds. The combined length and girth of a piece (the length of its longest side plus the distance around its thickest part) may not exceed 108 inches. Lower size or weight standards apply to Priority Mail Express addressed to certain APO/FPO and DPOs. Priority Mail Express items must be large enough to hold the required mailing labels and indicia on a single optical plane without bending or folding.

4 Additional Physical Standards for Priority Mail The maximum weight is 70 pounds. The combined length and girth of a piece (the length of its longest side plus the distance around its thickest part) may not exceed 108 inches. Lower size and weight standards apply for some APO/FPO and DPO mail subject to , and , and for Department of State mail subject to Additional Physical Standards for First-Class Mail 6.1 Maximum Weight First-Class Mail cannot exceed 13 ounces. First-Class Mail weighing more than 13 ounces is Priority Mail. 6.2 Cards Claimed at Card Prices Card Price A card may be a single or double (reply) stamped card or a single or double postcard. Stamped cards are available from USPS with postage imprinted on them. Postcards are commercially available or privately printed mailing cards. To be eligible for card pricing, a card and each half of a double card must meet the physical standards in 6.2 and the applicable eligibility and preparation standards for the price claimed. Ineligible cards are subject to letter-size pricing. Cards may be prepared and mailed at the First-Class Mail single-piece card, Presorted card, or automation card prices Postcard Dimensions Each card and part of a double card claimed at card pricing must be: a. Rectangular. b. Not less than 3-1/2 inches high, 5 inches long, and inch thick. c. Not more than 4-1/4 inches high, or more than 6 inches long, or greater than inch thick Other Cards A card that does not meet the applicable standards in 6.2 must not bear the words Postcard or Double Postcard Paper or Card Stock A card must be of uniform thickness and made of unfolded and uncreased paper or cardstock of approximately the quality and weight of a stamped card (i.e., a card available from the USPS). A card must be formed either of one piece of paper or cardstock or of two pieces of paper permanently and uniformly bonded together. The stock used for a card may be of any color or surface that permits the legible printing of the address, postmark, and any required markings Acceptable Attachments A card may bear an attachment that is:

5 a. A paper label, such as a wafer seal or decal affixed with permanent adhesive to the back side of the card, or within the message area on the address side (see Exhibit ), or to the left of the address block. b. A label affixed with permanent adhesive for showing the delivery or return address. c. A small reusable seal or decal prepared with pressure-sensitive and nonremovable adhesive that is intended to be removed from the first half of a double card and applied to the reply half Unacceptable Attachment A card may not bear an attachment that is: a. Other than paper. b. Not totally adhered to the card surface. c. An encumbrance to postal processing Tearing Guides A card may have perforations or tearing guides if they do not eliminate or interfere with any address element, postage, marking, or endorsement and do not impair the physical integrity of the card Address Side of Cards The address side of a card is the side bearing the delivery address and postage. The address side may be formatted to contain a message area. Cards that do not contain a message area on the address side are subject to the applicable standards for the price claimed. For the purposes of 6.2, miscellaneous graphics or printing, such as symbols, logos, or characters, that appear on the address side of cards not containing a message area are generally acceptable provided the items are not intended to convey a message Double Cards A double card (a double stamped card or double postcard) consists of two attached cards, one of which is designed to be detached by the recipient and returned by mail as a single card. Double cards are subject to these standards: a. The reply half of a double card must be used for reply only and may not be used to convey a message to the original addressee or to send statements of account. The reply half may be formatted for response purposes (e.g., contain blocks for completion by the addressee). b. A double card must be folded before mailing and prepared so that the address on the reply half is on the inside when the double card is originally mailed. The address side of the reply half may be prepared as Business Reply Mail, Courtesy Reply Mail, meter reply mail, or as a merchandise return service label. c. Plain stickers, seals, or a single wire stitch (staple) may be used to fasten the open edge at the top or bottom once the card is folded if affixed so that the inner surfaces of the cards can be readily examined. Fasteners must be affixed according to the applicable preparation requirements for the price claimed. Any sealing on the left and right sides of the cards, no matter the sealing process used, is not permitted.

6 d. The first half of a double card must be detached when the reply half is mailed for return Enclosures Enclosures in double postcards are prohibited at card prices. 6.3 Nonmachinable Pieces Nonmachinable Letters Letter-size pieces (except card-size pieces) that meet one or more of the nonmachinable characteristics in 1.2 are subject to the nonmachinable surcharge (see ) Nonmachinable Flats Flat-size pieces that do not meet the standards in 2.0 are subject to the applicable postage for a parcel-size piece, based on weight. 6.4 Parcels First-Class Mail parcels are eligible for USPS Tracking and Signature Confirmation services. A First-Class Mail parcel is: a. A mailpiece that exceeds any one of the maximum dimensions for a flat (large envelope). See 2.1. b. A flat-size mailpiece, regardless of thickness, that is rigid or nonrectangular. c. A flat-size mailpiece that is not uniformly thick under Additional Physical Standards for USPS Retail Ground These standards apply to USPS Retail Ground: a. No piece may weigh more than 70 pounds. b. USPS Retail Ground pieces measuring over 108 inches in combined length and girth, but not more than 130 inches in combined length and girth, are mailable at the applicable oversized price. c. USPS Retail Ground pieces measuring over 84 inches in combined length and girth, but not more than 108 inches in combined length and girth, and weighing less than 20 pounds are mailable at the price equal to that of a 20-pound parcel for the zone to which the parcel is addressed (balloon price). d. Lower size or weight standards apply to mail addressed to some APOs and FPOs subject to and and for Department of State mail, subject to Additional Physical Standards for Media Mail and Library Mail These standards apply to Media Mail and Library Mail: a. No piece may weigh more than 70 pounds. b. The combined length and girth of a piece (the length of its longest side plus the distance around its thickest part) may not exceed 108 inches.

