Bedford County Sheriff s Office Written Directive

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1 Bedford County Sheriff s Office Written Directive Authorizing Authority: Sheriff Michael J. Brown Disclaimer - This directive is for internal use only and should in no way be construed, misrepresented, or copied for any use other then what it is intended for. Violation of this directive, if proven, will be considered a violation of the personnel policy of this office and will be handled by established internal proceedings which may result in dismissal of the violator. Policy No Effective Date Subject JOB CLASSIFICATION AND ASSIGNMENT Reviewed/Amended Date 1/14/13 Sub Headings Definitions, Probationary Status, Job Classification, Major, Operations Captain, Investigations Lieutenant, Investigations Sergeant, Criminal Investigator, Vice Sergeant, Vice Investigator, Field Service Lieutenant, Field Sergeant, Field Corporal, Field Deputy, Animal Control Officer, Services Captain, Community Service Sergeant, School Resource Officer, Great Officer, Civil Sergeant, Civil Deputy, Evidence Tech, Administrative Captain, Administrative Officer Manager, Administrative Officer, Administrative Secretary, Professional Standards Sergeant, Gang Specialist Reviewing Authority * Professional Standards *Field Operations *Staff Reference VLEPSC Standard & Policy ADM & No Related Policy I. Purpose The purpose of this directive is to establish the department's job classification process. It also outlines employee selection procedures for specialized assignments. II. Policy It shall be the policy of the Bedford County Sheriff s Office to maintain a job task analysis and job description for each position and those assignments to specialized positions will be based on established criteria. III. Procedure A. DEFINITIONS 1. Job Task Analysis -- a systematic, structured process for dissecting a job into its basic parts for the purpose of identifying the important or essential elements of a job, the key work behaviors, and the knowledge, skills, and abilities required for these work behaviors. 1

2 2. Classification -- the grouping of positions or jobs for which duties, responsibilities, qualification requirements and conditions of employment are sufficiently alike to justify the same treatment with respect to personnel practices. 3. Job Description -- a written statement setting forth the duties and responsibilities of a job, and the skills, knowledge, and abilities necessary to perform it. 4. Specialized Assignment -- a full time assignment differing from other assignments within the same job classification in that it requires additional responsibilities and/or training. 5. Additional Duty Designation - An assignment that is temporary or part time in nature that differs from other assignments within the same job classification in that it requires additional responsibilities and/or training. B. JOB TASK ANALYSIS 1. Job task analysis will provide information for: a. classifying jobs b. establishing hiring, promotion, training, and job performance evaluation criteria. 2. It will be the responsibility of the Personnel and Training Unit Supervisor to: a. maintain on file a current job task analysis of every position in the Bedford County Sheriff s Office b. make such analysis available to employees upon request. 3. The written job task analysis will include, at minimum: a. the work behaviors (duties, responsibilities, functions, tasks, etc.) b. the frequency with which the work behavior occurs c. the criticality of the job-related skills, knowledge, and abilities. C. CLASSIFICATION 1. The Professional Standards Unit will serve as the Bedford County Sheriff s Office's Job Evaluation Section. 2. During the development of any new position within the Bedford County Sheriff s Office, the Professional Standards Unit Supervisor will be responsible for: a. performing a job task analysis for the projected position coordinating these efforts with the Administrative Officer. b. based on the results of the job task analysis, submitting to the 2

3 Sheriff: 1) a draft job description 2) skills, knowledge, and abilities to be required during election process 3) training concerns 4) recommendation for appropriate classification D. SPECIALIZED ASSIGNMENTS / ADDITIONAL DUTY DESIGNATIONS 1. The Personnel and Training Unit Supervisor will be responsible for advertising, in memorandum form, anticipated specialized assignments. a. Assignment advertisements will: 1) be distributed Bedford County Sheriff s Office-wide 2) specify the selection process used to fill the assignment 3) include specific criteria an employee must meet to be eligible for the assignment, such as: a) skills b) knowledge c) abilities d) length of service e) satisfactory performance in the specified selection process. b. Employee selection to fill specialized assignments will be based upon: 1) satisfactorily meeting eligibility criteria 2) career development considerations, in cases where employees are otherwise deemed equally suitable for assignments. 2. The Sheriff may advertise and use a selection process to select an employee for an additional duty designation if it is determined that such a designation would give that employee a significant advantage in obtaining a specialized assignment in the future. E. PROBATIONARY STATUS 1. All Bedford County Sheriff's Office personnel serve at the will and pleasure of the Sheriff. However, personnel will serve a 12-month probationary period, as described below. The probationary period will be used as an additional evaluative tool to determine suitability for the duties and tasks, as assigned. Probationary status will be in effect; a. upon initial appointment as a probationary employee of the Bedford County Sheriff's Office b. upon promotion c. upon transfer d. upon administrative review. 3

