C746x and C748x. User's Guide. Important: Click here before using this guide.

Transcription

1 C746x and C748x User's Guide Important: Click here before using this guide. October Machine type(s): 5026 Model(s): 310, 311, 330, 331, 510, 511, 530, 531, 538, 539

2 Contents 2 Contents Safety information...5 Overview...7 Using this guide...7 Finding information about the printer...7 Additional printer setup...9 Installing internal options...9 Installing hardware options...24 Attaching cables...26 Setting up the printer software...27 Networking...28 Verifying printer setup...34 Using C746x...35 Learning about the printer...35 Loading paper and specialty media...38 Printing...54 Managing your printer...60 Using C748x...69 Learning about the printer...69 Setting up and using the home screen applications...75 Loading paper and specialty media...78 Printing...95 Managing your printer Paper and specialty media guidelines Using specialty media Paper guidelines Supported paper sizes, types, and weights Understanding the printer menus Menus list Supplies menu...119

3 Contents 3 Paper menu Reports menu Network/Ports menu Security menu Settings menu Help menu Saving money and the environment Adjusting the brightness of the printer display Saving paper and toner Recycling Maintaining the printer Ordering parts and supplies Using genuine Lexmark parts and supplies Storing supplies Replacing parts and supplies Resetting the maintenance counter Cleaning printer parts Moving the printer Clearing jams Avoiding jams Understanding jam numbers and locations paper jams paper jams x paper jam paper jam Troubleshooting Solving basic printer problems Understanding the printer messages Solving printing problems Solving home screen application problems Solving option problems Solving paper feed problems Solving print quality problems...226

4 Contents 4 Solving color quality problems Embedded Web Server does not open Contacting customer support Notices Product information Edition notice Power consumption Index...257

5 Safety information 5 Safety information Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible. CAUTION POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types of accessories can be easily overloaded by a laser printer and may result in poor printer performance, property damage, or potential fire. Do not place or use this product near water or wet locations. CAUTION POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions. CAUTION POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations. CAUTION HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it. CAUTION POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. CAUTION POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage: Turn the printer off using the power switch, and then unplug the power cord from the wall outlet. Disconnect all cords and cables from the printer before moving it. Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same time. Note: Use the handholds located on both sides of the printer to lift it off the optional drawer. Use only the power cord provided with this product or the manufacturer's authorized replacement. CAUTION POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ 11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network. CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. CAUTION SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports. This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

6 Safety information 6 CAUTION POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it. Refer service or repairs, other than those described in the user documentation, to a service representative. CAUTION SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding. CAUTION SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the interior or exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables to the printer before proceeding. CAUTION SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. CAUTION TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see CAUTION POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed. SAVE THESE INSTRUCTIONS.

7 Overview 7 Overview Using this guide This User s Guide provides general and specific information on using the printer models that are listed on the cover page. The following chapters contain information applicable to all printer models: Additional printer setup Paper and specialty media guidelines Understanding printer menus Saving money and the environment Maintaining the printer Clearing jams Troubleshooting To find instructions for your printer: Use the table of contents. Use the Search function or the Find toolbar of your application to search for page content. Finding information about the printer What are you looking for? Initial setup instructions: Connecting the printer Installing the printer software Additional setup and instructions for using the printer: Selecting and storing paper and specialty media Loading paper Configuring printer settings Viewing and printing documents and photos Setting up and using the printer software Configuring the printer on a network Caring for and maintaining the printer Troubleshooting and solving problems Information on setting up and configuring the accessibility features of your printer Find it here Setup documentation The setup documentation came with the printer and is also available at User's Guide and Quick Reference Guide The guides are available at Note: These guides are also available in other languages. Lexmark Accessibility Guide This guide is available at

8 Overview 8 What are you looking for? Help using the printer software Find it here Windows or Mac Help Open a printer software program or application, and then click Help. Click? to view context sensitive information. Help is automatically installed with the printer software. The printer software is located in the printer program folder or on the desktop, depending on your operating system. The latest supplemental information, updates, and customer support: Documentation Driver downloads Live chat support E mail support Voice support Warranty information Lexmark support Web site Note: Select your country or region, and then select your product to view the appropriate support site. Support telephone numbers and hours of operation for your country or region can be found on the support Web site or on the printed warranty that came with your printer. Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster: Machine Type number Serial number Date purchased Store where purchased Warranty information varies by country or region: In the U.S. See the Statement of Limited Warranty included with this printer, or go to In other countries and regions See the printed warranty that came with this printer.