7 c. Lower size or weight standards apply to mail addressed to certain APOs and FPOs, subject to and and for Department of State mail, subject to

8

Helpful Mailing Tips

Helpful Mailing Tips Helpful Mailing Tips Mail Piece Specifications & Characteristics This document is an overview only. For the specific DMM (Domestic Mail Manual) standards, consult the DMM. This is not meant to be used

More information

201 Physical Standards

201 Physical Standards 201 201.1.1.1 201 Physical Standards Overview 1.0 Physical Standards for Machinable Letters and Cards 2.0 Physical Standards for Nonmachinable Letters 3.0 Physical Standards for Machinable and Automation

More information

Long Island Postal Customer Council. BOOT CAMP VI Mailpiece Design Special Forces Thursday, June 9, 2011

Long Island Postal Customer Council. BOOT CAMP VI Mailpiece Design Special Forces Thursday, June 9, 2011 Long Island Postal Customer Council BOOT CAMP VI Mailpiece Design Special Forces Thursday, June 9, 2011 Express Mail Express Mail is the Postal Service's premium service. It provides reliable, expedited

More information

Friday, November 4, 11. Envelopes & Postal Standards

Friday, November 4, 11. Envelopes & Postal Standards Envelopes & Postal Standards Envelopes How to Size Up an Envelope For best results envelopes should be at least 1/2 longer than the longest insert. It is recommended that the clearance be no less than

More information

Designing Letter and Reply Mail

Designing Letter and Reply Mail Designing Letter and Reply Mail Publication 25 Product Classification November 2013 Business Reply Mail, DMM, FASTforward, IMM, Intelligent Mail, Postal Explorer, RIBBS, United States Postal Service, USPS,

More information

Postage Guide. Action, Inc. Effective January 22, 2012. Includes information for: Mailpiece Layout... Page 8. Envelope Sizes...

Postage Guide. Action, Inc. Effective January 22, 2012. Includes information for: Mailpiece Layout... Page 8. Envelope Sizes... Action, Inc. Postage Guide Includes information for: First-Class Mail... Pages 2-3 Standard Mail... Pages 4-5 Nonprofit Mail... Pages 6-7 Mailpiece Layout... Page 8 Move Update... Page 9 Envelope Sizes...

More information

Quick Service Guides Effective April 5, 2010

Quick Service Guides Effective April 5, 2010 s Effective April 5, 2010 100 Retail Letters, Flats, and Parcels 110 Express Mail 120 Priority Mail 150 Parcel Post 200 Commercial Letters and Postcards 201 Physical Standards for Commercial Letters and

More information

Mailpiece Design With Pricing in Mind

Mailpiece Design With Pricing in Mind Mailpiece Design With Pricing in Mind Umass Amherst 6/15/11 Presented by: Charles Apicella Manager Mail and Distribution Services University of Massachusetts Amherst 413.577.1149 1 2 Agenda Standardized

More information

1.0 Business Reply Mail (BRM)

1.0 Business Reply Mail (BRM) Additional Services: Business Reply Mail 505 505.1.1.5 505 Return Services Overview 1.0 Business Reply Mail (BRM) 2.0 Permit, Pre-paid (Metered), and Courtesy Reply Mail 3.0 Merchandise Return Service

More information

State Mail Services: An Introduction. 1910 Darbytown Road Richmond VA 23231 Mail Stop Code: 194-16

State Mail Services: An Introduction. 1910 Darbytown Road Richmond VA 23231 Mail Stop Code: 194-16 State Mail Services: An Introduction 1910 Darbytown Road Richmond VA 23231 Mail Stop Code: 194-16 16 What is SMS State Mail Services (SMS) is a unit of the Department of General Services that provides

More information

Direct Mail Tips #3 Classes of Mail, Prices & Postage Payment

Direct Mail Tips #3 Classes of Mail, Prices & Postage Payment Direct Mail Tips #3 Classes of Mail, Prices & Postage Payment First-Class Mail **Delivery time: Guaranteed in 1 3 business days Minimum Weight: None. Maximum Weight: 13 ounces (over 13 ounces, First-Class

More information

Ancillary Service Endorsements

Ancillary Service Endorsements Ancillary Endorsements 015 Overview (F010.4) General (M012.4) Other Physical Standards (M012.4) OCR Read Area (M012.4) Ancillary service endorsements are used by mailers to request an addressee s new address

More information

333 Prices and Eligibility. 2.0 Content Standards for First-Class Mail Flats. 1.0 Prices and Fees for First-Class Mail

333 Prices and Eligibility. 2.0 Content Standards for First-Class Mail Flats. 1.0 Prices and Fees for First-Class Mail 333333.2.1 333 Prices and Eligibility Overview 1.0 Prices and Fees for First-Class Mail 2.0 Content Standards for First-Class Mail Flats 3.0 Eligibility Standards for First-Class Mail Flats 4.0 Additional

