1. The Concession/ Production Permit application is ONE file submitted as a PDF containing all the documents as listed below :-

Transcription

1 Production Permit / Concession Form Guidelines Applicable to the Vendors of Siemens Canada Limited SC, Industrial Turbines Company (UK) Ltd ITCL and Siemens Energy Inc.(Mount Vernon) SEI This document shall be used as a guide to complete Production Permit and Concession forms for Siemens ADGT. This guide will also be used internally by Siemens ADGT to capture Right First Time (RFT) data against submissions. 1. The Concession/ Production Permit application is ONE file submitted as a PDF containing all the documents as listed below :- A) Completed Concession / Production Permit applications must contain two main pages (Page 1 and Page 3- Signatures sheet) in addition to the supporting documents listed below. Page 2- Continuation sheet can be used number of times as required. Please Note: - Reformatting of the template is not allowed in any circumstances. B) Photographic evidence (where required), e.g. Damage / false cut- photos and dimensions recorded on the photograph. C) Confirm all CMM reports & Charts are attached. D) Salvage details- sketch and drawings where required- if reworked, give before and after conditions. E) Other supporting documentation & dimensional data is supplied as deemed suitable by the supplier. F) Completed 7 Step PIR or alternate as agreed with the Supplier Quality Engineer prior to the submission of the concession application. 2. All boxes shaded yellow in color chart require the supplier to complete with data prior to submission. 3. All boxes shaded green in color chart are filled in by certain suppliers but in general are not used and should be marked N/A by the supplier. 1

2 4. The Concession / Production Permit submitted shall be legible- the document is photocopied a number of times during its submission / approval cycle, it must therefore reproduce on a photocopier and remain legible. 5. The concession / Production Permit must never be used to circumvent another facility of the Siemens Quality management System 6. A concession / Production Permit application must be understandable to someone who has neither seen or knows the part but has a reasonable level of engineering knowledge 7. All handwritten comments shall be avoided however if required must be fully legible and written in clear block capitals. 8. One Concession application shall be submitted covering :- a. Same part number b. Different quantities c. Different dimensional deviations d. Supplier must submit RCA report using PIR template or alternative as agreed by supplier quality contact covering each dimensional deviation. 9. Application type Declaration:- Ensure application type in the header of Page 1 shows applicable details. As an example: - Concession application will show PRODUCTION PERMIT/CONCESSION with Production Permit striked through and Vice Versa. 2

3 10. Concession application disposition results :- A concession application when dispositioned i.e. approved or rejected shall be supplied to Vendor by the Supplier Quality Engineer responsible for the vendor account. Dispositioned version of the application will contain comments under below listed positions. These shall be reviewed and complied. a. Section 5 under MRB / Design Decision and Quality Decision, b. Under Signatures page Decision classified as REJECT: - Reject do not classify the product as scrap, application will contain the reasoning behind Rejection. Any associated rework if applicable shall be completed in accordance with controls specified within the process specifications on the product definition or to an agreed rework procedure authorized by the Energy Business. A concession re-submission as a result of an application rejected for lack of or poor information (noncompliance to these guidelines), shall be counted as a second and separate application and subject to separate concession NCC charges as per the Supplier s Quality Costs Brief. 3

4 Decision classified as SCRAP:- Supplier Owned Parts:- a. Supplier shall permanently engrave these parts as SCRAP with associated Concession application number. b. Supplier shall submit evidence (Photo) within 48 Hrs. of receiving the Concession application to Siemens Supplier quality and purchasing contacts. c. Supplier must scrap these parts as per internally defined process. Customer Owned Parts:- a. Supplier shall permanently engrave these parts as SCRAP with associated Concession application number. b. Supplier shall submit evidence (Photo) within 48 Hrs. of receiving the Concession application to Siemens Supplier quality and purchasing contacts confirming ownership of the parts. c. Supplier shall wait for the scrap authorization form from Siemens prior to scrapping the parts. 11. Withdrawal of the application Concession / Production Permit application can be withdrawn by sending an to the Concession submission inbox and ensuring the covers as a minimum the CAUSE and CORRECTIVE ACTION. 4

5 12. Addresses to submit Concession/ Production Permit application Inboxes Applicable facility Siemens Canada Limited SC, Industrial Turbines Company (UK) Ltd ITCL Siemens Energy Inc.(Mount Vernon) United States 5

6 Color Chart Page 1 6

7 Color Chart- Page 2 (Continuation Sheet) 7

8 Color Chart- Page 3 (Signatures Page) 8

9 Production Permit / Concession form guidelines RFT: Supplier Name: Vendor Code: Date: / / Concession / Production Permit application - Continued Box Ref Form Requirement Acceptable entries / Guidelines Acceptable Action required 1 Correct Form - Supplier to use deviation / concession document in non-colored WORD format Correct and re-submit,. 1.1 Identification of Customer - Insert Siemens ADGT Correct and re-submit,. 1.2 Identification of supplier/ subcontractor - Strikethrough Supplier or Subcontractor (as applicable) - Add Unique Vendor Code and Supplier Name Correct and re-submit, 1.3 Document reference number - Supplier # = Unique supplier reference - Customer # = No Supplier input required N/A N/A 9