4 F. JOB CLASSIFICATIONS - see following pages 4

5 BEDFORD COUNTY SHERIFF S OFFICE POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Major DIVISION None DATE January 31, 2006 GENERAL DEFINITION OF WORK Reports to the Sheriff with specific instructions to provide high level support primarily for process improvements, planning administrative procedures, and special projects. Performs complex and confidential administrative duties. Manages sub-projects, special assignments, and committees within areas of responsibility for the office of Sheriff. Exercises sound judgment and discretion in decision making and provides supervision over all personnel in the absence of the Sheriff. SPECIFIC DUTIES AND RESPONSIBILITIES Managing law enforcement and department activities as a whole Acting in the absence of the Sheriff and coordinating work with the Sheriff and other law enforcement agencies and directors Indirectly advises, counsels, and oversees the activities of all divisions Directly supervises all department Captains and subordinates Oversees and participates in personnel administration and promotional procedures Help coordinate and supervise mandated training with the department Helps coordinate and supervise the issuance of all policy and procedures set forth by the agency Assists in developing bid specifications and budget estimates for departmental operations for all divisions Help serve and supervise the department s public information duties Help evaluate assigned personnel and may conduct inspections of equipment, vehicles, etc. when necessary Attends meetings and gives feedback and suggestions where required Keeps abreast of legal issues, laws, interpretations, and developments in the filed of law enforcement Perform other related duties or tasks as may be required for the position on the direction of the Sheriff MINIMUM TRAINING AND EXPERIENCE 5

6 Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in criminal justice or related field. Extensive experience of a wide and progressively responsible nature in law enforcement including considerable supervisory experience. Must have at least 10 years related experience in first line supervision and 6 years in criminal and administrative work. Must possess and retain law enforcement certifications from a criminal justice academy. Must continue to possess the necessary skills to operate a department vehicle and shoot the department issued firearm(s). KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of modern methods, procedures, principals, and practices of police science, administration, and community policing. Extensive knowledge in departmental rules, regulations, State and Federal laws, and all County ordinances including the geography of the County. The ability to direct and oversee the development of new and revised programs and activities. The ability to command respect of others and to plan, assign, direct, and supervise the work of a staff of sworn and civilian personnel including subordinates. The ability to analyze complex police problems and formulate effective courses of action to resolve situations. The ability to communicate accurately and clearly both in writing and speech including public speaking. The skills necessary to operate a computer effectively involving many different applications and programs. The job requires the ability to exert the proper force at a given time to move objects and involves the normal movements and functions related to administrative work. BEDFORD COUNTY SHERIFF S OFFICE 6

7 POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Captain of Operations Division DIVISION Operations Division DATE December 1, Patrol Unit 2. K-9 Unit 3. Tactical Response Team 4. Criminal Assault Team 5. Marine Patrol Unit 6. Motor Carrier Unit 7. Animal Control Unit 8. Criminal Investigations 9. Narcotics Investigations 10. Prostitution Investigations 11. Gambling Investigations 12. Money Laundering Investigations 13. Organized Crime Investigations 14. Intelligence Unit OPERATIONS DIVISION GENERAL DEFINITION OF WORK Performs complex protective services, and difficult administrative work in command of the Operations Division of the Bedford County Sheriff s Office. Does related tasks as required by the Sheriff and works under the supervision of the Major. SPECIFIC DUTIES AND RESPONSIBILITIES Supervises, plans and directs all of the activities of the Operations Division; Evaluates and counsels personnel assigned to the Division and reviews and comments on all evaluations of Division personnel; Maintains various files, including files on Division personnel and emergency operation plans; Confers with and advises officers, commanding units under his supervision on police methods, personnel administration, policies, procedures and department budget; Assists the Sheriff in planning departmental programs, operating procedures, and departmental budget; 7