More information

Designing Letter and Reply Mail

Designing Letter and Reply Mail Designing Letter and Reply Mail Publication 25 November 2008 Transmittal Letter A. Explanation. This publication provides detailed information to help both mailers, and mailpiece design analysts who assist

More information

Guide to USPS Postal Discounts

Guide to USPS Postal Discounts Guide to USPS Postal Discounts White Paper Discover a New Business Opportunity Contents Introduction... 1 Planning Your Mailing... 2 Standard Mail... 6 First-Class Mail... 15 Periodicals... 20 Using Bulk

More information

333 Prices and Eligibility. 1.0 Prices and Fees for First-Class Mail. 1.0 Prices and Fees for First-Class Mail

333 Prices and Eligibility. 1.0 Prices and Fees for First-Class Mail. 1.0 Prices and Fees for First-Class Mail 333333.1.6 333 Prices and Eligibility Overview 1.0 Prices and Fees for First-Class Mail 2.0 Content Standards for First-Class Mail Flats 3.0 Eligibility Standards for First-Class Mail Flats 4.0 Additional

More information

433 Rates and Eligibility. 2.0 Content Standards for First-Class Mail Parcels 3.0 Eligibility Standards for First-Class Mail Parcels

433 Rates and Eligibility. 2.0 Content Standards for First-Class Mail Parcels 3.0 Eligibility Standards for First-Class Mail Parcels 433433.1.4 433 Rates and Eligibility Overview 1.0 Rates and Fees for First-Class Mail 2.0 Content Standards for First-Class Mail Parcels 3.0 Eligibility Standards for First-Class Mail Parcels 1.0 Rates

More information

USPS POSTAGE RATES & FEES TABLE OF CONTENTS

USPS POSTAGE RATES & FEES TABLE OF CONTENTS USPS POSTAGE RATES & FEES TABLE OF CONTENTS First Class Mail... Standard Mail Regular... Standard Mail Nonprofit... NOTE: taken from the official USPS web site: pe.usps.com, effective May 4, 007 Rates

More information

233 Rates and Eligibility. 1.0 Rates and Fees for First-Class Mail

233 Rates and Eligibility. 1.0 Rates and Fees for First-Class Mail 233233.1.5 233 Rates and Eligibility Overview 1.0 Rates and Fees for First-Class Mail 2.0 Content Standards for First-Class Mail Letters 3.0 Basic Standards for First-Class Mail Letters 4.0 Additional

More information

Mail Services. Internal Procedure for Bulk Mailings

Mail Services. Internal Procedure for Bulk Mailings Mail Services Internal Procedure for Bulk Mailings PURPOSE Bulk Mailings provide a substantial cost savings for UDM postage; therefore, Mail Services encourages the use of the Bulk Mailing Permit whenever

More information

Dos and Don ts of Direct Mail

Dos and Don ts of Direct Mail Dos and Don ts of Direct Mail Do Consider Bulk Mailings for the following reasons: Bulk postage rates are much lower than straight 1st class rates; which saves you money. Mailing in bulk requires a permit,

More information

Presort Services. Customer Guide Mailpiece Design

Presort Services. Customer Guide Mailpiece Design Presort Services Customer Guide Mailpiece Design Table Of Contents 1.0 Automation Compatible Mail 2.0 Mailpiece Design Letters 5 Cards 5 Flats 6 Self-Mailers 8 OCR Read Area 9 Address Format/Address Block

More information

Designing Letter and Reply Mail Contents

Designing Letter and Reply Mail Contents Designing Letter and Reply Mail Contents Publication 25, July 2003 Table of Contents Table of Exhibits Introduction 1 Automation Benefits 2 Automation Design Standards 3 Automation Addressing Appendixes

More information

Mailing Services. Made Easy. Providing the information and tools for your mail pieces from start to finish.

Mailing Services. Made Easy. Providing the information and tools for your mail pieces from start to finish. Mailing Services Made Easy. Guide Book Providing the information and tools for your mail pieces from start to finish. Mailing Services Made Easy. Table of Contents Smart, Dynamic Mailings.... 2 Classes

More information

Summary of Changes. Summary of Changes. Summary of Changes by Effective Date

Summary of Changes. Summary of Changes. Summary of Changes by Effective Date Summary of Changes Overview The Summary of Changes lists revisions to this edition of Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM) by effective date. Summary of Changes

More information

UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC MAIL MANAGEMENT PROGRAM

UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC MAIL MANAGEMENT PROGRAM UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC FSIS DIRECTIVE 2660.1 Revision 4 8/25/14 CHAPTER I GENERAL I. PURPOSE MAIL MANAGEMENT PROGRAM This directive provides

More information

Mail Center. User Guide 2012

Mail Center. User Guide 2012 Mail Center User Guide 2012 Welcome To the Mail Center Mission The mission of the University of Nevada, Las Vegas Mail Center is to provide is to provide expedient, accurate, cost-effective mail services

More information

An Introduction to Mailing for Businesses and Organizations

An Introduction to Mailing for Businesses and Organizations An Introduction to Mailing for Businesses and Organizations May 2008 Welcome to the United States Postal Service INTRODUCTION RETAIL MAILING SERVICES commercial MAILING SERVICES ONLINE SERVICES ADDITIONAL

More information

DATES: We must receive comments on or before [INSERT DATE 30 DAYS FROM DATE OF PUBLICATION].