9 Additional printer setup 9 Additional printer setup Installing internal options CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Available internal options Memory cards Printer memory Flash memory Fonts Firmware cards Bar Code IPDS PrintCryption TM Printer hard disk Lexmark TM Internal Solutions Ports (ISP) RS 232 C Serial ISP Parallel 1284 B ISP MarkNet TM N b/g/n Wireless ISP MarkNet N /100 Fiber ISP MarkNet N /100/1000 Ethernet ISP Note: An external kit is needed to support the ISP. Accessing the system board CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

10 Additional printer setup 10 Note: This task requires a flathead screwdriver. 1 Remove the system board cover. a Turn the screws on the cover counterclockwise to loosen them, but do not remove them. Pull the standard tray to access the two bottom screws. b Slide the cover slightly up until each screw is in the keyhole. c Pull the cover to remove it. 2 Locate the appropriate connector on the system board. Warning Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

11 Additional printer setup Firmware and flash memory card connectors 2 Printer hard disk connector 3 Internal print server connector 4 Memory card connector 5 Dust cover 3 Reattach the system board cover. Warning Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. a Align the keyholes with the screws.

12 Additional printer setup 12 b Slide the cover down, and then turn each screw clockwise to tighten. Installing a memory card CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Warning Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. An optional memory card can be purchased separately and attached to the system board. 1 Access the system board. For more information, see Accessing the system board on page 9. Note: This task requires a flathead screwdriver. 2 Unpack the memory card. Warning Potential Damage: Do not touch the connection points along the edge of the card. Doing so may cause damage.

13 Additional printer setup 13 3 Open the memory card connector latches. 4 Align the notch (1) on the memory card with the ridge (2) on the connector. 2 1

14 Additional printer setup 14 5 Push the memory card straight into the connector until it clicks into place, and then push the latches to firmly attach the card into the connector Reattach the system board cover. Installing a flash memory or firmware card The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable. CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Warning Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. Note: This task requires a flathead screwdriver. 1 Access the system board. For more information, see Accessing the system board on page 9. 2 Unpack the card. Warning Potential Damage: Avoid touching the connection points along the edge of the card. 3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the system board. 1 2

15 Additional printer setup 15 4 Push the card firmly into place. Warning Potential Damage: Be careful not to damage the connectors. Note: The entire length of the connector on the card must touch and be flush against the system board. 5 Reattach the system board cover. Note: When the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For more information, see Adding available options in the print driver on page 27. Installing an Internal Solutions Port The system board supports one optional Lexmark Internal Solutions Port (ISP). CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

16 Additional printer setup 16 Warning Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Access the system board. For more information, see Accessing the system board on page 9. Note: This task requires a flathead screwdriver. 2 Unpack the ISP kit ISP solution 2 Screws for the ISP solution 3 Screw for the plastic bracket 4 Plastic bracket 3 Locate the appropriate holes on the system board where the posts of the plastic tee will be aligned. Note: If an optional printer hard disk is currently installed, then remove it first. For more information, see Removing a printer hard disk on page 23.

17 Additional printer setup 17 4 Remove the screws, and then remove the metal cover from the ISP opening Attach the ISP solution to the system board. a b Align the posts of the plastic tee to the holes on the system board. Hold the edges of the ISP and guide it to the opening on the system board cage, and then gently allow it to rest on the plastic tee.

18 Additional printer setup 18 c Use the provided screw to attach the plastic bracket to the ISP solution. 6 Connect the ISP solution interface cable into the color coded receptacle on the system board.

