Vacation Leave Request
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1 Vacation Leave Request Bizagi Suite
2 Vacation Leave Request 1 Table of Contents Vacation Leave Request... 2 Process Elements... 4 Verify Available Vacation Days... 4 Register Vacation Leave Request... 4 Decline?... 5 Approve Vacation Leave Request... 5 Request Approved?... 6 Send Rejection Message... 6 Send Approval Message... 7 Update Payroll System... 7 Update Payroll System... 8 Performers... 9
3 Vacation Leave Request 2 Vacation Leave Request The process of Vacations request starts when any employee of the organization submits a vacation request, once the requirement is registered, the request is received by the immediate supervisor of the employee requesting the vacation, the supervisor must approve or reject the request, if the request is rejected the application sends a message with the rejection information. If the request is approved it will go to a final review by the Human Resources Department and at the end the system will make an update in the Vacations System.
4 Vacation Leave Request 3 Global Form Data Model
5 Vacation Leave Request 4 Process Elements Verify Available Vacation Days This web service connects to the internal system to get the available vacation days for the applicant. On Enter Actions Rule to set Requester and Request Date WS Input Applicant's name WS Output Available vacation day s number Implementation WebService Register Vacation Leave Request In this activity an employee fills in the information required and requests a vacation leave. Performers Requester Duration 1 day On Exit Actions Rule to validate that the Days requested are between the minimum and the maximum allowed by the company's policy
6 Vacation Leave Request 5 Form Decline? This gateway evaluates if the employee decided to request the vacation leave. Conditions Yes: If the requester decides not to ask for the vacation No: If the requester decides to ask for the vacation Approve Vacation Leave Request The requester s boss approve, reject or request a change for the vacation leave request. Performers Boss Duration 1 Day On Exit Actions Rule: Set approval date
7 Vacation Leave Request 6 Form Request Approved? Gates This gateway evaluates if the request was approved by the requester s boss. Conditions Request Change: If the Boss decide to ask for a change in the vacations starting/ending date. No: If the boss rejects the request Yes : If the boss Approves the request Send Rejection Message An is sent to the employee notify the rejection of the request
8 Vacation Leave Request 7 Script Dear Requester, We are sorry to inform you that your vacation request has been rejected, the reason as follow : <Reject Reason><Rejection comments> Regards, Administration Send Approval Message An is sent to the employee to notify the request approval Script Dear Requester, Your vacation request from <starting date> to <ending date> has been approved by your boss and reviewed by the administration. Regards, Administration. Update Payroll System This web service updates the payroll system. WS Input Applicant Identification Number Applicant username Request Date Days requested
9 Vacation Leave Request 8 WS Output Payroll update date Payroll System code Implementation WebService Update Payroll System If an error occurred while connecting to the payroll system an administrative assistant must update the system manually. Performers Human Resources Duration 1 day Form
10 Vacation Leave Request 9 Performers Requester (Role) Employee who request the vacation leave Boss (Role) Requester s boss Human Resources (Role) Human resources department
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