DATES: We must receive comments on or before [INSERT DATE 30 DAYS FROM DATE OF PUBLICATION]. POSTAL SERVICE 39 CFR Part 111 New Standards for Domestic Mailing Services AGENCY: Postal Service. ACTION: Proposed rule. SUMMARY: In July 2010, the Postal Service filed a notice of mailing services price

More information

RATE POSTAGE INCREASE 2013 USPS GUIDE

RATE POSTAGE INCREASE 2013 USPS GUIDE 2013 USPS POSTAGE RATE INCREASE GUIDE On January 27, 2013, the U.S. Postal Service will implement a postage rate increase for all mail classes including First-Class Mail, Priority Mail and Express Mail

More information

Proposed 2013 Postal Changes and How They Could Affect Your Organization. Akron/Canton PCC Seminar 11/1/12

Proposed 2013 Postal Changes and How They Could Affect Your Organization. Akron/Canton PCC Seminar 11/1/12 Proposed 2013 Postal Changes and How They Could Affect Your Organization Akron/Canton PCC Seminar 11/1/12 On the Move The National Customer Support Center (NCSC) is moving its office location. Starting

More information

UF MAIL SERVICES USER'S GUIDE

UF MAIL SERVICES USER'S GUIDE UF MAIL SERVICES USER'S GUIDE MAIL CENTER GENERAL INFORMATION A. Introduction B. Locations and Hours of Operation C. Your Mailing Address/PO Box Number U.S. POSTAL SERVICE MAIL A. Nonmachinable Letter

More information

The UGA Bulk Mailing Services Guide

The UGA Bulk Mailing Services Guide The UGA Bulk Mailing Services Guide Table of Contents Introduction Pre-planning 3 Bulk Business Mail 4 Definition Minimum Qualifications Postal Shape Categories Creating a List 5 Acceptable Formats Sending

More information

ULTIMATE GUIDE TO THE 2012 USPS RATE INCREASE

ULTIMATE GUIDE TO THE 2012 USPS RATE INCREASE ULTIMATE GUIDE TO THE 2012 USPS postage RATE INCREASE Effective January 22, 2012, the U.S. Postal Service will raise postage rates for letter mail classes by an average of 2.1% and shipping services by

More information

Direct Mail Reference Guide

Direct Mail Reference Guide Direct Mail Reference Guide Direct Mail touches people every day. Many people look forward to receiving their daily mail. In fact, 98 percent of consumers bring in their mail the day it s delivered, and

More information

507 Mailer Services. 1.0 Treatment of Mail. Additional Services: Treatment of Mail 507.1.2.1. 1.0 Treatment of Mail. Overview

507 Mailer Services. 1.0 Treatment of Mail. Additional Services: Treatment of Mail 507.1.2.1. 1.0 Treatment of Mail. Overview Additional Services: Treatment of Mail 507 507.1.2.1 507 Mailer Services Overview 1.0 Treatment of Mail 2.0 Forwarding 3.0 Premium Forwarding Services 4.0 Address Correction Services 5.0 Package Intercept

More information

MAIL DISTRIBUTION AND MAIL PRODUCTION OPERATIONS GUIDE

MAIL DISTRIBUTION AND MAIL PRODUCTION OPERATIONS GUIDE MAIL DISTRIBUTION AND MAIL PRODUCTION OPERATIONS GUIDE November 07 Revised November 07 2 Mail Distribution A. Telephone Information/Questions Mail Distribution...1-6529 Accounting/billing...1-5346 Mail

More information

Premium Forwarding Service (PFS ) Application

Premium Forwarding Service (PFS ) Application Instructions PLEASE READ CAREFULLY BEFORE YOU COMPLETE THIS FORM. Individual Entire Household Premium Forwarding Service (PFS ) Application Instructions for completing this form are printed on the reverse

More information

Printing Packaging Mailing MAIL SERVICE Signage Corporate Identity

Printing Packaging Mailing MAIL SERVICE Signage Corporate Identity MAIL SERVICE GUIDE 17 MAILING GUIDE This guide will help you save money on postage and understand some of the fundamental rules of USPS. TABLE OF CONTENTS Important Tips 2 USPS Postage Rates/Sizes/Delivery

More information

Packaging Janitorial Equipment Supplies Papers

Packaging Janitorial Equipment Supplies Papers A Distributor of MORE THAN PAPER Packaging Janitorial Equipment Supplies Papers www.wcpc.com Thank you for requesting this document from www.wcpc.com. The product or products featured in this document

More information

Designing. Business Reply Mail. Effective January 11, 2016. canadapost.ca/brmguides

Designing. Business Reply Mail. Effective January 11, 2016. canadapost.ca/brmguides Designing Business Reply Mail Effective January 11, 2016 Trade-mark of Canada Post Corporation. OM Official mark of Canada Post Corporation. canadapost.ca/brmguides T575208 IMPORTANT UPDATES TAny description

More information

USPS Postal Rates AN EVERYDAY MAILING REFERENCE. Your guide to postage rates and common types of mail. Effective April 10, 2016

USPS Postal Rates AN EVERYDAY MAILING REFERENCE. Your guide to postage rates and common types of mail. Effective April 10, 2016 USPS Postal Rates AN EVERYDAY MAILING REFERENCE Your guide to postage rates and common types of mail Includes the April 2016 USPS Rate Decrease Effective April 10, 2016 FP Mailing Solutions FP-USA.COM

More information

Implementing the Intelligent Mail Barcode An Envelope Makers Guide

Implementing the Intelligent Mail Barcode An Envelope Makers Guide Implementing the Intelligent Mail Barcode An Envelope Makers Guide A Caution The contents of this presentation contain information provided by the United States Postal Service. Our source is www.ribbs.gov.