19 Additional printer setup 19 7 Firmly connect the ISP solution to the system board cage using the two screws. 8 Reattach the system board cover. Note: If you have removed an optional printer hard disk while installing the Internal Solutions Port, then reinstall the printer hard disk first before reattaching the system board cover. For more information, see Installing a printer hard disk on page 19. Installing a printer hard disk CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Warning Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Access the system board. For more information, see Accessing the system board on page 9. Note: This task requires a flathead screwdriver. 2 Unpack the printer hard disk. 3 Locate the appropriate holes on the system board where the posts of the plastic tee will be aligned.

20 Additional printer setup 20 Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP. To install a printer hard disk onto the ISP: a Using a flathead screwdriver, loosen the screws. b Remove the screws attached to the printer hard disk mounting bracket, and then remove the bracket. c Install the printer hard disk onto the ISP: 1 Hold the edges of the printed circuit board assembly, and then align the standoffs of the printer hard disk to the holes in the ISP. 2 Press down on the printer hard disk until the standoffs are in place. Warning Potential Damage: Do not press on the center of the printer hard disk. Doing so may cause damage to the hard disk. d Insert the plug of the printer hard disk interface cable into the receptacle of the ISP. Note: The plugs and receptacles are color coded.

21 Additional printer setup 21 To install a printer hard disk directly on the system board: a Hold the edges of the printed circuit board assembly, and then align the standoffs of the printer hard disk to the holes in the system board. Press down on the printer hard disk until the standoffs are in place. Warning Potential Damage: Do not press on the center of the printer hard disk. Doing so may cause damage to the hard disk.

22 Additional printer setup 22 b Use the two provided screws to attach the printer hard disk mounting bracket. c Insert the plug of the printer hard disk interface cable into the receptacle of the system board. Note: The plugs and receptacles are color coded. 4 Reattach the system board cover.

23 Additional printer setup 23 Removing a printer hard disk Warning Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Access the system board. For more information, see Accessing the system board on page 9. Note: This task requires a flathead screwdriver. 2 Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out. 3 Remove the screws that connect the printer hard disk to the system board cage.

24 Additional printer setup 24 4 Remove the printer hard disk by pulling it upward to unseat the standoffs. 5 Set the printer hard disk aside. 6 Reattach the system board cover. Installing hardware options Order of installation CAUTION POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb), and requires two or more trained personnel to lift it safely. CAUTION TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see CAUTION SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Install the printer and any optional drawers in the following order: Optional 2,000 sheet high capacity feeder Optional 550-sheet drawer Optional 550-sheet specialty media drawer Printer For information on installing an optional drawer, see the setup documentation that came with the option. Warning Potential Damage: The trays in the optional 550-sheet drawer and the optional 550-sheet specialty media drawer are not interchangeable.

25 Additional printer setup 25 Installing optional drawers CAUTION POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. CAUTION POTENTIAL INJURY: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. CAUTION TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see 1 Unpack the optional drawer, and then remove all packing material. Note: Optional drawers lock together when stacked. Remove stacked drawers one at a time from the top to the bottom. 2 Place the drawer near the printer. 3 Turn off the printer. 4 Align the printer with the drawer, and then lower the printer into place Optional 550 sheet specialty media drawer 2 Optional 550 sheet drawer

26 Additional printer setup 26 3 Optional 2,000 sheet high capacity feeder 5 Turn the printer back on. Attaching cables CAUTION POTENTIAL INJURY: Do not set up this product or make any electrical or cabling connections, such as a power cord, a fax feature, or USB cable, during a lightning storm. Connect the printer to the computer using a USB or Ethernet cable. Make sure to match the following: The USB symbol on the cable with the USB symbol on the printer The appropriate Ethernet cable to the Ethernet port Warning Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. A loss of data or a malfunction can occur USB port 2 Ethernet port

27 Additional printer setup 27 Setting up the printer software Installing the printer 1 Obtain a copy of the software installer package. 2 Run the installer, and then follow the instructions on the computer screen. 3 For Macintosh users, add the printer. Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu. Adding available options in the print driver For Windows users 1 Open the printers folder. In Windows 8 From the Search charm, type run, and then navigate to: Run > type control printers > OK In Windows 7 or earlier a Click, or click Start and then click Run. b c Type control printers. Press Enter, or click OK. 2 Select the printer you want to update, and then do either of the following: For Windows 7 or later, select Printer properties. For earlier versions, select Properties. 3 Navigate to the Configuration tab, and then select Update Now Ask Printer. 4 Apply the changes. For Macintosh users 1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies. 2 Navigate to the list of hardware options, and then add any installed options. 3 Apply the changes.

