Planning Grant Training February 20, 2015

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1 Planning Grant Training February 20, 2015 Mary Ann Dyar, Program Director Lindsey LaPointe, Program Manager

2 Overview 1. Background of Adult Redeploy Illinois (ARI) 2. Basics of planning grant process 3. Uses of planning grant funds 4. Planning grant timeline and requirements 5. Frequently Asked Questions (FAQ)

3 Crime Reduction Act Current criminal justice system is not effective and is unsustainable more than half of people released from prison return within 3 years Being smart on crime involves understanding why people commit crimes and addressing underlying criminogenic needs Statewide information sharing across the criminal justice system is mandated, calling for the adoption of standardized validated assessment system (RANA) It is less expensive and more effective to treat low-level offenders in their communities, reserving prison space for violent criminals Adult Redeploy Illinois, based on successful juvenile model, increases alternatives to incarceration for non-violent offenders

4 Adult Redeploy Illinois Goals Reduce crime and recidivism at a lower cost to taxpayers Provide financial incentives to counties or judicial circuits to create effective local-level evidence-based services Encourage the successful local supervision of eligible offenders and their reintegration into the locality

5 ARI Program Infrastructure Adult Redeploy Illinois Oversight Board Funding (federal grant, state appropriations) Staffing (Program Director, Program Manager, 2 P-T Technical Assistance Providers - retired judges) Illinois Criminal Justice Information Authority (ICJIA) support with data, research, evaluation Application process (planning, implementation grants) Performance measurement plan

6 22 ARI sites 24 programs 39 counties

7 ARI Program Models Problem-solving courts Drug Courts Mental Health Courts Veterans Courts Targeted interventions for probation violators Intensive supervision with services

8 ARI Key Components Validated assessment of risks, needs and assets Evidence-based practices Individualized case management Cognitive behavioral therapy Behavioral health treatment and support services Graduated sanctions and incentives Performance measurement and evaluation

9 ARI Planning Grant Basics Up to $30,000 available per grantee day funded planning process to explore possible implementation of a local ARI program Counties or groups of counties are eligible to apply At close of grant, grantees submit a local implementation plan using the standard plan template available at the ARI web site:

10 Uses of ARI Planning Grants Hiring strategic planning consultant or outside facilitator Performing outside or in-house data analysis Convening stakeholders Providing team training (bringing in a trainer for a group of local stakeholders, or travel to an established training or conference) Conducting site visits to observe successful diversion programs inside or outside Illinois Community resource mapping

11 Relevant trainings for planning teams American Association for the Treatment of Opioid Dependence 2015 Conference March 2015 Atlanta, GA National Council for Behavioral Health 2015 Conference April 2015 Orlando, FL 2015 National TASC Conference on Drugs, Crime, and Reentry May 2015 St. Petersburg, FL University of Cincinnati Corrections Institute Annual Training Institute May 2015 Cincinnati, OH Full list of trainings scheduled before June 30, 2015 available from ARI staff upon request

12 Data for ARI Planning Grants County-level data available at website under Site Tools County demographics and characteristics Relevant criminal justice indicators Suggested program-eligible individuals IDOC holding offense class

13 ARI Planning Grant Stakeholders Judges (Chief, felony, problem solving court) Probation and Court Services Stakeholders of any current diversion programs Prosecutors and public defenders Law enforcement local police or Sheriff s Office, jail representatives County board representation Treatment providers

14 Community Engagement Community and county mental health providers/708 Board Community substance abuse providers and TASC County public health representatives Community housing providers/homeless service providers Veteran s Administration representatives Employment/workforce development representatives Other community social service providers Faith-based communities Other community groups

15 ARI Funding Timeline Submit planning grant materials by March 6, 2015 Begin planning grant period no later than April 1, 2015 Complete planning grant period no later than June 30, 2015 Submit local implementation plan (standard plan template) no later than June 30, 2015 Respond to SFY16 ARI Implementation RFP for 9-12 month grants* *Contingent upon SFY16 state appropriation level

16 Importance of Planning Grant Process Planning processes lead to stronger implementation plans Planning process can lead to new and unexpected directions for ARI implementation grants ARI and ICJIA staff can provide technical assistance and guidance during planning process Planning processes can help ensure a future ARI program addresses local needs and fits with local criminal justice infrastructure Planning processes help build local commitment and collaboration Planning grantees often spend less funds than budgeted