More information

Mail 101. What s new with the Postal Service? 4/9/12. Department Mail CLASS OBJECTIVES:

Mail 101. What s new with the Postal Service? 4/9/12. Department Mail CLASS OBJECTIVES: Mail 101 CLASS OBJECTIVES: USPS financial situation and the impact it will have Your departments address and how it impacts your mail delivery USPS Classifications explained A review of your choices regarding

More information

What is a barcode? To take advantage of barcoding, customers need to: Barcoding provides the following benefi ts: Barcodes and Business Letter

What is a barcode? To take advantage of barcoding, customers need to: Barcoding provides the following benefi ts: Barcodes and Business Letter Barcoding Barcoding is an important part of Australia Post s strategy to improve services to customers mailing bulk quantities of letters. What is a barcode? A barcode is a machine readable representation

More information

TABLE OF CONTENTS... 2 GENERAL INFORMATION... 5 AGENCY MAIL PREPARATION RESPONSIBILITIES... 8

TABLE OF CONTENTS... 2 GENERAL INFORMATION... 5 AGENCY MAIL PREPARATION RESPONSIBILITIES... 8 Table of Contents TABLE OF CONTENTS... 2 GENERAL INFORMATION... 5 ADDRESS... 5 HOURS OF OPERATION... 5 CONTACT STATE MAIL & DISTRIBUTION SERVICES... 5 WEB SITE:... 5 EMPLOYEE CONTACT INFORMATION:... 6

More information

Parcel Labeling Guide

Parcel Labeling Guide Parcel Labeling Guide New Products and Innovation Version: 2.0 July, 2014 Table of Contents 1. Introduction... 5 1.1. Purpose... 5 1.2. Scope... 5 1.3. Audience... 5 1.4. The Domestic Mail Manual... 5

More information

604604.1.3. 604 Postage Payment Methods and Refunds. 1.0 Stamps. Postage Payment Methods: Stamps. 1.0 Stamps. Overview

604604.1.3. 604 Postage Payment Methods and Refunds. 1.0 Stamps. Postage Payment Methods: Stamps. 1.0 Stamps. Overview 604604.1.3 Postage Payment Methods: Stamps 604 Postage Payment Methods and Refunds Overview 1.0 Stamps 2.0 Stamped Stationery 3.0 Precanceled Stamps 4.0 Postage Meters and PC Postage Products ( Postage

More information

Glossary of Direct Mail Terms

Glossary of Direct Mail Terms Glossary of Direct Mail Terms Affixing: The process of attaching a card to a mailer or letter by applying a strip of glue and laying down the card on top of the glue strip. Blind Match/Match Mail: A mailing

More information

Official Election Mail Training Webinar

Official Election Mail Training Webinar Official Election Mail Training Webinar Agenda Official Election Mail Preparation procedures for Official Election Mail Steps for Successful Mailing Resources 2 Agenda Official Election Mail Definition

More information

Dun & Bradstreet No. Mailing Date. Weight of a Single Piece. Periodicals

Dun & Bradstreet No. Mailing Date. Weight of a Single Piece. Periodicals United States Postal Service Postage Statement - Standard Mail Post Office: Note Mail Arrival Date & Time Permit Holder's Name and Address and Email Address, If Any Telephone Name and Address of Mailing

More information

Envelope And Printing Basics

Envelope And Printing Basics Envelope And Printing Basics Dimensions and Designations Sizes are listed in inches, the shortest dimension first. Designations depend, in part, on the location of the opening and the seal flap. It is

More information

be smart mailing Rev. 04.12

be smart mailing Rev. 04.12 be smart mailing Rev. 04.12 why isn't booklet maker working???? Summary Direct Mail is a powerful way to increase sales but the key is to use it effectively. Be smart. Use the experts at West Press to

More information

DEPARTMENTAL DIRECTIVE

DEPARTMENTAL DIRECTIVE ADMINISTRATIVE COMMUNICATIONS SYSTEM U.S. DEPARTMENT OF EDUCATION DEPARTMENTAL DIRECTIVE OM: 4-115 Page 1 of 14 (08/15/2012) Distribution: Approved by: /s/ All Department of Education Winona H. Varnon

More information

Shipping, Receiving, and Mail Services Procedure

Shipping, Receiving, and Mail Services Procedure Shipping, Receiving, and Mail Services Procedure Procedure Number Effective Date 5.1.3P TBD 1.0 PURPOSE The functions of Mail Services include receiving, processing, and delivering incoming, outgoing,

More information

STATE AND LOCAL ELECTION MAIL USER S GUIDE. February 2016 Publication 632

STATE AND LOCAL ELECTION MAIL USER S GUIDE. February 2016 Publication 632 STATE AND LOCAL ELECTION MAIL USER S GUIDE February 2016 Publication 632 Contents How to Use This Guide.... 4 Section I. Determining the Appropriate Class of Mail to Use... 5 What You Are Mailing....

