FY1314 Contract Amendments FY1415 New Contract Negotiations. Technical Assistance February 11, 2013

Transcription

1 FY1314 Contract Amendments FY1415 New Contract Negotiations Technical Assistance February 11, 2013

2 Table of Contents Funding Allocation Policy Recurring Non-recurring Appeals Carry Forward FY1314 Contract Amendments Purpose Timeline FY1415 New Contracts The Proposal Package Fiscal Reports Program Description Negotiations Funding Detail Contract Management module Timeline 2

3 Funding Reallocation Policy 3

4 Recurring Re-allocations Recurring funding changes within and amongst network providers may occur in any of the following situations: Funding changes by DCF Individual provider request CFCHS determines it is in the best interest of the network to fund an identified gap in services Individual provider continued underutilization of funding Individual provider continued lack of compliance with CAP Termination of individual provider contract frees funding to reallocate BOD or Circuit Council recommendations 4

5 Non-Recurring Re-allocations Non-recurring funding changes within and amongst network providers generally occurs in the 4 th quarter of each fiscal year in order to address potential lapses. 5

6 Appeals Submit to CFCHS CEO in writing within three (3) business days of notice of the decision Original deciding authority will review appeal within five (5) business days If agreement cannot be reached, Executive Committee will review within ten (10) business days Decision of Executive Committee is final. 6

7 Carry Forward , Florida Statutes New FY1314, the ME may carry forward unspent state funds from one fiscal year to the next Allocation of carry forward funds follows Non- Recurring Allocation rules May not exceed 8% of total budget DCF Requires: ME Spending Plan for Carry Forward Me Monthly Carry Forward Expenditure Report 7

8 Fiscal Year Contract Amendments 8

9 Why is CFCHS amending my contract? Several budget versions received from DCF between 7/1/2013 and 11/8/2013 Impacts: sequestration, legislative reductions, restoration of sequestration Final budget dated 11/8/2013 Amended into CFCHS contract 12/19/2013 To align network contracts with budget received from DCF for FY1314 9

10 Timeline FY1314 Amendments Date (2014) Activity 1 By February 21 CFCHS Contract Manager prepares amendments and amended Funding Detail on paper 2 By February 27 Providers review and sign amendment and amended Funding Detail 3 By February 28 CFCHS signs amendments and amended Funding Details 4 March 1 Amendments and amended Funding Details become effective 10

11 Fiscal Year New Contracts 11

12 The Proposal Package 65E (8)(d)1., FAC Part A - Fiscal Reports Report 1 - Personnel Detail Record Report 2 - Projected Cost Center Operating and Capital Budget Report 3 - Agency Capacity Report Part B - Program Description 12

13 The Proposal Package Allocate costs and revenues based on how you propose your funding to look FY1415. Use FY1314 recurring budget as a guide 13

14 What if I want to restructure my funding mix? Use FY1314 recurring budget as a guide. Now is the time to ask for increases, decreases, and other funding changes. Include sufficient justification and data to support your request. 14

15 Proposal Package Part A Report #1 15

16 Personnel Detail Record 65E (8)(d)1.a., FAC This report displays the proposed allocation of staff time and corresponding salary expenses to cost centers by program and reconciles with the salary amounts in the Projected Cost Center Operating and Capital Budget. First report completed, drives remaining reports. Totals are provided for the contractor s organization as a whole. 16

17 Proposal Package Part A Report #2 17

18 Projected Cost Center Operating & Capital Budget 65E (8)(d)1.b., FAC This report displays projected line-item expenditures for cost centers by program and projected revenues by funding source by cost center for the contractor s entire budget. Second report completed. Totals are provided for the contractor s organization as a whole. 18

19 Proposal Package Part A Report #3 19

20 Agency Capacity Report 65E (8)(d)1.c., FAC This report displays the contractor s projected direct service staffing and facility capacity in terms of units of service, total costs, and unit cost rate or rates for each state-designated substance abuse and mental health cost center funded in the contract with [CFCHS] Last report completed based on information from: Personnel Detail Record > FTEs Projected Cost Center Operating and Capital Budget > total cost Calculate minimum units using the Productivity and Utilization Standards in 65E (9)(a)4., F.A.C. 20

21 Proposal Package Part B 21

22 Program Description 65E (8)(d)(d)5., FAC Latest template revision: July 2013 Sections include: General Information Detailed Information Service Locations Exemption: Prevention services use the PPT in KIT 22

23 Negotiations 23

24 Negotiations Multi-day process Telephone Face-to-face meeting Leads Contract Manager fiscal reports System of Care Manager program description Memorandum of Negotiation memorializes agreements 24

25 Funding Detail Unit rates must be supported by Agency Capacity Report Must reflect agreements made in negotiations Reconcile to final fiscal reports Reconcile to final program description Becomes part of the contract by reference Must be signed approved in Contract Management module by both CFCHS and Provider to be valid May require modification once CFCHS budget received from DCF 25

26 What is the Contract Management module? Web-based contract management tracking system Replaces paper Funding Details effective July 1 Training scheduled for February 20 & 21,

27 Timeline FY1415 New Contracts Date (2014) Activity 1 March 21 Proposal Packages due to CFCHS 2 March Scheduling of negotiation meetings 3 March 21 April 18 CFCHS reviews, provides T.A., and requests clarification on Proposal Packages 4 April 21 May 30 Face-to-Face Negotiation Meetings 5 May & June CFCHS Contract Manager prepares new contract on paper and Funding Detail in Contract Management module Provider prepares final proposal package and reviews Funding Detail in Contract Management module 6 June 30 All new contracts must be executed 27

28 CONTACT INFORMATION FOR ANY FURTHER QUESTIONS PLEASE CONTACT YOUR CONTRACT MANAGER STEPHANIE TURNER TRINITY SCHWAB