8 Assigns officers and supervisors to various units and positions in the Division and participates in the selection, training and promotion of personnel; Prepares written correspondence for the Sheriff; Attends various civic meetings as a representative of the Sheriff s Office; Coordinates the work of the Operations Division with other Divisions within the Sheriff s Office, other departments within the county and other jurisdictions; Conducts inspections of the Division; Handles more complex public and media relations concerning activities of the Division; Supervises the preparation of the Division budget and monitors expenditures; Conducts and/or directs internal investigations of Division personnel as assigned by the Sheriff; Conducts staff meetings and pre disciplinary hearings for officers assigned to the Division; May serve as OIC during absence of Sheriff; Oversees the selection and scheduling of officers in the Division attending specialized and mandated training sessions; Develops Intelligence reports for other Divisions of the Sheriff s Office and surrounding jurisdictions. Maintains confidential intelligence and informant files; Maintains liaison with Vice, Narcotics, Intelligence, and Organized Crime divisions of other agencies and works jointly on mutual problems; Acts as the Regional Organized Crime Information Center agency representative; Maintains special service money, approves expenditures and prepares log of all expenditures for audit; Reviews all reports pertaining to the activities of the Division, case histories, follow-up investigations, makes revisions and recommendations as required; Communicates to officers information on changes of departmental policy/procedure, teletype information, etc.; Participates in the resolution of grievances Performs other related duties as may be assigned. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from a community college with work in law enforcement, social sciences or administration and extensive supervisory experience in police work. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of police investigative techniques and techniques of identification; thorough knowledge of rules of evidence and laws of search and seizure; thorough knowledge of approved principles, practices and procedures of police work; thorough knowledge of modern 8

9 law enforcement equipment and technology; thorough knowledge of pertinent federal and state laws and local ordinances; thorough knowledge of rules and regulations of the Department; thorough knowledge of the principles and practices of personnel and public management; ability to assign, direct, supervise and evaluate the work of subordinate officers; ability to analyze complex police problems and to adopt effective and reasonable courses of action with due regard to surrounding hazards and circumstances; ability to establish effective working relationships with other officers in the department and to deal with the public courteously but firmly and to maintain satisfactory public relations; ability to prepare and present detailed reports; ability to communicate effectively orally and in writing; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. BEDFORD COUNTY SHERIFF S OFFICE 9

10 POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Investigations Lieutenant DIVISION Operations Division DATE December 01, 2010 GENERAL DEFINITION OF WORK This deputy performs difficult protective service and responsible administrative work, assisting the Division Captain in commanding the activities of the Criminal Investigations Unit and Vice/Intelligence Unit. Works under the general supervision of the Operations Captain. SPECIFIC DUTIES AND RESPONSIBILITIES Perform all job functions of primary assignment (Criminal Investigations and Vice/Intelligence Unit ) Supervises activities of the Criminal Investigative Division Supervises activities of the Vice/Intelligence Unit Writes monthly activity reports of goals and objectives for Criminal Investigations and Vice Assists the Office of the Commonwealth's Attorney in the preparation of trial cases Assist in regular inspections of all staff under his direction Oversee all equipment and ensuring everyone is equipped accordingly Perform annual evaluations Attends staff meetings; when required Complete monthly VCIN validations on stolen entries Prepares and makes press releases Attends law enforcement meetings, such as the Regional Association of Sheriffs and Chiefs May act as OIC of the Operations Division when so designated Other duties as directed. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation form high school supplemented by college level course work in police science or the social sciences and considerable experience in police work. KNOWLEDGE, SKILLS AND ABILITIES 10

11 General knowledge of police investigative techniques and techniques of identification; general knowledge of rules of evidence and laws of search and seizure; general knowledge of principles and practices of personnel management; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. BEDFORD COUNTY SHERIFF S OFFICE 11

12 POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Investigations Sergeant DIVISION Operations Division DATE December 01, 1997 GENERAL DEFINITION OF WORK This deputy performs difficult protective service work, supervises a group of subordinate officers and participates in police work in the field of investigations. Work is performed under the regular supervision of the Investigations Lieutenant. SPECIFIC DUTIES AND RESPONSIBILITIES Directs, reviews, coordinates, assigns and observes the work of subordinate officers assigned to the Investigations Unit; Instructs and assists subordinate officers on police methods and procedures, departmental policies and interpretation of local, state, and federal laws; Evaluates subordinate officers; Investigates complaints against subordinate officers, counsels and initiates progressive disciplinary processes when necessary; Reviews reports by subordinate officers and edits as needed; Receives, reads, prepares and transmits communications and instructions to subordinate officers; Renders back-up support to officers in the field as required; Directs or assists subordinates in handling difficult problems; Evaluates crime scene circumstances and determines if other units (e.g., Evidence Technician) is needed at the scene; Supervises and conducts investigations; which includes cold case files Prepares reports, maintains activity records; Conducts field inspections and observes operations, advises superiors, initiates remedial action as required; Inspects equipment and prepares reports; Files memoranda, mail, reports, etc.; Supervises, directs, reviews, coordinates and observes the work of subordinate officers assigned to the Investigations Unit; Reviews all reports pertaining to the Unit's activities, case histories, follow-up investigations, makes revisions and recommendations as required; Instructs and assists subordinate officers as to investigative methods and procedures, departmental polices, and interpretation of local, state, and federal laws; Assists officers on major cases and testifies in court; 12