More information

2015 EARNED VALUE PROMOTION

2015 EARNED VALUE PROMOTION Program Requirements 2015 EARNED VALUE PROMOTION CONTENTS I. Background and Program Description... 2 II. Program Parameters... 2 III. Registration Requirements... 2 IV. Mailing Requirements... 3 V. Earned

More information

Conditions for Designing Mail Items

Conditions for Designing Mail Items Conditions for Designing Mail Items What you have to take into account? You can browse through the conditions by clicking on the underlined links. Postzegel niet nodig Contents Introduction 2 Size Categories

More information

Product Samples & Picture Permit Promotions

Product Samples & Picture Permit Promotions Product Samples & Picture Permit Promotions 1 2013 Promotions 2 Product Samples Promotion Overview Upfront 5% postage discount on qualifying mail that contain product samples Eligible Mail Classes Standard

More information

Mailing Services Price Change Effective Jan. 26, 2014. Mailing/Shipping Services Price Change Effective January 26, 2014

Mailing Services Price Change Effective Jan. 26, 2014. Mailing/Shipping Services Price Change Effective January 26, 2014 Mailing/Shipping Services Price Change Effective January 26, 2014 January 2014 Mailing Services Background Structural changes First-Class Mail Standard Mail Periodicals Package Services Extra Services

More information

TABLE OF CONTENTS... 2 MISSION STATEMENT:... 4 GENERAL INFORMATION... 5 AGENCY MAIL PREPARATION RESPONSIBILITIES... 8

TABLE OF CONTENTS... 2 MISSION STATEMENT:... 4 GENERAL INFORMATION... 5 AGENCY MAIL PREPARATION RESPONSIBILITIES... 8 Table of Contents TABLE OF CONTENTS... 2 MISSION STATEMENT:... 4 GENERAL INFORMATION... 5 ADDRESS... 5 HOURS OF OPERATION... 5 CONTACT INFORMATION... 5 WEB SITE:... 5 EMPLOYEE CONTACT INFORMATION:... 6

More information

PRINTING AND MAILING, INC. UPDATED January 23, 2014. Let s Be Friends!

PRINTING AND MAILING, INC. UPDATED January 23, 2014. Let s Be Friends! PRINTING AND MAILING, INC. Understanding Mailing UPDATED January 23, 2014 www.successprint.com www.successprint.com Let s Be Friends! 10 Pearl Street Norwalk, CT 06850 tel 203-847-1112 fax 203-846-2770

More information

Mail Management. Handbook. MMS U.S. Department of the Interior Minerals Management Service MMSM 382.2-H

Mail Management. Handbook. MMS U.S. Department of the Interior Minerals Management Service MMSM 382.2-H Mail Management MMSM 382.2-H Handbook MMS FORWARD This handbook supplements the requirements prescribed by MMSM 382.2, the U.S. Postal Service Domestic Mail Manual, and 41 CFR 201-45.107. The handbook

More information

J K L M N O P Q R S T U V W X Y Z

J K L M N O P Q R S T U V W X Y Z Index A Accepting employee s responsibility Certificate of mailing 313.3 Forwarding ship passenger and crew mail 763.4 Insured mail 323.62 Registered Mail 334.13 Return receipt 344.12 Accountable mail

More information

The information contained herein is the published property of Mail Systems Management Association (MSMA). The MDC Study Guide includes basic

The information contained herein is the published property of Mail Systems Management Association (MSMA). The MDC Study Guide includes basic The information contained herein is the published property of Mail Systems Management Association (MSMA). The MDC Study Guide includes basic information and is to be used as a basic reference tool, only.

More information

Index A B C D E F G H I K L M N O P Q R S T U V W Z

Index A B C D E F G H I K L M N O P Q R S T U V W Z A B C D E F G H I K L M N O P Q R S T U V W Z A absentee balloting materials, 703.8.0 accelerated reply mail, 508.5.8 additional entry for Periodicals, 707.30.0 authorization, 707.30.2 cancellation, 707.30.2

More information

A Customer s Guide to Mailing. May 2009

A Customer s Guide to Mailing. May 2009 A Customer s Guide to Mailing May 2009 Welcome 1 This guide will explain your options for mailing and help you choose the services that are best for you. For more than 225 years our goal has been to serve

More information

POSTAGE RATE INCREASE GUIDE 2014 USPS

POSTAGE RATE INCREASE GUIDE 2014 USPS 2014 USPS POSTAGE RATE INCREASE GUIDE On January 26, 2014, the U.S. Postal Service will implement a postage rate increase for all mail classes including First-Class Mail, Priority Mail and Priority Mail

More information

MAIL CENTER INFORMATION GUIDE

MAIL CENTER INFORMATION GUIDE 1 MAIL CENTER INFORMATION GUIDE University of Wisconsin-Stout Wisconsin s Polytechnic University 139 University Services Building Menomonie, WI 54751 715-232-1347 2 Table of Contents Letter to our Customers...