28 Additional printer setup 28 Networking Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network. Preparing to set up the printer on an Ethernet network To configure your printer to connect to an Ethernet network, organize the following information before you begin: Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer. A valid, unique IP address for the printer to use on the network The network gateway The network mask A nickname for the printer (optional) Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember. You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable. Preparing to set up the printer on a wireless network Make sure your access point (wireless router) is turned on and is working properly. Do not connect the installation or network cables until prompted to do so by the setup software. Make sure you have the following information before setting up the printer on a wireless network: SSID The SSID is also referred to as the network name. Wireless Mode (or Network Mode) The mode is either infrastructure or ad hoc. Channel (for ad hoc networks) The channel defaults to automatic for infrastructure networks. Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select. Security Method There are four basic options for Security Method: WEP key If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key. WPA or WPA2 preshared key or passphrase WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network X RADIUS

29 Additional printer setup 29 If you are installing the printer on an 802.1X network, then you may need the following: Authentication type Inner authentication type 802.1X user name and password Certificates No security If your wireless network does not use any type of security, then you will not have any security information. Note: Using an unsecured wireless network is not recommended. If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point or contact your system support person. To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person. Installing the printer on a wireless network (Windows) Before installing the printer on a wireless network, make sure: Your wireless network is set up and is working properly. The computer you are using is connected to the same wireless network where you want to set up the printer. 1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer. 1 2 Note: Make sure the printer and the computer are fully on and ready. Warning Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.

30 Additional printer setup 30 2 Obtain a copy of the software installer package. From the Software and Documentation CD that came with your printer. From our Web site: Go to and then navigate to: SUPPORT & DOWNLOAD > select your printer > select your operating system 3 Double click the software installer package. Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the following: In Windows 8 From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK In Windows 7 or earlier a Click or click Start, and then click Run. b c In the Start Search or Run dialog, type D:\setup.exe. Press Enter or click OK. Note: D is the letter of your CD or DVD drive. 4 Click Install, and then follow the instructions on the computer screen. 5 Select Wireless connection when asked to choose a connection type. 6 From the Wireless Configuration dialog, select Guided Setup (Recommended). Note: Choose Advanced Setup only if you want to customize your installation. 7 Temporarily connect a USB cable between the computer on the wireless network and the printer. Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so you can print wirelessly. 8 Follow the instructions on the computer screen.

31 Additional printer setup 31 Note: For more information on allowing other computers on the network to use the wireless printer, see the Networking Guide. Installing the printer on a wireless network (Macintosh) Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network. Prepare to configure the printer 1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer Locate the printer MAC address. a From the printer control panel, navigate to: or > Reports > > Network Setup Page > b > Reports > Network Setup Page In the Standard Network Card section, look for UAA (MAC). Note: You will need this information later. Enter the printer information 1 Access the AirPort options: In Mac OS X version 10.5 or later From the Apple menu, navigate to either of the following: System Preferences > Network > Wi Fi System Preferences > Network > AirPort In Mac OS X version 10.4 From the Finder, navigate to: Applications > Internet Connect > AirPort 2 From the Network Name pop up menu, select print server [yyyyyy], where the y s are the last six digits of the MAC address located on the MAC address sheet.