13 Makes quality control checks with citizens on how the officer handled a case; Takes charge of major crime scenes in the absence of a superior officer, assuring all evidence has been collected, etc.; Makes recommendations on training programs for subordinates in the Investigations Unit; Completes monthly performance totals for subordinates; Maintains files on specific types of criminals; Assigns cases, prepares on-call schedule, maintains time and attendance and payroll records, monitors leave usage; Maintains liaison with investigators from other agencies and work jointly on mutual problems; Appears before the Grand Jury; Performs other related duties as may be designated. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school supplemented by college level course work in police science or the social sciences and considerable experience in police work. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of rules of evidence and laws of search and seizure; thorough knowledge of approved principles, practices and procedures of police work; thorough knowledge of modern law enforcement equipment and technology; thorough knowledge of pertinent federal and state laws and local ordinances; thorough knowledge of rules and regulations of the Agency; general knowledge of principles and practices of personnel management; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. BEDFORD COUNTY SHERIFF S OFFICE POSITION DESCRIPTION 13

14 DEPARTMENT Bedford County Sheriff s Office POSITION Criminal Investigator DIVISION Operations Division DATE December 01, 1997 GENERAL DEFINITION OF WORK This deputy performs responsible protective service work in the investigation of criminal acts and prosecution of criminal offenders; does related work as required. Work is performed under the regular supervision of the investigative unit Sergeant. SPECIFIC DUTIES AND RESPONSIBILITIES Primarily responsible for investigation of crimes; Interviews suspects, witnesses, and victims regarding crimes reported; Prepares case history reports and testifies in court; Assists the Office of the Commonwealth's Attorney in the preparation of trial cases; Assists Social Services Department in interviewing and preparing cases such as child abuse and child neglect; Conducts crime scene searches, collective evidence, and submits lab reports; Prepares and executes search warrants; Prepares lab forms and composite drawings; Develops informants for purposes of gathering intelligence; Prepares physical and photo lineups; Assists the Virginia State Police in preparing questions for polygraph examinations; Maintains files on worthless documents and specific types of criminals; Conducts surveillances and maintains a rotating on-call status; Obtains and serves warrants; Prepares various reports such as Crime Victim Compensation Reports, incident reports, etc.; May be called upon to be an investigations training officer or a roll call training officer; May act as supervisor of Investigations when so designated; Performs other related duties as may be assigned. MINIMUM TRAINING AND EXPERIENCE 14

15 Any combination of education and experience equivalent to graduation from high school, supplemented by college level course work in police science or the social sciences and considerable experience in police work. KNOWLEDGE, SKILLS AND ABILITIES General knowledge of police investigative techniques and techniques of identification; general knowledge of rules of evidence and laws of search and seizure; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. 15

16 Bedford County Sheriff s Office POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Vice Sergeant/Intelligence Unit DIVISION Operations Division DATE May 24, 2012 GENERAL DEFINITION OF WORK Performs responsible protective service work in the investigation of vice/narcotic, organized crime, intelligence and the prosecution of criminal offenders and supervises a group of subordinate officers. Work is performed under the regular supervision of the Operations Captain. SPECIFIC DUTIES AND RESPONSIBILITIES Directs, reviews, coordinates, assigns and observes the work of subordinate officers assigned to the Vice Unit; Instructs and assists subordinate officers on police methods and procedures, departmental policies and interpretation of local, state, and federal laws; Evaluates subordinate officers; Investigates complaints against subordinate officers, counsels and initiates progressive disciplinary processes when necessary; Reviews reports by subordinate officers and edits as needed; Receives, reads, prepares and transmits communications and instructions to subordinate officers; Directs or assists subordinates in handling difficult problems; Inspects equipment and prepares reports; Files memoranda, mail, reports, etc.; Supervises, directs, reviews, coordinates and observes the work of subordinate officers assigned to the VICE Unit; Review all reports pertaining to the Unit's activities, case histories, follow-up investigations, makes revisions and recommendations as required; Instructs and assists subordinate officers as to investigative methods and procedures, departmental polices, and interpretation of local, state, and federal laws; Makes recommendations on training programs for subordinates in the VICE Unit; Completes monthly performance totals for subordinates; Maintains files on specific types of criminals; Assigns cases, prepares on-call schedule, maintains time and attendance and payroll records, monitors leave usage; Appears before the Grand Jury; 16