More information

Premium Forwarding Service Residential (PFS-Residential ) Application

Premium Forwarding Service Residential (PFS-Residential ) Application Premium Forwarding Service Residential (PFS-Residential ) Application Instructions PLEASE READ CAREFULLY BEFORE YOU COMPLETE THIS FORM. Instructions for completing this form are printed on the reverse

More information

Mailpiece Quality Control (MQC) Program Contents

Mailpiece Quality Control (MQC) Program Contents Mailpiece Quality Control (MQC) Program Contents Self-Study Guide Modules, September 2007 INTRODUCTION CLASSES OF MAIL PERIODICALS PROCESSING CATEGORIES ADDRESSING USPS BARCODES AUTOMATION REQUIREMENTS

More information

WORKING TOGETHER FOR SUCCESS

WORKING TOGETHER FOR SUCCESS WORKING TOGETHER FOR SUCCESS Dear Customer, As technology evolves, processes that were unimaginable become routine. Such is the case with the automated processing and sorting of flat-size mail such as

More information

Conditions for Designing Mail Items

Conditions for Designing Mail Items onditions for Designing Mail Items What you have to take into account? You can browse through this conditions by clicking on the underlined links. Postzegel niet nodig ontents Introduction 2 Size ategories

More information

Mail Guide. Table of Contents:

Mail Guide. Table of Contents: Mail Guide Table of Contents: Hours of Operation...3 Incoming Mail...3 Outgoing Mail...3 Types of Mail & packages accepted...3 Campus Mail Policies & Procedures...3-4 Good Mailing Practices...4 Separation

More information

Postage Statement Priority Mail Permit Imprint

Postage Statement Priority Mail Permit Imprint United States Postal Service Statement Priority Mail Permit Imprint Post Office: Note Mail Arrival Date & Time (Do Not Round-Stamp) Use this form for Priority Mail. Permit Holder's Name and Address and

More information

2015 USPS POSTAGE RATE INCREASE GUIDE

2015 USPS POSTAGE RATE INCREASE GUIDE NEW RATES START: 2015 USPS POSTAGE RATE INCREASE GUIDE SUNDAY MAY 31, 2015 Learn the USPS rate changes for each mail class domestic and international as well as rate changes for special services. 2015

More information

2015 EMERGING AND ADVANCED TECHNOLOGY PROMOTION

2015 EMERGING AND ADVANCED TECHNOLOGY PROMOTION Program Requirements 2015 EMERGING AND ADVANCED TECHNOLOGY PROMOTION CONTENTS I. BACKGROUND... 2 II. PROGRAM DESCRIPTION... 2 III. ELIGIBILITY REQUIREMENTS... 3 A. Mailpiece Content Requirements...3 B.

More information

OFFICIAL ELECTION MAIL GRAPHIC GUIDELINES AND LOGOS. March 2016 Publication 631

OFFICIAL ELECTION MAIL GRAPHIC GUIDELINES AND LOGOS. March 2016 Publication 631 OFFICIAL GRAPHIC GUIDELINES AND LOGOS March 2016 Publication 631 U.S. POSTAL SERVICE FEBRUARY 2016 2 Contents Official Election Mail Logo.................... 4 Conditions of Use........................

More information

DIRECT MAIL GUIDEBOOK

DIRECT MAIL GUIDEBOOK DIRECT MAIL GUIDEBOOK Produced by: Dan Boyden Mailing Services of Virginia 1180 Seminole Trail, Suite 195 Charlottesville, VA 22901 434-984-0006 Web site: msvonline.com Third Edition May 2006 Copyright

More information

Automated Business Reply Mail (ABRM) Tool Instructional Process Guide

Automated Business Reply Mail (ABRM) Tool Instructional Process Guide Automated Business Reply Mail (ABRM) Tool Instructional Process Guide The USPS Automated Business Reply Mail (ABRM) application is an online tool that allows mailers to create artwork with an Intelligent

More information

FOR FURTHER INFORMATION CONTACT: Karen Key at 202-268-7492 or Richard Daigle at 202-268-6392.

FOR FURTHER INFORMATION CONTACT: Karen Key at 202-268-7492 or Richard Daigle at 202-268-6392. POSTAL SERVICE 39 CFR Part 111 Adult Signature Services AGENCY: Postal Service. ACTION: Final rule. SUMMARY: The Postal Service is revising the Mailing Standards of the United States Postal Service, Domestic

More information

OFFICIAL ELECTION MAIL GRAPHIC GUIDELINES AND LOGOS. March 2015 Publication 631

OFFICIAL ELECTION MAIL GRAPHIC GUIDELINES AND LOGOS. March 2015 Publication 631 OFFICIAL ELECTION MAIL GRAPHIC GUIDELINES AND LOGOS March 2015 Publication 631 The Official Election Mail logo is a unique registered trademark designed exclusively for inclusion in the design of Official

More information

A Customer s Guide to Mailing MAY 2015

A Customer s Guide to Mailing MAY 2015 A Customer s Guide to Mailing MAY 2015 Price List Notice 123 Effective May 31, 2015 DOMESTIC Retail Prices Priority Mail Express Priority Mail First-Class Mail Standard Post Media Mail Library Mail Commercial

More information

Postalsoft DeskTop Release Notes

Postalsoft DeskTop Release Notes Postalsoft DeskTop Release Notes Because of the USPS rate case, you must install DeskTop 7.80c and use it for any mailings that you ll deposit on or after May 14, 2007. You may need to install 7.80c in

More information

UNITED STATES OF AMERICA POSTAL REGULATORY COMMISSION WASHINGTON, DC 20268-0001. Notice of Market-Dominant Docket No. R2016-2 Price Adjustment

UNITED STATES OF AMERICA POSTAL REGULATORY COMMISSION WASHINGTON, DC 20268-0001. Notice of Market-Dominant Docket No. R2016-2 Price Adjustment Postal Regulatory Commission Submitted 12/10/2015 12:09:33 PM Filing ID: 93959 Accepted 12/10/2015 ORDER NO. 2861 UNITED STATES OF AMERICA POSTAL REGULATORY COMMISSION WASHINGTON, DC 20268-0001 Before

