Attending. Patrick Lyster-Todd (PLT), LLCP, Director Secretariat Mark Delacour (MD), LLCP - LGBT Groups/Organisations & Inclusion (LGBT Consortium)

Transcription

1 London LGBT+ Community Pride (LLCP) Community Advisory Board (CAB) Meeting Notes Meeting held Tuesday 19 th November 2013 at John Lewis Partnership, Oxford Street, London at 6:30pm Prepared by Mark Delacour, LGBT Consortium Draft version 1.0 Attending Lisa Power (LP), Chair Jenny Cousins (JC), Pink Singers, Performing Representative Lukasz Koniezcka (LK), Mosaic LGBT Youth Centre, Young People Representative Jacqueline Briggs (JB), Families Together London, Other Representative Colm Howard-Lloyd (CHL), LGBTory, Campaigning/Political Groups Representative Abby Chicken (AC), PIPS John Lewis LGBT Network, Professional Groups Representative Kath Gillespie-Sells (KGS), alternate for Clive Streeter, REGARD, Disabled People Representative Peter Purton (PP), TUC, Observer Patrick Lyster-Todd (PLT), LLCP, Director Secretariat Mark Delacour (MD), LLCP - LGBT Groups/Organisations & Inclusion (LGBT Consortium) Page 1 of 7

2 Summary of Actions ACTION PLT to find a venue with late close that can be used for both the December CAB meeting and seasonal gathering after the meeting. RE-ACTION SW to break down satisfaction in LLCP s report with the accounts by group. ACTION PLT to produce badges for the AWG, CAB and LLCP Members for the public meeting. RE-ACTION SW to bring ideas on volunteer legacy to the next CAB meeting. RE-ACTION PLT & MD to refine organogram with rest of LLCP Board. CAB suggest a key to the colour coding, and clearer distinction between the different business liaison functions. Also concern that there is no apparent linkage between the access and inclusion responsibilities of the Operations Manager and the AWG. Not clear where sponsorship fits. ACTION MD to PLT new GLA contact address. ACTION PLT to to CAB Members all in progress planning documents for feedback. RE-ACTION LLCP to provide the key dates for tendering and procurement. CAB suggested that JC and KGS as advisors. JC needs to confirm as not present. RE- ACTION LLCP to provide all papers at least 1 week before CAB meetings. RE- ACTION LLCP to make sure Project Plan is available as soon as possible, as time is running out. ACTION PLT to find out who has the LLCP volunteer contact list and what they are doing with it. ACTION PLT to round the blank Monitoring Template to CAB Members this evening. ACTION LP to set aside time in the first meeting in the new year to discuss how parade fees and surplus might be used. ACTION SW to set up an forwarder for the CAB, for public use. ACTION CAB Members to provide input on programme options to PLT ACTION MD to add Programming as an agenda item. ACTION LP to chase CAB Members that have not been attending and not sending apologies. Recommendations to be added to Register RECOMMENDATION LLCP might consider a freelancer on a no win no fee basis. Important to check references. RECOMMENDATION LLCP extend an invitation in conjunction with the CAB for the Volunteer Manager to attend the Seasonal drinks after the next CAB meeting. RECOMMENDATION LLCP to ensure Access is a headline in contract and tendering process. RECOMMENDATION LLCP to change format of finance report to be a little less detailed. Page 2 of 7

3 Notes 1. Welcome by Lisa Power (Chair) a. Apologies Phyll Opoku-Gyimah (POG), UK Black Pride, Black and Minority Ethnic People Representative Matthew Hodson (MH), GMFA, Health Representative Michelle Ross (MR), CliniQ, Trans* People Representative Nick Maxwell (NM), Opening Doors London, Age UK Camden, Older People Representative Carl Chandra (CC), Merton LGBT Forum, Local Groups Representative Stephen Ward (SW), LLCP, Director Communications (Working out of London) Michael Salter (MS), LLCP, Chair Special thanks to John Lewis Partnership for the extra catering. b. Absent without apologies Dr J Harrison (JH), The Queer Embassy, Art & Literature Representative Rev Sharon Ferguson (SF), Christians Together at Pride, Faith Groups Representative Dean Richards (DR), Out4Sport, Sports Representative c. Declared conflicts of interest No conflicts of interest declared. 2. Notes of the last meeting Agreed 3. Matters Arising ACTION LP & MS to coordinate an informal gathering with the CAB and LLCP Board, at which start to look at the diversity of pride. Complete. ACTION PLT to find a venue with late close that can be used for both the December CAB meeting and seasonal gathering after the meeting. RE-ACTION SW to break down satisfaction in LLCP s report with the accounts by group. RE-ACTION SW to break down satisfaction in LLCP s report with the accounts by group. RE-ACTION PLT & SW to promote confirmed public meeting date through CAB Members. Complete. Confirmed as 6pm 10 th December 2013 at TUC. ACTION PLT to produce badges for the AWG, CAB and LLCP Members for the public meeting. ACTION MR to remind the organisers of the Trans* Day of Remembrance for 400 words of copy. Page 3 of 7