17 Interviews complainants, suspects, and witnesses regarding crimes relating to vice/narcotic, organized crime offenses and intelligence operations; Prepares case history reports and testifies in court; Assists the Office of the Commonwealth's Attorney in the preparation of trial cases; Prepares and executes search warrants; Conducts crime scene searches, collects evidence, and prepares and submit lab forms; Develops informants for purposes of gathering intelligence; Acts in an undercover capacity to identify illegal activities and participants; Maintains liaison with Vice/Narcotic/Intelligence and organized crime divisions of other agencies, and works jointly on mutual problems; Conducts surveillances; Maintains intelligence activity and confidential informant files; Maintains various types of equipment such as nigh scopes and electronic surveillance equipment; Conducts operations such as field testing drugs; Completes financial expenditure reports of all special service funds expended; Responds to information requests about drugs and other related problems; Performs other related duties as may be assigned. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school. Considerable experience as a Police Officer. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of rules of evidence and laws of search and seizure; thorough knowledge of approved principles, practices and procedures of police work; thorough knowledge of modern law enforcement equipment and technology; thorough knowledge of pertinent federal and state laws and local ordinances; thorough knowledge of rules and regulations of the Agency; general knowledge of principles and practices of personnel management; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. 17

18 Bedford County Sheriff s Office POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Investigator Vice/Intelligence Unit DIVISION Operations Division DATE December 01, 1997 GENERAL DEFINITION OF WORK Performs responsible protective service work in the investigation of vice/narcotic, organized crime, intelligence and the prosecution of criminal offenders. Work is performed under the regular supervision of the Operations Captain. SPECIFIC DUTIES AND RESPONSIBILITIES Interviews complainants, suspects, and witnesses regarding crimes relating to vice/narcotic, organized crime offenses and intelligence operations; Prepares case history reports and testifies in court; Assists the Office of the Commonwealth's Attorney in the preparation of trial cases; Prepares and executes search warrants; Conducts crime scene searches, collects evidence, and prepares and submit lab forms; Develops informants for purposes of gathering intelligence; Acts in an undercover capacity to identify illegal activities and participants; Maintains liaison with Vice/Narcotic/Intelligence and organized crime divisions of other agencies, and works jointly on mutual problems; Conducts surveillances; Maintains intelligence activity and confidential informant files; Maintains various types of equipment such as nigh scopes and electronic surveillance equipment; Conducts operations such as field testing drugs; Completes financial expenditure reports of all special service funds expended; Responds to information requests about drugs and other related problems; May be called upon to be a Vice/Intelligence training officer, or a roll call training officer; May act as supervisor of the Vice/Intelligence Unit when so designated; Performs other related duties as may be assigned. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school. Considerable experience as a Police Officer. 18

19 KNOWLEDGE, SKILLS AND ABILITIES General knowledge of police investigative techniques and techniques of identification; general knowledge of rules of evidence and laws of search and seizure; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. 19

20 BEDFORD COUNTY SHERIFF S OFFICE POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Field Services Lieutenant DIVISION Operations Division DATE December 01, 1997 GENERAL DEFINITION OF WORK Performs difficult protective service and responsible administrative work, assisting the Division Captain in commanding the activities of Field Services; the Patrol Unit and Animal Control Unit. Works under the general supervision of the Operations Captain. SPECIFIC DUTIES AND RESPONSIBILITIES Perform all job functions of primary assignment (e.g. Field Sergeant, etc.) Responsible for the Supervision and Operation of the Bedford County Sheriff s Office Patrol Unit & Animal Control Unit. May act as OIC of the Operations Division when so designated Evaluates and counsels personnel assigned to Field Services and reviews and comments on all evaluations of personnel Oversees the selection and scheduling of officers attending specialized and mandated training sessions; Monitors daily activity of patrol functions Performs and/or coordinates inspections to insure proper procedures are being followed by department personnel. Coordinates community programs (e.g. COPS, Domestic Violence Meetings, Community Diversion, Transportation Safety Board, etc.) Confers with and advises officers commanding units under his supervision on police methods, personnel administration and other matters Supervises the preparation of necessary records and reports relating to field service activities; review and file reports prepared and submitted by subordinates; Prepares reports, maintains activity and related records. Prepares written responses for the Operations Captain in reference to citizen inquiries, complaints, and compliments. Monitors time sheets, comp time, leave, etc. for field services. Prepares monthly, quarterly, and annual reports for field services. Prepares work schedules for field services 20