17 Testimonials Seven members of the planning committee team went to do a site visit at the Center for Court Innovation (NYC) with very different ideas about a successful court model and came back from the visit with a sense of urgency, enthusiasm and an agreed upon structure and direction for the new court. Large county planning group stakeholder A true collaborative and community approach was employed to prepare the Adult Redeploy FY 14 grant application. Over the past 90 days of the planning grant, key stakeholders really came together and worked collectively to develop a comprehensive plan and budget for implementation of the proposed specialty court. Circuit wide planning group stakeholder The Illinois Center of Excellence for Behavioral Health and Justice was contracted and delivered a comprehensive, two-day training. The presenters provided information and technical assistance aimed at helping the stakeholders design a specialty court that is responsive to the needs of non-violent felons with a mental health disorder. Group work was completed by each County such as resource mapping exercises, and identifying sanctions, resources and gaps. Training participants worked collectively to create process flow charts and logic models that identified inputs, activities, participants, target population and short, intermediate and long term outcomes and impacts for the proposed problem solving Court. Planning for implementation was addressed by identifying the key stakeholders responsible for implementation of the plan for each County. Circuit wide planning group stakeholder

18 ARI Reporting Requirements Planning grantees submit monthly fiscal report, quarterly data reports, and a closeout report Monthly fiscal reports (due 5 th of month) Quarterly data reports (due 15 th of month) Completed local plan (due last day of grant period) Close out report (due within 30 days of the grant end)

19 ARI Local Plan Mini-strategic plan Executive Summary Description of and Justification for the Target Population Description of the Planning Partners Description of Gaps in Sanctions and Services Description of the Proposed Adult Redeploy Illinois Program Model (including incorporation of existing ATIs and human services, and use of EBPs) Timeline Budget

20 ARI Target Populations Overall ARI-eligible population based on the average number of commitments to the Illinois Department of Correction (IDOC) during the last three calendar years for non-violent, probationable offenses Jurisdictions can carve out a specific target population out of larger, ARI-eligible population. Required 25% reduction goal calculated based on the locally defined target population. Strong planning process can lead to a specific ARI-eligible target population that matches with target evidence-based interventions outlined in local plan

21 Example target populations Macon County based on total ARI-eligible population ARI-eligible individuals admitted to IDOC Total suggested program-eligible individuals SFY SFY SFY AVG % reduction goal 62 2 nd Circuit Judicial Circuit based on smaller target population ARI-eligible individuals admitted to IDOC Total suggested program-eligible individuals Class 3s and 4s only SFY SFY SFY AVG % reduction goal 19 *Drug court eligible *The Second Judicial Circuit has defined Drug court eligible as an estimated 50% of ARI-eligible Class 3 and 4 IDOC commitments

22 Application documents Letter on official letterhead Amount requested Basic proposed planning grant activities Key stakeholders involved Project timeline and time period covered Cover Page (template available at website)* Budget (template available at website)* Applications submitted electronically to ARI staff at or *Accessed through ARI website:

23 FAQs Q: On the cover page, what is the program title and agreement number? A: The program title is Adult Redeploy Illinois Planning Grant and ARI staff will assign a number when processing materials. Provide a previous agreement number if ARI funds have been previously received in this jurisdiction. Q: On the cover page, what are implementing agencies, program agencies, authorized officials and fiscal contacts? A: The county is the implementing agency and the County Board President is the authorized official. The program agency is the lead agency on the grant (most often Court Services or Probation) and the Chief Judge is the program agency s authorized official. The fiscal contact person can be the Director of Court Services, a Grants Manager or an Administrative Assistant. Q: What are CAGE codes and DUNS numbers? A: A CAGE Code and DUNS number is automatically produced when an entity signs up on for a CCR (registration), required by the Federal Funding Accountability and Transparency Act, which guides funding decisions through the Illinois Criminal Justice Information Authority (ICJIA) where Adult Redeploy Illinois is housed. All grantees and sub grantees of ICJIA must be registered at

24 FAQs Q: If we do planning a grant, do we have to apply to be a site? A: No, there is no obligation to respond to an implementation RFP. Q: When will we know about a SFY16 state appropriation? A: The state budget and state appropriation is expected to be known in June after Memorial Day. Q: Can ARI funds be used to keep a problem solving court running if other funds are expiring, such as federal funds? A: Yes, other counties have used ARI funds for this purpose as long as funds go to programming for prison bound offenders so not misdemeanants.

25 Q: Is this webinar available online? FAQs A: Yes, the webinar slides will be posted on the Adult Redeploy Illinois website as of the close of business on Monday, February 23 rd at the Resources and Publications tab. Q: Who do I contact for more information or future questions? A: Please feel free to contact program staff: Mary Ann Dyar, Program Director, Adult Redeploy Illinois Lindsey LaPointe, Program Manager, Adult Redeploy Illinois

26 Questions? Thank you for your interest in Adult Redeploy Illinois!

27

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