32 Additional printer setup 32 3 Open a Web browser. 4 From the Bookmarks menu, select Show or Show All Bookmarks. 5 Under COLLECTIONS, select Bonjour or Rendezvous, and then double click the printer name. Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc. 6 From the Embedded Web Server, navigate to the location of the wireless settings information. Configure the printer for wireless access 1 Type the network name (SSID) in the appropriate field. 2 Select Infrastructure as your Network Mode setting if you are using an access point (wireless router). 3 Select the type of security you want to use to protect the wireless network. 4 Enter the security information necessary for the printer to connect to the wireless network. 5 Click Submit. 6 Open the AirPort application on the computer: In Mac OS X version 10.5 or later From the Apple menu, navigate to either of the following: System Preferences > Network > Wi Fi System Preferences > Network > AirPort In Mac OS X version 10.4 From the Finder, navigate to: Applications > Internet Connect > AirPort 7 From the Network pop up menu, select the name of the wireless network. Configure your computer to use the printer wirelessly To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in the Printer Setup Utility or Print Center. 1 Install a printer driver file on the computer: a Obtain a copy of the software installer package. From the Software and Documentation CD that came with your printer. From our Web site: Go to and then navigate to: SUPPORT & DOWNLOAD > select your printer > select your operating system b c d e f g Double click the installer package for the printer. Follow the instructions on the computer screen. Select a destination, and then click Continue. From the Easy Install screen, click Install. Type the user password, and then click OK. All necessary applications are installed in the computer. Click Close when the installation is complete.

33 Additional printer setup 33 2 Add the printer: a For IP printing: In Mac OS X version 10.5 or later 1 From the Apple menu, navigate to either of the following: System Preferences > Print & Scan System Preferences > Print & Fax 2 Click +. 3 If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. 4 Click the IP tab. 5 Type the IP address of the printer in the address field, and then click Add. b In Mac OS X version From the Finder, navigate to: Applications > Utilities 2 Double click Printer Setup Utility or Print Center. 3 From the Printer List, choose Add, and then click IP Printer. 4 Type the IP address of the printer in the address field, and then click Add. For AppleTalk printing: Make sure AppleTalk is activated on your printer. This feature is supported only in Mac OS X version 10.5 or earlier. In Mac OS X version From the Apple menu, navigate to: System Preferences > Print & Fax 2 Click +, and then navigate to: AppleTalk > select the printer from the list > Add In Mac OS X version From the Finder, navigate to: Applications > Utilities 2 Double click Printer Setup Utility or Print Center. 3 From the Printer List, click Add. 4 Click Default Browser tab > More Printers. 5 From the first pop up menu, select AppleTalk. 6 From the second pop up menu, select Local AppleTalk Zone. 7 Select the printer from the list, and then click Add.

34 Additional printer setup 34 Changing port settings after installing a new network ISP If the printer has a static IP address, then you do not need to make any changes. If the computers are configured to use the network name, instead of an IP address, then you do not need to make any changes. If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure the printer is disconnected from the Ethernet network. For Windows users 1 Open the printers folder. 2 From the shortcut menu of the printer with the new ISP, open the printer properties. 3 Configure the port from the list. 4 Update the IP address. 5 Apply the changes. For Macintosh users 1 From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP. 2 Type the IP address in the address field. 3 Apply the changes. Verifying printer setup When all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following: Menu settings page Use this page to verify that all printer options are installed correctly. A list of installed options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option, and then install it again. For more information, see Printing a menu settings page on page 60 for non touch screen printer models, or Printing a menu settings page on page 101 for touch screen printer models. Network setup page If your printer has Ethernet or wireless capability and is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration. For more information, see Printing a network setup page on page 61 for non touch screen printer models, or Printing a network setup page on page 102 for touch screen printer models.

35 Using C746x 35 Using C746x Learning about the printer Selecting a location for the printer CAUTION POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to: Set up the printer near a properly grounded and easily accessible electrical outlet. Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee 156 standard. Provide a flat, sturdy, and stable surface. Keep the printer: Clean, dry, and free of dust. Away from stray staples and paper clips. Away from the direct airflow of air conditioners, heaters, or ventilators. Free from direct sunlight and humidity extremes. Observe the recommended temperatures and avoid fluctuations: Ambient temperature 15.6 to 32.2 C (60 to 90 F) Storage temperature -40 to 40 C (-40 to 104 F) Allow the following recommended amount of space around the printer for proper ventilation: Right side 100 mm (3.9 in.) 2 Front 400 mm (15.7 in.)