21 Confers with the Commonwealth's Attorney and County Attorney on police related matters Attends staff meetings when required Other duties as directed MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from a community college with work in law enforcement, social sciences or administration and extensive supervisory experience in police work. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of rules of evidence and laws of search and seizure; thorough knowledge of approved principles, practices and procedures of police work; thorough knowledge of modern law enforcement equipment and technology; thorough knowledge of pertinent federal and state laws and local ordinances; thorough knowledge of rules and regulations of the Agency; general knowledge of principles and practices of personnel management; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. 21

22 BEDFORD COUNTY SHERIFF S OFFICE POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Field Services Sergeant DIVISION Operations Division DATE December 01, 1997 GENERAL DEFINITION OF WORK Performs difficult protective service work, supervises a group of subordinate officers and participates in police work on an assigned shift. Work is performed under the regular supervision of the Field Services Lieutenant. SPECIFIC DUTIES AND RESPONSIBILITIES Directs, reviews, coordinates, assigns and observes the work of subordinate officers assigned to the his shift; Instructs and assists subordinate officers on police methods and procedures, departmental policies and interpretation of local, state, and federal laws; Evaluates subordinate officers; Investigates complaints against subordinate officers, counsels and initiates progressive disciplinary processes when necessary; Participates in the resolution of grievances; Reviews reports by subordinate officers and edits as needed; Receives, reads, prepares and transmits communications and instructions to subordinate officers; Renders back-up support to officers in the field as required and testifies in court; Receives complaints or reports of emergencies, reviews and/or responds to calls, investigates and determines need for police action, and directs or assists subordinates in handling difficult problems; Assumes responsibility for crime scene security and subsequent preliminary investigation; Evaluates crime scene circumstances and determines if other units (e.g., Evidence Technician, Investigations) are needed at the scene; Supervises and conducts investigations; Prepares assignment schedules, maintains time and attendance and payroll records, monitors leave usage; Prepares reports, maintains activity records; Conducts field inspections and observes operations, advises superiors, initiates remedial action as required; Inspects equipment and prepares reports; 22

23 Reviews and/or responds to calls and ensures proper reports are completed and filed; Monitors and evaluates the dispatching of calls and redirects dispatched calls as necessary; Makes routine patrol and prepares incident reports; Maintains various files such as shift personnel files, memoranda, mail, reports, etc.; Attends staff meetings; May act as OIC of Field Services Division when so designated; Performs other related duties as may be designated. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school, supplemented by college level course work in police science or the social sciences and considerable experience in police work. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of rules of evidence and laws of search and seizure; thorough knowledge of approved principles, practices and procedures of police work; thorough knowledge of modern law enforcement equipment and technology; thorough knowledge of pertinent federal and state laws and local ordinances; thorough knowledge of rules and regulations of the Agency; general knowledge of principles and practices of personnel management; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. 23

24 Bedford County Sheriff s Office POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Field Services Corporal DIVISION Operations Division DATE December 01, 1997 GENERAL DEFINITION OF WORK Performs responsible protective service work involving general and specialized police duty and in assisting in the supervision of subordinate officers on an assigned shift; does related work as required. Work is performed under the regular supervision of a Field Sergeant. SPECIFIC DUTIES AND RESPONSIBILITIES On an assigned shift, operates a patrol vehicle to observe violations of traffic laws, suspicious activities or persons and disturbances of law and order; Responds to dispatched calls such as domestic situations, alarm, advice calls, etc.; Enforces local and state laws and issues summonses for traffic violations; Works radar and conducts traffic checks; Interviews suspects, witnesses, and victims regarding crime reported and completes detailed incident reports; Obtains and serves warrants, makes arrests, and testifies in court; Serves civil and criminal process; Assists in the establishment of assignments and supervision of work of subordinate officers; conducts roll calls; May serve as field training officer and instruct junior officers in proper police procedures, practices and techniques, use of equipment and departmental policy; May be called upon to serve as Roll Call Training Officer and conduct specialized training for departmental personnel; Maintains various types of records and files such as personal court appearances; Conducts crime scene searches, collects and preserves evidence, and submits lab reports; Provides public services such as unlocking vehicles and escorts; Testifies in court; Assists with criminal investigations, conducts stakeouts, presents evidence, interviews victims and witnesses, performs property and evidence duties; Reports unsafe conditions existing in street or other public facilities; Investigates and reports traffic accidents and directs traffic when necessary; Responds to animal control calls when the animal warden is not available; May be called to assist in the training of recruit officers; May be called upon to assist at special events such as crowd control at parades, VIP security, etc.; Performs other related duties as may be assigned. 24