More information

Bulk Mail Instructions

Bulk Mail Instructions 1 Bulk Mail Instructions Presorted Standard Mail Presorted Standard Mail usually consists of sales flyers, form letters, or other printed pieces that are generally identical in content. Each piece must

More information

Meter Machine Processing Quiz

Meter Machine Processing Quiz Name Date Rates and Services 1. What is the rate of postage that goes at First Class presort? (1) Answer: 2. How much is a regular sized 1 ounce metered letter? (1) Answer: 3. What is the most common form

More information

STATE AND LOCAL ELECTION MAIL USER S GUIDE. March 2016 Publication 632

STATE AND LOCAL ELECTION MAIL USER S GUIDE. March 2016 Publication 632 STATE AND LOCAL ELECTION MAIL USER S GUIDE March 2016 Publication 632 Contents How to Use This Guide.... 4 Section I. Determining the Appropriate Class of Mail to Use... 5 What You Are Mailing.... 6 How

More information

Postal Services Guide Florida Atlantic University

Postal Services Guide Florida Atlantic University Postal Services Guide Florida Atlantic University TABLE OF CONTENTS POSTAL SERVICES GUIDE CHAPTER SECTION PAGE I. FAU Mail Services. 4 A. Mission 4 B. Goals 4 C. Values 4 II. General Overview. 4 A. Purpose

More information

Understanding the April 2016 U.S. Postal Service Price Change

Understanding the April 2016 U.S. Postal Service Price Change Understanding the April 2016 U.S. Postal Service Price Change Each year at least once per year the U.S. Postal Service (USPS ) changes rates across their various mail classes and extra services. Often

More information

MCO 5110.4A MRP-3 JAN 21 2009

MCO 5110.4A MRP-3 JAN 21 2009 MRP-3 MARINE CORPS ORDER 5110.4A From: Commandant of the Marine Corps To: Distribution List Subj: THE MARINE CORPS OFFICIAL MAIL PROGRAM Ref: (a) DOD 4525.8-M, DOD Official Mail Manual, December 26, 2001

More information

Official Election Mail Training Webinar. Florida State Association of Supervisors of Elections Meeting December 2015

Official Election Mail Training Webinar. Florida State Association of Supervisors of Elections Meeting December 2015 Official Election Mail Training Webinar Florida State Association of Supervisors of Elections Meeting December 2015 Florida District Managers Your Florida United States Postal Service is committed to a

More information

Mailing Made Easy for Small Business

Mailing Made Easy for Small Business Mail Entry & Payment Technologies Mailing Made Easy for Small Business Intelligent Mail for Small Business (IMsb) Intelligent Mail for Small Business Tool The IMsb tool is a new, free online tool specifically

More information

Service Overview. Business Reply Mail. Trade-mark of Canada Post Corporation. OM Official mark of Canada Post Corporation.

Service Overview. Business Reply Mail. Trade-mark of Canada Post Corporation. OM Official mark of Canada Post Corporation. Service Overview Business Reply Mail Effective January 11, 2016 Trade-mark of Canada Post Corporation. OM Official mark of Canada Post Corporation. canadapost.ca/brmguides T455088 IMPORTANT UPDATES Any

More information

RMS Postal Workout Program

RMS Postal Workout Program RMS Postal Workout Program Workout #8 Reply & Return Mail Updated - 2013 Response Marketing Services Knowledge That Delivers Postal Workout 1. RMS Introduction & Processes 2. Mail Classification 3. Processing

More information

A Customer s Guide to Mailing

A Customer s Guide to Mailing A Customer s Guide to Mailing Welcome 1 This guide will explain your options for mailing and help you choose the services that are best for you. For more than 225 years, our goal has been to serve all

More information

CAMPUSES: Cheyenne 3200 East Cheyenne Avenue North Las Vegas, NV 89030-4228 (702) 651-4356

CAMPUSES: Cheyenne 3200 East Cheyenne Avenue North Las Vegas, NV 89030-4228 (702) 651-4356 Charleston 6375 West Charleston Boulevard Las Vegas, NV 89146-1164 (702) 651-5721 CAMPUSES: Henderson 700 College Drive Henderson, NV 89002-8419 (702) 651-3531 & Cheyenne 3200 East Cheyenne Avenue North

More information

This Ain t Your Grandma s Post Office Anymore A Primer on Discounted Mail

This Ain t Your Grandma s Post Office Anymore A Primer on Discounted Mail Customized Postal Training Programs This Ain t Your Grandma s Post Office Anymore A Primer on Discounted Mail PowerPoint Presentation Note Pages Hosted by Guided by G. P. George Heinrich, PPhD CQMPS, PIG,

More information

INTELLIGENT MAIL BARCODES FREQUENTLY ASKED QUESTIONS:

INTELLIGENT MAIL BARCODES FREQUENTLY ASKED QUESTIONS: INTELLIGENT MAIL BARCODES FREQUENTLY ASKED QUESTIONS: General What is the Intelligent Mail barcode? The Intelligent Mail barcode, formerly referred to as the 4-State Customer barcode, is a new Postal Service

More information

USPS Pricing and Extra Services Overview Effective May 31, 2015

USPS Pricing and Extra Services Overview Effective May 31, 2015 USPS Pricing and Extra Services Overview Effective May 31, 2015 Market Dominant Price Change Competitive Price Change Extra Services Simplification Value Added Services Return Simplification 2 Total average

More information