36 Using C746x 36 3 Left side 150 mm (5.9 in.) 4 Rear 100 mm (3.9 in.) 5 Top 150 mm (5.9 in.) Printer configurations CAUTION TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see You can configure your basic printer by adding up to three 550 sheet optional drawers and a 2,000 sheet high capacity feeder. A caster base and a spacer are supported in any configurations. Spacers are nonfunctional trays used to add height to a printer stack. A spacer must be placed: Directly on a caster base or table top At the bottom of all tray stacks and cannot be used with an optional 2,000 sheet high capacity drawer. For information on installing a spacer, see the instruction sheet that came with the part Standard output bin 2 Paper support 3 Printer control panel 4 Optional 550-sheet specialty media drawer 5 Optional 550 sheet drawer 6 Optional 2,000-sheet high capacity feeder 7 Caster base 8 Standard 550 sheet drawer (Tray 1) 9 Multipurpose feeder

37 Using C746x 37 Using the four-arrow-button printer control panel ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PQR 8 STU 9 WXYZ Use the To 1 Display View the printer status. Allow printer setup and operation. 2 Select button Submit changes made in the printer settings. 3 Arrow buttons Scroll up and down, or left and right. 4 Keypad Enter numbers, letters, or symbols. 5 Sleep button Enable Sleep mode. The following are the statuses based on the indicator light and the Sleep button: Entering or waking from Sleep mode The indicator light is illuminated solid green. The Sleep button is unilluminated. Operating in Sleep mode The indicator light is illuminated solid green. The Sleep button is illuminated solid amber. Entering or waking from Hibernate mode The indicator light is illuminated solid green. The Sleep button is illuminated blinking amber. Operating in Hibernate mode The indicator light is unilluminated. The Sleep button is blinking amber for 0.1 second, and then goes completely unilluminated for 1.9 seconds in pulsing pattern. The following actions wake the printer from Sleep mode: Pressing any hard button Opening Tray 1 or loading paper in the multipurpose feeder Opening a door or cover Sending a print job from the computer Performing a power on reset with the main power switch Attaching a device to a USB port 6 Stop or Cancel button Stop all printer activity. Note: A list of options is displayed once Stopped appears on the display. 7 Back button Return to the previous screen.

38 Using C746x 38 Use the To 8 Home button Go to the home screen. 9 Indicator light Check the status of the printer. Off The printer is off. Blinking green The printer is warming up, processing data, or printing. Solid green The printer is on, but idle. Blinking red The printer requires operator intervention. 10 USB port Connect a flash drive to the printer. Loading paper and specialty media The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see Avoiding jams on page 188 and Storing paper on page 114. Setting the paper size and type 1 From the printer control panel, navigate to: > Settings > > Paper Menu > > Paper Size/Type > 2 Press the up or down arrow button to select the paper tray or feeder, and then press. 3 Press the up or down arrow button to select the paper size, and then press. 4 Press the up or down arrow button to select the paper type, and then press to change the settings. Configuring Universal paper settings The Universal paper size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus. The smallest supported Universal size is 76.2 x 127 mm (3 x 5 in.) and is loaded only in the multipurpose feeder. The largest supported Universal size is x mm (8.5 x 48 in.) and is loaded only in the multipurpose feeder. From the printer control panel, navigate to: > Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select unit of measure >

39 Using C746x 39 Loading the standard or an optional 550 sheet tray The printer has one standard 550 sheet tray (Tray 1) and may have up to four optional 550 sheet trays including the special media tray. For narrow paper sizes such as A6 and envelopes, use the special media tray. For more information, see Loading the optional 550 sheet special media tray on page 42. CAUTION POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed. 1 Pull the tray completely out. Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause a jam. The standard 550 sheet tray (Tray 1) does not automatically detect the paper size. 2 Squeeze and slide the width guide to the correct position for the paper size you are loading. Use the paper size indicators at the bottom of the tray to help position the length and width guides. Incorrect positioning of the width guide can cause paper jams.