25 MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school, supplemented by college level course work in police science or the social sciences and considerable experience in police work. KNOWLEDGE, SKILLS AND ABILITIES General knowledge of police methods, practices and procedures; general knowledge of the geography of the county and location of important areas; general knowledge of the rules and regulations of the Sheriff s Office; some knowledge of personnel management; ability to understand and carry out oral and written instructions and to prepare clear comprehensive reports; ability to deal courteously but firmly with the public ability to analyze situations and to adapt quick, effective and reasonable courses of action with due regard to surrounding hazards and circumstances; skill in the use of firearms and the operation of motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum Police Office Standards issued by the Commonwealth of Virginia. 25

26 Bedford County Sheriff s Office POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Field Deputy DIVISION Operations Division DATE December 01, 1997 GENERAL DEFINITION OF WORK Performs responsible protective service work involving a variety of general or support duty police assignments; does related work as required. Work is performed under the regular supervision of a Field Sergeant. SPECIFIC DUTIES AND RESPONSIBILITIES On an assigned shift, operates a patrol vehicle to observe violations of traffic laws, suspicious activities or persons and disturbances of law and order; Responds to dispatched calls such as domestic situations, alarm, advice calls, etc.; Enforces local and state laws and issues summonses for traffic violations; Works radar and conducts traffic checks; Interviews suspects, witnesses, and victims regarding crime reported and completes detailed incident reports; Obtains and serves warrants, makes arrests, and testifies in court; Serves civil and criminal process; Maintains various types of records and files such as personal court appearances; Conducts crime scene searches, collects and preserves evidence, and submits lab reports; Provides public services such as unlocking vehicles and escorts; Testifies in court; Assists with criminal investigations, conducts stakeouts, presents evidence, interviews victims and witnesses, performs property and evidence duties; Reports unsafe conditions existing in street or other public facilities; Investigates and reports traffic accidents and directs traffic when necessary; Responds to animal control calls when the animal warden is not available; May be called to assist in the training of recruit officers; May be called upon to assist at special events such as crowd control at parades, VIP security, etc.; Performs other related duties as may be assigned. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school, completion of a basic police recruit training program. 26

27 KNOWLEDGE, SKILLS AND ABILITIES General knowledge of police methods, practices and procedures; general knowledge of the geography of the county and location of important areas; general knowledge of the rules and regulations of the Sheriff s Office; ability to understand and carry out oral and written instructions and to prepare clear comprehensive reports; ability to deal courteously but firmly with the public ability to analyze situations and to adapt quick, effective and reasonable courses of action with due regard to surrounding hazards and circumstances; skill in the use of firearms and the operation of motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum Police Office Standards issued by the Commonwealth of Virginia. BEDFORD COUNTY SHERIFF S OFFICE 27

28 POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Animal Control Officer DIVISION Operations Division DATE July 1, 2004 GENERAL DEFINITION OF WORK Performs responsible protective work in a variety of general or support duty police assignments; primarily animal related calls for service. Work is performed under the direction of the Field Services Lieutenant. SPECIFIC DUTIES AND RESPONSIBILITIES Enforce statutes and ordinances for the control and protection of domestic animals Take appropriate proactive measures to protect the public from dangerous animals and to protect animals from abuse Respond to all complaints or calls for service in a prompt manner regarding potential violations/concerns of animal care involving statutes, ordinances, and regulations Impound domestic animals as provided by the statute, ordinance, and regulations ensuring attempts are made to contact the owner following department guidelines in the release of the animal(s). This includes checking the physical condition of these animals offering treatment to veterinary hospitals if necessary. Impound as directed sick, strays, and/or injured wildlife/domestic animal that has caused an exposure/bite to a human and follow all quarantine measures as deemed necessary Investigate the animal exposure calls and follow all quarantine measurers involving the same transporting any rabies specimens as directed to approved veterinary hospitals for preparation and transport to the labs for testing Knowledge in the area of chemical immobilization and/or euthanasia Testifying in court Knowledge of the County s geographic area Clean and maintain any traps/equipment used by this unit Assist in ensuring all staff is aware of what is impounded and any special precautions that may follow Be proficient in the humane and proper use of any and all animal control equipment maintained by this unit; this includes setting/showing citizens how to handle traps in catching various animals Maintain appropriate competency certifications for euthanasia along with other functions as required by statute, ordinance, and department policy; this includes humanely euthanize and dispose of animals as provided by statute, regulations, and department policy Assist other agencies/divisions as necessary in the same as outlined and on the direction of the immediate supervisor 28