4 Complete. RE-ACTION SW to bring ideas on volunteer legacy to the next CAB meeting. RE-ACTION SW to bring ideas on volunteer legacy to the next CAB meeting. ACTION PLT & MD to refine organogram with rest of LLCP Board. CAB suggest a key to the colour coding, and clearer distinction between the different business liaison functions. Also concern that there is no apparent linkage between the access and inclusion responsibilities of the Operations Manager and the AWG. Not clear where sponsorship fits. Delayed due to PLT computer issues. RE-ACTION PLT & MD to refine organogram with rest of LLCP Board. CAB suggest a key to the colour coding, and clearer distinction between the different business liaison functions. Also concern that there is no apparent linkage between the access and inclusion responsibilities of the Operations Manager and the AWG. Not clear where sponsorship fits. CAB noted that this really must be no later than the next meeting. ACTION LLCP to report back on any significant areas where they are lacking in skills, so the CAB can support filling those gaps. Fundraising Director with a place on the Board required. Need an individual with both the skills and the contacts to raise funds for LLCP, this includes sponsorship. RECOMMENDATION LLCP might consider a freelancer on a no win no fee basis. Important to check references. ACTION LP to chase JPG for a date for the Open Meeting, otherwise start asking other contacts. Complete. ACTION PP to check if can get Congress House for Open Meeting. Complete. TUC to host. Many thanks from the CAB and LLCP. ACTION PLT to provide dates for 2 subsequent Open Meetings and the drop dead dates for key decisions (ie the LLCP Project Plan) Open Meetings will be held at end of March and end of May. These might be held at GLA or BT. ACTION MD to PLT new GLA contact address. CAB will see documents (the LLCP Project Plan) whilst in progress. CAB noted that they are concerned that Members are having their time wasted if documents are not provided for input and that this must be addressed ahead of the Open Meeting. It was also noted that if this is delayed further then the CAB will not be able to support LLCP claims of engaging with the community/sector. ACTION PLT to to CAB Members all in progress planning documents for feedback. ACTION LLCP to provide the key dates for tendering and procurement. CAB suggested that JC and KGS as advisors. JC needs to confirm as not present. Page 4 of 7

5 No progress made on tendering. CAB concerned that this will start without input from the CAB, similar to last year s plan and decisions. This needs to happen to demonstrate an effective relationship between LLCP and CAB. RE-ACTION LLCP to provide the key dates for tendering and procurement. CAB suggested that JC and KGS as advisors. JC needs to confirm as not present. RECOMMENDATION LLCP to ensure Access is a headline in contract and tendering process. ACTION LLCP to provide at least a paragraph on finances ahead of each CAB meeting. The CAB wish to thank David Bloomfield for his finance report, which was received ahead of the meeting. ACTION LLCP to provide all papers at least 1 week before CAB meetings. RE- ACTION LLCP to provide all papers at least 1 week before CAB meetings. ACTION LLCP to make sure Project Plan is available ahead of the next CAB meeting, as time is running out. LLCP failed to provide the Project Plan. CAB noted that this was disappointing and is aligning with last year s situation of decisions being made before the CAB can offer input and support. RE- ACTION LLCP to make sure Project Plan is available as soon as possible, as time is running out. ACTION MD & PLT to schedule AWG meetings for the rest of the year and then in line with the CAB meetings in the new year. Next AWG meeting scheduled for 5 th December 2013, subsequent meetings will be scheduled in line with CAB meetings, once the CAB set their dates. 4. Report and updates by LLCP The CAB was concerned that only small part of all of section 4 was answered by LLCP. a. LLCP Organogram As in section 3. CAB noted that the organogram would be useful to have at the Open Meeting. b. Key dates for 2014, including Open Meeting As in section 3. c. Volunteering Legacy As in section 3. LLCP explained that a Volunteer Manager has been appointed as part of the Operations Team. Page 5 of 7

6 The CAB is very keen to meet the new Volunteer Manager, to hear about their plans, especially about volunteer training and increasing the diversity of volunteers. RECOMMENDATION LLCP extend an invitation in conjunction with the CAB for the Volunteer Manager to attend the Seasonal drinks after the next CAB meeting. ACTION PLT to find out who has the LLCP volunteer contact list and what they are doing with it. d. Monitoring template ACTION PLT to round the blank Monitoring Template to CAB Members this evening. e. Finance RECOMMENDATION LLCP to change format of finance report to be a little less detailed. There was discussion around the idea proposed by LLCP to use the parade entry fees as a ring-fenced fund to return to the community. The CAB was concerned that this might not be the best approach, as it would cause community groups to suggest simply scrapping the entry fee. There was also the suggestion of a fund for small groups to apply for help with costumes etc, though this was felt to need more consideration. ACTION LP to set aside time in the first meeting in the new year to discuss how parade fees and surplus might be used. This show include consideration of making pride more affordable for disabled people. CAB would like to ask community to feed into their considerations for grants. ACTION SW to set up an forwarder for the CAB, for public use. LLCP explained that they plan to charge corporate groups more and that any surplus made (regardless of parade fees) would be re-invested in the community. TUC updated the CAB that support for next year s event has been secured from member unions, but amounts would likely be affected by LLCP Board s engagement with community. 5. LLCP Project Plan CAB explained that this is really needed before the Open Meeting, 10 th December AOB Noted that with Candy Bar closing, thought needs to be given to the location of the womens area. ACTION CAB Members to provide input on programme options to PLT ACTION MD to add Programming as an agenda item. 7. Future meetings The final meeting of the year to be held at 6:30 at a venue to be confirmed. This meeting will be followed by drinks with the LLCP Board from 8:00pm. Page 6 of 7

7 ACTION LP to chase CAB Members that have not been attending and/or not sending apologies. Notes Approved: Signature... Lisa Power (Chair) Date... Page 7 of 7