40 Using C746x 40 3 Squeeze and slide the length guide to the correct position for the paper size you are loading. For some paper sizes like letter, legal, and A4, squeeze and slide the length guide backward to accommodate their length. The length guide has a locking device. To unlock, slide to the left the button on top of the length guide. To lock, slide the button to the right when a length is selected

41 Using C746x 41 4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 5 Load the paper stack with the recommended printable side faceup. When loading preprinted letterhead for one sided printing, place the header faceup toward the front of the tray. When loading preprinted letterhead for two sided printing, place the header facedown toward the rear of the tray. One sided printing Two sided printing LETTERHEAD LETTERHEAD Note: Make sure the paper does not exceed the maximum paper fill indicator located on the left side of the tray. Warning Potential Damage: Overloading the tray can cause paper jams and possible printer damage. 6 Insert the tray. Note: For some paper sizes, the tray will extend past the back of the printer.

42 Using C746x 42 7 From the printer control panel, verify the paper size and paper type setting for the tray based on the paper you loaded. Note: Paper jams may occur if the paper size and type settings selected do not match the paper loaded. Loading the optional 550 sheet special media tray The optional 550 sheet special media tray (Tray 2), unlike any other trays, supports narrow paper sizes such as envelopes and A Primary length guide 2 Length guide lock 3 Secondary length guide 4 Width guide CAUTION POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other trays closed until needed.

43 Using C746x 43 For instructions on loading paper sizes larger than A6 and envelopes, see Loading the standard or an optional 550 sheet tray on page 39. For a complete list of supported paper sizes, see the Supported paper sizes, types, and weights section in the User s Guide. Loading narrow paper sizes such as envelopes and A6 1 Pull the tray completely out. Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam. 2 Squeeze and slide the primary length guide toward you until it stops. The length has a locking device. To unlock the length guide, slide to the left the button on top of the length guide. To lock, slide the button to the right when a length has been selected. You can only slide the secondary length guide when the primary length guide reaches the edge of the width guide.

44 Using C746x Squeeze and slide the width guide to the correct position for the paper size you are loading. 1 2 Note: Use the paper size indicators at the bottom of the tray to help position the width guide.

45 Using C746x 45 4 Squeeze and slide the secondary length guide to the correct position for the paper size you are loading. 1 2

46 Using C746x 46 5 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 6 Load the paper stack with the recommended printable side faceup. Load envelopes with the stamp side entering the printer first. Make sure the paper does not exceed the maximum paper fill indicator located on the side of the width guide. Warning Potential Damage: Overloading the tray can cause paper jams and possible printer damage.

47 Using C746x 47 7 Insert the tray. 8 From the printer control panel, verify the paper size and paper type setting for the tray based on the paper you loaded. Note: Return the secondary length guide back to its original position when loading long papers such as legal, letter, and A4. Squeeze and slide the guide until it clicks into place. Loading the 2,000 sheet high capacity feeder CAUTION POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed. 1 Pull the tray out. 2 Pull up and slide the width guide to the correct position for the paper size you are loading.

48 Using C746x 48 3 Push the length guide button to the right to unlock the length guide. 4 Push the length guide release latch to raise the length guide. Slide the guide to the correct position for the paper size you are loading, and then lock the guide.

49 LETTERHEAD LETTERHEAD Using C746x 49 5 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 6 Load the paper stack: Printable side faceup for one sided printing Printable side facedown for two sided printing One sided printing Two sided printing Make sure paper does not exceed the maximum paper fill indicator located on the side of the tray. Warning Potential Damage: Overloading the tray may cause paper jams and possible printer damage. 7 Insert the tray.

50 Using C746x 50 Loading the multipurpose feeder The multipurpose feeder can hold approximately: 100 sheets of 75 g/m 2 (20 lb) paper 10 envelopes 75 transparencies Note: Do not add or remove paper or specialty media while the printer prints from the multipurpose feeder or when the printer control panel indicator light is blinking. Doing so may cause a jam. 6 LTR&LGL EXEC A5 A4 B Maximum paper fill indicator 2 Tray release latch 3 Paper release lever 4 Paper size indicators 5 Paper width guide 6 Width guide release tab 1 Press the tray release latch to the left, and then pull the multipurpose feeder down.