29 Maintain all files in a neat and orderly fashion Be proficient in the use of computer systems, firearms, and all department paperwork dealing with this position Maintain a professional image at all times Perform other related duties as may be assigned MINUMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school and/or completion of a basic police recruit/fto training program and/or Animal Control Training. Individuals shall maintain a valid drivers license. KNOWLEDGE, SKILLS, AND ABILITIES General knowledge of police methods, practices and procedures; general knowledge in the application of animal laws, procedures, and practices; general knowledge of the geography of the county; general knowledge of the policy and procedures of the Bedford County Sheriff s Office; ability to understand and carry out oral and written instructions including preparing clear comprehensive reports/computer applications; ability to deal with the public on related matters and animals of an aggressive nature; able to analyze situations to adapt quickly and use judgment wisely in these situations; skill in the use of a firearm, motor vehicle, and other related equipment; ability to maintain the appropriate license(s) to operate under the Sheriff s Office in said capacity; maintain all training required by this department in said capacity. Work requires the ability to lift up to a minimum of 50 pounds frequently or constantly involving animals and/or equipment. 29

30 BEDFORD COUNTY SHERIFF S OFFICE POSITION DESCRIPTION DEPARTMENT Bedford County Sheriff s Office POSITION Captain of Services Division DIVISION Services Division DATE December 01, 2010 SERVICES DIVISION 1) Community Services Unit 2) School Resource Unit 3) Civil Services Unit 4) Courtroom Security Unit 5) Prisoner Transport Unit 6) Evidence Control System 7) Asset Seizure 8) Hostage Negotiations 9) Project Lifesaver GENERAL DEFINITION OF WORK This deputy performs complex protective services and difficult administrative work in command of the Services Division of the Bedford County Sheriff s Office. Performs related tasks as required by the Sheriff and works under the supervision of the Major. Supervision is exercised over subordinate personnel. SPECIFIC DUTIES AND RESPONSIBILITIES Plans and directs the operation of the Services Division; Confers with and advises officers commanding units under his supervision on police methods, personnel administration, policies, procedures, and departmental budget; Evaluates and counsels personnel directly under his command and reviews and comments on all evaluations of officers assigned to the division; Maintains various files, including files on division personnel; Handles public and media relations concerning activities of the division; Prepares written correspondence for the Sheriff; Oversees the selection and scheduling officers attending specialized and mandated training sessions; Monitors daily activity of personnel assigned to the division; 30

31 Attends various civic meetings as a representative of the Sheriff s Office; Coordinates the work of the Services Division with other divisions within the Sheriff s Office and other departments within the county; Confers with the Commonwealth's Attorney and County Attorney on police-related matters; Conducts staff meetings and pre disciplinary hearings for officers assigned to the Division; Authorizes, as appropriate, the release of property to the rightful owners; May serve as OIC during absence of the Sheriff; Performs other related duties as may be assigned. MINIMUM TRAINING AND EXPERIENCE Any combination of education and experience equivalent to graduation from a community college with work in law enforcement, social sciences or administration and extensive supervisory experience in police work. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of police investigative techniques and techniques of identification; thorough knowledge of rules of evidence and laws of search and seizure; thorough knowledge of approved principles, practices and procedures of police work; thorough knowledge of modern law enforcement equipment and technology; thorough knowledge of pertinent federal and state laws and local ordinances; thorough knowledge of rules and regulations of the department; thorough knowledge of the principles and practices of personnel and public management; ability to assign, direct, supervise and evaluate the work of subordinate officers; ability to analyze complex police problems and to adopt effective and reasonable courses of action with due regard to surrounding hazards and circumstances; ability to establish effective working relationships with other officers in the department and to deal with the public courteously but firmly and to maintain satisfactory public relations; ability to prepare and present detailed reports; ability to communicate effectively orally and in writing; general knowledge of geography of the county and important areas; ability to analyze evidence; ability to question and interview skillfully; ability to organize and prepare clear and concise reports; skill in the use of firearms and motor vehicles; ability to maintain possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia; ability to maintain compliance with minimum standards for Police Officers issued by the Commonwealth of Virginia. 31

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