10 Concession / Production Permit application - Continued Box Ref Form Requirement Acceptable entries / Guidelines Acceptable Action required 1.4 Document Issue: - Leave Blank N/A N/A 1.5 Category: - Leave Blank N/A N/A 1.6 Number of sheets: - Ensure that the sheet numbers are marked on all the sheets of the concession i.e. Sheet 1 of X etc. Correct and re-submit, 2.1 Model of product/program: - Fill this section by obtaining info from the drawing. The drawing will show Engine type this part is used on. Correct and re-submit 2.2 Part number: - The concession must have only 1 part number on it, if a concession applies to a family of parts, then 1 concession application is required per part number. Drawing issue: - The drawing issue number / letter must be added to the issue box. 2.3 Part Description: - The part description must be as per the Engineering drawing or specification. Correct and re-submit Correct and re-submit Correct and re-submit 10

11 Concession / Production Permit application - Continued Box Ref Form Requirement Acceptable entries / Guidelines Acceptable Action required 2.4 Part Serial number/batch/effectivity Number/Lot Number: 2.5 Quantity 2.6 Product Number: 2.7 Work/Purchase Order Number: 2.8 Assembly Serial Number: 2.9 Assembly Drawing Number: - Supplier to identify the serial number or lot number affected by the non-conformance. If multiple serial numbers apply, enter Various and list all serial numbers in box The supplier is to identify the quantity of parts affected (Note 2). - Product number, the supplier should enter N / A. Unless for example non-conformance is on a lower level / sub level part number (i.e. Forging / casting) in which case, insert the sub level part number. - The Siemens ADGT purchase order number is to be applied to the concession. - If the component is part of an assembly (Note 3) then the assembly serial number is to be inserted, if not, then N / A should be added to this box. - If box 2.8 contains a serial number, the assembly drawing number is to be added to box 2.9 Correct and re-submit Correct and re-submit Correct and re-submit - Correct and re-submit - - Correct and re-submit - - Correct and re-submit - 11

12 Concession / Production Permit application - Continued Box Ref Form Requirement Acceptable entries / Guidelines Acceptable Action required 3 DESCRIPTION OF NON-CONFORMITY 3.1 Detailed description of the non-conformity Previous submissions of similar nature Previous submissions to actual item 4 Description of Cause/ Corrective Action - Nothing is to be added to box 3.1 itself. All details of the non-conformance are to be tabulated in the larger box below (Note 4) - All details of the non-conformance are to be tabulated in accordance with Note 4. - The supplier shall declare all previous submissions of deviation permits / concessions for the given part number and or similar part numbers. (Note 5). If none apply then NONE should be inserted. - All deviation permits / concessions applicable to the specific part or serial number for which the application has been submitted are to be declared here (Note 5). - If none apply then NONE should be inserted. - Insert PIR reference number. - Correct and re-submit - - Correct and re-submit - - Correct and re-submit - - Correct and re-submit - - Correct and re-submit - 12

13 Concession / Production Permit application - Continued Box Ref Form Requirement Acceptable entries / Guidelines Acceptable Action required 5 DISPOSITION OF NON-CONFORMITY 5.1 MRB/Design Decision: Quality Decision : 5.2 Limitations imposed on the part: - Leave Blank N/A N/A - Leave Blank N/A N/A 6 Originator - The representative from the supplier shall print their name, sign the concession and add the date of submission. - Correct and re-submit - 8 Distribution List: - Leave Blank N/A N/A 13

14 Specific Notes: Note Description 1 - The concession / production permit shall be submitted by the supplier in receipt of the Siemens ADGT purchase order (i.e. first-tier supplier). 2 - A concession is a documented event of non-conformance identified once the part has been manufactured, it usually covers one part or a batch of parts. - A concession/ production permit is usually a premeditated intent to make a part away from the requirements defined in the drawing or specification prior to manufacture. For a deviation permit, box 2.5 shall contain a quantity. - NOTE: Prior to raising a permit the duration of the non-conformance shall be established and the corresponding number of parts defined. 3 - Box 2.8 and 2.9 affect design make suppliers of systems such as actuators where concessions are required for piece parts within the system as this affects the top level performance of the assembly. 14

15 4 - Endorse box 3.1 on sheet 1 with See sheet 2 for details of serial numbers and non-conformance and enter the data on continuation sheet 2 and any additional continuation sheets as required. Note 4A - The description of the non-conformance should be comprehensive and detailed. Where necessary the description should be supported with pictures, sketches and engineering drawings, all should be annotated to justify their inclusion within the concession and which particular line item they address / detail. - To help with the description of the non-conformance, example 1 continuation sheet (at the back of this pack) should be used. Note all the data contained in item 1 and table 1 above in this checklist must be submitted with the concession. - Example 1 allows the supplier to identify each line item of non-conformance that can be referenced within the rest of the concession and on the relevant PIR. Note 4B - When defining the non-conformance, the supplier should state the actual dimension. For example, a dimension of 10,00 mm has a +/- tolerance of 0,10 mm and the part was made over size by 0,15 the form should read: Nominal Max Min Actual dimension.10,00 10,10 9,90 10, Previous Submissions of a Similar Nature: The supplier is required to provide a comprehensive list of previous concessions submitted, where a similar error has occurred, against the part number concerned, predecessors of the part number concerned. The supplier should quote Siemens ADGT ref number (Customer #:) Previous Submissions to Actual Item: The supplier is to provide a list of all previously submitted deviation permit /concession applications made against the specific part covered by the application. The supplier should quote the relevant Siemens ADGT ref number (Customer # :) 15

16 Production Permit / Concession form Template Please double click on to open the template. Change History Revision Date Description of Change Owner Author 1 Nov 2015 This document is an initial issue of Siemens Energy, Inc. Quality Requirements Supplier Quality Amrit Singh 2 May 2016 Clarified method of opening the template on Page 16 Supplier Quality Amrit Singh Added a note on Page 1- Point 1A:- Reformatting of the template not allowed 16